Present: Lynda Lawson, Accessibility Program Coordinator Debbie Halldorson, Recording Secretary, City of Oshawa. Also Present: Regrets:

Transcription

1 Oshawa Accessibility Advisory Committee Minutes of Meeting No. 52 April 28, :30 P.M. to 9:00 P.M. Committee Room 2 nd Floor, Rundle Tower, City Hall Present: Also Present: Scott Pigden, Chairperson, O.A.A.C. Terri McCabe, Vice-Chairperson, O.A.A.C. Susie Boyle, Member, O.A.A.C. Sue Bloxam, Member, O.A.A.C. Mike Porto, Member, O.A.A.C. April Cullen, Member, O.A.A.C. David Marven, Member, O.A.A.C. Barb Peyton, Member, O.A.A.C. John Glover, Member, O.A.A.C. Cyndie Sproul, Member, O.A.A.C. Kenneth Patterson, Member, O.A.A.C. Linda Tamburro, Member, O.A.A.C. Patricia Gray, Member, O.A.A.C. Lynda Lawson, Accessibility Program Coordinator Debbie Halldorson, Recording Secretary, City of Oshawa Regrets: Minutes prepared by: Guests: Debbie Halldorson Linda Dionne P.O.W.E.R. Barb Peyton, Chairperson Distribution: Call to Order: All Present Oshawa City Council Scott Pigden called the O.A.A.C. meeting to order at 6:35 P.M. He welcomed Linda Tamburro back to the OAAC and welcomed the guests. Page 1 of 12

2 Guest Speakers 52.1 P.O.W.E.R. People s Own Words Equal Rights Several of the members of the POWER group gave a brief introduction of themselves. They are a self advocate group People Who Speak for Themselves and want to make a difference. They provide public awareness about community living and their role within it Linda Dionne Barb Peyton Linda, past member of Council for the City of Oshawa, spoke about the committees that she has been involved with and about her life as an advocate. She was very pleased to see a large table of volunteers when she walked into the room. She stated that the biggest challenge when you leave a committee is who is going to take your place. Her words of encouragement, to keep trying to make a difference, left an impression on us all. April thanked Linda for attending and Scott read the Accessibility Poem to her before she left. Previous Minutes 52.3 Previous Minutes of Meeting 51 Scott asked that a correction be made to Item 51.6 indicating that the word week be changed to month. Moved by April Cullen, Seconded by Susie Boyle; that the minutes for meeting 51 be adopted CARRIED Above minutes to be forwarded to Council. Debbie Action List 52.4 Action List / Previous Business Action list was reviewed and updated (attached to minutes) Page 2 of 12

3 Reports 52.5 Chair Parkwood Estate will be presented with their Trillium grant to improve accessibility on May 23, 2008 at 2:00. Scott and Dave have been invited to attend (invitation only). Scott and Dave 52.6 BUILT Environment 5 site plans were reviewed. The committee examined the change room at the Legends Centre. Any concerns regarding parking lots are to be forwarded to Linda Tamburro. A list of issues will be comprised and forwarded to Tom Hodgins for follow-up. Dave Marven 52.8 Municipal Services Action lists are attached. Mike Porto 52.9 Public Awareness and Education Environment Terri reviewed the questions that April will ask at the special May 5 th meeting. Action lists are attached Terry McCabe Transportation Durham Region Specialized Services, Durham Regional Transit and Blue Line Taxi met to discuss accessibility training for drivers. Durham Region Specialized Services will not allow their drivers to get behind the wheel unless they have this training. Susan Bloxam Page 3 of 12

4 52.11 Co-coordinator 1. Lynda circulated the Operating Budget to the Committee. Committee members were delighted to see this report and stated that the report would be of great assistance in deciding whether or not to proceed with an event. 2. The Town of Ajax Accessibility Advisory Committee has asked for our support on a resolution that they passed on February 20, 2008 and that was endorsed by Council on February 25, 2008 That the TTC be requested to accept riders already approved by Durham Region Specialized Transit, until at least such time as the TTC has completed its own eligibility review of such riders; and, That this proposal be forwarded to all other Accessibility Advisory Committees in Durham for endorsement. A motion was made by April that Lynda request Council to endorse the Town of Ajax s letter to the TTC, seconded by Terri McCabe CARRIED. 3. The City of Welland Accessibility Advisory Committee is hosting the 2008 Intermunicipal Accessibility Symposium on Saturday, May 10, Terri McCabe made a motion that we send Scott and Mike to the Symposium, paying for their accommodations the night before, their meal that same night, and their mileage, seconded by Susie Bloxam CARRIED. Lynda to make the necessary arrangements. 4. AAC Chatham requests our support in making it possible to include adult size change tables in the service centres along the highways when the MTO rebuild 23 service centres across Ontario. A motion was made by Susie Boyle to support the AAC in Chatham, seconded by Ken Patterson..CARRIED. Lynda to request Council to support the request for adult size change tables in the service centres. 5. Council has agreed to prepare a letter of support for Port Colborne s resolution requesting provincial funding to assist municipalities and other provincially funded public sector organizations to comply with the provisions of the accessibility standards established by Ontario Regulation 429/07 by January 1, Digital Odyssey is an annual event presented by the Ontario Library and Information Technology Association (OLITA). It will take place on Friday, June 6 at the CNIB Centre in Toronto. 7. People in Motion, Canada s premier event for persons with disabilities, seniors with special needs and professionals working in related area, will take place on Friday, June 6, and Saturday, June 7, 2008 from 10 am to 5 pm at the Queen Elizabeth Building, Exhibition Place in Toronto. There is no cost for the event. Items 1, 5, 6, 7 - Items 2, 3, 4 Lynda to respond. Lynda Items/Concerns Cyndie Cyndie would appreciate it if the public transportation drivers would call out the stops in order to help the visually impaired. This is supposed to be a requirement across the province. Susan to follow up on the procedures and report back to the OAAC. Page 4 of 12

5 Susan Bloxam to follow-up and report back to OAAC. Susan Bloxam Accessibility Plan Clarification Terri asked for clarification on the outcome of the special meeting on April 14, 2008 to discuss the Accessibility Plan. Each sub-committee is to identify items that pertain to their committee and rank them in order of priority. A major list will be compiled of all of the priority items Volunteer Recognition Each sub-committee prioritizes their items on the Accessibility Plan. Sub-committee Chairs report to Lynda. Ken would like to see a plan put in place to track volunteer hours in order to prove that extra City help is necessary to achieve our goals. April suggested that instead of bringing it up at the special meeting on May 5 th, Committee write to Council with their suggestion. Discuss at next meeting. Lynda. New Business Letter of Support Terri asked the OAAC for their support in nominating Barb & herself for the Community Living Ontario Innovative Award for their contribution to the OAAC. A motion was made by Scott, seconded by Susie to have Lynda prepare the letter and Scott will sign it. CARRIED Lynda to prepare letter of support. Lynda Second Letter of Support Terri asked the OAAC for a letter of support that Community Living create a wellness centre at 947 Adelaide Avenue East that would be open to the general public. A motion was made by Scott, seconded by Susie to have Lynda prepare the letter and Scott will sign it. CARRIED Lynda to prepare letter of support. Lynda. Page 5 of 12

6 52.16 Tom Hodgins, Commissioner Tom provided the following comments/suggestions: 1. Operating budget will be provided. 2. Capital projects updates will be provided quarterly. 3. Status & Action sheets are a good working tool. 4. A staff committee is being created and Lynda will be able to distribute work to staff involved. 5. Accessibility Standards for Customer Service work program is high priority. Tom suggested that we alliance with cities outside Durham such as Burlington who have prepared pamphlets & information sheets for the new legislation. We could contribute towards printing in exchange for the documents. Tom to talk to Lynda. 6. The employee training for the new legislature will require a step-by-step program. We may need to hire a trainer. Lynda should build alliance with the Region of Durham. Should have the OAAC members attend training for feedback. 7. A circulation list has been created in order to have site plans forwarded to those involved with site plan agreements. Dave Marven has been included on this list. 8. Accessible Parking issues that need to be addressed around the city can be forwarded to Tom. He will contact the appropriate developers/owners to have the items corrected. Linda T. will forward any parking lot issues to Lynda and she will send them to Tom. 9. The hand sanitizers have been lowered in city hall. 10. An accessible table with microphone has been placed in the Council Chambers. 11. Tom is very pleased at the job Lynda is doing. Terri asked Tom to clarify whether or not Public Awareness & Education is mandated. He replied by saying that it is mandated in the Terms of Reference but there may be instances where more important items will need to be delivered first, for example the new legislation. Items 1, 4, 5 (remaining items For information only) Lynda. Moved by April, Seconded by Barb That the Meeting be Adjourned. The meeting adjourned at 9:20 P.M. CARRIED Page 6 of 12

7 Action List Municipal Services Sub-Committee Meeting April 2, 2008 Item Subject Direction/Comments Responsibility Expected Response 1 Power Assist door To verify that the power assist door operators are not Charlie Drake May 7 meeting Operators turned off in the evening at city hall as there are 2 Training of Fire Wardens & Assistant Wardens 3 Application of Accessibility & Seniors Assistance meetings of Council/committees To provide draft of training lesson plan to Municipal Services Sub-Committee for their review To inform Brenda Jeffs that the Committee agreed with her recommendations for customer service handling of the applications Glenn Thurston June 2008 Lynda Lawson Program 4 Sign in Log Sheet Provide Recommendations for Sign In Log Committee Members Completed May 7 Meeting Page 7 of 12

8 Action List Municipal Services Sub-Committee Meeting Special Meeting to discuss Snow Removal Issues April 7, 2008 Item Subject Direction/Comments Responsibility Expected Response 1 Maps outlining Staff to prepare and bring back to the committee in 2 Mike Molinari & April 24 clearing options weeks Staff 2 Meeting room Book meeting room & extend invitation to Seniors Centre rep to be supplied by Mike Molinari Lynda Lawson April 8 Page 8 of 12

9 Action List Municipal Services Sub-Committee Meeting Special Meeting to discuss Snow Removal Issues April 24, 2008 Item Subject Direction/Comments Responsibility Expected Response 1 Wall Maps & Street Listing file of Arterial and Collector roads on the maps Provide Lynda Lawson pdfs files of the maps to be distributed to members Mike Molinari & Staff ASAP 2 Future Meeting attendees 3 Machinery options to remove windrow creation when plowing 4 Review of the Snow Removal Policies & Procedures/Bylaw 5 Time limit for clearing driveway windrow s under the Snow Removal Program for Seniors and People with Disabilities 6. Snow Clearing of sidewalks by the City 7. Book meeting for committee and invite regional representative, seniors centre and Canada Post to next meeting Provide Lynda Lawson with contact information for representative from the Region of Durham and Canada Post Doug Laffin ASAP Dave to research and speak to other municipalities Dave Watson By next meeting Review with recommendations to bring forward for consideration by staff Committee would like the time frame to extend past the current deadline of 11 p.m. The committee would like the report to include options of 100% total clearing of sidewalks To collectively speak on snow removal issues with key parties Municipal Services Sub Committee Mike Molinari & Staff Mike Molinari & Staff Lynda Lawson Discuss at regular monthly committee meeting May 7 Include in report Include in report When have contact information Page 9 of 12

10 Action List Public Awareness & Education Sub Committee Special Meeting Re: Council Meeting May 5, 2008 April 1, 2008 Item Subject Direction/Comments Responsibility Expected Respons 1 Prepare Lynda April 28 directional signs 2 Prepare brief 4-5 Terri to supply power point used Lynda Apr 28 Slideshow presentation previously 3 Prepare display Review existing boards and arrange for Lynda Apr 28 board for event 4 Coordinate refreshments for after the event 5 Book the Committee meeting Room for social time after meeting 6 Invitation preparation set up Contact Andy numbers of attendees to be confirmed prior to final order Refreshments in hallway and seating in committee room Prepare a draft of the Invitation to be extended to organizations/groups Lynda Apr 28 Lynda Terri Completed Completed 7 Media Release Contact Tracy Adams about preparing media advisory and media release of May 5 meeting Lynda Completed Page 10 of 12

11 Action List Public Awareness & Education Sub Committee Special Meeting Re: Council Meeting May 5, 2008 April 14, 2008 Item Subject Direction/Comments Responsibility Expected Response 1 Program for Provide program to Lynda convert video Terri ASAP conversion of video for use in power point presentation 2 OAAC Prepare power point presentation Lynda & Scott (Terri April 28 presentation if required) 3 Invitation Distribute invitation to interested parties Committee & Lynda Ongoing distribution 4 Addressing Council at Special meeting 5 Volunteers for manning doors, directing people to seats, etc. 6 Volunteers for manning doors, directing people to seats, etc. Committee members consider presenting own personal experiences at the meeting. Consider registering to make presentation with Clerk. Contact volunteers from POWER to assist Oversee volunteers and coordinate OAAC members at the meeting Committee Members Barb April 28 Terri May 5 May 1 April 25 for accommodation requirements Page 11 of 12

12 Action List Public Awareness & Education Sub Committee Special Meeting April 28, 2008 Item Subject Direction/Comments Responsibility Expected Response 1 Web Accessibility Provide Terri with copies of web Lynda Lawson Completed software accessibility checker and colour blindness check site 2 Slogan Add slogan to presentation for May 5 and Lynda Lawson Completed 3 Accessibility Plan priorities for Sub Committee to Accessibility Plan cover page Review and discuss at next meeting Committee Next meeting - June 16 Page 12 of 12