Minutes of Meeting Business Meeting December 4, :00 p.m.

Transcription

1 Minutes of Meeting Business Meeting December 4, :00 p.m. The Kootenai County Board of Commissioners: Chairman Marc Eberlein, Commissioner Chris Fillios, and Commissioner Bob Bingham met to discuss the following agenda items. Also present were Parks & Waterways (P&W)/Noxious Weeds Director Nick Snyder, KCSO Captain Matthew Street, Finance Director Dena Darrow, Staff Accountant Julina Hildreth, Solid Waste (SW) Director Cathy Mayer, Grants Management Office (GMO)/Transit Director Jody Bieze, Information Technology (IT) Network Administrator Grant Kinsey, Reprographics/Mail Center Manager David Reid, Civil Deputy Prosecuting Attorney R. David Ferguson, Civil Legal Assistant Barb Nyquist, BOCC Senior Business Analyst Nanci Plouffe, BOCC Administrative Secretary Teri Johnston and Deputy Clerk Tina Ginorio. A. Call to Order: Chairman Marc Eberlein called the meeting to order at 2:00 p.m. B. Pledge of Allegiance: Reprographics/Mail Center Manager David Reid led the Pledge of Allegiance. C. Consent Calendar (items to be approved listed below): Minutes of Meetings: 11/8/2018 Public Hearing/Deliberations/ZON /White Dove LLC; Zon / Peck & Peck Excavating/Community Development 11/19/2018 Community Development Update 11/19/2018 Commissioners Debriefing 11/20/2018 Business Meeting 11/21/2018 Elected Officials 11/26/2018 Executive Session (1)(f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation or controversies not yet being litigated but imminently likely to be litigated. 11/27/2018 Indigent Appeal /17/2018 Indigent Appeal /28/2018 Executive Session (1)(f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation or controversies not yet being litigated but imminently likely to be litigated. 11/28/2018 Executive Session (1)(a) to consider hiring a public officer, employee, staff member, or individual agent. Board Actions: Assessor s Adjustment to tax/valuation/ain Nos ; ; Ratify Decision/November 20, 2018/Addition to Agenda/Emergency Workboat Repairs/Parks & Waterways PAF/SCF Report: BOCC Review PP25/Human Resources BOCC Signatures for Indigent Cases: 11/15/2018 through 11/21/2018; 11/22/2018 through 11/28/2018 1

2 Commissioner Chris Fillios moved to approve the Consent Calendar as it appeared on the agenda. Commissioner Bob Bingham seconded the motion. There being no further discussion, Deputy Clerk Ginorio called the roll: D. Approval of Payables List: Commissioner Bingham moved that the Board accept the Payables List for the week of November 26, 2018 through November 30, 2018 in the amount of $980,812.17, with jury payments of $2, Commissioner Fillios seconded the motion. There being no further discussion, Deputy Clerk Ginorio called the roll: E. Changes to the Agenda: Commissioner Fillios moved that the Board remove item two, Service Agreement/Johnson Controls/KCSO/Jail/Buildings & Grounds, from the agenda. Commissioner Bingham seconded the motion. There being no further discussion, Deputy Clerk Ginorio called the roll: F. Action Items: Amendment/Construction Agreement/Perimeter Road Project/Selland Construction/Solid Waste Solid Waste (SW) Director Cathy Mayer requested the Board s approval of an amendment of $165, to the construction agreement with Selland Construction for the Perimeter Road Project. She explained that the construction crews encountered unexpected conditions during the project that caused the increased cost. Commissioner Bingham moved that the Board approve the amendment of $165, to the construction agreement between Solid Waste and Selland Construction for the Perimeter Road Project. Commissioner Fillios seconded the motion. There being no further discussion, Deputy Clerk Ginorio called the roll: 2

3 Service Agreement/Johnson Controls/KCSO/Jail/Buildings & Grounds Pulled Printer Leases/Xerox/Reprographics Reprographics/Mail Center Manager David Reid requested the Board s approval on new leases for his department s large production printers. He explained these leases included all supplies, except paper, and service and maintenance coverage. He added that the leases would provide a savings of about $1,128 per month, or about $13,543 over the five-year terms. Commissioner Fillios moved that the Board approve the renewal of the five-year leases for the printers between Reprographics and Xerox. Commissioner Bingham seconded the motion. There being no further discussion, Deputy Clerk Ginorio called the roll: Ms. Mayer and Mr. Reid exited the meeting at 2:06 p.m. Memorandum of Understanding/Venture 6 LLC/Mowry Park Access/Parks & Waterways Parks & Waterways (P&W)/Noxious Weeds Director Nick Snyder requested the Board s approval of a Memorandum of Understanding for a five-year agreement with Venture 6 LLC for ingress/egress permission to Mowry Park. He reminded the Board that public access to Mowry Park was by boat only; this agreement would allow Emergency Services or Law Enforcement to cross their land as needed. Commissioner Bingham moved that the Board approve the Memorandum of Understanding between Parks & Waterways and Venture 6 LLC for Mowry Park access. Commissioner Fillios seconded the motion. There being no further discussion, Deputy Clerk Ginorio called the roll: Amended/Yearly Lease/Blackwell Island Marina/Parks & Waterways Mr. Snyder requested the Board s approval of an amended yearly lease with the Blackwell Island Marina. He explained there was an accidental overcharge by the marina and the amendment represented the correction. Mr. Snyder said they also sent the County a check for $77.56, the amount that had been overpaid before the error was noticed. 3

4 Commissioner Fillios moved that the Board approve the amended yearly lease between Blackwell Island Marina and Parks & Waterways. Commissioner Bingham seconded the motion. There being no further discussion, Deputy Clerk Ginorio called the roll: Mr. Snyder exited the meeting at 2:09 p.m. Cooperative Law Enforcement Annual Operating Plan & Financial Plan/US Forest Service/KCSO KCSO Captain Matthew Street requested the Board s approval of the renewal for the Cooperative Law Enforcement Annual Operating Plan and Financial Plan. He explained that the US Forest Service provides KCSO $10,600 in reimbursement for patrols and equipment used in the National Forest. Commissioner Bingham moved that the Board approve the Cooperative Law Enforcement Annual Operating Plan & Financial Plan between KCSO and the U.S. Forest Service. Commissioner Fillios seconded the motion. There being no further discussion, Deputy Clerk Ginorio called the roll: Request for Funds Transfer/Information Technology Information Technology (IT) Network Administrator Grant Kinsey told the Commissioners that an error had been made when his department prepared their Budget for FY2018. He explained that IT pays a subscription to Spectrum for internet connections for the smaller, remote branch offices. He reported that all five of these branch offices had mistakenly been budgeted under the General Fund when the two that belong to Solid Waste should have gone under the Enterprise Fund. He said an additional error was made when they attempted to correct the problem, resulting in $8,400 too much being taken from their B Budget. He stated this was noticed after the FY19 Budget had been adopted, which prevented them from making an adjustment through the normal process of an amendment. Mr. Kinsey said there was a second issue he would like to have the Board consider as well: the County has a problem with internet connection speed because the current corporate connection cannot handle the amount of traffic it receives. He stated IT had received an offer from a company for a second connection that could carry some of the high intensity bandwidth items and allow the corporate connection to function better. Mr. Kinsey said this would cost an additional $5,000 each year. Mr. Kinsey suggested that, since IT had another Capital item that came in under budget, those funds could be used to make both necessary corrections. He explained he would 4

5 like the Board to approve the movement of both the $8,400 and the $5,000 from IT s C Budget to the B Budget BOCC Administrative Supervisor Leighanna Keiser entered the meeting at 2:16 p.m. Commissioner Fillios moved that the Board approve the request for two transfers from Information Technology s Capital Budget to their Operating Budget, one for $8,400 and the other for $5,000. Commissioner Bingham seconded the motion. There being no further discussion, Deputy Clerk Ginorio called the roll: Mr. Kinsey exited the meeting at 2:18 p.m. Statement of Agreement/Idaho Unified Certification Program/Grants Management Office Grants Management Office (GMO)/Transit Program Director Jody Bieze requested the Board s approval of an agreement with the Idaho Unified Certification Program. She explained this relates to disadvantaged business enterprises. Commissioner Bingham moved that the Board approve the statement of agreement between the Idaho Unified Certification Program and the Grants Management Office. Commissioner Fillios seconded the motion. There being no further discussion, Deputy Clerk Ginorio called the roll: Conflict Contract/Bushling/Public Defender Ms. Keiser presented the Commissioners with a contract for a conflict attorney with the Public Defender s Office. She said Bryant Bushling contract would be effective December 4, 2018 through September 30, Commissioner Fillios moved that the Board approve the conflict contract with Bryant Bushling for the Public Defender s Office, commencing December 4, 2018 through the end of FY2019. Commissioner Bingham seconded the motion. There being no further discussion, Deputy Clerk Ginorio called the roll: 5

6 Request for Annexation/The Links LLC/Kootenai County Fire & Rescue Civil Deputy Prosecuting Attorney R. David Ferguson informed the Commissioners that the request by The Links LLC to be annexed into Kootenai County Fire & Rescue had met all requirements and requested they approve it. Commissioner Bingham moved that the Board approve the request for annexation by The Links LLC with Kootenai County Fire & Rescue. Commissioner Fillios seconded the motion. There being no further discussion, Deputy Clerk Ginorio called the roll: G. Public Comment: This section is reserved for citizens wishing to address the Board regarding a County related issue. Idaho Law prohibits Board action on items brought under this section except in an emergency circumstance. Comments related to future public hearings should be held for that public hearing. There were no public comments. Chairman Eberlein adjourned the meeting at 2:21 p.m. Respectfully submitted, JIM BRANNON, CLERK BY: Tina Ginorio, Deputy Clerk MARC EBERLEIN, CHAIRMAN 6