IN THE OFFICE OF THE VALLEY COUNTY BOARD OF COMMISSIONERS CASCADE, IDAHO. April 11, 2016

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1 IN THE OFFICE OF THE VALLEY COUNTY BOARD OF COMMISSIONERS CASCADE, IDAHO PRESENT: GORDON CRUICKSHANK (CHAIRMAN) ELTING G. HASBROUCK (COMMISSIONER) BILL WILLEY (COMMISSIONER) DOUGLAS MILLER (CLERK) Meeting called to order by Chairman Cruickshank at 9:03 a.m. Recreation Director, Larry Laxson led the Pledge of Allegiance. Chairman Cruickshank presented the Commissioner s Agenda for. Commissioner Hasbrouck made a motion to approve the agenda as presented. Commissioner Willey seconded the motion. No further discussion, all in favor. Motion passed to approve the Commissioner s Agenda for. Clerk, Douglas Miller & Chief Deputy Clerk, Gabrielle Knapp presented the Commissioners with Claims and Junior College Tuition Applications. General Fund $127, Road & Bridge $117, District Court $2, Election Consolidation $24.47 Indigent and Charity $ Revaluation $ Solid Waste $29.98 Tort $57.00 Weeds $ Waterways $50, Page 1

2 McCall Donnelly Snowmobile $2, Cascade Warm Lake Snowmobile $ Smiths Ferry Snowmobile $2.42 Total: $302, Commissioner Willey made a motion to approve the Claims and & Junior College Tuition as presented. Commissioner Hasbrouck seconded the motion. No further discussion, all in favor. Motion passed to approve the Claims and Junior College Tuition Applications for Ms. Caitlin Grob and Ms. Aspen Fontaign as presented. Clerk, Douglas Miller presented to the Commissioners an outline of the proposed budget workshop schedule in preparation for FY 2017 Budget. Sheriff, Patti Bolen presented the Idaho Department of Parks & Recreation Agreement for the Commissioners to review. Commissioner Hasbrouck made a motion to approve the IDPR Agreement with Valley County. Commissioner Willey seconded the motion. No further discussion, all in favor. Motion passed to approve the IDPR Agreement with Valley County. Sheriff Bolen reported that she had a discussion with the Forest Service regarding lack of funding for Forest Service Law Enforcement Officers. She explained that she was informed that funding would continue to be decreased and there also was the possibility that Forest Service LEO positions would be eliminated. Treasurer, Glenna Young presented to the Commissioners that the Treasurer s Office had been continuing to work on tax deed process. She advised that she would be over expending her expense line for the tax deed process. She reported that the public hearing related to tax deeds would be on July 25, 2016, at 1:00 p.m. Commissioner Hasbrouck asked about hiring an auction company to conduct the sales? Glenna provided an overview and opinion regarding hiring an auction company. Chairman Cruickshank reported that Solid Waste Gate Keeper, Cindy Forgy was not able to attend the Commissioner meeting but did provide an report from the Solid Waste Department for the Commissioners to review. A copy of the will be appended to the Commissioner meeting minutes. Marybeth Miner from WICAP presented to the Commissioners and she introduced volunteers Ms. Bobbi Shaw and Ms. Paula Fodrea. Marybeth advised that she was working on getting statistics to present to the Commissioners. Marybeth discussed concerns that have surfaced regarding individuals attempting to get Idaho Power bills paid twice and she advised that she was developing a plan to avoid payment of bills more than once. She indicated that she would like to meet with Clerk, Douglas Miller to review the Fiscal Year Budget for University of Idaho Extension Educator, Melissa Hamilton reported on events that occurred on April 9 at the Master Gardner program. She advised that the Cascade Community review with Idaho Department of Commerce would take place this week. She provided an overview of the survey that was being distributed and requested that Valley County Employees participate in Page 2

3 the survey due April 15th. She advised that there would be a follow up Cascade Town Hall meeting April 26 th and 28 th. She will be working with Art and Architecture students on April 16 th to tour locations throughout Valley County to design greenhouses that might utilize resources in the area. Human Resource Director, Ken Arment informed the Commissioners that he provided the BDPA with all of the existing job descriptions for Valley County. He reported to the Commissioners that BDPA believed that the job descriptions should be recreated to be uniformed. He advised that a job posting was completed for seasonal weed employees. He informed the Commissioners that on April 20, 2016, there would be a meeting with Idaho State Insurance Fund at 8:00 a.m. at the Emergency Operation Center. Commissioner Hasbrouck asked about finalizing the Cafeteria Plan? Ken advised that he had been continuing to work on the matter. IT Administrator, David Crawford provided an overview of work that had been conducted by the IT Department over the last week. He advised that the fiber from the old University of Idaho Building had been pulled. David reported to the Commissioners that the scanning position was open and he was reviewing with Treasurer, Glenna Young to determine if the position should be refilled. Planning & Zoning Administrator, Cynda Herrick reported to the Commissioners that she would discuss with Planning & Zoning Commission about attending a P & Z Conference. Cynda reported on the conference she attended last week and provided an overview of matters related to Valley County to the Commissioners. She explained that it was suggested at the conference to utilize social media to reach more individuals in the community. She advised that she would be conducting a presentation to the Republican Central Committee regarding Economic Development. She reported on the retirement of Sharon Pratt and she advised that she was concerned about the data that had been collected by Valley County. Commissioner Willey reported that RC&D would be having an emergency meeting on April 13, 2016, to discuss the direction of the RC&D. Recreation Director, Larry Laxson reported to the Commissioners that they have started the spring maintenance on snow groomers. He reported that there was several signs that were damaged during the winter that need repaired. Larry reported on several meetings that he attended and provided a brief overview of the matters discussed at the meetings. He informed the Commissioners of upcoming meetings that he would be attending. He advised that he would be taking a vacation day on April 20, Interim Road Superintendent, Jeff McFadden reported to the Commissioners that the Road Department was attempting to get the county wood chipper ready for operation. He advised that the exhaust fans for the Lake Fork Shop should be completed next week. He reported on blading that the Road Department would be conducting. Jeff reported on a landslide that the Road Department had to cleanup and he advised that the cleanup had been completed. He reported that the old University of Idaho building would be demolished in the near future. The Commissioners asked Jeff if the road department could bring in material to create a parking lot at the site? Jeff indicated that they would bring in the material to build a parking lot. Page 3

4 Chairman Cruickshank advised that the Commissioners would be going into closed meeting for Indigent and Charity at 10:30 a.m. Decision after Indigent and Charity: 16-KC SR060 Requests for County Indigent Lien /New Application Request for County Indigent Lien /New Application Chairman Cruickshank presented the Commissioner meeting minutes from April 4, Commissioner Hasbrouck made a motion to approve the on to approve the Commissioner meeting minutes from April 4, Commissioner Willey seconded the motion. No further discussion, all in favor. Motion passed to approve the Commissioner meeting minutes from April 4, Chairman Cruickshank presented informed the Commissioners that the Snowmobile Groomer Advisory Committee was nominating Mr. Mark Wood to appoint to the Board. Commissioner Willey made a motion to appoint Mr. Mark Wood to the Snowmobile Advisory Committee. Commissioner Hasbrouck seconded the motion. No further discussion, all in favor. Motion passed to appoint Mark Wood to the Snowmobile Advisory Committee. Chairman Cruickshank advised that the Donnelly Snowmobile Club would like to donate $1,000 to Valley County Search & Rescue. Commissioner Hasbrouck made a motion to accept $1,000 donation from the Donnelly Snowmobile Club to Valley County Search & Rescue. Commissioner Willey seconded the motion. No further discussion, all in favor. Motion passed to accept the $1,000 donation from the Donnelly Snowmobile Club to Valley County Search & Rescue. Chairman Cruickshank began the discussion related to sending a letter to the McCall Donnelly School District and Cascade School District regarding future Secure Rural School Funding. Commissioner Hasbrouck made a motion to authorize the Chairman to prepare a letter to the School Districts regarding future SRS Payments. Commissioner Willey seconded the motion. No further discussion, all in favor. Motion passed to authorize the Chairman to prepare a letter to the local School Districts regarding future SRS Payments. Chairman Cruickshank discussed the Rural Economic Development Professional Grant Community Match letter for Woody Biomass that was being requested/ Commissioner Willey made a motion to approve the EDPRO Community Match Letter for WBUP. Commissioner Hasbrouck seconded the motion. No further discussion, all in favor. Motion passed to have the Chairman sign the EDPRO Community Match letter for WBUP. Commissioner Willey made a motion to approve the EDPRO Community Match letter for the Valley County Economic Development Council. Commissioner Hasbrouck seconded the motion. No further discussion, all in favor. Motion passed to have the Chairman sign the EDPRO Community Match letter for the Valley County Economic Development Council. Planning & Zoning Administrator, Cynda Herrick presented on Johnson Subdivision Final Plat. She reported to the Commissioners that the subdivision had gone through all of the appropriate Planning & Zoning meetings. Commissioner Willey made a motion to approve the final plat Page 4

5 for Johnson Subdivision; accept the dedicated public right-of-way along South Samson Trail and Pearson Lane; and; authorize the Chairman to sign the plat. Commissioner Hasbrouck seconded the motion. No further discussion, all in favor. Motion passed to approve the final plat for Johnson Subdivision; accept the dedicated public right-of-way along South Samson Trail and Pearson Lane; and; authorize the Chairman to sign the plat. Cynda presented on Horsethief Heights final plat. She reported that the subdivision had gone through all the appropriate Planning & Zoning meetings. Commissioner Hasbrouck made a motion to approve the final plat for Horsethief Heights Subdivision; acknowledge that Lost Basin Road is an existing public right-of-way; and, authorizes the Chairman to sign the plat. The motion was made with the understanding that at some time in the future the Board of County Commissioners will set the level of maintenance for Lost Basin Road; and, Valley County has no responsibility thereto. Commissioner Willey seconded the motion. No further discussion, all in favor. Motion passed. Chairman Cruickshank began the discussion related to the BDPA Contract to conduct a Classification and Compensation study for Valley County. Human Resource Director, Ken Arment advised that he provided BDPA the existing Valley County job descriptions for all departments for review. He advised that BDPA had concerns that the job descriptions were not consistent and BDPA was recommending that the job descriptions be rewritten with the assistance of BDPA. The Commissioners concurred that BDPA should submit a contract to Valley County for the full cost of conducting a classification and compensation study. Commissioners adjourned for lunch at 12:00 p.m. Commissioners returned from lunch at 1:00 p.m. The Commissioners began the interviews for the Solid Waste Manager position at 1:03 p.m. The first interview that was conducted was with Ms. Cindy Forgy. The second interview conducted was with Mr. Rob Nelson. The third interview that was conducted was with Ms. Crystal Freese. Treasurer, Glenna Young presented to the Commissioners regarding the billing for the Solid Waste Transfer Site. Glenna wanted clarification regarding outstanding bills that are owed to Valley County and had questions related to who could approve credit applications? She believed that the credit application needed to be revised and approved by the Commissioners. Glenna also wanted to know if interest could be charged if there were outstanding balances that were owed. The Commissioners acknowledged that there needed to be clear guidelines established by the Board of Commissioners. The Commissioners indicated that they would have a conference with Prosecuting Attorney, Jay Kiiha to identify clear guidelines. The Commissioners did agree that the Treasurer s Office would redo the credit application and they would allow the Treasurer s Office to notify the Solid Waste Transfer Site of companies that can no longer have an existing charge account. Commissioner Willey made a motion to hire Cindy Forgy as the Solid Waste Transfer Site Supervisor at the salary of $30,000. Commissioner Hasbrouck seconded the motion. No further discussion, all in favor. Motion passed to hire Cindy Forgy as the Solid Waste Transfer Site Supervisor. Page 5

6 Commissioners adjourned the meeting at 4:05 p.m. Gordon Cruickshank, Chairman Attest: Douglas A. Miller, Clerk Page 6