Authority Board Meeting MINUTES

Transcription

1 MEETING DATE: MEMBERS PRESENT: Janet Abelson, Newell Arnerich, Tom Butt, Federal Glover (absent), Loella Haskew, David Hudson, Karen Mitchoff, Julie Pierce, Kevin Romick, Robert Taylor, Dave Trotter Ex-Officio Representatives: Joel Keller, Don Tatzin, Amy Worth (absent) STAFF PRESENT: MINUTES PREPARED BY: Randell Iwasaki, Brad Beck, Randall Carlton, Peter Engel, Martin Engelmann, Tarienne Grover, Jack Hall, Stephanie Hu, Susan Miller, Hisham Noeimi, Ivan Ramirez, Linsey Willis, Mala Subramanian, Authority Counsel Tarienne Grover A. CONVENE MEETING: Chair Butt convened the meeting at 6:00 p.m. (Commissioner Glover was absent. Commissioners Pierce and Arnerich, and Representative Keller had not yet arrived. B. PLEDGE OF ALLEGIANCE C. PUBLIC COMMENT: Pete Bennett, resident of Contra Costa County, spoke during public comment. D. COMMENDATION: Commendation to Outgoing Chair David E. Hudson (No Attachment Information) Chair Butt presented a plaque and commendation to outgoing Chair David E. Hudson for his term as Chair from February 2016 February Outgoing Chair David E. Hudson expressed appreciation for his year as the Chair. Commissioner Pierce arrived at 6:02 p.m. Commissioner Arnerich and Representative Keller arrived at 6:05 p.m. 1.0 APPROVAL OF MINUTES: Authority Board Minutes for the regular meeting of February 15, (Attachment Action) ACTION: Commissioner Romick moved to approve the minutes for the regular meeting of the Authority Board on February 15, 2017, seconded by Commissioner Arnerich. The

2 Page 2 of 10 motion was adopted by unanimous vote of the commissioners present, unless otherwise noted. (Absent-Glover; Abstain-Haskew) 2.0 CONSENT CALENDAR: Commissioner Trotter pulled Consent Calendar Item 2.A.8 from the Consent Calendar. ACTION: Commissioner Mitchoff moved to approve the Consent Calendar with the exception of Consent Calendar Item 2.A.8, seconded by Commissioner Hudson. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted. (Absent-Glover) ACTION: Commissioner Hudson moved to approve Consent Calendar Item 2.A.8, seconded by Commissioner Romick. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted. (Absent-Glover; Abstain-Trotter) 2.A Administration & Projects Committee: 2.A.1 Accept Monthly Accounts Payable Invoice Report for January The accompanying report provides a listing of invoices paid in alphabetical order by vendor or payee name for the month of January Staff Contact: Randall Carlton (Summary Attachment Action) 2.A.2 Accept Quarterly Cash and Investment Report for the Period Ended December 31, The Authority s Investment Policy calls for a quarterly report on investment activity to be prepared and submitted to the Executive Director, APC, and the Authority. The accompanying report covers transactions from October 1 through December 31, Staff Contact: Randall Carlton (Summary Attachment Action) 2.A.3 Accept Quarterly Financial Markets and Debt Portfolio Report for the Period Ended December 31, The accompanying report contains an overview and status update on the financial market, economy and the Authority s debt portfolio, interest rate swap and pending bond transactions. Staff Contact: Randall Carlton (Summary Attachment Action) 2.A.4 Interstate 80 (I-80)/San Pablo Dam Road Interchange Reconstruction, Phase 1 (Project 7002) Cooperative Agreement No. 07W.05 with the West Contra Costa Transportation Advisory Committee (WCCTAC). Staff seeks authorization for the Chair to execute Cooperative Agreement No. 07W.05 with WCCTAC to allow receipt of $700,000 in Sub-regional Traffic Mitigation Program (STMP) fees for the I-80/San Pablo Dam Road Interchange Reconstruction, Phase 1 project and to allow the Executive Director to make non-substantive modifications to the agreement. Staff Contact: Hisham Noeimi (Summary Attachment Action)

3 Page 3 of 10 2.A.5 Adopt Amendment No. 2 to the 2016 Measure J Strategic Plan. Staff seeks approval of Resolution P which will adopt Amendment No. 2 to the 2016 Measure J Strategic Plan. Amendment No. 2 reprograms Measure J funds for seven existing projects and adds four new projects in various funding categories. Resolution P. Staff Contact: Stephanie Hu (Summary Attachment Action) 2.A.6 City of Orinda Orinda Bay Area Rapid Transit (BART) Downtown Access Ramps and Lighting (New Project ): 2.A.6.1 Request for Approval of the 100% Design Peer Review. On January 9, 2017, the Peer Review Committee (Committee) reviewed the 100% design Plans, Specifications and Estimates (PS&E) for the Orinda BART Downtown Access Ramps and Lighting project in the City of Orinda. The Committee approved the peer review and recommended Authority Board approval. Staff seeks approval of the Committee s 100% peer review recommendations. Staff Contact: Stephanie Hu (Summary Attachment Action) 2.A.6.2 Authorization to Execute Cooperative Agreement No. 10SW.01 and Request for Appropriation of Measure J Funds for Construction. Staff seeks authorization for the Chair to execute Cooperative Agreement No. 10SW.01 and approve Resolution P which will appropriate $200,000 in Measure J funds to the City of Orinda for the construction phase of the Orinda BART Downtown Access Ramps and Lighting project. Resolution P. Staff Contact: Stephanie Hu (Summary Attachment Action) 2.A.7 City of Lafayette Olympic Boulevard/Reliez Station Road (Project 24010). The City of Lafayette (City) has completed the design phase of Olympic Boulevard/Reliez Station Road project with remaining funds available. Construction is nearly complete; however, the original appropriation is not sufficient to cover the actual costs. The City requests the remaining $53,201 from design phase be transferred to the construction phase. In addition, the City requests the appropriation of an additional $160,000 for construction. Staff seeks approval of Resolution P (Rev 1) which will reduce the appropriation for design services by $53,201, for a new total appropriation value of $296,799; and Resolution P (Rev 1) which will appropriate an additional $213,201 for construction, for a new total appropriation value of $2,060,201. Resolutions P (Rev 1) and P (Rev 1). Staff Contact: Stephanie Hu (Summary Attachment Action) 2.A.8 Town of Moraga St. Mary s Road Rheem Boulevard and Bollinger Canyon Road Roundabouts (Project 24014) Request for Appropriation of Measure J

4 Page 4 of 10 Funds for Environmental Services and Preliminary Design. Staff seeks approval of Resolution P which will appropriate $464,000 in Measure J funds to the Town of Moraga for environmental services and preliminary design for the St Mary s Road Rheem Boulevard and Bollinger Canyon Road Roundabouts project. Resolution P. Staff Contact: Stephanie Hu (Summary Attachment Action) 2.A.9 City of Concord Operational Improvements on Parallel Arterials (Measure C Project 1222) Request for Approval of the 65% Design Peer Review. On December 7, 2016, the Peer Review Committee (Committee) reviewed the 65% design Plans, Specifications and Estimate (PS&E) for the Operational Improvements on Parallel Arterials project in the City of Concord. The Committee approved the peer review and recommended Authority Board approval. Staff seeks approval of the Committee s 65% peer review recommendations. Staff Contact: Stephanie Hu (Summary Attachment Action) 2.A.10 Lafayette Bay Area Rapid Transit (BART) Station Site Improvements (New Project ) Request for Appropriation of Measure J Funds for Construction. Staff seeks approval of Resolution P which will appropriate $1,300,000 in Measure J funds to BART for the construction phase of the Lafayette BART Station Site Improvements project. Resolution P. Staff Contact: Stephanie Hu (Summary Attachment Action) 2.A.11 Walnut Creek Bay Area Rapid Transit (BART) Transit Oriented Development (TOD) Public Access Improvements (New Project ) Request for Appropriation of Measure J Funds for Design. Staff seeks approval of Resolution P which will appropriate $350,000 in Measure J funds to BART for the design phase of the Walnut Creek TOD Public Access Improvements project. Resolution P. Staff Contact: Stephanie Hu (Summary Attachment Action) 2.A.12 Electronic Bicycle Facilities at Central Contra Costa Bay Area Rapid Transit (BART) Stations (Project ) Request for Appropriation of Additional Measure J Funds for Construction. Staff seeks approval of Resolution P (Rev 3) which will appropriate an additional $900,000 in Measure J funds to BART for the construction phase of the Electronic Bicycle Facilities at Central Contra Costa BART Stations project, for a new total appropriation value of $1,805,000. Resolution P (Rev 3). Staff Contact: Stephanie Hu (Summary Attachment Action) 2.A.13 Interstate 80 (I-80)/Central Avenue Operational Improvements (Project 7003) Authorization to Execute Agreement No. 453 with Ghirardelli Associates (Ghirardelli) for Construction Management (CM) Services.* Staff seeks authorization for the Chair to execute Agreement No. 453 with Ghirardelli in the

5 Page 5 of 10 amount of $394,958 to provide CM services through September 30, Staff Contact: Ivan Ramirez (Summary Attachment Action) 2.A.14 State Route 4 (SR4) Widening Project Somersville Road to SR160 (Project 1407/3001) Authorization to Execute Amendment No. 9 to Agreement No. 211 with Harris & Associates (Harris) for Utility Relocation Closeout Services.* Staff seeks authorization for the Chair to execute Amendment No. 9 to Agreement No. 211 with Harris & Associates in the amount of $74,881, for a new total agreement value of $3,679,411, for utility relocation closeout services. This amendment will extend the agreement termination date from June 30, 2017 to December 31, Staff Contact: Susan Miller (Summary Attachment Action) 2.A.15 Ohlone Greenway Bay Area Rapid Transit (BART) Station Area Access, Safety and Placemaking (ASP) Improvements (Project ) Authorization to Execute Cooperative Agreement No. 28W.03 with the City of El Cerrito. Staff seeks authorization for the Chair to execute Cooperative Agreement No. 28W.03 and approve Resolution P which will appropriate $500,000 in Measure J funds for the construction of the Ohlone Greenway BART Station ASP Improvements. Resolution P. Staff Contact: Hisham Noeimi (Summary Attachment Action) 2.A.16 Interstate 680 (I-680) Auxiliary Lanes, Segment 2 Sycamore Valley Road to Crow Canyon Road (Project 1106 S2) Authorization to Execute Amendment No. 7 to Agreement No. 336 with S&C Engineers, Inc. (S&C) for Construction Management (CM) Services.* Staff seeks authorization for the Chair to execute Amendment No. 7 to Agreement No. 336 with S&C in the amount of $100,396 for a new total agreement value of $2,048,670 for additional CM services. Staff Contact: Ivan Ramirez (Summary Amendment Action) 2.A.17 Legislative Update. This is an update on relevant developments in policy, legislation and finance that are of interest to the Authority. The Authority may take action on any item presented in the attachment or any State or Federal legislation pertaining to the Authority s legislative program. Staff Contact: Linsey Willis (Summary Attachment Action) 2.A.18 Approval of Intent to Issue Tax-Exempt Bonds to Reimburse Authority Expenditures. Staff seeks approval of Resolution A which will establish the Authority s intent to reimburse itself from future bond proceeds for current project expenditures. The Authority anticipates issuing bonds in May 2017 for the ongoing funding of Measure J projects. Resolution A. Staff Contact: Randall Carlton (Summary Attachment Action)

6 Page 6 of 10 2.A.20 Authorization to Issue Request for Proposals (RFP) No for Strategic Communication and Marketing Services. Staff seeks authorization to release an RFP for strategic communications and marketing services. Staff Contact: Linsey Willis (Attachment Action) 2.B Planning Committee: 2.B.1 Proposed Actions to Funding Resolutions. Consistent with Authority policy, funding appropriation resolutions may be modified to extend their expiration date, to revise the scope of services or to terminate the resolution when the activity funded has been completed. Recommended changes are summarized. Staff Contact: Brad Beck (Summary Attachment Action) 2.B.2 Approval of the City of Oakley s Calendar Years (CY) 2014 & 2015 Growth Management Program (GMP) Compliance Checklist. The City of Oakley has submitted its CY 2014 & 2015 GMP Checklist. An estimated allocation of $567,673 in 18 percent Local Street Maintenance and Improvement (LSM) funds will be paid out for Fiscal Year (FY) subject to the Authority making a findings of compliance with the Measure J GMP. Staff Contact: Matt Kelly (Summary Attachment Action) 2.B.3 Consideration of Entering into a Joint Corridor Study Effort for San Pablo Avenue. Staff seeks in concept approval from the Authority to pursue the development of a jointly-funded corridor study for San Pablo Avenue in Contra Costa and Alameda counties. Funding partners would include the Alameda County Transportation Commission (ACTC), and tentatively the West County Regional Transportation Planning Committee (WCCTAC). Total cost of the study and CCTA s estimated share will be determined after further scoping and cost estimating is completed. Staff Contact: Martin Engelmann (Summary Attachment Action) CMA Function 2.B.5 Public Outreach for the Countywide Bicycle and Pedestrian Plan (CBPP) Update. The CBPP, which began last fall, includes several activities to reach out to the public. A key component of the outreach is a project website that will provide information on the update process, an interactive map on which visitors can identify where it is safe and easy to walk or bicycle and where improvements are needed, a survey, and documents for review and comment. Outreach will also include a virtual workshop and pop up stations, stakeholder focus groups, and meetings with local staff. Staff Contact: Brad Beck (Summary Attachment Information) CMA Function 2.B.6 Authorization to Initiate Contract Negotiations with the Selected Consultant for Request for Proposal (RFP) 16-6 Ongoing Planning-Related Consultant

7 Page 7 of 10 Services. In response to Authority RFP 16-6 which was issued on December 20, 2016 the Authority received two proposals from qualified consultant teams. A Selection Committee comprised of local staff reviewed the proposals and interviewed the consultant teams. The firm Placeworks was selected as the most qualified. Staff seeks authorization to negotiate a consultant agreement with the selected firm. Staff Contact: Martin Engelmann (Summary Attachment Action) CMA Function 2.B.7 Status of the Growth Management Program (GMP) Checklist Approvals. The Measure J GMP requires that every two years local jurisdictions report GMP compliance activities to the Authority by submittal of a Compliance Checklist. The deadline for submittal of the Calendar Years (CY) 2014 & 2015 GMP Checklist is June 30, At present, 9 of the 20 local jurisdictions have submitted a Checklist. The remaining 11 jurisdictions must either submit a completed Checklist by July 1, 2017, or submit a Statement of Progress indicating the schedule for submittal. Failure to submit a Checklist or Statement of Progress constitutes non-compliance with the GMP and potential withholding of Measure J Local Street Maintenance and Improvement funds (18 percent). Staff Contact: Matt Kelly (Summary Attachment Information) END OF CONSENT CALENDAR 3.0 MAJOR DISCUSSION ITEMS: None 4.0 REGULAR AGENDA ITEMS: Commissioner Pierce left at 6:12 p.m. and returned at 6:22 p.m. 4.A Administration & Projects Committee: 4.A.19 Approval of FY Midyear Budget for the Contra Costa Transportation Authority (CCTA) and Congestion Management Agency (CMA). The Authority annually approves a midyear budget to adjust estimates in the original budget as needed to accomplish goals through the end of the fiscal year. Overall, the midyear budget proposes a reduction in the Authority s budget from $209.9 million to $188.1 million, a decrease of $21.8 million. The adjustments are largely due to revised project schedules and the timing difference between expenditures and related reimbursements from other agencies. Staff seeks approval of Resolution A (Rev 1) which will update changes to the FY budget. Resolution A (Rev 1). Staff Contact: Brian Kelleher (Summary Attachment Action) ACTION: Commissioner Arnerich moved to approve the Fiscal Year Midyear Budget for the Contra Costa Transportation Authority and Congestion Management Agency,

8 Page 8 of 10 seconded by Commissioner Pierce. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted. (Absent-Glover) DISCUSSION: Finance Manager Brian Kelleher provided a brief overview of the FY Midyear Budget for the Authority and Congestion Management Agency (CMA) highlighting annual operating costs, revenue and other financing sources, expenditures, debt service, earmarked funds, funding balances, and timing delays, which affect the budget. Mr. Kelleher provided the updated point of sale transactions for the second quarter, which had been received following the Administration and Projects Committee meeting. Commissioners provided comments. Staff responded to comments from commissioners. 4.A.21 Adoption of Ordinance to Amend the Contra Costa Transportation Authority s (Authority) Administrative Code, Chapter 1, Article IV, Section (c). Staff seeks adoption of Ordinance to approve the proposed revisions to amend the Authority s Administrative Code, Chapter 1, Article IV, Section (c). Ordinance Staff Contact: Tarienne Grover (Attachment Action) ACTION: Commissioner Pierce moved to adopt Ordinance amending the Authority s Administrative Code, Chapter 1, Article IV, Section (c) to allow an Ex-Officio Representative to also be appointed as an Authority Board Member alternate, seconded by Commissioner Arnerich. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted. (Absent-Glover) DISCUSSION: Clerk of the Board Tarienne Grover provided a brief overview of the proposed revisions to the Authority s Administrative Code, Chapter 1, Article IV, Section (c), which would allow an Ex-Officio Representative to also serve as an Authority Board Member alternate. Mrs. Grover discussed the recent events behind the request for the proposed revisions and the benefits it would provide to the Authority. Commissioners provided comments. Staff responded to comments from commissioners. 4.B Planning Committee: 4.B Countywide Transportation Plan (CTP) Work Plan Status Update. Authority staff is implementing the 2017 CTP Update and Environmental Impact Report (EIR) work plan that was approved by the CCTA Board in December It called for completion of the CTP and EIR during calendar year Since last December, certain events at the State and Regional level have arisen that could potentially delay the CTP schedule unless immediate action is taken to modify the work plan. Staff seeks Authority direction on possible modifications to the

9 Page 9 of CTP work plan that would help avoid possible schedule delays and more accurately reflect the current status of available State and Regional guidance. Staff Contact: Martin Engelmann (Summary Attachment Action) CMA Function ACTION: Commissioner Romick moved to approve Option No. 2, which would modify the Countywide Transportation Plan (CTP) Work Plan by using existing information that has already been adopted by the regional agencies and thereby expedite the CTP and Environmental Impact Report (EIR) schedule for completion during Calendar Year 2017, seconded by Commissioner Arnerich. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted. (Absent-Glover) DISCUSSION: Deputy Executive Director of Planning Martin Engelmann provided a brief status update of the 2017 Countywide Transportation Plan (CTP) Work Plan highlighting events at the State and Regional level that may cause delays in the CTP schedule to complete the California Environmental Quality Act (CEQA) process. He stated that the events consist of SB 743, which changes the methodology for evaluating traffic impacts through new CEQA Guidelines, and postponement of the Association of Bay Area Government s (ABAG) projections for 2017, which provide a 30-year outlook into the land use assumptions for the Bay Region spanning from 2010 to Mr. Englemann provided two options consisting of extending the completion of the CTP and EIR or maintaining the effort to complete the CTP and EIR by the end of 2017 using current available demographic modeling information. Commissioners provided comments. Staff responded to comments from commissioners. 5.0 CORRESPONDENCE AND COMMUNICATIONS: 5.1 CCTA Press Release dated March 6, 2017 titled Shared Autonomous Vehicles Make U.S. Debut At Bishop Ranch as Part of Pilot Program (Attachment Information) 6.0 ASSOCIATED COMMITTEE REPORTS: 6.1 Central County (TRANSPAC): Report of regular meeting on March 9, 2017 (Meeting handout if available) 6.2 East County (TRANSPLAN): Report of regular meeting on March 9, 2017 (Meeting handout if available) 6.3 Southwest County (SWAT): Report of regular meeting on March 6, 2017 (Attachment Information)

10 Page 10 of West County (WCCTAC): Report of regular meeting on February 24, 2017 (Attachment Information) 7.0 COMMISSIONER AND STAFF COMMENTS: 7.1 Chair's Comments and Reports 7.2 Commissioners' Comments and Reports on Activities and Meetings Commissioner Hudson discussed his recent trip to Washington D.C. 7.3 Executive Staff Comments (Attachment Information) 8.0 CALENDAR Executive Director Randell H. Iwasaki provided a brief overview of his Executive Director s Report highlighting the Easy Mile Media Day, meetings with RoadBotics about their proposed pilot programs in the Cities of Pittsburg and Oakley, CCTA s Federal Engagement Program, CCTA s Certificate of Achievement awarded by the Government Finance Officers Association and CCTA s innovative programs. 8.1 March/April/May/June 2017 (Attachment Information) 8.2 Calendar of Upcoming Events (Attachment Information) 9.0 ADJOURNMENT to Wednesday, April 19, 2017 at 6:00 p.m. The meeting adjourned at 6:54 p.m.