Administration and Projects Committee STAFF REPORT November 5, 2015 Page 2 of 3 Background The table below lists general information for each contract

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1 Administration and Projects Committee STAFF REPORT Meeting Date: November 5, 2015 Subject Summary of Issues Recommendations Accept Consultant Agreement s for Various Projects Over the years, the Authority has contracted with various consulting firms to perform engineering services for projects. There are a number of agreements which are currently active and are approaching their expiration dates. Staff has identified the agreements and seeks to extend them to allow for completion of tasks. Recommended changes are summarized below. Staff seeks authorization for the Chair to execute the attached separate s to extend the term of the Agreements. Financial Implications None Options N/A Attachments A. No. 6 to Agreement No. 271 and Historical Summary with Jacobs Project Management Co. Changes from Committee B. No. 2 to Agreement No. 331 and Historical Summary with Parsons Brinckerhoff C. No. 4 to Agreement No. 335 and Historical Summary with Mark Thomas & Company, Inc. 6-1

2 Administration and Projects Committee STAFF REPORT November 5, 2015 Page 2 of 3 Background The table below lists general information for each contract: Agreement Consultant Project General Scope CT 271 Jacobs Project Management Co. SR4 Widening Somersville Road to SR160, Segment 2 Construction Management Services CT 331 Parsons Brinckerhoff SR4 Bypass Laurel Road to Sand Creek Road Widening and Interchange Construction Management Services CT 335 Mark Thomas and Company, Inc. SR4 Bypass Laurel Road to Sand Creek Road Widening and Interchange Design Services During Construction (DSDC) The SR4 Widening Somersville Road to SR160, Segment 2 (Project 1407/3001) is currently anticipated to be completed in November, Project acceptance and closeout activities will extend into Staff seeks authorization for the Chair to execute No. 6 to Agreement No. 271 with Jacobs Project Management Co. for continued construction management services and closeout of the project. This amendment will extend the agreement termination date from December 31, 2015 to June 30, 2016 with no increase in budget. The SR4 Bypass Laurel Road to Sand Creek Road Widening and Interchange (Project 5002) is expected to be accepted in October Project closeout activities will extend into Staff seeks authorization for the Chair to execute No. 2 to Agreement No. 331 with Parsons Brinckerhoff for continued construction management services and closeout of the project. This amendment will extend the agreement termination date from December 31, 2015 to June 30, 2016 with no increase in budget. The SR4 Bypass Laurel Road to Sand Creek Road Widening and Interchange (Project 5002) is expected to be accepted in October Caltrans typically provides 270 days after contract acceptance for preparation of as-built drawings. Staff seeks authorization for the Chair to execute No. 4 to Agreement No. 335 with Mark Thomas and Company, Inc. for 6-2

3 Administration and Projects Committee STAFF REPORT November 5, 2015 Page 3 of 3 continued design services during construction and closeout of the project. This amendment will extend the agreement termination date from December 31, 2015 to June 30, 2016 with no increase in budget. 6-3

4 AMENDMENT No. 6 Agreement No. 271 with Jacobs Project Management Co. For State Route 4 Widening Project Somersville Road to SR160 Segment 2 Construction Management Services November 18, 2015 WHEREAS, the Contra Costa Transportation Authority and Jacobs Project Management Co. entered into Agreement No. 271 on June 17, 2009 for Construction Management Services with a Total Agreement Value of $44,500; and WHEREAS, No. 1 to Agreement No. 271 was approved on November 18, 2009 to increase the scope-of-work providing pre-construction services, including constructability review for the SR4/Contra Loma Interchange project and increase the compensation by $40,500 for a new Total Agreement Value of $85,000; and WHEREAS, No. 2 to Agreement No. 271 was approved on June 16, 2010 to extend the term of the Agreement to June 30, 2011; and WHEREAS, No. 3 to Agreement No. 271 was approved on June 15, 2011 to extend the term of the Agreement to June 30, 2012; and WHEREAS, No. 4 to Agreement No. 271 was approved on February 15, 2012 to update administrative details of the General Conditions, extend the Agreement termination date through December 31, 2015, modify administrative details of Sections 1.1.2, 1.2, 1.3, 2.2 and Attachment 1 of Exhibit D (Compensation, Invoicing and Payment), modify the Scope-of- Services, increase the Base Work Total Compensation Limit to $4,808,375, and increase the Total Extra Work Limit (Contingency) to $240,000 for a new Total Agreement Value of $5,133,375; and WHEREAS, No. 5 to Agreement No. 271 was approved on September 18, 2013 to modify the list of Additional Direct Costs eligible for reimbursement; and WHEREAS, the parties now wish to further extend the term of the Agreement; now therefore be it 6-4

5 MUTUALLY AGREED: (1) that Article II of the Agreement is amended to extend the term to June 30, 2016; and (2) that all other items and conditions of the Agreement shall remain in effect. In witness whereof, the parties hereto have executed this No. 6 to Agreement No.271 effective as of the 18 th day of November JACOBS PROJECT MANAGEMENT Co. CONTRA COSTA TRANSPORTATION AUTHORITY Anthony Ferrucio, Vice President Julie K. Pierce, Chair ATTEST: Randell H. Iwasaki, Executive Director Approved as to form: Malathy Subramanian, Authority Counsel 6-5

6 Jacobs Project Management Co. Historical Summary of s CT 271 Date Jun 17, 2009 Nov 18, 2009 Original No. 1 Amount of $ Total Amount 44,500 $ 40,500 $ 85,000 Description Provide pre-construction services, including constructability review for the SR4/Lone Tree Way Interchange Project. Includes a $5,000 contingency fund Increased scope-of-work to provide preconstruction services, including constructability review for the SR4/Contra Loma Interchange Project, increasing the contract amount by $40,500, for a new Total Compensation Limit of $85,000 Jun 16, 2010 No. 2 $ - $ 85,000 Extend agreement termination date through June 30, 2011 Jun 15, 2011 No. 3 $ - $ 85,000 Extend agreement termnation date through June 30, 2012 Feb 15, 2012 Sep 18, 2013 Nov 18, 2015 No. 4 No. 5 Proposed No. 6 $ 5,048,375 $ 5,133,375 $ - $ 5,133,375 $ - $ 5,133,375 Increase the scope-of-services and Total Value to include staff augmentation to Caltrans for Construction Management Services on the SR4/Contra Loma Interchange (SR4 Segment 2) Project. Increase the Base Work by $4,808,375 for a new Base Work total of $4,888,375; Increase the Contingency Fund for Extra Work by $240,000 for a new Contingency Fund total of $245,000. Totaling a new Total Agreement Value of $5,133,375 and extending the agreement termination date through December 31, 2015 Modify the list of Additional Direct Costs eligible for reimbursement Extend agreement termination date through June 30,

7 Agreement No. 331 With Parsons Brinckerhoff for Construction Management Services November 18, 2015 AMENDMENT No. 2 WHEREAS, the Contra Costa Transportation Authority and Parsons Brinckerhoff entered into Agreement No. 331 on January 18, 2012 with an effective date of December 7, 2011 for Construction Management Services and a Total Agreement Value of $4,183,509; and WHEREAS, No. 1 to Agreement No. 331 was approved on July 17, 2013 to add additional contract administration and construction management services for the additional construction of the second SR4 Sand Creek Road Overcrossing and Widening of Westbound SR4 San Creek Bridge project and increase the compensation by $659,054 for a new Total Agreement Value of $4,842,563; and WHEREAS, the parties now wish to further extend the term of the Agreement; now therefore be it MUTUALLY AGREED: (1) that Article II of the Agreement is amended to extend the term to June 30, 2016; and (2) that all other items and conditions of the Agreement shall remain in effect. In witness whereof, the parties hereto have executed this No. 2 to Agreement No. 331 effective as of the 18 th day of November PARSONS BRINCKERHOFF CONTRA COSTA TRANSPORTATION AUTHORITY Glenn W. Suiter, Sr. Vice President Julie K. Pierce, Chair 6-7

8 ATTEST: Randell H. Iwasaki, Executive Director Approved as to form: Malathy Subramanian, Authority Counsel 6-8

9 Parsons Brinkerhoff Historical Summary of s CT 331 Date Jan 18, 2012 Jul 17, 2013 Nov 18, 2015 Original No. 1 Proposed No. 2 Amount of Total Amount $ - $ 4,183,509 $ 659,054 $ 4,842,563 $ - $ 4,842,563 Description Administration and Construction Management Services for SR4 Bypass, Laurel to Sand Creek Widening and Sand Creed Road Interchange Additional Administration and Construction Management Services for the additional Construction of the Second SR4 Sand Creek Road Overcrossing and Widening of Westbound SR4 Sand Creek Bridge Extend the Agreement termination date through June 30,

10 Agreement No. 335 With Mark Thomas & Company, Inc. for Design Services During Construction November 18, 2015 AMENDMENT No. 4 WHEREAS, the Contra Costa Transportation Authority and Mark Thomas & Company, Inc. entered into Agreement No. 335 on January 18, 2012 for Design Services During Construction with a Total Agreement Value of $475,000; and WHEREAS, No. 1 to Agreement No. 335 was approved on July 17, 2013 to add additional design services during construction for the additional construction of the second SR4 Sand Creek Road Overcrossing and Widening of Westbound SR4 Sand Creek Bridge portion of the project, increasing the compensation by $76,500 for a new Total Agreement Value of $551,500; and WHEREAS, No. 2 to Agreement No. 335 was approved on May 21, 2014 to add additional design services during construction for the additional grading work requested by West Coast Home Builders, Inc., increasing the compensation by $25,000 for a new Total Agreement Value of $576,500; and WHEREAS, No. 3 to Agreement No. 335 was approved on November 19, 2014 to add additional design services during construction for the remainder of the project, as-built preparation; and additional grading plans and slope staking notes requested by West Coast Home Builders, Inc., increasing the compensation by $123,900 for a new Total Agreement Value of $700,400; and WHEREAS, the parties now wish to further extend the Agreement termination date; now therefore be it MUTUALLY AGREED: (1) that Article II of the Agreement is amended to extend the term to June 30, 2016; and (2) that all other items and conditions of the Agreement shall remain in effect. 6-10

11 In witness whereof, the parties hereto have executed this No. 4 to Agreement No. 335 effective as of the 18 th day of November MARK THOMAS & COMPANY, INC. CONTRA COSTA TRANSPORTATION AUTHORITY Sasha Dansky, Vice President Julie K. Pierce, Chair ATTEST: Randell H. Iwasaki, Executive Director Approved as to form: Malathy Subramanian, Authority Counsel 6-11

12 Mark Thomas and Company, Inc. Historical Summary of s CT 335 Date Jan 18, 2012 Jul 17, 2013 May 21, 2014 Nov 19, 2014 Nov 18, 2015 Original No. 1 No. 2 No. 3 Proposed No. 4 Amount of Total Amount $ - $ 475,000 $ 76,500 $ 551,500 $ 25,000 $ 576,500 $ 123,900 $ 700,400 Description Design Services During Construction for SR4 Bypass, Laurel to Sand Creek Widening and Sand Creek Road Interchange Additional Design Services During Construction for the additional Construction of the Second SR4 Sand Creek Road Overcrossing and Widening of Westbound SR4 Sand Creek Bridge Additional Design Services During Construction for the additional grading work requested by West Coast Home Builders, Inc. Additional Design Services During Construction for the remainder of the project, as-built preparation; and additional grading plans and slope staking notes requested by West Coast Home Builders, Inc. $ - $ 700,400 Extend Agreement term through June 30,