Contra Costa Transportation Authority STAFF REPORT Meeting Date: June 21, 2017 Subject Summary of Issues Interstate 680 (I-680)/State Route 4 (SR4) In

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1 Contra Costa Transportation Authority STAFF REPORT Meeting Date: June 21, 2017 Subject Summary of Issues Interstate 680 (I-680)/State Route 4 (SR4) Interchange Improvements, Phase 3 Widening (Project 1117/6001) Authorization to Execute Amendment No. 3 to Cooperative Agreement No with the California Department of Transportation (Caltrans) for Right-of-Way (ROW) Acquisition and Services, and Utility Coordination As part of the I-680/SR4 Interchange Improvements, Phase 3 project, SR4 is proposed to be widened in the median to accommodate additional Eastbound (EB) and Westbound (WB) lanes. In September 2014, Cooperative Agreement No was executed with Caltrans for ROW support in the amount of $200,000 and ROW capital in the amount of $300,000. To accommodate project needs for ROW, coordination and expenditures for utility relocations, agency coordination, and extended schedule, Amendments No. 1 and 2 were executed bringing the total agreement value to $9,856,000. To address current project needs a revision to the ROW funding is deemed necessary. At its May 2017 meeting, California Transportation Commission (CTC) approved the use of $5,100,000 in State Transportation Improvement Program (STIP)/Regional Improvement Program (RIP) funds previously programmed to construction to the ROW phase funding of the project; $4,800,000 for ROW capital and $300,000 to augment ROW support. The $4,800,000 in STIP/RIP funds for ROW capital will offset measure funds, which will move to construction. Recommendations Staff seeks authorization for the Chair to execute Amendment No. 3 to Cooperative Agreement No with Caltrans in the amount of $300,000 to use STIP/RIP funds for ROW support and increasing the total of ROW support cost to $1,000,000, for a new total agreement value of $10,156,000 and to allow the Executive Director to make any 2.1-1

2 Contra Costa Transportation Authority STAFF REPORT June 21, 2017 Page 2 of 3 non-substantive changes to the language. Financial Implications Options Sufficient STIP/RIP funds for this proposed amendment are programmed to Project 1117/6001. The Authority could elect not to approve this amendment; however, this may delay the project delivery schedule. Attachments A. Draft Amendment No. 3 to Cooperative Agreement No B. Letter from Caltrans dated May 25, 2017 Changes from Committee N/A Background The I-680/SR4 Interchange Improvements, Phase 3 project would widen SR4 in the median to provide a third lane in the EB and WB directions from Morello Avenue to just east of SR242. The project is in the final design phase. The project originally included widening the existing Grayson Creek bridge structures. However, due to the age and condition, the bridge is being replaced rather than widened. Amendment No. 1 provided for additional support and capital as several utilities needed to be relocated that previously would have remained in place. Amendment No. increased the support budget to $613,000 and the capital budget to $6,350,000 for a new total agreement value of $6,963,000. To accommodate coordination and expenditures for utility relocations, agency coordination, and extended schedule, Amendment No. 2 was executed to compensate for the additional capital and support costs. Amendment No. 2 increased the support budget to $700,000 and the capital budget to $9,156,000 for a new total agreement value of $9,856,000. Originally, only Measure J funds were allocated for the ROW phase. The project funding plan included STIP/RIP funds programmed in 2017/2018 for the construction phase. As the project experienced delays due to the decision to replace Grayson Creek Bridge, the construction phase of the project was delayed to 2018/2019. The Authority had the following options with regards to the STIP/RIP funding: 2.1-2

3 Contra Costa Transportation Authority STAFF REPORT June 21, 2017 Page 3 of 3 1. Reprogram the STIP/RIP to a later year; however, this option has the potential of losing the STIP funds as there is no guarantee that future years will be funded; and 2. Keep the funds in 2017/2018, but reprogram the STIP/RIP funding to the ROW phase. CTC approved the reprogramming of the STIP/RIP to the ROW phase at its May 2017 meeting and made funds available in the 2017/2018 fiscal year. In order for Caltrans to be able to use these funds for capital and to augment the support funding, an amendment to the cooperative agreement is needed. Amendment No. 3 will increase the ROW support budget by $300,000 for a new total support cost of $1,000,000; however, the total ROW capital cost remains unchanged at $9,156,000. The new total agreement value is $10,156,000. ROW Support ROW Capital Total Original $200,000 $300,000 $500,000 Amendment No. 1 $413,000 $6,050,000 $6,463,000 Amendment No. 2 $87,000 $2,806,000 $2,893,000 Amendment No. 3 $300,000 $300,000 Total Agreement Value $1,000,000 $9,156,000 $10,156,

4 ATTACHMENT A AGREEMENT A3 Project No EA CC-4-R11.2/R AMENDMENT NO. 3 TO COOPERATIVE AGREEMENT (Draft , AH) This Amendment No. 3 to Agreement (AMENDMENT 3), entered into, and effective on, 2017, is between the State of California, acting through its Department of Transportation, referred to as CALTRANS, and Contra Costa Transportation Authority, a public entity, referred to hereinafter as CCTA. RECITALS 1. CALTRANS and CCTA, collectively referred to as PARTNERS, entered into Agreement (AGREEMENT) on September 25, 2014, defining the terms and conditions for cooperating on the R/W phase of a highway improvement project (PROJECT) in Contra Costa County. PROJECT consisted of widening the median of State Route 4 (SR 4) in both directions to provide a third lane from east of Milano Way/Glacier Drive to east of SR 242 in Phase 3 of the I-680/SR 4 interchange. PROJECT also included widening of Grayson Creek Bridge. Under AGREEMENT, CCTA is the sole SPONSOR and FUNDING PARTNER and CALTRANS is the IMPLEMENTING AGENCY and CEQA and NEPA lead agency for PROJECT. 2. It was decided in early 2015 that Grayson Creek Bridge will be replaced, rather than widened, thereby significantly increasing the scope of PROJECT. The Project Report was approved on February 9, 2009 and was consistent with the Negative Declaration / Initial Study and Final Environmental Assessment dated November 26, The re-evaluation of the environmental document was approved on December 17, A Supplemental Project Report is being prepared to address the change in scope and is expected to be approved by July 1, PARTNERS entered into Amendment 1 to AGREEMENT (AMENDMENT 1) on July 3, 2015, to increase the local funding for R/W Support from $200,000 to $613,000 and that for R/W Capital from $300,000 to $6,350,000 due to the increase in the PROJECT scope discussed above. 4. PARTNERS also entered into Amendment 2 to AGREEMENT (AMENDMENT 2) on August 11, 2016, to reflect the revised funding obligations on PROJECT. Under AMENDMENT 2, the local funding for R/W SUPPORT was increased from $613,000 to $700,000 and that for R/W CAPITAL from $6,350,000 to $9,156,000 to meet the PROJECT needs. The increase in R/W CAPITAL and SUPPORT costs was primarily due to additional utility relocations, coordination and extended schedule. 5. PARTNERS now wish to enter into AMENDMENT 3 to revise the R/W funding in order to address the current PROJECT needs. STIP/RIP funds in the amount of $5,100,000, approved by the California Transportation Commission (CTC) in the May, 2017, meeting, will now be used for the R/W funding on PROJECT. $4,800,000 of these STIP/RIP funds 1 of

5 AGREEMENT A3 Project No will be used for R/W CAPITAL and the remaining $300,000 will be used to augment the R/W SUPPORT funding. The increase in the R/W SUPPRT cost is due to additional utility coordination, delay in Contra Costa County Flood Control District permit issues, resolution of the deed language issue with the Contra Costa County, the lengthy condemnation process with 1st & 2nd level reviews and the delayed response from the property owner and attorney. 6. The total R/W SUPPORT funds are increased under AMENDMENT 3 to $1,000,000, which includes the previously allocated $700,000 in local funds. The total R/W CAPITAL funds are unchanged from the previously reported $9,156,000, but now include the STIP/RIP funds, as discussed above. IT IS THEREFORE MUTUALLY AGREED: 1. PARTNERS hereby amend AGREEMENT by replacing FUNDING SUMMARY NO. 3 of AMENDMENT 2 in its entirety with FUNDING SUMMARY NO. 4, attached hereto and made a part of AMENDMENT 3. Any reference to FUNDING SUMMARY in AGREEMENT will now be deemed a reference to FUNDING SUMMARY NO All other terms and conditions of AGREEMENT, as revised under AMENDMENT 1, shall remain in full force and effect. 3. AMENDMENT 3 is deemed to be included in, and made a part of, the said amended AGREEMENT. 2 of

6 AGREEMENT A3 Project No SIGNATURES PARTNERS declare that: 1. Each PARTNER is an authorized legal entity under California state law. 2. Each PARTNER has the authority to enter into AMENDMENT The people signing AMENDMENT 3 have the authority to do so on behalf of their public agencies. STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION CONTRA COSTA TRANSPORTATION AUTHORITY Helena (Lenka) Culik-Caro Deputy District Director, Design Tom Butt Chair Certified as to funds: Attest: District Budget Manager Randell H. Iwasaki Executive Director Approved as to form and procedure: Malathy Subramanian CCTA Counsel 3 of

7 AGREEMENT A3 Project No EA CC-4-R11.2/R FUNDING SUMMARY NO. 4 Funding Source FUNDING PARTNER FUNDING TABLE IMPLEMENTING AGENCY R/W SUPPORT CALTRANS R/W CAPITAL Fund Type Totals Local CCTA Local $700,000 $4,356,000 $5,056,000 State CALTRANS STIP/RIP $300,000 $4,800,000 $5,100,000 Totals $1,000,000 $9,156,000 $10,156,000 IMPLEMENTING AGENCY SPENDING SUMMARY CALTRANS R/W SUPPORT R/W CAPITAL Fund Type CALTRANS CCTA CALTRANS Totals Local $700,000 $0 $4,356,000 $5,056,000 STIP/RIP $300,000 $0 $4,800,000 $5,100,000 Totals $1,000,000 $0 $9,156,000 $10,156,000 PACT Version of

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