Authority Board Meeting MINUTES

Transcription

1 MEETING DATE: MEMBERS PRESENT: Janet Abelson, Newell Arnerich, Tom Butt, David Durant (arrived at 6:01 p.m.), Federal Glover (absent), David Hudson, Karen Mitchoff, Julie Pierce, Kevin Romick, Don Tatzin, Robert Taylor Ex-Officio Representatives: Gail Murray (absent), Joel Keller for Gail Murray, H.E. Christian Peeples (absent), Amy Worth STAFF PRESENT: MINUTES PREPARED BY: Randell Iwasaki, Brad Beck, Randall Carlton, Ross Chittenden, Martin Engelmann, Tarienne Grover, Jack Hall, Stephanie Hu, Brian Kelleher, Matt Kelly, Susan Miller, Linsey Willis, Mala Subramanian, Authority Counsel Tarienne Grover A. CONVENE MEETING: Chair Hudson convened the meeting at 6:00 p.m. (Commissioner Glover and Ex-Officio Representative Peeples were absent. Commissioner Durant arrived at 6:01 p.m.) B. PLEDGE OF ALLEGIANCE C. PUBLIC COMMENT: Ralph Hoffman with the Contra Costa Senior Mobility Action Council thanked the Authority for all of their efforts over the past year. 1.0 APPROVAL OF MINUTES: Authority Minutes for the regular meeting of October 19, 2016 (Attachment Action) ACTION: Commissioner Romick moved to approve the minutes for the regular meeting of the Authority Board on October 19, 2016, seconded by Commissioner Pierce. The motion passed unanimously by commissioners present. (Commissioner Glover was absent.) 2.0 CONSENT CALENDAR: ACTION: Commissioner Tatzin moved to approve the Consent Calendar, seconded by Commissioner Abelson. The motion passed unanimously by commissioners present. (Commissioner Glover was absent.) 1

2 Page 2 of 8 2.A Administration & Projects Committee: 2.A.1 Accept Monthly Accounts Payable Invoice Report for September The accompanying report provides a listing of invoices paid in alphabetical order by vendor or payee name for the month of September Staff Contact: Randall Carlton (Attachment Action) 2.A.2 Accept Quarterly Sales Tax Revenues Reports for the Period Ended September 30, These reports contain a summary of sales tax revenues, including analysis and comparisons against prior monthly and quarterly periods. Staff Contract: Randall Carlton (Attachment Action) 2.A.3 Accept Internal Accounting Report for Fiscal Year Ended June 30, This report provides an accounting of the Authority s financial position and a comparison of actual results versus budget for the twelve months ended June 30, 2016 (unaudited). Next month the complete audited financial statements will be presented to the Administration and Projects Committee (APC) and the Authority Board. Staff Contact: Brian Kelleher (Attachment Action) 2.A.4 Accept Quarterly Financial Markets and Debt Portfolio Report for the Period Ended September 30, The accompanying report contains an overview and status update on the financial market, economy and the Authority s debt portfolio, interest rate swap and pending bond transactions. Staff Contact: Randall Carlton (Attachment Action) 2.A.5 City of Clayton Clayton Major Streets Improvements (Project 24032): 2.A.5.1 Request for Approval of the 100% Peer Review. On September 23, 2016, the Peer Review Committee (Committee) reviewed the 100% design Plans, Specifications and Estimates (PS&E) for the Clayton Major Streets Improvement project. The Committee approved the peer review and recommends Authority Board approval. Staff seeks approval of the Committee s 100% peer review recommendations. Staff Contact: Stephanie Hu (Attachment Action) 2.A.5.2 Request for Appropriation of Measure J Funds for Construction. Staff seeks approval of Resolution P which will appropriate $1,224,000 in Measure J funds to the City of Clayton for the construction phase of the Clayton Major Streets Improvements project. Resolution P. Staff Contact: Stephanie Hu (Attachment Action) 2.A.6 Interstate 680 (I-680) North Express Lane (Project 8001): 2.A.6.1 Authorization to Execute Amendment No. 3 to Agreement No. 376 with HDR Engineering, Inc. (HDR) for Final Design Services.* Staff seeks authorization for the Chair to execute Amendment No. 3 to Agreement No. 376 with HDR for final design services. This amendment will extend the agreement termination date from December 31, 2016 to December

3 Page 3 of 8 31, 2017 with no increase in budget. Staff Contact: Susan Miller (Attachment Action) 2.A.6.2 Authorization to Execute Real Property Services Agreement No. 454 with the Contra Costa County (County) for Right-of-Way (ROW) Acquisition Services and Cooperative Agreement No. 08C.03 with the County for Authorization to Exercise the Power of Eminent Domain if Needed. Staff seeks authorization for the Chair to execute Real Property Service Agreement No. 454 with the County in the amount of $43,000 for ROW acquisition services with an effective date of May 1, 2016 and Cooperative Agreement No. 08C.03 with the County for the performance of ROW services allowing the Executive Director to make non-substantive changes. Staff Contact: Susan Miller (Attachment Action) 2.A.7 State Route 4 (SR4) Widening Somersville Road to SR160, Segment 3B (Project 1407/3001) Authorization to Execute Amendment No. 5 to Agreement No. 330 with S&C Engineers, Inc. (S&C) for Construction Management (CM) Services.* Staff seeks authorization for the Chair to execute Amendment No. 5 to Agreement No. 330 with S&C in the amount of $477,653 for a new total agreement value of $10,810,166, to provide additional CM services. This amendment will extend agreement termination date from December 31, 2016 to June 30, Staff Contact: Ivan Ramirez (Attachment Action) 2.A.8 Legislative Update. This is an update on relevant developments in policy, legislation and finance that are of interest to the Authority. The Authority may take action on any item presented in the attachment or any State or Federal legislation pertaining to the Authority s legislative program. Staff Contact: Linsey Willis (Attachment Action) 2.A.9 Interstate 80 (I-80)/San Pablo Dam Road Interchange Reconstruction, Phase 1 (Project 7002) Authorization to Execute Amendment No. 1 to Utility Agreement No. 381 with the Pacific Gas and Electric Company (PG&E) for Utility Relocation Services. Staff seeks authorization for the Chair to execute Amendment No. 1 to Utility Agreement No. 381 with PG&E in the amount of $163,683 for a new total agreement value of $550,167, to provide utility relocation services. Staff Contact: Hisham Noeimi (Attachment Action) 2.A.10 Accept Quarterly Cash and Investment Report for the Period Ended September 30, The Authority s Investment Policy calls for a quarterly report on investment activity to be prepared and submitted to the Executive Director, APC and the Authority. The accompanying report covers transactions from July 1 through September 30, 2016 and will be presented by the Authority s new investment consultant, Public Trust Advisors. Staff Contact: Randall Carlton (Attachment Action)

4 Page 4 of NEW ITEM: Shared Autonomous Vehicle (SAV) Pilot Program Authorization to Execute Transportation Fund for Clean Air (TFCA) Funding Agreement No. 16R30 with the Bay Area Air Quality Management District (BAAQMD) for Development and Operational Services. Staff seeks authorization for the Chair to execute TFCA Funding Agreement No. 16R30 with the BAAQMD in the amount of $1,000,000 for the development and operation of a demonstration SAV shuttle pilot program in Contra Costa County. Staff Contact: Jack Hall (Attachment - Action) 2.B Planning Committee: As the Planning Committee did not meet in November, the following item is being referred directly to the Authority: 2.2 NEW ITEM: Accept Reconciliation of Actual Federal Share Expenditures for Authority Agreement No. 366 with Gray-Bowen-Scott.* Staff seeks Authority acceptance of reconciliation of actual federal fund expenditures for Agreement No. 366 with Gray-Bowen-Scott (GBS) for public outreach, polling, and strategic planning in support of the 2014 Countywide Transportation Plan (CTP). The agreement, which was closed in October 2016, was funded through a combination of federal Surface Transportation Program (STP) funds available from MTC, and local Measure J Planning funds. The actual percentage of STP funding expended on this agreement was below the maximum allowable percent established by federal policy. Final expenditures on this agreement came in at $3,285,053 ($214,947 below budget) with 16 percent funded through STP. Staff seeks the Authority s acceptance of revisions to previous Board letter text to reconcile with actual expenditure of STP funding. Staff Contact: Hisham Noeimi (Attachment Action) END OF CONSENT CALENDAR 3.0 MAJOR DISCUSSION ITEMS: None 4.0 REGULAR AGENDA ITEMS: 4.A Administration & Projects Committee: 4.A.11 Proposed Fund Exchange Agreement with the Metropolitan Transportation Commission (MTC) to add $1.1 million to State Route 4 (SR4). MTC staff requested the Authority s assistance in exchanging $1.1 million in restrictive federal Surface Transportation Program (STP) funds in return for an identical amount in Measure J funds. In addition, MTC would program an additional $1.1 million in STP funds for operational improvements on SR4 that aim to reduce current congestion near San Marco Road following the completion of a study to determine possible near term solutions. Under the proposed fund exchange agreement, the Authority will receive $2.2 million in federal STP funds in return of $1.1 million in Measure J funds. Staff seeks authorization for the Chair to

5 Page 5 of 8 execute Agreement No. 456 with MTC and for the Executive Director to make non-substantive changes. Staff contact: Hisham Noeimi (Attachment Action) ACTION: Commissioner Mitchoff moved to authorize execution of Fund Exchange Agreement No. 456 with the Metropolitan Transportation Commission and for the Executive Director to make non-substantive changes, seconded by Commissioner Romick. The motion passed unanimously by commissioners present. (Commissioner Glover was absent.) DISCUSSION: Engineering Manager Hisham Noeimi provided a brief overview of the proposed fund exchange with the Metropolitan Transportation Commission (MTC) to exchange $1.1 million in restrictive federal Surface Transportation Program funds in return for an identical amount in Measure J funds from I- 80/San Pablo Dam Road Interchange (Project 7002). He further stated that MTC will program an additional $1.1 million for the operational improvements on State Route 4 which aim to reduce congestion near San Marco Road. He reported discussions with MTC to address queuing problems on San Marco Road, which may be caused by ramp metering. The additional funding will be used to implement a near term solution after a study is undertaken by CCTA for possible solutions. 4.1 NEW ITEM: Connected Vehicle and Autonomous Vehicle (CV/AV) Program Authorization to Execute Memorandum of Understanding (MOU) No with GoMentum Station, Inc. (GoMentum) in Support of the CV/AV Program.* Staff seeks approval to enter into MOU No between the Authority and GoMentum to offer a unique and innovative opportunity to accelerate the research, development, testing, deployment and commercialization of CV applications and AV technologies. The purpose of the MOU is to clarify the Authority s and GoMentum s interests, commitments, relationship, roles and responsibilities in collaborating with regards to acceleration, facilitation and accommodation of advanced CV/AV technologies readiness, market introduction, alignment with relevant national and California state regulations, policies and public safety requirements. Staff Contact: Jack Hall (Attachment - Action) ACTION: Commissioner Pierce moved to authorize execution of Memorandum of Understanding No with GoMentum Station, Inc. to offer a unique and innovative opportunity to accelerate the research, development, testing, deployment and commercialization of connected vehicle applications and autonomous vehicle technologies, seconded by Commissioner Arnerich. The motion passed unanimously by commissioners present. (Commissioner Glover was absent.) DISCUSSION: ITS/CV Program Manager Jack Hall provided a brief overview of the Connected Vehicle and Autonomous Vehicle (CV/AV) program and the GoMentum Station test facility. He discussed the program s vision and goals, the

6 Page 6 of 8 testing facility s platform for transforming the future, the key partners, the macro environment, the shared autonomous vehicle EasyMile pilot project, and the deployment plan for the shared autonomous vehicles at GoMentum Station and the Bishop Ranch Business Park by Mr. Hall shared a video on redefining mobility through GoMentum Station, the Bishop Ranch Business Park and the EasyMile pilot project as an innovative first and last mile solution. 4.B Planning Committee: None 5.0 CORRESPONDENCE AND COMMUNICATIONS: None 6.0 ASSOCIATED COMMITTEE REPORTS: 6.1 Central County (TRANSPAC): Report of special meeting on October 27, 2016 (Attachment - Information) 6.2 East County (TRANSPLAN): Report of October 13, 2016 (Note: The meeting on October 13, 2016 was cancelled Notice of Cancellation Attached) 6.3 Southwest County (SWAT): Meeting on November 7, 2016 (Handout at meeting if available) 6.4 West County (WCCTAC): Report of October 28, 2016 (Attachment Information) 7.0 COMMISSIONER AND STAFF COMMENTS: 7.1 Chair's Comments and Reports Chair Hudson thanked Commissioners McCoy and Durant for their service on the Authority Board. Chair Hudson presented a commendation to Commissioner Durant. Commissioner Durant provided comment and thanked the Authority Board and staff. 7.2 Commissioners' Comments and Reports on Activities and Meetings Commissioner Pierce attended the California Association of Councils of Governments (CALCOG) Fall Conference on November 14, 2016 and stated that the Executive Director Bill Higgins recognized CCTA for being innovative in the technology field and for including a growth management plan in the Transportation Expenditure Plan. Commissioner Abelson was currently attending the California Transit Association s 51 st Annual Fall Conference from November 16-18, She was impressed that the Chairman and CEO of Kaiser Permanente spoke on innovation.

7 Page 7 of 8 Commissioner Tatzin thanked Deputy Executive Director of Planning Martin Engelmann and Executive Director Randell Iwasaki for submitting a letter of support to nominate him for the Outstanding Commissioner award presented by the California Association Local Agency Formation Commission. He stated that he was a surprise recipient of the statewide award. Commissioner Mitchoff recalled the Caldecott Fourth Bore ribbon cutting and how much she has appreciated the improvements from the project. Commissioner Butt thanked Commissioner McCoy for being his loyal and outstanding alternate on the Authority Board. Commissioner Arnerich thanked Chief Deputy Executive Director Ross Chittenden, the Authority Board, staff, and all of the public-private partners for all of their efforts over the past year. Commissioner Taylor thanked the Authority Board and staff and stated that it was a great honor to be a commissioner on the Authority Board. Commissioner McCoy thanked the Authority Board and staff. She stated that it has been a privilege to serve on the Authority Board and that the Authority staff has been stellar to work with. 7.3 Executive Staff Comments (Attachment Information) 8.0 CALENDAR: Executive Director Randell Iwasaki thanked Commissioners McCoy and Durant for their service. He discussed the EasyMile project and the response CCTA is receiving from communities across the nation. He stated that we want a smarter transport system not a larger system and gave Director of External Affairs Linsey Willis credit for saying this. He reported interviewing with KQED regarding the Measure X failure and how it will impact the county. He further highlighted his invitation to be a judge for the American Council of Engineering Companies Engineering Excellence Awards, Mr. Engelmann s representation at the 22 nd Annual California Transportation Foundation Transportation Education Symposium, and his speaking engagement to the California State Association of County Retirement Systems. Mr. Iwasaki announced that Firdaus Fifi Jahan was hired as the Authority s new Administrative Assistant and that Chief Deputy Executive Director Ross Chittenden will be retiring in December. 8.1 November and December 2016/January and February 2017 (Attachment Information)

8 8.2 Calendar of Upcoming Events (Attachment Information) Authority Board Meeting MINUTES Page 8 of ADJOURNMENT to Wednesday, December 14, 2016 at 6:00 p.m. for a special meeting. The meeting on December 21, 2016 has been cancelled. The meeting adjourned at 6:40 p.m.