Administration and Projects Committee STAFF REPORT July 7, 2016 Page 2 of 3 and Protection Program (SHOPP) funds to cover the Grayson Creek Bridge rep

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1 Administration and Projects Committee STAFF REPORT Meeting Date: July 7, 2016 Subject Summary of Issues Interstate 680 (I 680)/State Route 4 (SR4) Interchange Improvements, Phase 3 Widening (Project 1117/6001) Authorization to Execute Amendment No. 2 to Cooperative Agreement with the California Department of Transportation (Caltrans) for Right of Way (ROW) Acquisition and Services, and Utility Coordination As part of the I 680/SR4 Interchange Improvements Phase 3 project, SR4 is proposed to be widened in the median to accommodate additional eastbound (EB) and westbound (WB) lanes. In September 2014, Cooperative Agreement was executed with Caltrans in for ROW Support in the amount of $200,000 and ROW Capital in the amount of $300,000. Amendment No. 1 to Cooperative Agreement with Caltrans for a new total agreement value of $6,963,000 was approved in June 2015 for costs associated with the widening of the bridge at Grayson Creek. The project requires additional capital and support for Caltrans to accommodate coordination and expenditures for utility relocations, agency coordination, and extended schedule necessitated to identify project construction funding. Recommendations Financial Implications Staff seeks authorization for the Chair to execute Amendment No. 2 to Cooperative Agreement No with Caltrans in the amount of $2,893,000 for a new total agreement value of $9,856,000, for ROW acquisition and services, and utility coordination. This amendment will also allow for the Executive Director to make any non substantive changes to the language of the agreement as needed. Adequate funds are programmed in the 2016 Measure J Strategic Plan under Project 6001 and in the 2011 Measure C Strategic Plan under Project 1117, which would allow the design, ROW and utility phases to be completed. However, the construction phase is not fully funded. The Authority is seeking additional funding from State Highway Operation 8-1

2 Administration and Projects Committee STAFF REPORT July 7, 2016 Page 2 of 3 and Protection Program (SHOPP) funds to cover the Grayson Creek Bridge replacement and other deferred facility maintenance costs along SR4. Options The Authority could elect not to approve this amendment; however, this may delay the project delivery schedule. Attachments A. Amendment No. 2 to Cooperative Agreement No Changes from Committee B. Letter from Caltrans dated June 22, 2016 Background The I 680/SR4 Interchange Improvements, Phase 3 project would widen SR4 in the median to provide a third lane in the Eastbound (EB) and Westbound (WB) directions from Morello Avenue to just east of SR242. The project is in the final design phase. The project originally included widening the existing Grayson Creek bridge structures. However, due to the age and condition, the bridge will be replaced rather than widened. Amendment No. 1 provided for additional support and capital as several utilities needed to be relocated that previously would have remained in place, increasing the capital and support budgets from the original Cooperative Agreement estimates. The ROW support work will include development of appraisal maps, plots and deeds, as well as the ROW Record Maps, documentation of the Record of Survey, and the Director s Deed for utility easements. The affected utilities include Phillips 66, Kinder Morgan, Contra Costa Water District, PG&E (both gas and electric), AT&T, Central Contra Costa Sanitary District and East Bay Municipal Utilities District. As part of Amendment No. 1, the ROW certification was anticipated in September At this time, the ROW certification will be expected in June Based on estimates from affected utilities, specifically Phillips 66 and Kinder Morgan, the utility relocation cost has been refined. While the project seeks opportunities to fully fund the Phase 3 improvements, the project schedule has been extended. On going property owner, regulatory 8-2

3 Administration and Projects Committee STAFF REPORT July 7, 2016 Page 3 of 3 and local agency and utility company coordination necessitate additional Caltrans support efforts to prepare additional and amended ROW documents. Staff seeks authorization for the Chair to execute Amendment No. 2 to Cooperative Agreement No with Caltrans in the amount of $2,893,000. The proposed amendment would increase the support budget from $613,000, to $700,000 to provide services related to ROW acquisition and utility coordination, as well as, increase the capital budget from $6,350,000 to a total of $9,156,000 to provide funds for additional utility relocations for a new total agreement amount of $9,856,

4 AGREEMENT ProjectNo l30 EA229tt 04-cc-4-R1l 2/R15.I AMENDMENT NO. 2TO COOPERATIVE AGREEMENT F'UNDING SUMMARY No. 3 This Amendment No. 2 to Agreement (AMENDMENT), entered into, and effective on, 2016, is between the State of California, acting through its Department of Transportation, referred to as CALTRANS, and Contra Costa Transportation Authority, a public entity, referred to hereinafter as CCTA. RECITALS I 2 J 4 CALTRANS and CCTA, collectively referred to as PARTNERS, entered into Agreement (AGREEMENT) on September 25,2014, defining the terms and conditions for cooperating on the R/V/ phase of a highway improvement project (PROJECT) in Contra Costa County. This PROJECT consists of widening the median of State Route 4 (SR 4) in both directions to provide a third lane from east of Milano Way/Glacier Drive to east of SR 242 in Phase 3 of the I-680/SR 4 interchange. The Project Report was approved on February 9,2009 and was consistent with the Negative Declaration / Initial Study and Final Environmental Assessment dated November 26,2008. The environmental revalidation was approved on December 17,2015. A Supplemental Project Report is being prepared to address the change in scope and is expected to be approved by November PARTNERS entered into Amendment No. I (AMENDMENT 1) on July 3,2015 to increase local funding for R/W Support from $200,000 to $613,000 and RV/ Capital from $300,000 to $6,350,000 due to a change in PROJECT scope. Grayson Creek Bridge will be replaced instead of widened. PARTNERS now seek to enter into Amendment No.2 (AMENDMENT 2) to increase local funding for Right of Way Support from $613,000 to $700,000 and Right of Way Capital from $6,350,000 to $9,156,000. The FUNDING SUMMARYNO. 2 (including Funding Table and Spending Summary) is revised to increase Right of Way Capital and Support. The increase in Right of V/ay Capital and Support costs are primarily due to additional utility relocations, coordination, and extended schedule. PACT Proj ect Development Agreem ent 20 4 _05_0 1 (Creat ed 06 I I 6 I I 4) I of48-4

5 AGREEMENT Project No IT IS THEREFORE MUTUALLY AGREED: 5 PARTNERS hereby amend AGREEMENT by replacing FUNDING SUMMARY No. 2 (including Funding Table and Spending Summary) in AMENDMENT I in its entirety with FUNDING SUMMARY No. 3 in this AMENDMENT All other terms and conditions of AGREEMENT shall remain in full force and effect. 7. This AMENDMENT is deemed to be included in, and made apart of AGREEMENT PACT Proj ect Development Agreem ent 20 4 _05_0 I (Create d 0 6 I I 6 I I 4) 2of48-5

6 AGRBEMENT Project No SIGNATURES PARTNERS declare that: 1. Each PARTNER is an authorized legal entity under California state law. 2. Each PARTNERhas the authorityto enter into AMENDMENT. 3. The people signing AMENDMENT have the authority to do so on behalf of their public agencies. STATE OF CALIX'ORNIA DEPARTMENT OF TRANSPORTATION CONTRA COSTA TRANSPORTATION AUTHORITY Helena (Lenka) Culik-Caro Deputy District Director, Design David E. Hudson Chair Certified as to funds: Attest: Jeffrey Armstrong District Budget Manager Randell H. Iwasaki Executive Director Approved as to form and procedure: HQ Accounting Malatþ Subramanian CCTA Counsel PACT Proj ect Development Agreem ent 20 I 4 _05_0 I (Creat ed 06 I I 6 I I 4) 3 of 48-6

7 AGREEMENT Project No FUNDING SUMMARY No.3 Funding Source FUNDING PARTNER X'UNDING TABLE IMPLEMENTING AGENCY à Fund Type RfW SUPPORT CALTRANS R'W CAPITAL Totals Local CCTA Local $700,000 $9,156,000 $9,856,000 Totals $700,000 $9,156,000 $9,856,000 SPEI\IDING SI'MMARY IMPLEMENTING AGENCY à Fund Tvpe CALTRANS R/W SUPPORT GALTRANS I CCre Local Funds R/W CAPITAL CALTRANS Totals Local $700,000 $o $9,156,000 $9,856,000 Totals $700,000 $o $9,156,000 $9,856,000 PAC T Proj ect Development Agreem ent 20 4 _05_0 1 (Creat ed 06 I 6 I 4) 4of4 8-7

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