SHILOH STABLES PROPERTY OWNERS ASSOCIATION ANNUAL MEETING MINUTES JUNE 25, 2016

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1 SHILOH STABLES PROPERTY OWNERS ASSOCIATION ANNUAL MEETING MINUTES JUNE 25, 2016 OPENING MEETING AND WELCOME The Association President, Al Pringle, called the meeting to order and welcomed everyone. All Board members were present. There was a quorum including 22 Owners present and 31 Proxies, totaling 53 Property Owners. The meeting was held at the Arena. The meeting started at 10:00 A.M.. APPROVAL OF THE MINUTES FROM JUNE 27, 2015 MEETING The President reported that the minutes from the previous year have been distributed and posted on the SSPOA website. A Motion was made and seconded to waive the reading of the minutes. A Motion was made and seconded to approve the 2015 Annual Meeting minutes. FINANCIAL REPORT The Treasurer, Mike McFerrin, presented the Financial Report including the Nantahala Bank Balance Report, the Profit and Loss Statement and the Profit and Loss Previous Year Comparison. These documents have been posted to the SSPOA Website. The current Bank Balance is $25,341, compared to last years Balance at this time of $21,520. A property Owner asked if the Association would consider a special assessment to build a reserve fund. The consensus through a brief discusssion is to take a wait and see approach. For now, our Finances are sound. One property owner is in the arrears for 2 years dues totaling $800 plus late fees. A Motion was made and seconded to approve the Financial Report. ROAD COMMITTEE UPDATE The Road Committee has reviewed recommendations from Ledford and Parker. Calcium Chloride has been used to treat Ice on the roads and helps to hold the gravel together. The Committee has also addressed rebuilding ditches on Shiloh Overlook and will continue to address the deterioration as needed throughout the Community. Regular Maintenance has been successful and will continue. Dick Wagner has joined the Road Committee.

2 NOMINATION/ELECTION OF OFFICERS FOR No additional nominations were made from the floor. A Motion was made and seconded to accept the sitting Board of Directors. Al Pringle thanked the past board members for their service to our Community. NEW AND OLD BUSINESS RESOLUTION (Document posted to Website) Larry Davis was invited to speak on the Resolution and Architectural Approval Policy. He worked with Attorney, Amy Bray, who specializes in HOA documents. He reported that there were 3 options to resolve the issue of Grandfathering Existing Structures. 1. Amendment requiring 2/3 vote and very difficult to achieve. 2. Vote at meeting and put into the Minutes, which is not very effective. 3. Resolution signed by Board. A Motion was made and seconded to accept and approve the Resolution and was carried by all owners present. The Resolution was signed by all Board Members. All Construction including out buildings and fencing must be approved by the Board of Directors. A Motion was made and seconded to form The Construction Approval Committee. Members are: Al Pringle Mike McFerrin Jim Harrison Susan Buffington Larry Davis Hal Allen Tim Carney Liability Insurance for Board of Directors There was concern regarding personal liability for Board Members. A Motion was made and seconded for the Board to review this matter. The Board will review our current General Liability coverage and will seek help if necessary to satisfy these concerns. Winter Road Conditions, have been addressed by the Road Committee and snow is being treated and removed as necessary and in a timely fashion, Weather permit.

3 Neighborhood Directory (particularly s) is necessary for Association Communication as well as emergencies. This will also save the Association mailing expenses. We will begin to send out via to owners whose s we have. (We will continue to send mail to those Owners who have not provided their address.) Liens will be placed on the Properties of the owner who is late paying dues. Beautification Committee There were no volunteers for this committee at the present time. Budget Committee Request made and permission given to communicate by with committee members. Shepherd Drive. Shepherd Farm has legal right of way to use Shepherd Drive. Different Assessment Fees for Lots w/o Houses The Board decided that all Owners need good roads to their properties. Since this is our largest Budget Item, it would not be possible to reduce fees for those without houses and continue to meet our Budget. The Fees will remain the same for all owners. Additional Meetings Each Year, We will continue to have one Annual meeting. Driving Through Community The Community was reminded to not exceed the Speed Limit. Roads Signs The Road Committee will look at the feasibility of fencing and signs at Dead-end roads within the Community. Neighborhood Watch After some discussion, a Motion was made and seconded to form a Neighborhood Watch Committee. Members are: Paula Palmer Ginger Scerri Gene Noland Leigh Ann Maxson Chickens A Property Owner asked about having Chickens. Our rules do not allow owners to have chickens. Request to change our Annual Meeting to Sunday The Meeting will remain on Saturday.

4 DATE SET FOR 2017 ANNUAL MEETING The next Annual Meeting is set for June 24, 2017 at 10:00 A.M.. The Meeting was Adjourned at 11:30.

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