VISTA WEST IV HOMEOWNERS ASSOCIATION BOARD OF DIRECTORS MEETING

Transcription

1 VISTA WEST IV HOMEOWNERS ASSOCIATION BOARD OF DIRECTORS MEETING APRIL 9, 2007 PRESIDENT BRION PETERSON CALLED THE MEETING TO ORDER AT 7:05 P.M. BOARD MEMBERS PRESENT: BRION PETERSON, PRESIDENT MIKE AYARS H. DUANE CANTRELL GREG COFFEY TIM WILCOX, VICE PRESIDENT CONTRACT LABOR PRESENT: ARLENE, MAXWELL, TREASURER LE ANN HARWOOD, SECRETARY BOARD MEMBERS ABSENT: JIM CAMPBELL RICK KENNERKNECT JUDY SPURGIN BUDGET MEETING --THERE WERE NO HOMEOWNERS PRESENT MARCH 2007 MINUTES: MIKE AYARS MOVED THAT THE MARCH 2007 MINUTES BE APPROVED AS POSTED. TIM WILCOX SECONDED. TREASURER'S REPORT: ARLENE MAXWELL READ THE TREASURER'S REPORT FOR THE PERIOD ENDING MARCH 31, TIM WILCOX MOVED THAT THE TREASURER S REPORT BE APPROVED AS READ. GREG COFFEY SECONDED. THE FOLLOWING BILLS WERE PRESENTED FOR PAYMENT: CONTRACT LABOR - TREASURER $ CONTRACT LABOR - SECRETARY $ PETER C. NICOLAYSEN, ATTY. $ 5, RCH PARKING LOT MAINTENANCE $ TREASURER MAXWELL REPORTED THAT THERE ARE THREE HOMEOWNERS WHO HAVE NOT PAID THEIR VISTA WEST IV HOMEOWNERS ASSOCIATION DUES INVOICE. ARLENE WAS REQUESTED TO SEND LETTERS WITH THEIR NEXT STATEMENT ADVISING THESE HOMEOWNERS THAT THE HOMEOWNER ASSOCIATION INVOICES, PLUS ANY INTEREST DUE, MUST BE PAID IN ORDER TO AVOID HAVING LIENS PLACED ON THEIR PROPERTY. ARLENE FURTHER REPORTED THAT SEVERAL HOMEOWNERS INQUIRED WHEN THE FINAL PAYMENT OF THE SPECIAL ASSESSMENT IS DUE. UNLESS THE HOMEOWNER HAS MADE SPECIFIC ARRANGEMENTS, THE FINAL PAYMENT OF THE SPECIAL ASSESSMENT MUST BE RECEIVED BY MAY 1, 2007.

2 VISTA WEST IV RECEIVED AN INVOICE FROM ATTORNEY PETER NICOLAYSEN IN THE AMOUNT OF $ 6, H. DUANE CANTRELL MOVED THAT $ 5, BE PAID TOWARD THE LEGAL INVOICE RECEIVED, AND THAT THE REMAINING BILLS BE PAID AS PRESENTED. GREG COFFEY SECONDED. OLD BUSINESS: IRRIGATION: IRRIGATION SEASON SHALL BE FROM MAY 1 ST TO SEPTEMBER 15 TH. HOMEOWNERS WHO DISCHARGE SUMP WATER INTO THE IRRIGATION LINES DURING THE WINTER MONTHS ARE ADVISED TO CLOSE THEIR VALVES. IF ANY HOMEOWNER HAS NOT YET PAID THEIR IRRIGATION WATER ASSESSMENT TO THE NATRONA COUNTY TREASURER, PLEASE DO SO PRIOR TO MAY FIRST. IF YOU ARE NOT SURE, PLEASE CONTACT THE NATRONA COUNTY ASSESSOR. SEWER PROJECT LAWSUIT: THE LITIGATION IS PROCEEDING AS EXPECTED. BUILDING PROPOSAL: THE BUILDING PROPOSAL SUBMITTED BY LLOYD AND JONI LESHER TO CONSTRUCT A 42 X 60 SHOP AT 2142 NORTH LAKE CREEK ROAD WAS APPROVED. MR. LESHER OBTAINED A NO OBJECTION LETTER FROM HIS NEIGHBOR REGARDING THE 15 FT. FROM THE PROPERTY LINE VARIANCE. MINUTES: THE APRIL 2007 MINUTES WERE ED TO THOSE HOMEOWNERS WHO HAVE PROVIDED THEIR ADDRESSES. IF YOU WISH TO RECEIVE NOTICES OF ANYTHING IMPORTANT TO THE HOMEOWNERS AND/OR HOMEOWNER S ASSOCIATION MINUTES VIA , PLEASE CONTACT LE ANN HARWOOD AT (307) WITH YOUR CONTACT NAME, PHYSICAL ADDRESS, TELEPHONE NUMBER AND ADDRESS, OR SEND THE INFORMATION TO lharwood@truecos.com OR oldcarnut24@msn.com. THE MINUTES ARE SENT OUT AS MICROSOFT WORD ATTACHMENTS. WEB SITE: THE COVENANTS, BYLAWS, BUILDING PROPOSAL FORMS, AND AT LEAST TWO YEARS OF VISTA WEST IV MONTHLY BOARD OF DIRECTORS MEETING MINUTES ARE AVAILABLE ON THE HOMEOWNER S ASSOCIATION WEBSITE CONTRACT LABOR: MIKE AYARS MOVED THAT BRION PETERSON BE WATER MASTER FOR THE 2007 IRRIGATION SEASON, THAT ARLENE MAXWELL BE TREASURER, AND LE ANN HARWOOD BE SECRETARY OF THE VISTA WEST IV HOMEOWNERS ASSOCIATION. H. DUANE CANTRELL SECONDED. THERE WERE NO OUTSIDE BIDS FOR THE POSITIONS.

3 NEW BUSINESS: BUILDING PROPOSAL: A BUILDING PROPOSAL WAS SUBMITTED BY ROY AND JO ANNE PARMELY TO CONSTRUCT A 40 X 60 SHOP AT 1890 YELLOW CREEK ROAD. THERE WILL BE NO PROPERTY LINE VARIANCES REQUIRED. BUDGET FOR FISCAL YEAR JUNE 1, 2007 THROUGH MAY 31, 2008: PROJECTED INCOME: $23, PROJECTED EXPENDITURES MAINTENANCE $ 1, DITCH, POND SITE, WEED CONTROL, SNOW REMOVAL MISC. MAINTENANCE LEGAL $ 11, MISCELLANEOUS EXPENSES INCL. BANK SERVICE CHARGES $ OFFICE SUPPLIES $ CONTRACT LABOR $ 3, TREASURER SECRETARY WATER MASTER POSTAGE $ UTILITIES $ 6, IRRIGATION PUMP REPAIR $ 0.00 IRRIGATION WATER OVERRUNS $ 0.00 PROPERTY TAXES $ ROAD RESERVE $ 0.00 PUMP RESERVE $ 0.00 BOARD OF DIRECTORS ELECTION: TOTALS $ 23, $ 23, THE DIRECTORSHIPS OF H. DUANE CANTRELL, GREG COFFEY, AND TIM WILCOX EXPIRE MAY THESE THREE INCUMBENT DIRECTORS HAVE VOLUNTEERED TO STAND FOR ELECTION TO AN ADDITIONAL TWO YEAR TERM. NO ADDITIONAL VISTA WEST IV HOMEOWNERS HAVE VOLUNTEERED TO RUN FOR THE BOARD OF DIRECTORS -- A FLOOR NOMINATION OR WRITE IN CANDIDATE FOR A TWO YEAR TERM RUNNING JUNE 1, 2007 THROUGH MAY 31, 2009 WILL BE WELCOME. SUGGESTIONS: THE VISTA WEST IV HOMEOWNERS ASSOCIATION RECEIVED A HOMEOWNER REQUESTING THAT A PORTION OF THE BUDGET FUNDS BE SET ASIDE FOR THE UPKEEP OF THE VISTA WEST PARK. THE VISTA WEST PARK IS OWNED BY NATRONA COUNTY AND IS MAINTAINED BY THE NATRONA COUNTY ROAD AND BRIDGE DEPARTMENT. ALL MAINTENANCE REQUESTS SHOULD BE DIRECTED TO THE ROAD AND BRIDGE DEPARTMENT. BRION, DUSTIN AND GARRETT PETERSON HAVE,

4 HOWEVER, BAGGED AND HAULED A PICKUP LOAD OF BOTTLES AND TRASH FROM THE PARK. NEIGHBORHOOD CLEANUP DAY WAS DISCUSSED, BUT DUE TO CONFLICTING AVAILABILITY OF THE BOARD MEMBERS NO FIRM DATE WAS SET. THE NEXT REGULARLY SCHEDULED VISTA WEST IV HOMEOWNER S ASSOCIATION BOARD OF DIRECTORS AND GENERAL MEMBERSHIP MEETING WILL BEGIN AT 7:00 P.M. ON MONDAY MAY 14, 2007 AT THE CHRISTIAN CHURCH OF VISTA WEST 8188 ZERO ROAD CASPER, WY NO BABY SITTING SERVICE PROVIDED IF YOU CAN NOT ATTEND, PLEASE MAIL YOUR PROXY TO: VISTA WEST IV BOARD OF DIRECTORS 2169 N. PINEY CREEK CASPER, WY PLEASE ALLOW TIME FOR MAIL DELIVERY -- OR HAND DELIVER THE PROXY TO ANY BOARD MEMBER OR OFFICER. THE MEETING ADJOURNED AT 8:35 P.M. BRION PETERSON, PRESIDENT/WATER MASTER PHONE TIM WILCOX, VICE PRESIDENT, PHONE MIKE AYARS, DIRECTOR, PHONE JIM CAMPBELL, DIRECTOR, PHONE H. DUANE CANTRELL, DIRECTOR, PHONE GREG COFFEY, DIRECTOR, PHONE RICK KENNERKNECT, DIRECTOR, PHONE JUDY SPURGIN, DIRECTOR, PHONE COMMUNITY NEWS NEW HOMEOWNERS:

5 NO NEW HOMEOWNERS WERE REPORTED. IF YOU WOULD LIKE TO PROVIDE YOUR TELEPHONE NUMBER AND ADDRESS FOR THE VISTA WEST IV DIRECTORY MAINTAINED BY THE ASSOCIATION SECRETARY, PLEASE CALL LE ANN HARWOOD AT * * * * * PLEASE SUBMIT ITEMS TO BE DISCUSSED AT ANY BOARD OF DIRECTORS MEETING TO SECRETARY LE ANN HARWOOD THE WEEK PRIOR TO THE BOARD MEETING SO THAT THE ITEM MAY BE PLACED ON THE AGENDA -- PLUS ALLOW BOARD MEMBERS TIME TO RESEARCH THE PROPOSAL/PROBLEM IF REQUIRED.