POLA Board of Directors Meeting Saturday, October 29, 2011 Mountain Plaza 9:00 a.m.

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3 POLA Board of Directors Meeting Saturday, October 29, 2011 Mountain Plaza 9:00 a.m. Directors Present Jim Reis Laura Hunter Ron Myles Kurt Hotto Stan Sprinkle Art Graper Bill Decker Directors Absent Ben Broughton Gary Rodgers Guests Present Peter Siegel, Executive Director for the Village at Copper and the Copper Mountain Resort Association Call to Order President Jim Reis called the meeting of the POLA Board of Directors to order at 9:13 a.m. Meeting Minutes Ron Myles moved that the July 30, 2011 meeting minutes be accepted and Stan Sprinkle seconded the motion. The minutes were approved unanimously. Financial Review The funds that were given to POLA by Copper have been fully expended. The EPS study current year expense was $9700. POLA is contributing $200 per month toward the rent of a unit in Elk Run to house a Summit County Sheriff s Deputy. With no active revenue source the future of POLA s contribution will need to be reviewed with Copper. Current cash balance is approximately $10,300. Election of 2012 Officers Ron Myles moved that the 2012 slate of officers listed below be elected by acclimation and Art Graper seconded the motion. All present voted in favor. Jim Reis - President Kurt Hotto - Vice President Laura Hunter - Secretary Stan Sprinkle - Treasurer Employee Housing Survey Schedule Exemption requests for the peak season must be submitted to POLA before December 1, The POLA Board will review and approve exemption requests at its next meeting, which will be held on Friday, December 2, 2011 from 3:00 5:00 pm. Jim Reis will work with Rob Pyzel to draft a letter to the current non-compliance owners, copying the County attorney on all letters. All non-compliance owners will be advised that POLA can file liens on their unit if they do not comply. 1

4 Survey letters for the 2011/2012 season as required by the 2008 Copper PUD will be sent out January 1, 2012 and responses will be due no later than February 15, The surveys will then be reviewed at the February POLA Board meeting. If employee housing unit owners are not in compliance or do not return the survey, they will be sent a letter giving them 30 days notice to correct the non-compliant condition. To get ahead of the process this season, a meeting with the county should be scheduled soon so that all of the necessary paperwork is prepared and can be sent out promptly. Peter Siegel will arrange a meeting with the county and will coordinate with Laura so she can also attend. Jim will attend if he can. Copper HR brought up the question of whether there is public list of Employee Housing owners that could be given to Copper employees looking for a place to rent. The Village/Resort Association Office will send a communication to all EH owners providing Kelly Renoux s e- mail address and letting them know that they can contact her if they are seeking renters. Results of Restructure Plan Elections A letter is going out to the entire Resort Association membership today announcing the results of the October 8 vote on changes to the RA bylaws. The amendment to change the number of directors and how they are elected or appointed was passed by the membership and board members will now be running for a specific seat on the Board. The current members that are not up for reelection this year will be appointed to an appropriate seat on the Board. RA board members that are up for reelection will have the opportunity to run for the remaining specific seats, if available. There will be a total of nine directors with equal voting power. Each Village (East, Center and West) will have one commercial and one residential board member. All residential members will vote for all of the residential board members. All commercial members will vote for all of the commercial board members. The three remaining seats will be appointed, one each, from the Board of Directors of POLA, the Metro District and the Village at Copper. Each of the three Boards will appoint the members for their respective seats. An ongoing challenge for the Resort Association is reaching quorum at the annual meetings. We would like RA members to attend the meeting. If attendance is not possible, we are encouraging all owners to send a proxy. Each individual owner will receive a proxy and will need to nominate a proxy. The Board discussed the appointment of the POLA Board seat on the 2012 Resort Association Board. Ron Myles made a motion to appoint Jim Reis as the appointed POLA member and Stan Sprinkle seconded the motion. All present in were favor. Future Role of POLA at Copper This discussion will be ongoing as changes in the governance organizations at the resort evolve. Copper Update Laura Hunter Copper will open on November 4 th as planned and the mountain is looking good. There have been racers on the mountain since last week racing on Copperopolis and the feedback has been positive. The speed venue will open around November 10 th (ish). So far we are hearing predictions for another good snow season. The High Point lift is load tested and ready to go. A new deck was added at Union Creek that is now the largest (capacity of about 350) and sunniest deck in Copper. It is scheduled to open around December 16 th of this year. New runs have been cut to get people from the terrain park 2

5 to the lift and he terrain park has been renamed the Woodward Terrain Park. Powdr Corp bought Woodward in the United States. A Woodward will be built this upcoming summer in Boreal. Woodward is a great attraction for young skiers and snowboarders and it encourages safety by building skills. Copper has two new retail stores this season: Copper Rocker and Spyder. The Storm King Lounge will reopen again for one final winter. Many of the restaurants in Center Village will open on November 4 th ; others in the East Village will open around Thanksgiving. The West Village will open in December. Lodging is up slightly from last year. Christmas is booked. We re up slightly on ADR. Presolds are positive news and there are many people trying Copper with the 4-pack. Copper is currently running a promotion with Jeep: Buy a Jeep, get a Copper season pass. The current TV ads are running with a Copper theme. Other Business Bill Decker asked if it was possible to move the Board meetings to Saturday afternoons. The next meeting will be in December on a Friday afternoon. After that, there are only two more meetings during ski season: February and March. The general consensus was to leave the meetings in the morning. Kurt Hotto asked what needs to be done with respect to the POLA website and training now that Tom Hallin is no longer on the Board. POLA s website has been integrated into the Village/Resort Association website: The training agendas will be discussed at a future meeting. The next Metro Board meeting will be held on November 18th and will include a final budget discussion and vote. Next Meeting The next meeting of the POLA Board of Directors will take place on Friday, December 2, 2011 from 3:00 5:00 p.m. in the Mountain Plaza boardroom. The Resort Association and Village Company annual meetings will take place on Saturday, December 3, 2011 from 3:00 5:00 p.m. Adjournment The meeting was adjourned at 11:26 a.m. Note: Copper Mountain Property Owners, Condo Board Members and the General Public are welcome to attend POLA Board Meetings. 3

Call To. Old Business

Call To. Old Business Minutes of the Regular Meeting of the Board of Directors Copper Mountain Consolidated Metropolitan District August 25, 2017 A Regular Meeting of the Board of Directors of the Copper Mountain Consolidated