Location: North Bay Elementary Library, Viking Lane, North Bend

Transcription

1 North Bend School District #13 Board of Directors Regular Meeting and Executive Session Monday, April 8, 2013, 6:00 p.m., North Bay Library Meeting Room (Executive Session) 7:00 p.m., North Bay Library Location: North Bay Elementary Library, Viking Lane, North Bend A Regular meeting of the North Bend School District #13 Board of Directors will be held Monday, April 8, 2013, at 7:00 p.m., preceded by an Executive Session beginning at 6:00 p.m., in the North Bay Elementary School Library at Viking Lane, North Bend, OR. Agenda 1. CALL TO ORDER AND RECESS TO EXECUTIVE SESSION 2. EXECUTIVE SESSION The Board will meet in Executive Session to review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing, pursuant to ORS (2)(i). 3. RECESS EXECUTIVE SESSION AND OPEN PUBLIC SESSION 4. ROLL CALL, FLAG PLEDGE 5. AGENDA CHANGES/ APPROVAL OF AGENDA 6. PUBLIC PARTICIPATION A. Public Comments 7. THANK YOU A. Donations i. James and Adrianne Jordan donated ¼ of beef to the North Bend Boys Soccer Team fundraiser auction. ii. Mid-Columbia Bus Company donated two $500 scholarships iii. Alana Croyle donated scrap metal and welding rods to the high school welding class. B. Teacher Appreciation Week May ACADEMIC FOCUS North Bay 9. COMMUNICATIONS Items not on the agenda such as announcements, invitations and information of interest A. Board Reports and Communication i. Letter from Lee Littlefield, Egyptian Theatre Preservation Association B. Student Representatives Chloe Jordan and Reno Ancheta C. Association Reports D. Business Manager Financial Report Sherri O Connor E. Superintendent BJ Hollensteiner F. North Bend School Foundation Deb Reid

2 10. ACTION / CONSENT AGENDA ITEMS A. Board Meeting Minutes i. March 11, 2013, Regular Board Meeting ii. March 13, 2013, Special Board Meeting B. Retirement i. Terry Jansen, High School Special Education (33 years) 11. NEW BUSINESS DISCUSSION 12. NEW BUSINESS ACTION A. Mid Columbia Bus Company Contract Addendum Proposal B. Support of Proposed PERS Reform - Resolution OLD BUSINESS DISCUSSION 14. OLD BUSINESS ACTION 15. BOARD COMMENTS 16. INFORMATION ONLY A. Enrollment Numbers B. Special Board Meeting scheduled for Tuesday, April 30, 2013, 12:00 noon, North Bend District Office, to review 401 Fund projects and general budget discussion C. Regular Board Meeting scheduled for Monday, May 10, 2013, 7:00 p.m., North Bend Council Chambers. D. Special Meeting scheduled for Tuesday, May 21, 6:00 p.m., Hall of Champions Building, for kindergarten through 5 th grade achievement reports. E. Special Meeting scheduled for Thursday, May 23, 6:00 p.m., Hall of Champions Building, for 6 th grade through 12 th grade achievement reports. F. Budget Committee meetings scheduled for May 15, May 22 and May 29, beginning at 7:00 p.m. at the North Bend City Council Chambers 17. ADJOURN

3 RESOLUTION WHEREAS, teachers mold future citizens through guidance and education; and WHEREAS, teachers encounter students of widely differing backgrounds; and WHEREAS, our country s future depends upon providing quality education to all students; and WHEREAS, teachers spend countless hours preparing lessons, evaluating progress, counseling and coaching students and performing community service; and WHEREAS, our community recognizes and supports its teachers in educating the children of this community. NOW, THEREFORE, BE IT RESOLVED that the North Bend School District Board of Directors proclaims May 6-10, 2013, to be TEACHER APPRECIATION WEEK; and BE IT FURTHER RESOLVED that the North Bend School District Board of Directors strongly encourages all members of our community to join with it in personally expressing appreciation to our teachers for their dedication and devotion to their work. Adopted this 8th day of April, Signed: Chair, North Bend School District Board of Directors

4 To: From: RE: North Bend School District Board of Directors Sherri O Connor, Business Manager Financial Report April Board meeting Revenues and Expenditures Forecast Attached is the Revenues and Expenditures Summary Report forecasted for for the District s General Fund. The report provides actual information for revenues and expenditures from July 1, 2012 through March 31, 2013 and estimated from April 1, 2013 through June 30, The total revenues and expenditures are presented and compared to the current year budget. All expenditures by function are within budgeted appropriation amounts. Beginning fund balance as of July 1, 2012 is $2,244,389 or approximately 8.53%. The current forecast shows approximately $400,000 of fund balance being expended during the year. Estimated ending fund balance as of June 30, 2013 is $1,831,295 or approximately 6.8%. Significant changes from October report: Revenue Other local Sources: ESD refund for life skills program ~ $125,000 Revenue State Sources: ODE updated ADM and teacher experience at March 6, 2013 Expenditures Purchased Services: ODE updated ADM for ORVA (decrease 114) Expenditures Instruction: ODE updated ADM for ORVA (decrease 114) GO Bond Refunding Standard & Poor s: long term rating = AA+ Bond pricing: April 2, 2013 Closing scheduled for April 16, 2013

5 NORTH BEND SCHOOL DISTRICT Revenues and Expenditures SUMMARY as of March 31, 2013 GENERAL FUND TOTALS Forecast Budget % of Budget REVENUES: Local Sources Property taxes $ 4,600,000 $ 4,600, % Other local Sources 790, , % Intermediate Sources County School Funds 35,443 35, % State Sources School Support Fund 21,081,428 21,356, % Common School Fund 290, , % Miscellaneous 104, , % Federal Sources Federal Forest Fees 29,723 - Transfers from other funds 372, , % Lease Proceeds 115, , % Beginning Fund Balance 2,244,389 2,000, % Cumulative Revenue 29,664,295 29,651, % EXPENDITURES BY OBJECT 100 Salaries 8,129,000 8,367, % 200 Employee Benefits 4,554,000 4,923, % 300 Purchased Services 14,025,000 14,506, % 400 Supplies 592, , % 500 Capital Outlay 65,000 65, % 600 Dues, Fees, Other 337, , % 700 Transfers to other Funds 131, , % 810 Contingency - 700,000 - Cumulative Expenditure 27,833,000 29,651, % EXPENDITURES BY FUNCTION Instruction 19,900,000 20,917, % Support Services 7,611,336 7,712, % Community Services 1,313 1, % Debt Service / Transfers 320, , % Contingencies - 700,000 - Cumulative Expenditure 27,833,000 29,651, % 5% minimum unassigned EFB Estimated Ending Balance $ 1,831,295 $ 1,358, % SUM April13 Board Mtg 4/3/2013

6 Regular Meeting Monday, March 11, 2013, 7:00 p.m. Board of Directors North Bend School District #13 North Bend High School Hall of Champions A Regular meeting of the North Bend School District #13 Board of Directors was held Monday, March 11, 2013, beginning at 7:00 p.m., at the North Bend High School Hall of Champions, 2323 Pacific Street, North Bend, OR MINUTES 1. CALL TO ORDER, ROLL CALL, FLAG PLEDGE A. In attendance: Board Chair Doug Gauntz; Board Members: Bob Adams, Anthony Collins, Megan Jacquot, Alane Jennings, Deb Reid, and Kurt Brecheisen; Superintendent BJ Hollensteiner; and Board Secretary Karen Hollingsworth. 2. AGENDA CHANGES/ APPROVAL OF AGENDA A. Agenda approved by consensus 3. PUBLIC PARTICIPATION A. Bill Flatt (Chairman of the Board), Tony Barnhart (Chief Executive Officer) and Nathan Burbank (Vice President) from Mid Columbia Bus Company gave a presentation on propane buses they will be proposing the District start changing over to. Information was shared for the Board to study and a proposal will be brought before the Board at the April 8 meeting. Mr. Flatt thanked the District for being so easy to work with over the years and is hopeful that the working relationship continues. Mr. Burbank presented the District s scholarship foundation with two $500 scholarships. 4. THANK YOU A. Mid Columbia Bus Company donated a High School Basketball rooter bus for the March 8 game in Corvallis. It made it possible for about 40 students to attend and cheer on their team. 5. ACADEMIC FOCUS High School Bill Lucero introduced Ryan Fobert, teacher of Business classes, who told the Board about some of the fun things he is able to do with his students. He was able to secure a grant to purchase a plotter that they will use for making banners, window clings, etc. for selling, with the money going back into the program. He also talked about some of the ways he is using technology to engage students. 6. COMMUNICATIONS Items not on the agenda such as announcements, invitations and information of interest A. Student Representatives Chloe Jordan and Reno Ancheta i. The girls swim team took first in state ii. The boys basketball took fourth in state. This was the first time since the early 1940s the team made it to state. iii. Spring sports have begun: baseball, softball, golf, track, tennis iv. The Forensics team took first place in the student congress national qualifier tournament. Brandon Crutchfield qualified to compete at the national tournament in Alabama and Nathan Highsmith qualified as an alternate. v. Band qualified for state. B. Board Reports and Communication i. South Coast ESD has two at-large and one Coos Bay opening on their budget committee if anyone is interested. C. Association Reports

7 i. North Bend Education Association Robert Monroe a. Thanked the Classified staff for all they do. b. Asked if the Board had any feedback on the two areas of concern brought up at a previous meeting. The Board said both concerns are not Board decisions and the matters should be discussed with Administration. D. Business Manager Financial Report Sherri O Connor i. The bond refunding is being rescheduled for the first part of April. There is a backup plan for refunding if the market goes back down. ii. The March forecast was released February 15 showing an increase in state revenues. iii. The Federal Sequestration could have an adverse effect on Title I and IDEA programs and could also affect the bonds purchased for the North Bay roof replacement. iv. The Ways and Means Committee co-chairs budget was released, with a funding level of $6.55 billion. v. There is a coalition of education leaders heading a campaign to prioritize education in the state. They have asked districts to indicate how they would be impacted at each of four funding levels. The administrative team worked on prioritizing the needs and general areas of funding at the various levels and sent them in to the state. The Board will consider a resolution to support the coalition later in this meeting. E. Superintendent BJ Hollensteiner i. Thanked Mid Columbia for working so hard to provide great services to our district. ii. We have lots of people working on putting proficiencies into the schools. Training is being provided for high school and middle school staff. iii. The OETC (formerly ITSC) conference was very good. Everyone who attended came back with lots of new ideas. Attended a session on media (tweets, blogs, etc.) and website design. iv. The Nurturing Community program is continuing to grow. There are over 25 organizations and agencies involved, including the Bay Area Chamber of Commerce. North Bay is a pilot site for the program. F. North Bend School Foundation Deb Reid i. Allen Ledesma is a new member of the Foundation Board. 7. ACTION / CONSENT AGENDA ITEMS A. Board Meeting Minutes i. February 11, 2013 Regular Meeting B. Retirement i. Marilyn Sause, High School English Teacher (20 years with district) C. Resignation i. Caterina Hall, LTCT Special Education Teacher (3 years) D. Renew or non-renew contracts of temporary, probationary and contracted teachers and administrators. MOTION: I move to approve the Action/Consent Agenda as presented. By: Megan Jacquot Second by: Deb Reid Vote: passed unanimously 8. NEW BUSINESS DISCUSSION A. Schedule dates in April and May for data reporting from building administrators. MOTION: I move to table this item to the March 13 Special Board meeting. By: Deb Reid Second by: Megan Jacquot Vote: passed unanimously 9. NEW BUSINESS ACTION A. Resolution 13-06: Strong Schools, Strong State School Districts in Oregon have been invited to join and support, through adoption of this Resolution, a coalition of education leaders the Oregon School Boards Association, Oregon PTA, Oregon School Employees Association, Oregon Small Schools Association, Confederation of School Administrators, Oregon Education Association, Oregon Association of Education Service Districts and Oregon Association of School Business Officials united in the Strong Schools, Strong State

8 campaign to prioritize education in our state investments by supporting adequate and stable funding that ensures a full academic school year for every child in Oregon. MOTION: I move to adopt Resolution 13-06, to have North Bend School District join and support the Strong Schools, Strong State coalition, as presented. By: Bob Adams Second by: Anthony Collins Vote: passed unanimously B. AYA Evaluation Report Each year the district must evaluate the services of any private alternative schools the district contracts with for student education. For many years, the AYA program has been the district s provider. Cynthia Hovind and BJ reviewed the AYA program in accordance with the guidelines set out by ODE. In all cases, AYA met the program requirements. By law, this information must be presented to the Board each year. MOTION: I move to approve the evaluation of the Alternative Education Programs for the school year. By: Deb Reid Second: Alane Jennings Vote: passed unanimously 10. OLD BUSINESS DISCUSSION 11. OLD BUSINESS ACTION A. Policy Updates Second Read i. CBG Evaluation of Superintendent ii. CCG Licensed Evaluation Administrators iii. GCN/GDN Evaluation of Staff iv. EEA Student Transportation Services v. EEACC Student Conduct on School Buses vi. EEACD Use of District Activity Vehicle for Student Transportation vii. EFA Local Wellness Program viii. GCDA/GDDA Criminal Records Checks/Fingerprinting ix. IL Assessment Program MOTION: I move to adopt the above listed policies as presented. By: Deb Reid Second by: Megan Jacquot Vote: passed unanimously 12. BOARD COMMENTS (Brief comments of items of interest) A. Megan reported that the North Bay Dr. Seuss program was very good. Green eggs and ham were served to students, parents, and staff. BJ Hollensteiner read Green Eggs and Ham to the audience. B. Bob reported that he participated in setting up the Seuss Land Carnival at Hillcrest. It was also well attended. C. Doug gave kudos to those responsible for the 3A tournament. D. Alane reported that Lighthouse Charter School held a talent show with a lot of students participating. She also congratulated North Bay on getting a garden grant from the Master Gardeners. 13. INFORMATION ONLY A. February Enrollment numbers B. Special Meeting for an Executive Session only is scheduled March 13, 2013, beginning at 5:15 p.m. for the purpose of conducting deliberations with persons designated by the governing body to carry on labor negotiations, pursuant to ORS (2)(d) and to review and evaluate the employmentrelated performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing, pursuant to ORS (2)(i). C. Next Regular Board Meeting scheduled for Monday, April 8, 2013, 7:00 p.m., North Bay Elementary, Viking Lane, North Bend OR 14. ADJOURNED 8:30 p.m.

9 Special Meeting Wednesday, March 13, 2013, 5:15 p.m. Board of Directors North Bend School District #13 North Bend School District Office A Special meeting of the North Bend School District #13 Board of Directors was held on Wednesday, March 13, 2013, beginning at 5:15 p.m., at the North Bend School District Office, 1913 Meade Street, North Bend, OR Agenda Explanation - REVISED 1. CALL TO ORDER, ROLL CALL, FLAG PLEDGE A. In attendance: Board Chair Doug Gauntz; Board Members: Bob Adams, Anthony Collins, Megan Jacquot, Alane Jennings, and Deb Reid; Superintendent BJ Hollensteiner; Business Manager Sherri O Connor; and Board Secretary Karen Hollingsworth. B. Absent: Kurt Brecheisen 2. SCHEDULE DATES FOR DATA REPORTING FROM BUILDING ADMINISTRATORS A. May 21, 2013 was set for kindergarten through 5 th grade achievement reports B. May 23, 2013 was set for grades 7 through 12 achievement reports C. Each meeting will begin at 6:00 at the Hall of Champions. D. The Board would like to receive information prior to the meetings so they have time to look it over. 3. EXECUTIVE SESSION The Board met in Executive Session A. For the purpose of conducting deliberations with persons designated by the governing body to carry on labor negotiations, pursuant to ORS (2)(d) B. To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing, pursuant to ORS (2)(i). 4. RETURNED TO OPEN SESSION A. An Executive Session was scheduled for April 8 at 6:00 p.m. at North Bay, prior to the Regular Board meeting. 5. ADJOURNED AT 8:00 P.M.

10 Addendum #5 to Transportation Service Agreement North Bend School District No. 13 and Mid Columbia Bus Co., Inc. April 8, 2013 North Bend School District 13 (hereinafter referred to as District ) and Mid Columbia Bus Co., Inc. (hereinafter referred to as Contractor ) entered into an agreement as authorized by ORS Chapter 190 for Mid Columbia Bus Co., Inc. to provide pupil transportation services. This Agreement shall be known as the Transportation Service Agreement. This addendum is incorporated into and made a part of that agreement. A. Liquid Propane Fueled Buses The Contractor has proposed to convert the large school buses in the existing school bus fleet to a liquid propane source. The conversion would start with Phase I with 10 propane school buses being brought into the fleet the fall of 2013 for start of school. The balance of the large buses would be converted over the next four years. The District is approving the Contractor to purchase and use liquid propane fueled school buses to run regular and special need daily routes and activity and field trips for the District. The conversion of large school buses to propane does not cause cost increases or adjustments to the present rate structure for transportation services. The one modification that will occur at the end of the four year conversion will be the large school buses converted to liquid propane will be on a fuel clause for the school year based on propane fuel cost. Presently small buses running on diesel or unleaded fuel would remain on the present fuel clause unless feasibility changes and the small buses can be converted to liquid propane source. As current diesel route buses are converted to propane during the next four years, routes converted to propane will be placed on a fuel clause basis that is equivalent to the average fuel cost for the school year. B. Term Based on Addendum #4 to the Transportation Service Agreement the current term of the agreement is July 1, 2011 to June 30, According to the term section of the agreement the Contractor can propose a new five year agreement on or before March 15, 2016, and on or before March 15 th in every fifth year thereafter the Contractor shall propose a new five year Agreement to the District. Contractor has requested to extend the current agreement for a five year term. The provision of the five year extension at this time would provide adequate time for the Contractor to recover the investment and conversion of the large buses in the fleet to a liquid propane fuel source. This modification is to provide for an additional term of five years as allowed for in Section 2. TERM OF AGREEMENT for the period July 1, 2016 to June 30, All other terms of the original Transportation Service Agreement shall remain un-amended and in effect. For North Bend School District #13 For Mid Columbia Bus Co., Inc. Date Date

11 Addendum #5 to Transportation Service Agreement North Bend School District No. 13 and Mid Columbia Bus Co., Inc. April 8, 2013 North Bend School District 13 (hereinafter referred to as District ) and Mid Columbia Bus Co., Inc. (hereinafter referred to as Contractor ) entered into an agreement as authorized by ORS Chapter 190 for Mid Columbia Bus Co., Inc. to provide pupil transportation services. This Agreement shall be known as the Transportation Service Agreement. This addendum is incorporated into and made a part of that agreement. A. Liquid Propane Fueled Buses The Contractor has proposed to convert the large school buses in the existing school bus fleet to a liquid propane source. The conversion would start with Phase I with 10 propane school buses being brought into the fleet the fall of 2013 for start of school. The balance of the large buses would be converted over the next four years. The District is approving the Contractor to purchase and use liquid propane fueled school buses to run regular and special need daily routes and activity and field trips for the District. The conversion of large school buses to propane does not cause cost increases or adjustments to the present rate structure for transportation services. The one modification that will occur at the end of the four year conversion will be the large school buses converted to liquid propane will be on a fuel clause for the school year based on propane fuel cost. Presently small buses running on diesel or unleaded fuel would remain on the present fuel clause unless feasibility changes and the small buses can be converted to liquid propane source. As current diesel route buses are converted to propane during the next four years, routes converted to propane will be placed on a fuel clause basis that is equivalent to the average fuel cost for the 2012/2013 school year. B. Term Based on Addendum #4 to the Transportation Service Agreement the current term of the agreement is July 1, 2011 to June 30, According to the term section of the agreement the Contractor can propose a new five year agreement on or before March 15, 2016, and on or before March 15 th in every fifth year thereafter the Contractor shall propose a new five year Agreement to the District.

12 Contractor has requested to extend the current agreement for a five year term. The provision of the five year extension at this time would provide adequate time for the Contractor to recover the investment and conversion of the large buses in the fleet to a liquid propane fuel source. This modification is to provide for an additional term of five years as allowed for in Section 2. TERM OF AGREEMENT for the period July 1, 2016 to June 30, All other terms of the original Transportation Service Agreement shall remain unamended and in effect. For North Bend School District #13 For Mid Columbia Bus Co., Inc. Date Date

13 NORTH BEND SCHOOL DISTRICT FTE FOR SCHOOL PROJ. SEPT SEPT (1st Fri.) SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE North Bay Elementary Hillcrest Elementary NB Middle School NB High School Projected FTE** FTE Difference Lighthouse Charter ORVA KAIROS AYA/TR/Off Camp. Sch FTE **Projected FTE for budgeting purposes STUDENT ENROLLMENT /31/2013 AYA/TR/ Off Campus Sch STUDENT GRADE North Bay Hillcrest NBMS NBHS ORCO Total NB Lighthouse ORVA KAIROS COUNT K* TOTAL ENROLLMENT FTE *Includes K students counted at.50 FTE Sections Enrollment: Number of actual students enrolled K = 6 3rd = 6 6th = 6 **FTE: full time equivalent students** 1st = 6.5 4th = 6 2nd = 5.5 5th = 6.5 FTE COUNT*

14 Resolution of the North Bend School District Board of Directors Support of Senate Bill 754 (2013) WHEREAS, the North Bend School District is a public employer within the State of Oregon, and as such is a covered employer for the purposes of participating in the Public Employees Retirement System (PERS); and WHEREAS, the North Bend School District will face a cost increase beginning July 1, 2013, related to PERS; and WHEREAS, the North Bend School District PERS rates will increase from percent of payroll to percent of payroll on July 1, 2013; and WHEREAS, without action by the 77 th Session of the Oregon Legislative Assembly to enact meaningful modifications to PERS, the cost increases to the North Bend School District for the school year will be $656,000 (all funds); and WHEREAS, the North Bend School District will need to make further budgetary reductions such as increasing class sizes, eliminating programs, reducing staff or eliminating instructional days, and delaying textbook adoptions and technology upgrades to cover the costs of the proposed PERS rate increases; and WHEREAS, the Oregon School Boards Association has drafted Senate Bill 754 and placed it for consideration before the 77 th Session of the Oregon Legislative Assembly; and WHEREAS, Senate Bill 754 will modify PERS to reduce costs to all PERS-covered public employers and will provide public employees and retirees with an adequate and stable retirement benefit; and WHEREAS, outside expert legal counsel has issued an opinion that states that all the provisions of Senate Bill 754 are legal and within the Legislature s power to adopt and would neither breach nor impair the PERS contract; and WHEREAS, PERS own actuary, Milliman, has completed an actuarial analysis of Senate Bill 754 and indicates that, as proposed, Senate Bill 754 would reduce employers' costs across the entire PERS system for the biennium in excess of $1 billion. NOW, THEREFORE, BE IT RESOLVED, that the North Bend School District Board of Directors strongly encourages the members of the 77 th Session of the Oregon Legislative Assembly to enact the provisions of Senate Bill 754. ADOPTED, this 8th day of April, School Board Chair Superintendent