LACEY CITY COUNCIL AGENDA AUGUST 25, :00 P.M. 420 COLLEGE STREET, LACEY CITY HALL

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1 CITY COUNCIL ANDY RYDER Mayor CYNTHIA PRATT Deputy Mayor VIRGIL CLARKSON JEFF GADMAN LENNY GREENSTEIN JASON HEARN MICHAEL STEADMAN CITY MANAGER SCOTT SPENCE LACEY CITY COUNCIL AGENDA AUGUST 25, :00 P.M. 420 COLLEGE STREET, LACEY CITY HALL CALL TO ORDER: 1. PLEDGE OF ALLEGIANCE 2. APPROVAL OF AGENDA & CONSENT AGENDA ITEMS* A. Council meeting minutes of August 11, 2016 B. A motion to approve payment of claims, wages, and transfers for 8/3/16 through 8/16/16. * Items listed under the consent agenda are considered to be routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. 3. PUBLIC RECOGNITIONS AND PRESENTATIONS: A. Chief for a Day Recognition (Dusty Pierpoint) 4. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA* *The City Council will allow comments under this section on items NOT already on the agenda. Where appropriate, the public will be allowed to comment on agenda items as they are addressed during the meeting. 5. PUBLIC HEARING: 6. PROCLAMATION: A. Proclamation declaring September 2016 as Prostate Cancer Awareness Month 7. REFERRAL FROM PLANNING COMMISSION: 8. REFERRAL FROM HEARINGS EXAMINER: 9. RESOLUTIONS:

2 10. ORDINANCES: 11. MAYOR'S REPORT: A. Appointment of Peg Evans-Brown to the Planning Commission B. Appointment of Hunter Orcutt as the Youth Representative on the Historical Commission 12. CITY MANAGER'S REPORT: A. Authorize City Manager to sign Interlocal Agreement for Specialized Recreation (Sue Falash) 13. STANDING GENERAL COMMITTEE: A. Community Relations (8.01) B. Finance (8.03) C. General Government (8.08) D. Transportation (8.10) E. Utilities (8.12) 14. OTHER BUSINESS: 15. BOARDS, COMMISSIONS, AND COMMITTEE REPORTS: A. Mayor Andy Ryder: 1. Mayors Forum 2. Transportation Policy Board (TPB) B. Deputy Mayor Cynthia Pratt: 1. Olympic Region Clean Air Agency (ORCAA) 2. LOTT 3. Thurston Thrives C. Councilmember Virgil Clarkson: 1. Economic Development Council (EDC) 2. Health & Human Services Council (HHSC) 3. Thurston Regional Planning Council (TRPC) D. Councilmember Jeff Gadman 1. Intercity Transit (IT) 2. Joint Animal Services Commission (JASCOM) E. Councilmember Lenny Greenstein 1. Olympia-Lacey-Tumwater Visitor & Convention Bureau (VCB) 2. Solid Waste Advisory Committee (SWAC) 3. TCOMM911 F. Councilmember Jason Hearn: 1. Thurston County Coalition Against Trafficking (TCCAT) 2. Lacey South Sound Chamber G. Councilmember Michael Steadman: 1. Community Action Council (CAC) 2. Emergency Medical Services (EMS) 3. Thurston County Law & Justice 16. ADJOURN TO WORKSESSION A. YMCA Partnership (Kyle Cronk, South Sound YMCA)

3 MINUTES OF A REGULAR MEETING OF THE LACEY CITY COUNCIL HELD THURSDAY, AUGUST 11, 2016, IN LACEY COUNCIL CHAMBERS. CALL TO ORDER: Mayor Ryder called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE: Mayor Ryder led the Pledge of Allegiance. COUNCIL PRESENT: A. Ryder, C. Pratt, V. Clarkson, J. Hearn, J. Gadman, L. Greenstein, M. Steadman STAFF PRESENT: S. Spence, D. Schneider, D. Pierpoint, R. Walk, S. Egger, T. Woo, L. Gotelli, P. Edmonds APPROVAL OF AGENDA AND CONSENT AGENDA: Mayor Ryder requested an amendment to the agenda to add a presentation of the 1-2 Stryker Brigade (#3-C), and reject all bids for Westside Booster Pump Station and Standby Generator Project (#12-A). Consent Agenda Items: A. Council Worksession minutes of July 21, 2016 B. Council Meeting minutes of July 28, 2016 C. A motion to approve payment of claims, wages, and transfers for July 20, 2016 through August 2, 2016 COUNCILMEMBER GADMAN MOVED TO APPROVE THE CONSENT AGENDA AND AMENDED AGENDA. DEPUTY MAYOR PRATT SECONDED. MOTION CARRIED. PUBLIC RECOGNITION: Mayor Ryder presented W.I.N. Certificates to the Community of Basketball. Liz Gotelli, Public Affairs & Human Resources Director, recognized members of the Wellness Committee. Page 1 of 4

4 Major Shepherd, Brigade Executive Officer of the 1-2 Stryker Brigade, introduced his team and provided a brief presentation of the unit s performance. Shauna Stewart, Executive Director of the Olympia-Lacey- Tumwater Visitor & Convention Bureau provided an update on the branding project. REFERRAL FROM PLANNING COMMISSION: Ordinance No adopts the Planning Commission recommendation for amendments to the 2016 Comprehensive Plan, and approves the applicant-initiated rezone and Comprehensive Plan amendment submitted by Econet, Inc. COUNCILMEMBER STEADMAN MOVED TO ADOPT ORDINANCE NO TO APPROVE AMENDMENTS TO THE 2016 COMPREHENSIVE PLAN, AND APPROVE THE APPLICANT-INITIATED REZONE AND COMPREHENSIVE PLAN AMENDMENT REQUEST SUBMITTED BY ECONET, INC. COUNCILMEMBER GADMAN SECONDED. MOTION CARRIED. ORDINANCES: Ordinance No adopts a new chapter of the Lacey Municipal Code related to Street Latecomers Agreements. The ordinance allows developers to fairly recover a portion of costs for street improvements that are required as a condition of the development of their property and that other benefited property owners would have been required to construct had they improved their property at the same time. DEPUTY MAYOR PRATT MOVED TO ADOPT ORDINANCE NO. 1494, ADDING A NEW CHAPTER OF THE LMC RELATED TO STREET LATECOMERS AGREEMENTS. COUNCILMEMBER GREENSTEIN SECONDED. MOTION CARRIED. Page 2 of 4

5 MAYORS REPORT: Mayor Ryder reported he recently represented the City of Lacey at several community events and activities, including the opening ceremony at the Thurston County Fair, the Cops, Cars & Kids event, the America s Corps Honors Ceremony, and a reception for Mayor Ron Harding. He also recently met with the Washington State Department of Veterans Affairs and toured the Lacey Vet Center, Paul Perz from the Lacey-Minsk Sister City Association to discuss upcoming events, and Kyle Cronk, YMCA, to discuss a feasibility study to bring the YMCA to this area. The feasibility study will be discussed at a future Worksession. CITY MANAGER S REPORT: Scott Egger, Public Works Director, presented Council with a request to reject all bids for the Westside Booster Pump Station and Standby Generator Project. At the July 28, 2016, Council meeting, Council awarded a contract for the Westside Booster Pump Station and Standby Generator Project to the low bidder Colvico, Inc. in the amount of $536, The engineer s estimate was $601,000. Since that time, it s come to their attention that there was confusion within the bid package. Based on those findings, staff believes it is in the best interest of the City and bidders to reject all bids and rebid the project. COUNCILMEMBER GADMAN MOVED TO REJECT ALL BIDS FOR THE WESTSIDE BOOSTER PUMP STATION AND STANDBY GENERATOR PROJECT, REVISE THE SPECIFICATIONS AND REBID THE PROJECT. COUNCILMEMBER GREENSTEIN SECONDED. MOTION CARRIED. BOARDS &COMMISSIONS: Intercity Transit (IT) Councilmember Gadman reported they conducted a public hearing relating to the Draft Annual Report and Transit Development Plan. They also authorized a contract to install solar lighting in 20 additional buses. Page 3 of 4

6 Joint Animal Services Commission (JASCOM) Councilmember Gadman reported the Commission approved fee increases not related to license fees. This is the first increase over 10 years. They also discussed a date for the next retreat. Lacey, Olympia, Tumwater, Thurston County Cleanwater Alliance (LOTT) Deputy Mayor reported they reviewed the preliminary budget and capital improvements plan, approved the pre-design contract for the Martin Way Reclaimed Water Plant Improvements, and approved the 2017 preliminary rates. Thurston Regional Planning Council (TRPC) Councilmember Clarkson reported the process will move forward with a replacement for the Director. An ad hoc committee will meet to discuss a search firm for this position. Lacey South Sound Chamber Councilmember Hearn reported the keynote speaker at the recent Chamber meeting was Bill McGregor, Port of Olympia Commissioner. ADJOURN: Mayor Ryder adjourned the meeting at 8:15 p.m. MAYOR: ATTESTED BY CITY CLERK: DATE APPROVED: Page 4 of 4

7 LACEY CITY COUNCIL MEETING August 25, 2016 SUBJECT: Disbursement Approval RECOMMENDATION: By motion, approve payment of claims, wages, and transfers. STAFF CONTACT: Troy Woo, Finance Director ORIGINATED BY: Troy Woo, Finance Department BACKGROUND: The action requested of the City Council is by motion to approve payment of claims, wages and transfers for 8/3/2016 through 8/16/2016. The disbursements consist of the following: Checks: Week of Beg. Check No. End. Check No. Amount 8/5/ , /12/ ,994, Electronic Transfers: Week of Amount 8/5/ , /5/ , /9/ /10/2016 1, /11/ , /12/ , Payroll: Month Ended: Wages Significant Disbursements: Vendor Amount Description Waunch Construction $ 201, Shady Lane Sewer LOTT $ 846, Rates Pacific Civil&Infrastructure $ 419, Brentwood College to Ruddell Puget Sound Energy $ 112, Utilities TSI $ 234, Control Valves (Water) Waunch Construction $ 236, Shady Lane Sewer Page 1 of 1

8 CITY OF LACEY Official Proclamation WHEREAS, prostate cancer is the second leading cause of cancer death in men; recognizing that while all men are at risk for prostate cancer, African American and Hispanic men have the highest incident and mortality of prostate cancer in the world; and WHEREAS, in 2016, there will be an estimated 230,000 new cases of prostate cancer nationally, and about 30,000 deaths; and WHEREAS, there are about 3.2 million men currently living with the disease, and this number is expected to grow to 4.8 million as the baby boomer generation grows; and WHEREAS, approximately one in seven men will be diagnosed with prostate cancer during his lifetime according to the American Cancer Society; and WHEREAS, the Washington State Prostate Cancer Coalition, together with the Thurston County chapter of Us Too International, support prostate cancer awareness in Thurston County with programs and educational materials, and encourage all men to discuss the risks of prostate cancer with their healthcare provider. Now, THEREFORE, I, Andy Ryder, Mayor of the City of Lacey, on behalf of the Lacey City Council, do hereby proclaim September 2016 as Prostate Cancer Awareness Month in the City of Lacey, and encourage citizens to lend their support to family, friends, and neighbors whose lives have been touched by prostate cancer, and to join in activities that will increase awareness and prevention of prostat. ancer. ~ August25,2016

9 LACEY CITY COUNCIL MEETING August 25, 2016 SUBJECT: Interlocal Agreement Regarding the Provision of Specialized Recreation Services. RECOMMENDATION: Authorize City Manager to sign Interlocal Agreement with Thurston County regarding the Provision of Specialized Recreation Services. STAFF CONTACT: Scott Spence, City Manager Sue Falash, Facilities and Athletics Manager ORIGINATED BY: Parks and Recreation Department ATTACHMENTS: 1. Interlocal Agreement Regarding the Provision of Specialized Recreation Services. FISCAL NOTE: Funding in the amount of $8,377 is included in the approved 2016 Budget for Professional Services Sunshine Program, account PRIOR REVIEW: The Board of Park Commissioners reviewed the Interlocal Agreement at the regular monthly meeting on May 4, BACKGROUND: Thurston County is proposing an Interlocal Agreement, between the City of Lacey and Thurston County, for the purpose of documenting the services and payment of funds for the Specialized Recreation Program that has been offered to citizens under this model partnership since the early 1990 s. Thurston County provides a countywide Specialized Recreation program for persons with developmental or physical disabilities, with contribution of funds from the cities of Lacey, Olympia, and Tumwater. The Cities of Olympia and Tumwater will each be parties to respective interlocal agreements with Thurston County. As per the agreement, the City of Lacey would contribute $8,377, an increase of $322 compared to 2015; City of Olympia would pay $13,720 and City of Tumwater would pay $2,125. In addition, specialized recreation programs held at City of Lacey facilities pay a reduced hourly rental rate. Page 1 of 2

10 At its August 8, 2016, meeting, the General Government Committee reviewed the Interlocal Agreement regarding specialized recreation services, and recommended approval by the full City Council. ADVANTAGES: 1. This collaboration has served our city residents very well in the past. It is to our collective benefit to continue this partnership to provide an efficient delivery of a much needed, valued and highly regarded service. 2. Specialized recreation programs offer social interaction opportunities, as well as fitness and fun. DISADVANTAGES: 1. No disadvantages are foreseen. Page 2 of 2

11 AGREEMENT FOR SERVICES THIS AGREEMENT is made and entered by and between THURSTON COUNTY, hereinafter called COUNTY, and CITY OF LACEY, hereinafter called LACEY. WHEREAS, LACEY desires to provide specialized recreation services for residents within the city limits Lacey; and WHEREAS, the parties hereto have determined that it would be to the benefit of citizens within their respective jurisdictions for Thurston County to be designated as the agency with authority and responsibility for providing any and all administrative services required; and WHEREAS, the COUNTY has on staff employees with the training and expertise to provide specialized recreation services and is willing to provide such services to LACEY pursuant to the terms of this agreement, NOW, THEREFORE IT IS HEREBY AGREED BETWEEN BY THE PARTIES AS FOLLOWS: 1. The COUNTY shall provide to LACEY specialized recreation programs, program marketing and registration, and program administration. The services shall be provided throughout the year on a quarterly basis, within available resources. 2. LACEY shall pay to the COUNTY for those services a sum of eight thousand three hundred seventy-seven dollars ($8,377.00). LACEY shall pay within 30 days of receiving a request for payment from the COUNTY. 3. LACEY shall schedule the use of LACEY facilities for specialized recreation programs subject to availability. COUNTY shall reimburse LACEY an hourly rate for use of said facilities. Hourly rate shall be agreed upon by COUNTY and LACEY. Hourly rate shall cover direct cost of facility use, including part-time staff. 4. The term of this agreement shall commence on January 1, 2016 and terminate on December 31, In the performance of the services called for herein, the COUNTY shall be an independent contractor and all staff members of the COUNTY who actually perform the services shall remain as COUNTY employees. The COUNTY shall provide for all employee benefits, the same as though the contract were not executed. Staff members providing the services shall not become or be considered employees of LACEY. 6. Both parties agree to maintain such books, records and documents which are necessary to provide for adequate documentation of the actions taken pursuant to this

12 Page 2 of 2 agreement and to provide sufficient information so that both parties may assure proper accounting of all funds paid or expended pursuant to this agreement. 7. Each party agrees to indemnify and hold harmless the other party, its elected and appointed officers, employees, and agents from and against any and all claims, demands, and/or causes of action of any kind or nature, including but not limited to attorneys fees and costs, arising from the action and/or inactions of either party, its elected and appointed officers, employees, and agents in conjunction with this agreement. In the event of concurrent negligence of the parties, each party s obligations hereunder shall apply only to the extent of fault attributable to that party, its elected and appointed officers, employees, and agents. It is further provided that no liability shall attach to the COUNTY by reason of entering into this agreement except as expressly provided herein. IN WITNESS WHEREOF, the parties have caused this Contract to be executed the day and year written below. City of Lacey Thurston County Scott Spence Date Tom Stuebner Date City Manager Director Public Health and Social Services

13 COMMUNITY RELATIONS & PUBLIC AFFAIRS COMMITTEE AUGUST 1, :00 11:25 A.M. COUNCIL PRESENT: CHAIR VIRGIL CLARKSON, LENNY GREENSTEIN, MICHAEL STEADMAN STAFF PRESENT: MOTION: TROY WOO, SUE FALASH, MARY COPPIN, ROGER SCHOESSEL APPROVE COMMUNITY RELATIONS & PUBLIC AFFAIRS COMMITTEE AGENDA. MOTION MADE, SECONDED, AND CARRIED BY COUNCILMEMBERS GREENSTEIN AND STEADMAN. BOY SCOUT TREE PICKUP UPDATE STAFF: MARY COPPIN, PA COMMUNITY LIAISON INFORMATION ONLY Boy Scout Troops picked up 1,144 trees during the 2016 round-up and earned $3,048. In 2015, they picked up 1,717 trees and earned $3,580. There were only three troops involved this year compared to six troops in years past. This could contribute to the decline in the number of trees picked up and the amount earned. Since then, there has been a change in leadership and a decision has been made to continue the service in 2017, but not as a district-sponsored activity. The city will continue its partnership with Troops 202 and 101. The tree pickup will be advertised through social media and radio. Online payments will be encouraged. The city will reconsider offering a second day of tree pickup, because it is not cost effective. UPDATE ON RAMPAGE AT THE RAC STAFF: SUE FALASH, FACILITIES & ATHLETICS MANAGER COMMITTEE MEMBERS AGREED TO SUSPEND THE RAMPAGE AT THE RAC WHILE OTHER OPTIONS AND LOCATIONS ARE EXPLORED. Staff reported that since the first Rampage at the RAC was held in 2012, participation and profits have steadily declined each year. Since the Rampage is held at the same location as other athletic activities, time is limited for this type of event. Staff is recommending that the Rampage of the RAC be suspended until other options and locations can be explored for this activity.

14 FINANCE & ECONOMIC DEVELOPMENT COMMITTEE AUGUST 3, :00 8:30 A.M. COUNCIL PRESENT: CHAIR, CYNTHIA PRATT, ANDY RYDER, LENNY GREENSTEIN STAFF PRESENT: SCOTT SPENCE, TROY WOO, DAVE SCHNEIDER, ROGER SCHOESSEL, CAROL LITTEN, LIZ GOTELLI, KRISTY WOLF APPROVE FINANCE & ECONOMIC DEVELOPMENT COMMITTEE AGENDA. MOTION: MOTION MADE, SECONDED, AND CARRIED BY MAYOR RYDER AND COUNCILMEMBER GREENSTEIN BUDGET AMENDMENT ORDINANCE STAFF: MOTION: STATUS: TROY WOO, FINANCE DIRECTOR RECOMMEND FULL COUNCIL ADOPTION OF THE PROPOSED 2016 BUDGET AMENDMENT ORDINANCE MOTION MADE, SECONDED AND CARRIED BY COUNCILMEMBER GREENSTEIN AND MAYOR RYDER SCHEDULED FOR SEPTEMBER 8, 2016, COUNCIL MEETING The following significant budget amendments have been identified since the adoption of the 2016 Budget. Public Art 50 th Anniversary ($23,000) Expansion of Lacey Veteran s Outreach Center ($90,000) LED Street Lighting Replacement Program ($100,000) City Hall Maintenance Roof ($62,000) Parks Security Camera project ($125,000) New Street Sweeper (Lost Stormwater Grant Funding of ($310,000) Deschutes Watershed Restoration - Water Rights Mitigation ($166,000) Skokomish/Tanglewilde Waterline Replacement Project ($370,000) Westside VFD (variable frequency drive) and Generator Project ($100,000) Shady Lane Sewer ($1.6M) Liftstation #2 (Westlake Drive) $125,000 Hicks Lake Feasibility Study Pattison Lake ($50,000) 25 th Avenue Stormwater Improvements ($95,000) Finance Committee August 3, 2016 Page 1 of 2

15 2016 MID-YEAR FINANCIAL SUMMARY STAFF: TROY WOO, FINANCE DIRECTOR INFORMATION ONLY At the half point of the budget year, revenues and expenditures are generally occurring as expected. The most significant departures from the budget projections is the stronger than anticipated sales tax collections and building permit fees due to higher construction activity. The increase does not warrant change of course from the adopted budget or long-range projections. More than half of the sales tax increase is generated from new construction and housing related categories. The Six-Year Strategic Financial Plan is scheduled to be completed in advance of the development of the 2017 Budget. It is expected to provide the following benefits: Long-term outlook and perspective on the City s future financial condition. Information to make short-term budget decisions and the forward insight of the longterm impacts of current policy decisions. A financial model that allows for real time adjustments for flexibility and recognizes that budgets are dynamic documents. Guidance for budget actions and policy directives that will address the anticipated deficits. Each of the City s three labor contract terms includes 2017, so the City s commitments are known. The current contracts include maintenance of benefits and the cost of living adjustments (COLA) equal to 90 percent of the mid-year Seattle/Tacoma/Bremerton CPI-W is the final year that the Street Overlay Program is funded through City Council committed reserves. The City Council established a Transportation Benefit District in January 2016, and will seek voter approval of a 2/10 th of one percent sales tax proposal in a February 2017 Special Election to fund maintenance of Lacey s local street system. The State will need to address the McCleary K-12 education funding mandate in the next biennial budget, estimated to be $3 to $5 billion. In addition, there is currently a $750 million operating deficit projected for the biennium. Due to the magnitude of the State s budget deficit, local governments will be in danger of losing State-shared revenues. The City s most significant State-shared revenues include liquor excise tax and revolving fund and criminal justice funding. The early 2017 Budget projections indicate similar balancing efforts as the adopted 2016 Budget. It is recommended that the 2017 Budget be approached with caution and continued conservatism. If the recent new construction trend is one-time in nature, 2018 could be financially challenging. Lacey s conservative budget approach has served its citizens well as illustrated with its ability to maintain service levels during the Great Recession and subsequent slow recovery. Finance Committee August 3, 2016 Page 2 of 2

16 GENERAL GOVERNMENT AND PUBLIC SAFETY COMMITTEE MINUTES AUGUST 8, :30 5:55 P.M. COUNCIL PRESENT: STAFF PRESENT: CHAIR ANDY RYDER, CYNTHIA PRATT, JEFF GADMAN SCOTT SPENCE, TROY WOO, SCOTT EGGER, DAVE SCHNEIDER, JENNY WILSON, PERI EDMONDS MOTION: MOTION TO APPROVE AGENDA. MOTION MADE, SECONDED, AND CARRIED BY COUNCILMEMBER GADMAN AND DEPUTY MAYOR PRATT. BRIEFING ON PLEASANT GLADE RENTAL STAFF: SCOTT EGGER, PUBLIC WORKS DIRECTOR INFORMATION ONLY. Staff recommends the house located at 5011 Pleasant Glade Road NE in Pleasant Glade Park be vacated and demolished. The house is currently rented for $100 per month based on a lease agreement signed in One of the conditions of the lease agreement was for the tenant to serve as an official caretaker of the park. There are two main reasons staff is recommending that the house be demolished. The first reason is that the house is in a state of disrepair, and it will cost an estimated $170,000 to make the house compliant with current regulations. The second reason is related to the Washington State Recreation and Conservation Office (RCO) grant that was used to purchase the house and park property. The conditions of the grant do not allow a private residence to occupy the property unless the person serves as the park caretaker. Both the Parks Department and Public Works Department reexamined the need for a park caretaker for Pleasant Glade and came to the conclusion that it is no longer necessary to have an onsite caretaker for this park. As a result, the house cannot remain at Pleasant Glade Park if no longer used for a park caretaker. INTERLOCAL AGREEMENT FOR SPECIALIZED RECREATIONAL SERVICES STAFF: MOTION: STATUS: JENNY WILSON, RECREATION SUPERVISOR II RECOMMEND FULL COUNCIL APPROVAL TO AUTHORIZE CITY MANAGER TO SIGN INTERLOCAL AGREEMENT FOR SPECIALIZED RECREATIONAL SERVICES. MOTION MADE, SECONDED, AND CARRIED BY COUNCILMEMBER GADMAN AND DEPUTY MAYOR PRATT SCHEDULED FOR THE AUGUST 25, 2016, COUNCIL MEETING Thurston County is proposing an Interlocal Agreement, between the City of Lacey and Thurston County, for the purpose of documenting the services and payment of funds for the Specialized General Government & Public Safety Committee August 8, 2016 Page 1

17 Recreation Program that has been offered to citizens under this model partnership since the early 1990 s. Thurston County provides a countywide Specialized Recreation program for persons with developmental or physical disabilities through funding from the cities of Lacey, Olympia, and Tumwater. The cities of Olympia and Tumwater will each be parties to respective interlocal agreements with Thurston County. As per the agreement, the City of Lacey would contribute $8,377, an increase of $322 compared to 2015; City of Olympia would pay $13,720 and City of Tumwater would pay $2,125. Historically, the City of Lacey contributed $5,858; from , the City of Lacey contributed $7,322. In addition, specialized recreation programs held at City of Lacey facilities pay a reduced hourly rental rate. The term of the ILA is through December 31, Prior to the renewal, Council recommends staff work with Thurston County to change the term to a multi-year agreement. General Government & Public Safety Committee August 8, 2016 Page 2

18 TRANSPORTATION COMMITTEE MINUTES AUGUST 10, :30 5:45 P.M. COUNCIL PRESENT: JEFF GADMAN, ANDY RYDER COUNCIL EXCUSED: JASON HEARN STAFF PRESENT: SCOTT SPENCE, TROY WOO, SCOTT EGGER, RICK WALK, ROGER SCHOESSEL, MARTIN HOPPE, DAVID SCHNEIDER, CAROL LITTEN MOTION: APPROVE TRANSPORTATION COMMITTEE AGENDA. MOTION MADE, SECONDED, AND CARRIED BY COUNCILMEMBER GADMAN AND MAYOR RYDER. MULLEN ROAD IMPROVEMENT PROJECT (THURSTON COUNTY SECTION) STAFF: MARTIN HOPPE, TRANSPORTATION MANAGER INFORMATION ONLY Thurston County is the lead agency on a joint road construction project at the intersection of Mullen and Carpenter Road. A single lane roundabout will be installed with sidewalks, bike paths and planters to address issues with turning at this busy intersection. The City owns a section of this intersection and will pay its proportional share of the grant. An open house was held on January 13, 2016, to receive public comment. The NTPS District has not expressed any concerns about the roundabout impacting traffic at its Woodland Elementary School on Carpenter Road. Flashing beacons on pedestrian crossings will be installed on the roundabout. Construction will not begin until an environmental investigation is completed regarding potential pocket gophers in the area. It is anticipated the project will be completed by PEDESTRIAN CROSSING PROJECT STAFF: MARTIN HOPPE, TRANSPORTATION MANAGER INFORMATION ONLY Scott Spence, City Manager, stated the city intends to install pedestrian flashing beacons at six intersections to maintain consistency with city standards. The project will be completed over a two year period and is estimated to cost $500,000. Council authority will be needed to approve funding from the Arterial Street Fund. The following locations have been identified: Woodland Trail at Sleater-Kinney Road 6 th Avenue at Chinook Middle School Transportation Committee August 10, 2016 Page 1

19 Mullen Road at Komachin Middle School Mullen Road at Timberline High School Mullen Road at Lakes Elementary School 54 th Avenue SE at Aspire Middle School Transportation Committee August 10, 2016 Page 2

20 UTILITIES COMMITTEE MINUTES AUGUST 12, :00 4:33 P.M. COUNCIL PRESENT: CHAIR JEFF GADMAN, VIRGIL CLARKSON STAFF PRESENT: SCOTT SPENCE, SCOTT EGGER, RYAN ANDREWS, RICK WALK, PETER BROOKS, CAROL LITTEN COUNCIL EXCUSED: JASON HEARN MOTION: APPROVE UTILITIES COMMITTEE AGENDA MOTION TO APPROVE AGENDA MADE, SECONDED, AND CARRIED BY COUNCILMEMBERS CLARKSON AND GADMAN. MARTIN WAY EAST ANNEXATION STAFF: MOTION: RYAN ANDREWS, PLANNING MANAGER RECOMMEND THAT FULL COUNCIL PROCEEDS WITH THE PROPOSED MARTIN WAY EAST ANNEXATION PROPOSAL WITH THE FOLLOWING CONDITIONS: 1) AUTHORIZE THE APPLICANTS TO CIRCULATE A PETITION AND GATHER SIGNATURES OF PROPERTY OWNERS REPRESENTING AT LEAST 60% OF THE ASSESSED VALUE OF THE ANNEXATION PROPERTY DEMONSTRATING THEIR CONSENT TO ANNEX; 2) REQUIRE THE TWO PARCELS EAST OF THE SUBMITTED NOTICE OF INTENT TO COMMENCE ANNEXATION (ASSESSOR S PARCEL NO. S AND ) ALSO BE INCLUDED WITHIN THE BOUNDARY OF THE AREA TO BE CONSIDERED FOR ANNEXATION; 3) REQUIRE THE ASSUMPTION OF ALL OR OF ANY PORTION OF EXISTING CITY INDEBTEDNESS BY THE AREA TO BE ANNEXED. 4) REQUIRE PROPERTY OWNERS TO BRING THEIR STORMWATER DRAINAGE UP TO CITY STANDARDS. MOTION MADE, SECONDED AND CARRIED BY COUNCILMEMBERS CLARKSON AND GADMAN. The City has received a notice of intent to commence annexation proceedings filed by Sigrid Esfeld, Michael L. Citrak, and Peter M. Citrak. The filing of the notice is the first step in the annexation process under the petition method (RCW 35A ), which requires a petition filed by property owners representing a minimum of 10% of the valuation of the area proposed for annexation. The City has verified that the ownership does comprise a minimum Utilities Committee June 10, 2016 Page 1

21 of more than 10% of the assessed valuation for general taxation purposes of the properties for which annexation is requested. As a result of the petition, the Utilities Committee will review the annexation proposal to verify that the City can effectively provide utility service to the proposed annexation area. Additionally, the Committee will review the boundaries of the annexation area for any recommended modifications. Peter Brooks, Water Resources Manager, recommended that a condition be added to the annexation proposal that would require the property owners to bring their stormwater drainage up to city standards. The State Department of Health has expressed concern to the property owner about the graywater interceptor and is requesting removal. If the city approves the annexation without first addressing this issue, it would inherit a pre-existing condition from the county. Utilities Committee June 10, 2016 Page 2