Mayor Ryder called the meeting to order at 7:00 p.m. A. Ryder, C. Pratt, J. Hearn, L. Greenstein, M. Steadman, R. Young, Carolyn Cox

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1 MINUTES OF A REGULAR MEETING OF THE LACEY CITY COUNCIL HELD THURSDAY, MARCH 8, 2018, IN LACEY COUNCIL CHAMBERS. CALL TO ORDER: Mayor Ryder called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE: Mayor Ryder led the Pledge of Allegiance. COUNCIL PRESENT: A. Ryder, C. Pratt, J. Hearn, L. Greenstein, M. Steadman, R. Young, Carolyn Cox STAFF PRESENT: S. Spence, D. Schneider, S. Egger, T. Woo, D, Pierpoint, R. Walk, J. Burbidge, P. Edmonds APPROVAL OF AGENDA AND CONSENT AGENDA: Mayor Ryder requested an amendment to the Consent Agenda by removing Item 2.E. relating to the removal of a Lacey Library Board Member. The Board Member notified City staff of his resignation from the Library Board. ALLOW LACEY FOOD BANK ALLOW PRESENTATION FOR SENIOR CENTER Consent Agenda Items: A. Council Meeting Minutes of February 8, B. Council Worsksession Minutes of February 15, 2018 C. Council Meeting Minutes of February 22, D. A motion to approve payment of claims, wages, and transfers for through E. Recommend removal of Lacey Library Board Member. COUNCILMEMBER GREENSTEIN MOVED TO APPROVE THE AMENDED CONSENT AGENDA AND AGENDA. DEPUTY MAYOR PRATT SECONDED. MOTION CARRIED. Page 1 of 9

2 PUBLIC RECOGNITIONS AND PRESENTATIONS: Eileen McKenzie Sullivan, Executive Director of Senior Services of South Sound, presented Council with an update on the programs at the Virgil S. Clarkson Senior Center. Jill Rector, Manager at the Virgil S. Clarkson Senior Center, noted there are 754 active members at the Senior Center. She provided information on the Senior Nutrition Program, and some of the classes that are well attended by the members. Paul Taylor, Director of the STARS Adult Day Care Program, noted the program provides an opportunity for loved ones to get a chance to participate in a safe, fun, and nurturing community. They currently serve 15 seniors per day. Barbara Worley, member of the Senior Center, joined in She noted it has been the best thing that has ever happened to her. Scott Spence, City Manager, presented Robert Coit, Executive Director of the Lacey Food Bank, with a check in the amount of $5,434. The money was raised by City staff through various competitions during the holiday season. Historically, staff would donate food in support of the Thurston County Food Bank. This year the City adopted the Lacey Food Bank as the Compassionate Communities project. Instead of donating food, staff raised money to help build the Lacey Food Bank. PUBLIC COMMENTS: Rose Gunderson provided information relating to human sex trafficking in Thurston County. In 2016 the Washington State Patrol, with coordination from local authorities, performed a sting and arrested 23 people for knowingly buying or selling sex from children. A non-profit human rights coalition was formed a few years ago called Washington Engage. They recently changed the name to Washington Trafficking Prevention. The coalition helps to Page 2 of 9

3 prevent the sex and labor trafficking in Washington State and provide early intervention initiates. Prevention will be the best investment. She requested $41,000 from the City to help with these efforts. Shawna Stewart, Executive Director with the Lacey Olympia Tumwater Visitor & Convention Bureau spoke about the recent 2018 Quidditch Regional Championship held at the Regional Athletic Complex. The VCB is excited to promote Lacey s sports business, and continue last year s success where they achieved $400,000 in economic impacts specifically for the City. ORDINANCES: Ordinance No approves the 2017 Budget Encumbrance Carryovers. Despite all the extensive budget planning and efforts to complete projects and purchases prior to the year-end closing, staff is not always able to complete all of the projects and purchases. The projects and purchases are expected to be completed during 2018, so it becomes necessary to carryover previously approved budget appropriations into the next year. These proposed amendments are limited to carryover encumbrances and capital projects. DEPUTY MAYOR PRATT MOVED TO ADOPT ORDINANCE NO APPROVING THE 2017 BUDGET ENCUMBRANCES CARRYOVER. COUNCILMEMBER STEADMAN SECONDED. MOTION CARRIED. MAYOR S REPORT: Mayor Ryder recognized Planning Commission member Mike Goff. Page 3 of 9

4 CITY MANAGER S REPORT: Scott Egger, Public Works Director, presented Council with a request to authorize the City Manager to sign the Cooperative Service Agreement with USDA for wildlife management on Lacey-owned property. The United States Department of Agriculture Animal and Plant Health Inspection Service Wildlife Services (APHIS- WS) provides wildlife management services, which will help reduce human health and safety threats, and reduce damage to publicly owned property. The General Government Committee reviewed the current proposal at its February 27, 2018, meeting and recommend approval to the full City Council. COUNCILMEMBER GREENSTEIN MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN THE COOPERATIVE SERVICE AGREEMENT WITH USDA (APHIS-WS) FOR WILDLIFE MANAGEMENT ON CITY- OWNED PROPERTY. COUNCILMEMBER STEADMAN- SECONDED. MAYOR RYDER, DEPUTY MAYOR PRATT, COUNCILMEMBER GREENSTEIN, COUNCILMEMBER HEARN, COUNCILMEMBER STEADMAN, AND COUNCILMEMBER YOUNG VOTED YES. COUNCILMEMBER COX VOTED NO. MOTION CARRIED. Scott Spence, City Manager, presented Council with a request to adopt proposed additions to the Boards and Commissions Standards, Protocols, and Ground Rules Handbook. In 2015, the City adopted a Handbook for Boards and Commissions. The Handbook addresses basic information about all of the City s appointed boards and commissions as well as interpersonal standards, protocols and ground rules. The Handbook doesn t address issues around open government requirements including public records and open meetings laws. The Handbook also doesn t address issues around external communications and use of social Page 4 of 9

5 media. The recommendation is to add a new chapter to the Handbook to address these issues. Additionally, there are new sections providing policy guidance on use of city assigned addresses and electronic devices. The General Government & Public Safety Committee reviewed the proposal, at its February 27, 2018, meeting and recommend approval to the full City Council. DEPUTY MAYOR PRATT MOVED TO ADD A NEW CHAPTER TO THE BOARDS & COMMISSIONS HANDBOOK TO ADDRESS SOCIAL MEDIA, PUBLIC RECORDS, AND OPEN PUBLIC MEETINGS. COUNCILMEMBER STEADMAN SECONDED. MOTION CARRIED. Rick Walk, Community & Economic Development Director, provided an update on the Gateway annexation. The Thurston County Commissioners and one property owner filed a petition with the Boundary Review Board, with a hearing scheduled for March 21, The City is close to an agreement with Thurston County, and the Commissioners are scheduled to take action on this item at their March 13, 2018, meeting. Staff will provide another update at the March 15 Worksession. STANDING GENERAL COMMITTEES: Finance & Economic Development Committee Mayor Ryder reported the committee met on February 27, 2018, to discuss the 2017 Budget Encumbrance Carryovers, business license simplification, and city investments. General Government & Public Affairs Committee Deputy Mayor Pratt reported the Committee met on February 27, 2018, to discuss an amendment to the Boards and Commissions Handbook, unmanned aerial vehicles, Page 5 of 9

6 the Voting Rights Act, a Cooperative Agreement with USDA for wildlife management services, and the Cooperative Law Enforcement & Mutual Aid Agreement. BOARDS & COMMISSIONS: Community Investment Program (CIP) Councilmember Young reported the retreat was held in February, where they agreed to reduce the multi-year awards to seven recipients in order to maintain funding for basic needs. They did maintain the 60/40 split, with 60% going to collective impact and 40% going to critical needs. Economic Development Council (EDC) Councilmember Young reported they met on February 27 and discussed a new federal program called Opportunity Zones. They also received a presentation by Rick Walk, Community & Economic Development Director, regarding an overview of development activities in Lacey. The Center for Business and Innovation reported the Tune Up training series concluded with 32 businesses participating. The Procurement Technical Assistance Center (PTAC) will hold a local government procurement forum in June. The EDC will hold their awards program on April 20 at Indian Summer Golf & Country club. Lacey Olympia Tumwater Olympia Visitor & Convention Bureau (VCB) Councilmember Hearn reported the VCB is successfully using national media coverage to promote regional tourism. Thurston County Coalition Against Trafficking (TCCAT) Councilmember Hearn reported the members met on March 8. The Race against Trafficking 5k fundraiser will be held on April 28, Lacey South Sound Chamber of Commerce Councilmember Steadman reported the Forum was held on March 7 with a presentation by Scott Spence, City Manager, on the State of the City. Page 6 of 9

7 Urban Cities Ad Hoc Committee on Homelessness and Affordable Housing Councilmember Cox reported this is a new ad hoc committee of the three urban cities in Thurston County. The scope of work is to understand and influence the available regional funding sources for housing and their outcomes, consider developing a unified homelessness response plan for the three cities, and coordinate regional policy related to affordable housing. Meetings will be held at Lacey City Hall from 5-6:30 pm on the 2 nd Thursday of each month. Their first meeting was held on March 1, where they reviewed the history of the HOME Consortium, Health & Human Services Council, and Community Investment Partnership. Community Action Council (CAC) Councilmember Cox reported the budget issue was deferred for a month, and discussed several grants that CAC has applied for to receive funding. Councilmember Steadman serves on the Community Action Council as a private citizen. He announced the Monarch Children s Center will hold their 3 rd annual fundraiser on April 17 at 7:30 am. Joint Animal Services Commission (JASCOM) Deputy Mayor Pratt reported the Commission met on March 1, and discussed contract negotiations with JBLM, received a presentation by staff regarding online licensing marketing proposal, and the Executive Director reported on the continued partnership with Mudd Bay, staffing updates, and provided shelter statistics. Intercity Transit (IT) Councilmember Cox reported they met on March 7. The Board approved a short-term plan for bus routes, with additional routes for NE Lacey. They will review long-term plans at the next meeting. Page 7 of 9

8 Mayors Forum Mayor Ryder reported the Mayors Forum was held on March 2. In the past, it s been an informal meeting without an agenda to discuss mutual interests and concerns. At this last meeting, a representative from the Thurston County Conservation District provided a presentation and announced they have lost a third of their funding. The Mayors discussed writing a joint letter in support of funding. As a result of the discussion, the group discussed the history of the Mayors Forum and the purpose of the forum. The Mayors agreed they would like the forum to be represented only by the Mayors of the cities. TCOMM911 Councilmember Greenstein reported the board met on March 7, where they passed a resolution relating to a new radio system. The resolution accepts the recommendations of the steering committee, and directs the executive director to pursue funding options. Thurston Thrives Deputy Mayor Pratt reported they met on February 26. They received a number of updates including the upcoming Action Teams Summit to be held on March 22 at the Thurston County Fairgrounds, a report from the Community Design Team, and the Climate and Clean Energy Team. Thurston Regional Planning Council (TRPC) Councilmember Cox reported they met on March 2. Michael Cade, Executive Director, provided an update on the Thurston Community Economic Alliance Strategic Plan. Paul Brewster, TRPC staff, presented the proposed process to award $3.3 million in transportation funds. Jurisdictions will have been March 5 and April 27 to submit applications. Page 8 of 9

9 UPCOMING EVENTS: Scott Spence, City Manager, announced the Ethnic Celebration will be held on Saturday, March 10, 2018, at Saint Martin s University. Mayor Ryder adjourned the meeting at 8:35 p.m. MAYOR: ATTESTED BY CITY CLERK: DATE APPROVED: Page 9 of 9