MINUTES OF THE DECEMBER 12, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY

Transcription

1 On WEDNESDAY, DECEMBER 12, 2018, the GREATER ORLANDO AVIATION AUTHORITY met in regular session in the Carl T. Langford Board Room of the Aviation Authority offices in the main terminal building at the Orlando International Airport (OIA), One Jeff Fuqua Boulevard, Orlando, Florida. Chairman Frank Kruppenbacher called the meeting to order at 3:00 p.m. The meeting was posted in accordance with Florida Statutes and a quorum was present. [Live Streaming from Orlando, FL] Authority members present, Also present, Frank Kruppenbacher, Chairman Domingo Sanchez, Vice Chairman Dean Asher, Treasurer Mayor Jerry Demings Mayor Buddy Dyer Maggi Montalvo Phillip N. Brown, Chief Executive Officer and Secretary Dayci S. Burnette-Snyder, Director of Board Services and Assistant Secretary Marcos Marchena, General Counsel Yovannie Rodriguez, Deputy General Counsel For individuals who conduct lobbying activities with Aviation Authority employees or Board members, registration with the Aviation Authority is required each year prior to conducting any lobbying activities. A statement of expenditures incurred in connection with those lobbying instances should also be filed prior to April 1 of each year for the preceding year. As of January 16, 2013, lobbying any Aviation Authority Staff who are members of any committee responsible for ranking Proposals, Letters of Interest, Statements of Qualifications or Bids and thereafter forwarding those recommendations to the Board and/or Board Members is prohibited from the time that a Request for Proposals, Request for Letters of Interests, Request for Qualifications or Request for Bids is released to the time that the Board makes an award. As adopted by the Board on September 19, 2012, lobbyists are now required to sign-in at the Aviation Authority offices prior to any meetings with Staff or Board members. In the event a lobbyist meets with or otherwise communicates with Staff or a Board member at a location other than the Aviation Authority offices, the lobbyist shall file a Notice of Lobbying (Form 4) detailing each instance of lobbying to the Aviation Authority within 7 calendar days of such lobbying. As of January 16, 2013, Lobbyists will also provide a notice to the Aviation Authority when meeting with the Mayor of the City of Orlando or the Mayor of Orange County at their offices. The policy, forms, and instructions are available in the Aviation Authority s offices and the web site. Please contact the Director of Board Services with questions at (407) WELCOME MAYOR DEMINGS 1. Chairman Kruppenbacher welcomed Mayor Demings to his first Aviation Authority Board meeting. TWENTY-YEAR SERVICE AWARD TO BHARAT RAMNARINE 2. Mr. Gary Hunt, Director of Maintenance, along with Mr. Brown and the Board recognized Mr. Ramnarine for his 20 years of service to the Aviation Authority. TWENTY-YEAR SERVICE AWARD TO JONATHAN RONQUILLO 3. Mr. Hunt, along with Mr. Brown and the Board recognized Mr. Ronquillo for his 20 years of service to the Aviation Authority. TWENTY-YEAR SERVICE AWARD TO TAMMY MA 4. Ms. Kathleen Sharman, Chief Financial Officer, along with Mr. Brown and the Board recognized Ms. Ma for her 20 years of service to the Aviation Authority. CAPA AWARD 5. Mr. Brown stated that CAPA is the center for aviation. They are a company that does data research and data management for the aviation industry. It covers airports and airlines. He was first introduced to the service by Ms. Vicki Jaramillo. The Aviation Authority purchases a membership which we have used for the past 5 or 6 years. CAPA has meetings all over the world and its latest meeting was in Berlin, Germany. At this meeting, Orlando International Airport was awarded the CAPA Large Airport of the Year (over 30 million annual passengers). This is awarded to the airport with over 30 million annual passengers that has been the biggest standout strategically, has established itself as a strategic leader, and done the most to advance the progress of the aviation industry. Orlando International Airport was selected for its rapid growth and adoption of new technology. Mr. Brown stated that this award belongs to the Board for the support that you have given the staff and the airport community in general to pursue this. It is gratifying to know that this award was not solicited and the selection was based on a record of achievement. He presented the award to the Chairman and the Board. PAGE 6439

2 Chairman Kruppenbacher thanked Mr. Brown and the airport community for achieving this award of excellence. CONSENT AGENDA 6. Chairman Kruppenbacher pointed out that Consent Agenda Items II and UU were revised after the publication of the agenda. Upon motion by Mayor Dyer, second by Vice Chairman Sanchez, vote carried to adopt a resolution as follows: It is hereby resolved by the Greater Orlando Aviation that the following Consent Agenda items are approved, accepted, and adopted and execution of all necessary documents is authorized by the Aviation Authority's Officers or Chief Executive Officer: A. accept for filing the following minutes February 27, 2018, Construction Finance Oversight Committee; September 25, October 2, October 9, October 16, October 23, October 29, November 6 and November 13, 2018, Construction Committee; October 22, November 5 and November 19, 2018, Concessions/Procurement Committee; September 13, 2018, Capital Management Committee; August 30, October 7, October 16, October 17, October 23 and November 6,2018 Professional Services Committee; B. find the property listed in this memorandum no longer necessary, useful, or profitable in the operation of the Airport System; request Orlando City Council concurrence and resolution of this finding; and authorize staff to dispose of this property in accordance with the Aviation Authority s Policies and Procedures. C. accept the recommendation of the Capital Management Committee and approve the proposed Capital Improvement Plan for Orlando Executive Airport, as outlined in the memorandum. [FILED DOCUMENTARY NO ]; D. accept the recommendation of the Construction Committee and approve an Addendum to the Architect of Record for South Terminal C, Phase 2 Agreement with HNTB Corporation for Initiation of Conceptual Design Development for W-S00201, South Terminal C, Phase 2, at the Orlando International Airport, for a total amount of $994,534, which includes a lump sum fee amount of $989,534 and a not-to-exceed reimbursable expense amount of $5,000, with funding from Discretionary Fund; and necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; E. accept the recommendation of the Construction Committee and approve an Addendum to the General Consulting Services Agreement with Schenkel & Shultz, Inc. for Conceptual Planning and Programming for W-S00204, South Terminal C, Phase 2, at the Orlando International Airport, for a total lump sum fee amount of $750,000, with funding from the Discretionary Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; F. accept the recommendation of the Construction Committee and approve an Amendment to Addendum No. 9 to the Architect of Record for South Terminal C, Phase 1 Agreement with HNTB Corporation for Additional Design Services for Civil Engineering for BP No. S00175, South Terminal C Quick Turn-Around (QTA) Facilities, at the Orlando International Airport, for a total amount of $1,561,793, which includes a lump sum fee amount of $1,530,773 and a not-to-exceed reimbursable expense amount of $31,020, with funding from Customer Facility Charges; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; G. accept the recommendation of the Construction Committee to (1) approve an Addendum to the Program and Project Management Services Agreement for South Terminal C, Phase 1, Program, with Geotech Consultants International, Inc. dba GCI, Inc. for Construction Management OAR Support Services through FY 2021 for W-S00111, South Terminal C, Phase 1, Program, at the Orlando International Airport, for a total amount of $41,633,842, which includes: (a) for FY 2020, a total amount of $20,538,500, which includes a not-to-exceed fee amount of $20,316,812 and a not-to-exceed reimbursable expense amount of $221,688; and, (b) for FY 2021, a total amount of $21,095,342, which includes a not-to-exceed fee amount of $20,873,654 and a not-to-exceed reimbursable expense amount of $221,688, with funding from Passenger Facility Charges, General Airport Revenue Bonds, and the Aviation Authority s Line of Credit to the reimbursed by future Passenger Facility Charges and General Airport Revenue Bonds; (2) upon approval of the final invoice for FY 2020 services, any remaining balance in FY 2020 will be applied automatically to FY 2021, and an amendment will be necessary to exceed the FY 2020 total amount or to reallocate the values between fees and reimbursable expenses; and, (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; PAGE 6440

3 H. accept the recommendation of the Construction Committee and approve an Amendment to Addendum No. 62 to the General Consulting Services Agreement with Schenkel & Shultz, Inc. for Additional Construction Phase Program Oversight and Technical Support Services for W-S00117, South Terminal C, Phase 1, Program, at the Orlando International Airport, for the total amount of $5,885,763, which includes a not-to-exceed fee amount of $5,879,302 and a not-to-exceed reimbursable expense amount of $6,461, with funding from Aviation Authority Funds and the Aviation Authority s Line of Credit to be reimbursed by future General Airport Revenue Bonds; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; I. accept the recommendation of the Construction Committee and approve an Amendment to Addendum No. 1 to the Construction Management at Risk (CM@R) Entity Services for South Terminal C, Phase 1 Agreement, with Hensel Phelps Construction for W-S00127, Pre-Construction Services at the Orlando International Airport, for the Amendment credit amount of ($77,113.50), which includes a credit amount of ($58,295.82) for miscellaneous expenses, a credit amount of ($14,432) for insurance, and a credit amount of ($4,385.68) for CM@R fee, resulting in a revised final approved amount of $3,001,898.50, with funding credited to General Airport Revenue Bonds; and necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; J. accept the recommendation of the Construction Committee and approve a Job Order Construction Services Addendum to the Continuing Electrical Construction Services Agreement with BergElectric Corporation dba BergElectric Corporation Contractors and Engineers for E-00251, A-Side Self-Service Kiosks Installation and Temporary Kiosk Relocation, at the Orlando International Airport, for the total direct-negotiated amount of $332,052.16, with funding from Capital Expenditure Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; K. accept the recommendation of the Construction Committee and amend Purchase Order (PO) No , Purchase of Security Fencing, Installation and Training for H-00299, Air Operations Area (AOA) Security Fence Upgrade at Orlando International Airport, with Florida Door Control of Orlando, Inc., at the Orlando International Airport, for the total not-to-exceed amount of $450,000, with funding from previously-approved Capital Expenditure Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; L. accept the recommendation of the Construction Committee to (1) approve Change Order No. BP in the amount of $361,073 and no time extension, with funding as outlined in Attachment A; (2) approve Change Order No. BP in the amount of $317, and no time extension, with funding as outlined in Attachment A; and, (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the change order(s) following satisfactory review by legal counsel; M. accept the recommendation of the Construction Committee and approve an Amendment to Purchasing Contract 16-15, Security Area Monitoring Services (SAMS), for Additional SAMS in support of BP No , Airside 4 Improvements Program FIS/CBP Renovation and Wing Expansion, and BP No , West Security Screening Checkpoint Expansion, at the Orlando International Airport, for a total not-to-exceed fee amount of $280,000, which includes a not-to-exceed fee amount of $150,000 for BP No , with funding from General Airport Revenue Bonds, Passenger Facility Charges and Aviation Authority Funds, and a not-to-exceed fee amount of $130,000 for BP No , with funding from General Airport Revenue Bonds and Capital Expenditure Fund; and necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; N. accept the recommendation of the Construction Committee and approve an Addendum to the Specialty Automated People Mover (APM)/Passenger Rail Systems Agreement with Lea & Elliott, Inc. for Fiscal Year (FY) 2019 APM Operations and Maintenance (O&M) Services at the Orlando International Airport, for the total not-toexceed fee amount of $626,706, with funding from Operations and Maintenance Fund; and necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; O. accept the recommendation of the Construction Committee and approve an Addendum to the Continuing Sustainability and LEED TM Consulting Services Agreement with Vanasse Hangen Brustlin, Inc. for FY 2019 LEED TM Version 4 Operations and Maintenance PAGE 6441

4 (O+M) Certification Services, for a total amount of $554,813, which includes a not-toexceed fee amount of $551,800 and a not-to-exceed reimbursable expense amount of $3,013, with funding from Operation and Maintenance Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; P. accept the recommendation of the Professional Services Committee and approve an Addendum to the IT Consulting Services Agreement with Advanced IT Concepts, Inc. for FY 2019 Purchasing Department Staff Augmentation for IT Buyer, at the Orlando International Airport, for a total not-to-exceed fee amount of $159,192, with funding from the Operations and Maintenance Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; Q. accept the recommendation of the Professional Services Committee and (1) approve Addendum No. 19 for FY 2019 Land Management Services for Mud Lake and Other MCO Properties, for the total amount of $208,440, which includes a lump sum fee amount of $123,500, a not-to-exceed fee amount of $76,140, and a not-to-exceed reimbursable expense amount of $8,800, with funding from previously-approved Discretionary Fund; (2) approve Addendum No. 20 for FY 2019 On-Call Land Development Consulting Services for Mud Lake and Other MCO Properties, for the total not-to-exceed fee amount of $90,000, with funding from previously-approved Discretionary Fund; (3) approve Addendum No. 21 for FY 2019 Land Management Consulting Services for the Western Half of Poitras and East Airfield Properties at MCO, for the total amount of $168,970, which includes a lump sum fee amount of $108,400, a not-to-exceed fee amount of $55,620, and a not-to-exceed reimbursable expense amount of $4,950, with funding from previously-approved Discretionary Fund; (4) approve Addendum No. 22 for FY 2019 On- Call Land Development Consulting Services for Poitras and East Airfield Properties a total not-to-exceed fee amount of $65,000, with funding from previously-approved Discretionary Fund; and, (5) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; R. accept the recommendation of the Professional Services Committee and (1) approve the ranking of the firms for Professional Services (PS-575) for Accounting, Grant Management, and Internal Control Compliance Services as follows: First Covington & Associates CPA, Inc.; Second Carr, Riggs & Ingram, LLC; Third Withum Smith and Brown, PC; Fourth - Clifton Larson Allen, LLP; and, Fifth - TriMerge Consulting Group, PA; (2) approve a Professional Services (PS-575) for Accounting, Grant Management, and Internal Control Compliance Services Agreement with the firstranked firm, Covington & Associates CPA, Inc., for the initial term of the agreement (i.e., 24 months) for a total not-to-exceed amount of $250,000, with funding from Operations and Maintenance Fund; (3) approve a Professional Services (PS-575) for Accounting, Grant Management, and Internal Control Compliance Services Agreement with the second-ranked firm, Carr, Riggs & Ingram, LLC, for the initial term of the agreement (i.e., 24 months) for a total not-to-exceed amount of $250,000, with funding from the Operations and Maintenance Fund; and (4) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; S. accept the recommendation of the Professional Services Committee and (1) approve the ranking of the firms for Continuing Architectural Services at the Orlando International Airport and the Orlando Executive Airport as follows: First - MLM- Martin Architects, Inc.; Second - Rhodes & Brito Architects, Inc.; Third Bermello Ajamil & Partners, Inc.; Fourth Alpha MRC, Inc.; Fifth ELEVEN18 Architecture LLC; Sixth Baker Barrios Architects, Inc.; Seventh - Borrelli & Partners, Inc.; and, Eighth Rick Swisher, Architect, Inc.; (2) approve a no cost Continuing Architectural Services Agreement with each of the five top-ranked firms; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary contract documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; T. approve the recommendation of the Professional Services Committee and (1) approve the ranking the firms for Continuing Roofing Construction Services at the Orlando International Airport and Orlando Executive Airport as follows: First Advanced Roofing, Inc.; Second - P & A Roofing and Sheet Metal, Inc.; Third - Southland Rowe Roofing, Inc.; Fourth Precision Roofing Solutions, Inc.; and, Fifth T&G Corporation dba Bowhead Roofing; (2) approve a no cost Continuing Roofing Construction Services Agreement with each of the five ranked firms; and, (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary contract documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; PAGE 6442

5 U. accept the recommendation of the Professional Services Committee and approve an Addendum to the Base Agreement with Gentrack Limited, Corp. for Development and Implementation Services to Build, Develop, Implement, Train and Test the Solution for W-00375, Resource Management System (RMS) at the Orlando International Airport, for a total lump sum fee amount of $1,856,326, with funding from Capital Expenditure Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary contract documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; V. accept the recommendation of the Professional Services Committee and approve an Addendum to the Base Agreement with Gentrack Limited, Corp. for Software Licensing and Support Services during the Implementation Phase and Year One License and Support Fees for W-00375, Resource Management System (RMS) at the Orlando International Airport, for a total lump sum amount of $1,109,879, which includes $593,745 for the module initial software (activation) license and the integration initial software (activation) license costs, with funding from Capital Expenditure Fund, and $516,134 for the Year One annual license and support services, which will be funded from Fiscal Year 2020 funding from Operations and Maintenance Fund subject to the adoption of the Fiscal Year 2020 Budget; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary contract documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; W. accept the recommendation of the Professional Services Committee and approve the purchase of technology for W-00375, Resource Management System (RMS) at the Orlando International Airport from High Performance Technologies, for a total notto-exceed amount of $274,316, with funding from Capital Expenditure Fund and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary contract documents following satisfactory review by legal counsel; X. approve the new Operational Policy and Procedure Section , Americans With Disabilities Act (Employment) [FILED DOCUMENTARY NO ]; Y. accept the recommendation to (1) approve the Seventh Amendment to the Rail Line Easement Agreement, the Fifth Amendment to the Escrow Extension Agreement and the Access Roadway License Agreement by and between the Greater Orlando Aviation Authority, All Aboard Florida-Operations, LLC and the City of Orlando; (2) seek approval from the City of Orlando; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute all documents related to the Seventh Amendment to Rail Line Easement, the Fifth Amendment to the Escrow Extension Agreement and the Access Roadway License Agreement, subject to satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; Z. approve the Encroachment Agreement with Florida Gas Transmission Company, LLC; request Orlando City Council approval of the Encroachment Agreement; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute all documents related to the Encroachment Agreement, subject to satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; AA. accept the recommendation to (1) approve the Non-Federal Limited Design and Implementation Reimbursable Agreement by and between the Department of Transportation, Federal Aviation Administration, and the Greater Orlando Aviation Authority; (2) approve the Design and Construction Reimbursable Agreement by and between Brightline Trains LLC and the Greater Orlando Aviation Authority; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute all documents related to the Non-Federal Limited Design and Implementation Reimbursable Agreement and the Design and Construction Reimbursable Agreement, both subject to satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; BB. accept the recommendation to (1) approve the Termination of the Lease Agreement (Operations Center) at Orlando International Airport, with Southwest Airlines, Co.; (2) approve an amendment to the Lease Agreement (Headquarters Building) at Orlando International Airport, to reduce the vehicle parking by approximately 27,688 square feet; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the appropriate documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; CC. accept the recommendation to (1) approve a ten year Lease Agreement with Spirit Airlines, Inc. for the former AirTran Airways, Inc. Security Operations Facility and Additional Vehicle Parking at Orlando International Airport, at the appraised fair market rental value of the land and all improvements and (2) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the appropriate lease agreement following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; DD. accept the recommendation to (1) approve a 13-month lease at the Colonial Promenade Center with Isabella Home Design, LLC, d/b/a Italian Modern Furniture and (2) PAGE 6443

6 necessary documents, following to satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; EE. accept the recommendation to (1) approve Amendment No. 1 to the Airside 4 Wine Bar Concession Agreement at Orlando International Airport with Wine Bar at MCO, LLC, d/b/a Vino Volo, to extend the Commencement Date of the Agreement from September 1, 2018 to the earlier of the date Vino Volo completes construction of the Premises or April 1, 2019 and (2) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the appropriate amendment following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; FF. accept the recommendation to (1) authorize Staff to directly negotiate a New Luggage Cart Concession agreement with Smarte Carte, Inc.; and (2)authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; GG. approve the recommendation of the Concessions/Procurement Committee to (1) award a purchase order for the purchase of seven 2019 Ford Econoline E-450 Cutaway Buses, pursuant to Sourcewell Contract # NAF, to Alan Jay Automotive Management, Inc.; (2) authorize funding from the previously-approved Capital Expenditure Fund in the amount of $547,920.31; and (3) authorize the Purchasing Office to issue the necessary purchase order; HH. approve the recommendation of the Concessions/Procurement Committee to (1) award Purchasing Contract 04-19, Runway Rubber Removal and Ramp Scrubbing Services at Orlando International Airport, to Danton Hydroblasting, LLC, as the low responsive and responsible bidder; (2) authorize funding from the Operation and Maintenance Fund in an amount not-to-exceed $2,298,879; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; II. approve the recommendation of the Concessions/Procurement Committee to (1) amend Contract 16-15, Security Area Monitor Services with HSS, Inc., to award the first one year renewal term; (2) authorize funding from the Operations and Maintenance Fund in the not-to-exceed amount of $9,486,563.20; and (3) authorize an Aviation Authority Officer or Chief Executive Officer to execute the necessary documents, following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; JJ. approve the recommendation of the Concessions/Procurement Committee to (1) deem the bids received from P2 Cleaning Services, LLC, Flagship Airport Services, Inc., and ISS Facility Services, Inc. as non-responsible and the bid received from American Janitorial Maintenance and Service, Inc., as non-responsive; (2) award Purchasing Contract 06-19, Parking Garage Janitorial Maintenance at Orlando International Airport, to Florida Cleaning Systems, Inc., as the low responsive and responsible bidder; (3) authorize funding from the Operation and Maintenance Fund in the amount not-to-exceed $3,560,991; and (4) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; KK. approve the recommendation of the Concessions/Procurement Committee to Concessions/Procurement Committee s (1) award the Ground Transportation Concession at Orlando International Airport to Mears Destination Services, Inc. with a Minimum Annual Concession Fee of $2,651,000 and an ACDBE participation goal of 10.1% and (2) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents, following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; LL. approve the recommendation of the Concessions/Procurement Committee to (1) approve an amendment to Purchasing Contract 19-17, Remote Airline Baggage Check-In Services, at Orlando International Airport with Baggage Airline Guest Services, Inc. to exercise the second renewal term through February 28, 2020; (2) authorize funding from the Operation and Maintenance Fund in the amount not-to-exceed $907,344; and (3) necessary documents, following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; MM. approve the recommendation of the Concessions/Procurement Committee to (1) amend Purchasing Contract 17-15, Shuttle Bus Management Services at Orlando International Airport with National Express Transit Corporation to extend the term through April 30, 2019; (2) authorize funding from the Operations and Maintenance Fund in the amount not-to-exceed $1,282,224.44; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the appropriate amendment, following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; NN. approve the recommendation of the Concessions/Procurement Committee to (1) deem the proposals received from Teplis Travel and AAA Corporate Travel as responsive PAGE 6444

7 and responsible; (2) rank Teplis Travel as the first ranked proposer and AAA Corporate Travel as the second ranked proposer; (3) authorize Staff to enter into negotiations with Teplis Travel, the first ranked prosper, and if negotiations are unsuccessful, enter into negotiations with AAA Corporate Travel, the second ranked Proposer; (4) authorize funding from the Operation and Maintenance Fund in the amount not-to-exceed $50,000; and (5) authorize an Aviation Authority Officer or the Chief Executive Office to execute the necessary documents, following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; OO. approve the recommendation of the Concessions/Procurement Committee to (1) deem the parts required from the manufacturers listed in the memorandum to be Sole Source, as required, for a one year term ending December 31, 2019; (2) authorize funding from the Operation and Maintenance Fund in the amount not-to-exceed $1,430,000; (3) authorize Staff to allocate the not-to-exceed amount among the manufacturers listed in the memorandum as necessary; and (4) authorize an Aviation Authority Officer or the Chief Executive Officer to execute all necessary documents following satisfactory review by legal counsel; PP. approve the recommendation of the Concessions/Procurement Committee to (1) approve a Single Source Procurement Justification for Purchasing Agreement AG-603, 2019 Local Marketing Agreement; (2) award Purchasing Agreement AG-603, 2019 Local Marketing Agreement to Orlando Sports Holdings, LLC, for a period of 12 months with no renewal term; (3) authorize funding from the Operation and Maintenance Fund in the amount notto-exceed $225,000; and (4) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents, following satisfactory review by legal counsel; QQ. accept the recommendation to approve the monthly contract value for advisory services (exclusive of fees for bond transactions) under Purchasing Agreement PA-572 for Financial Advisory Services in a not-to-exceed amount of $1,072,800, for the base term of the Agreement beginning September 1, 2018, through August 31, 2021; RR. approve the recommended revisions to Operational Procedure Section , Employee Health, Disability and Life Insurance Benefits [FILED DOCUMENTARY NO ]; SS. accept the recommendation to approve to (1) establish a budget for the concept design of South Terminal C, Phase II (STC-2) and cost estimate; (2) authorize funding in the amount of $3.5 million dollars, as an unbudgeted expense for Fiscal Year , to perform the STC-2 conceptual design and cost estimate; and (3) request Orlando City Council approval of this unbudgeted expenditure; TT. accept the recommendation of the Construction Committee and approve an Addendum to the Specialty Automated People Mover (APM)/Passenger Rail Systems Agreement with Lea & Elliott, Inc. for Fiscal Year (FY) 2019 System Safety Program Plan (SSPP) Support for Automated People Mover (APM) and Passenger Rail Systems at the Orlando International Airport, for the total not-to-exceed fee amount of $179,983, with funding from Operations and Maintenance Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; and UU. accept the recommendation to (1) approve a Modified Amendment No. 6 to Mr. Brown s Employment Agreement, as previously-approved, except modify the approval of the establishment and funding of a Deferred Compensation Plan for the Chief Executive Officer under IRS Regulations governing Section 457 with a maximum contribution as established under the Internal Revenue Service regulations beginning on January 1, 2019, and with the contributions made on a quarterly basis; (2) approve the modification of the Aviation Authority s retiree medical benefits policy effective on January 1, 2019, to provide the benefit to individuals who hold the position of Chief Executive Officer, so long as the individual is not terminated for cause; and, (3) authorize the Chairman of the Aviation Authority Board to execute the amendment, the revised retiree medical benefits policy, and any necessary Deferred Compensation Plan documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]. MINUTES 7. Upon motion by Vice Chairman Sanchez, second by Mr. Asher, vote carried to approve the October 10, 2018, minutes as written. CHAIRMAN S REPORT 8. Chairman Kruppenbacher took this opportunity to congratulate the following: Small Business Development staff for its successful event on How To Do Business with GOAA on December 6, 2018; Ms. Kathleen Sharman for being recognized as Trailblazing Woman in Public Finance Award (The Bond Buyer s Deal of the Year Award); and, Vicki Jaramillo for being awarded the Don Quixote Award for Professional of the Year presented by the Hispanic Chamber of Commerce of Metro Orlando. PAGE 6445

8 Chairman Kruppenbacher referenced the Sustainability Update at the November board meeting. Mr. Asher, being absent from the meeting, was tasked with reporting back on MCO s Apiary. Mr. Asher thanked the Chairman for this opportunity and how intrigued he was listening to the board meeting s recorded live stream and dialogue between the Chairman and Mayor Jacobs about bees. Using visual aids, Mr. Asher shared with the Board and the audience his experience visiting the Apiary with GOAA staff and Bee Serious. Mr. Asher then briefly discussed today s Metroplan meeting. Using visual aids, Mr. Brown presented to the Board and audience the Aviation Authority s Year-End Accomplishments. Chairman Kruppenbacher congratulated the UCF football team for its undefeated season to date. As to the accomplishments this year, the Chairman stated that he thinks the greatest thing accomplished this year was the positive impact on the lives of the individuals who were displaced from the islands as a result of Hurricane Maria. He wished everyone a happy holiday season! ADJOURNMENT 9. There being no further business to be considered, Chairman Kruppenbacher adjourned the meeting at 3:27 p.m. (Digitally signed on January 18, 2019) Dayci S. Burnette-Snyder Director of Board Services Phillip N. Brown, A.A.E. Chief Executive Officer PAGE 6446