AVIATION AUTHORITY REGULAR BOARD MEETING and BOARD OF ADJUSTMENT HEARING. Thursday, November 5, :00 A.M.

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1 AVIATION AUTHORITY REGULAR BOARD MEETING and BOARD OF ADJUSTMENT HEARING Thursday, 9:00 A.M. Boardroom Level 3 at Tampa International Airport AGENDA Any person who desires to appeal any decisions made at this meeting will need a record of the proceedings and for that purpose may need to ensure that a verbatim record of the proceeding is made which includes the testimony and evidence upon which the appeal is based. Any person requiring reasonable accommodations to attend any public meeting because of a disability or physical impairment must submit a written request to Joseph W. Lopano, Chief Executive Officer, Hillsborough County Aviation Authority, Post Office Box 22287, Tampa, FL or via facsimile at (813) Such request must be received at least 48 hours before the meeting. If you have any questions, please call (813)

2 AGENDA Page 2 TABLE OF CONTENTS A. CALL TO ORDER (BOARD OF ADJUSTMENT HEARING)... 5 B. PLEDGE OF ALLEGIANCE... 5 C. BOARD OF ADJUSTMENT HEARING Airport Study No , Request for Variance, Bohler Engineering, variance for a new twenty three story residential building, with a maximum height of 281 AMSL, on a site located at 915 N. Franklin Street, Tampa, FL, Resolution No Airport Study No , Request for Variance, Bohler Engineering, variance for the use of a temporary crane to construct a new twenty three story residential building, with a maximum height of 319 AMSL, on a site located at 915 N. Franklin Street, Tampa, FL, Resolution No Airport Study No , Request for Variance, Port Tampa Bay, variance for new gantry cranes for loading and unloading ship containers which when stowed will maintain a maximum height of 370 AMSL, on a site located at Berths 210, 212 and 213, Tampa, FL, Resolution No Airport Study No , Request for Variance, Port Tampa Bay, variance for the use of a temporary crane to install permanent piles for anchoring a floating dock for the Hillsborough County Sheriff s Office Marine Patrol, with a maximum height of 130 AMSL, on a site located at Port Tampa Bay Berth 232, Tampa, FL, Resolution No Airport Study No , Request for Variance, Port Tampa Bay, variance for the use of a temporary crane to install two 75,000 BBL storage tanks at the Murphy Oil Terminal, with a maximum height of 103 AMSL, on a site located at Port Tampa Bay Murphy Oil Terminal, Tampa, FL, Resolution No D. CALL TO ORDER (REGULAR BOARD MEETING) E. APPROVAL OF THE AGENDA F. PUBLIC COMMENTS G. APPROVAL OF THE MINUTES Regular Authority Meeting October 1, H. MANAGEMENT REPORT I. APPROVAL OF THE CONSENT AGENDA Amendment No. 4 to Space Rental Agreement, Air Canada, Tampa International Airport, Resolution No Amendment No. 3 to Space Rental Agreement, JET Aircraft Maintenance, Inc., Tampa International Airport, Resolution No Amendment No. 4 to Space Rental Agreement, Silver Airways Corp., Tampa International Airport, Resolution No Amendment No. 2 to Agreement for Special Legal Services, GrayRobinson, P.A., Tampa International Airport, Resolution No Cargo Building Space Rental Agreement, Air General, Inc., Tampa International Airport, Resolution No Operating Agreement for Ground Handlers, WGA NavStar Aviation USA, Inc., Tampa International Airport, Resolution No

3 AGENDA Page 3 TABLE OF CONTENTS (Continued) APPROVAL OF THE CONSENT AGENDA (Continued) 7. Space Rental Agreement, WGA NavStar Aviation USA, Inc., Tampa International Airport, Resolution No Authorization for Expenditure of Federal and State Forfeiture Funds, Tampa International Airport Purchase Order(s), Multi Function Copiers, Printers, Facsimile Equipment, Scanners, Related Software, Supplies and Services utilizing State of Florida Contract No , Tampa International and Tampa Executive Airports J. POLICIES OR RULES FOR CONSIDERATION OR ACTION Update to Policy Manual, Revisions to Policy for Approval: Section 600, Policy P610, Compensation for Authority Employees Update to Policy Manual, Revisions to Policy for Approval: Section 100, Policy P135, Quorum K. COMMITTEE REPORTS Public Art Committee Report L. UNFINISHED BUSINESS Part 2 Design Build Contract, South Terminal Support Area Roadway Improvements, HCAA Project No , Kimmins Contracting Corp., Tampa International Airport, Resolution No Amendment No. 4 to Part 1 Design Build Agreement, Taxiway J Bridge Reconstruction, HCAA Project No , Cone and Graham, Inc., Tampa International Airport, Resolution No Part 2 Supplemental Design Build Contract B, Taxiway J Bridge Reconstruction, HCAA Project No , Cone and Graham, Inc., Tampa International Airport, Resolution No Contract for Continuing General Consultant, RS&H, Inc., Tampa International, Peter O. Knight, Tampa Executive and Plant City Airports, Resolution No M. NEW BUSINESS Ratification of Emergency Purchase, Construction Contract, Building #432 Roof Rehabilitation FY15, HCAA Project No , American Roofing & Sheet Metal, Inc., Tampa International Airport, Resolution No Selection of Firms and Award of Contracts, Direct Placement Financing, Tampa International Airport, Resolution No Short Listing of Artists, Tampa International Airport Public Art Main Terminal, Airside F and Consolidated Rental Car Facility, Tampa International Airport Appointment of Procurement Appeals Hearing Officer and Agreement for Services Procurement Appeals Hearing Officer, Tampa International, Tampa Executive, Peter O. Knight and Plant City Airports, Resolution No Contract for Special Legal Services, Kaplan, Kirsch & Rockwell LLP, Tampa International, Peter O. Knight, Tampa Executive and Plant City Airports, Resolution No

4 AGENDA Page 4 TABLE OF CONTENTS (Continued) NEW BUSINESS (Continued) 6. Purchase Orders, Miscellaneous IT Equipment utilizing State of Florida Alternate Contract Source No WSCA 15 ACS, Dell Marketing L.P., Tampa International Airport and Tampa Executive Airports General Counsel Selection N. PRESENTATIONS None O. STAFF REPORTS P. ATTORNEY CLIENT CLOSED SESSION Q. ADJOURNMENT... 56

5 AGENDA Page 5 A. CALL TO ORDER (BOARD OF ADJUSTMENT HEARING) B. PLEDGE OF ALLEGIANCE C. BOARD OF ADJUSTMENT HEARING

6 AGENDA Page 6 C. BOARD OF ADJUSTMENT HEARING 1. Airport Study No , Request for Variance, Bohler Engineering, variance for a new twenty three story residential building, with a maximum height of 281 AMSL, on a site located at 915 N. Franklin Street, Tampa, FL, Resolution No I. Background: Bohler Engineering (Petitioner) is requesting a variance for a new twenty three story residential building, with a maximum height of 281 AMSL, on a site located at 915 N. Franklin Street, Tampa, FL. The nearest airport is Peter O. Knight. Notice of this hearing before the Board of Adjustment was provided on October 16, II. Proposal: Petitioner is requesting a variance to construct a twenty three story residential building. III. Operational Impact: The petition was presented to the Airport Hearing Officer on September 10, 2015 and, based on testimony and evidence presented, the Hearing Office found that approval of the variance, with required conditions, would have no effect on existing FAA restrictions, would not cause additional impacts or loss of utility to Peter O. Knight, would not be contrary to the public interest, will do substantial justice, and is in accordance with the spirit of the Airport Zoning Regulations and Chapter 333, Florida Statutes. The FAA s aeronautical study found that Petitioner s request would not be a hazard to air navigation provided certain conditions are met. Additionally, the FDOT did not identify any concern with the request. IV. Funding: N/A

7 AGENDA Page 7 C1 (Continued) V. Recommendation: The Airport Hearing Officer recommends that the Board of Adjustment approve the variance to Airport Zoning Regulations requested by Petitioner with the following conditions: (1) the building is marked/lighted in accordance with FAA Advisory Circular 70/ K Change 2, Obstruction Marking and Lighting, red lights Chapters 4, 5 (Red), & 12; and (2) Petitioner must submit Form to the FAA and the Airport within five business days after construction reaches its maximum height. The variance will be valid until the FAA Determination of No Hazard to Air Navigation expires on December 15, 2016, but if the FAA Determination of No Hazard is extended by the FAA for no more than 18 months, the variance will also be extended one time, without further action of the Board of Adjustment, provided that no changes in the proposed building have occurred. The Board of Adjustment may render its decision based on the findings and recommendations of the Hearing Officer. However, the Board of Adjustment may, but is not required to, review the record of the Hearing Officer s public hearing. VI. Resolution: Resolution No approves and authorizes a variance for Airport Study No , Bohler Engineering, for a new twenty three story residential building, with a maximum height of 281 AMSL, on a site located at 915 N. Franklin Street, Tampa, FL; and authorizes the Airport Zoning Director or his designee to execute all other ancillary documents.

8 AGENDA Page 8 C. BOARD OF ADJUSTMENT HEARING 2. Airport Study No , Request for Variance, Bohler Engineering, variance for the use of a temporary crane to construct a new twenty three story residential building, with a maximum height of 319 AMSL, on a site located at 915 N. Franklin Street, Tampa, FL, Resolution No I. Background: Bohler Engineering (Petitioner) is requesting a variance for the use of a temporary construction crane to construct a new twenty three story residential building, with a maximum height of 319 AMSL, on a site located at 915 N. Franklin Street, Tampa, FL. The nearest airport is Peter O. Knight. Notice of this hearing before the Board of Adjustment was provided on October 16, II. Proposal: Petitioner is requesting a variance for the use of a temporary construction crane to construct a twenty three story residential building. III. Operational Impact: The petition was presented to the Airport Hearing Officer on September 10, 2015 and, based on testimony and evidence presented, the Hearing Officer found that approval of the variance, with required conditions, would have no effect on existing FAA restrictions, would not cause additional impacts or loss of utility to Peter O. Knight, would not be contrary to the public interest, will do substantial justice, and is in accordance with the spirit of the Airport Zoning Regulations and Chapter 333, Florida Statutes. The FAA s aeronautical study found that Petitioner s request would not be a hazard to air navigation provided certain conditions are met. Additionally, the FDOT did not identify any concern with the request. IV. Funding: N/A

9 AGENDA Page 9 C2 (Continued) V. Recommendation: The Airport Hearing Officer recommends that the Board of Adjustment approve the variance to Airport Zoning Regulations requested by Petitioner with the following conditions: (1) the temporary crane is marked/lighted in accordance with FAA Advisory Circular 70/ K Change 2, Obstruction Marking and Lighting, flags/red lights Chapters 3 (marked), 4, 5 (Red), & 12; (2) Petitioner must notify the Airport at least five business days prior to erecting the temporary crane and again when it is removed; and (3) if possible, the temporary crane shall be lowered when not in use. The variance will be valid until the FAA Determination of No Hazard to Air Navigation expires on December 15, 2016, but if the FAA Determination of No Hazard is extended by the FAA for no more than 18 months, the variance will also be extended one time, without further action of the Board of Adjustment, provided that no changes in the proposed building have occurred. The Board of Adjustment may render its decision based on the findings and recommendations of the Hearing Officer. However, the Board of Adjustment may, but is not required to, review the record of the Hearing Officer s public hearing. VI. Resolution: Resolution No approves and authorizes a variance for Airport Study No , Bohler Engineering, for the use of a temporary construction crane to construct a new twenty three story residential building, with a maximum height of 319 AMSL, on a site located at 915 N. Franklin Street, Tampa, FL; and authorizes the Airport Zoning Director or his designee to execute all other ancillary documents.

10 AGENDA Page 10 C. BOARD OF ADJUSTMENT HEARING 3. Airport Study No , Request for Variance, Port Tampa Bay, variance for new gantry cranes for loading and unloading ship containers which when stowed will maintain a maximum height of 370 AMSL, on a site located at Berths 210, 212 and 213, Tampa, FL, Resolution No I. Background: Port Tampa Bay (Petitioner) is requesting a variance for new gantry cranes for loading and unloading ship containers. When stowed the cranes will maintain a maximum height of 370 AMSL, on a site located at Berths 210, 212 and 213, Tampa, FL. The nearest airport is Peter O. Knight. Notice of this hearing before the Board of Adjustment was provided on October 16, II. Proposal: Petitioner is requesting a variance for gantry cranes at Berths 210, 212, and 213. III. Operational Impact: The petition was presented to the Airport Hearing Officer on September 10, 2015 and, based on testimony and evidence presented, the Hearing Officer found that approval of the variance, with required conditions, would have no effect on existing FAA restrictions, would not cause additional impacts or loss of utility to Peter O. Knight, would not be contrary to the public interest, will do substantial justice, and is in accordance with the spirit of the Airport Zoning Regulations and Chapter 333, Florida Statutes. The FAA s aeronautical study found that Petitioner s request would not be a hazard to air navigation provided certain conditions are met. Additionally, the FDOT did not identify any concern with the request. IV. Funding: N/A

11 AGENDA Page 11 C3 (Continued) V. Recommendation: The Airport Hearing Officer recommends that the Board of Adjustment approve the variance to Airport Zoning Regulations requested by Petitioner with the following conditions: (1) the Petitioner must submit Form to the FAA and the Airport within ten days prior to starting installation and five days after reaching maximum height; and (2) the cranes are marked/lighted in accordance with FAA Advisory Circular 70/ K Change 2, Obstruction Marking and Lighting, flags/red lights Chapters 3 (marked), 4, 5 (Red), & 12. The variance will be valid until the FAA Determination of No Hazard to Air Navigation expires on January 30, 2017, but if the FAA Determination of No Hazard is extended by the FAA for no more than 18 months, the variance will also be extended one time, without further action of the Board of Adjustment, provided that no changes in the proposed cranes have occurred. The Board of Adjustment may render its decision based on the findings and recommendations of the Hearing Officer. However, the Board of Adjustment may, but is not required to, review the record of the Hearing Officer s public hearing. VI. Resolution: Resolution No approves and authorizes a variance for Airport Study No , Port Tampa Bay, for new gantry cranes for loading and unloading ship containers which when stowed will maintain a maximum height of 370 AMSL, on a site located at Berths 210, 212 and 213, Tampa, FL; and authorizes the Airport Zoning Director or his designee to execute all other ancillary documents.

12 AGENDA Page 12 C. BOARD OF ADJUSTMENT HEARING 4. Airport Study No , Request for Variance, Port Tampa Bay, variance for the use of a temporary crane to install permanent piles for anchoring a floating dock for the Hillsborough County Sheriff s Office Marine Patrol, with a maximum height of 130 AMSL, on a site located at Port Tampa Bay Berth 232, Tampa, FL, Resolution No I. Background: Port Tampa Bay (Petitioner) is requesting a variance for the use of a temporary construction crane to install permanent piles for anchoring a floating dock for the Hillsborough County Sheriff s Office Marine Patrol, with a maximum height of 130 AMSL, on a site located at Port Tampa Bay Berth 232, Tampa, FL. The nearest airport is Peter O. Knight. Notice of this hearing before the Board of Adjustment was provided on October 15, II. Proposal: Petitioner is requesting a variance for the use of a temporary construction crane to drive permanent piles to anchor a new dock that will replace the current dock as part of the improvements to the Marine Public Safety Complex at the Port of Tampa Bay. III. Operational Impact: The petition was presented to the Airport Hearing Officer on October 15, 2015 and, based on testimony and evidence presented, the Hearing Officer found that approval of the variance, with required conditions, would have no effect on existing FAA restrictions, would not cause additional impacts or loss of utility to Peter O. Knight, would not be contrary to the public interest, will do substantial justice, and is in accordance with the spirit of the Airport Zoning Regulations and Chapter 333, Florida Statutes. The FAA s aeronautical study found that Petitioner s request would not be a hazard to air navigation provided certain conditions are met. Additionally, the FDOT did not identify any concern with the request.

13 AGENDA Page 13 C4 (Continued) IV. Funding: N/A V. Recommendation: The Airport Hearing Officer recommends that the Board of Adjustment approve the variance to Airport Zoning Regulations requested by Petitioner with the following conditions: (1) the temporary crane must be marked/lighted in accordance with FAA Advisory Circular 70/ K Change 2, Obstruction Marking and Lighting, flags/red lights Chapters 3 (marked), 4, 5 (Red), & 12; and (2) Petitioner must notify the Airport at least five business days prior to erecting the crane and again when it is removed. The variance will be valid until the FAA Determination of No Hazard to Air Navigation expires on August 25, 2016, but if the FAA Determination of No Hazard is extended by the FAA for no more than 18 months, the variance will also be extended one time, without further action of the Board of Adjustment, provided that no changes in the proposed building have occurred. The Board of Adjustment may render its decision based on the findings and recommendations of the Hearing Officer. However, the Board of Adjustment may, but is not required to, review the record of the Hearing Officer s public hearing. VI. Resolution: Resolution No approves and authorizes a variance for Airport Study No , Port Tampa Bay, for the use of a temporary crane to install permanent piles for anchoring a floating dock for the Hillsborough County Sheriff s Office Marine Patrol, with a maximum height of 130 AMSL, on a site located at Port Tampa Bay Berth 232, Tampa, FL; and authorizes the Airport Zoning Director or his designee to execute all other ancillary documents.

14 AGENDA Page 14 C. BOARD OF ADJUSTMENT HEARING 5. Airport Study No , Request for Variance, Port Tampa Bay, variance for the use of a temporary crane to install two 75,000 BBL storage tanks at the Murphy Oil Terminal, with a maximum height of 103 AMSL, on a site located at Port Tampa Bay Murphy Oil Terminal, Tampa, FL, Resolution No I. Background: Murphy Oil (Petitioner) is requesting a variance for the use of a temporary construction crane to install two 75,000 BBL storage tanks at the Murphy Oil Terminal, with a maximum height of 103 AMSL, on a site located at Port Tampa Bay Murphy Oil Terminal, Tampa, FL. The nearest airport is Peter O. Knight. Notice of this hearing before the Board of Adjustment was provided on October 15, II. Proposal: Petitioner is requesting a variance for the use of a temporary construction crane to install two 75,000 BBL storage tanks. III. Operational Impact: The petition was presented to the Airport Hearing Officer on October 15, 2015 and, based on testimony and evidence presented, the Hearing Officer found that approval of the variance, with required conditions, would have no effect on existing FAA restrictions, would not cause additional impacts or loss of utility to Peter O. Knight, would not be contrary to the public interest, will do substantial justice, and is in accordance with the spirit of the Airport Zoning Regulations and Chapter 333, Florida Statutes. The FAA s aeronautical study found that Petitioner s request would not be a hazard to air navigation provided certain conditions are met. Additionally, the FDOT did not identify any concern with the request. IV. Funding: N/A

15 AGENDA Page 15 C5 (Continued) V. Recommendation: The Airport Hearing Officer recommends that the Board of Adjustment approve the variance to Airport Zoning Regulations requested by Petitioner with the following conditions: (1) the temporary crane must be marked/lighted in accordance with FAA Advisory Circular 70/ K Change 2, Obstruction Marking and Lighting, flags/red lights Chapters 3 (marked), 4, 5 (Red), & 12; (2) Petitioner must notify the Airport at least five business days prior to erecting the crane and again when it is removed; and (3) the temporary crane must be lowered when not in use. The variance will be valid until the FAA Determination of No Hazard to Air Navigation expires on September 11, 2016, but if the FAA Determination of No Hazard is extended by the FAA for no more than 18 months, the variance will also be extended one time, without further action of the Board of Adjustment, provided that no changes in the proposed building have occurred. The Board of Adjustment may render its decision based on the findings and recommendations of the Hearing Officer. However, the Board of Adjustment may, but is not required to, review the record of the Hearing Officer s public hearing. VI. Resolution: Resolution No approves and authorizes a variance for Airport Study No , Port Tampa Bay, for the use of a temporary crane to install two 75,000 BBL storage tanks at the Murphy Oil Terminal, with a maximum height of 103 AMSL, on a site located at Port Tampa Bay Murphy Oil Terminal, Tampa, FL; and authorizes the Airport Zoning Director or his designee to execute all other ancillary documents.

16 AGENDA Page 16 D. CALL TO ORDER (REGULAR BOARD MEETING) E. APPROVAL OF THE AGENDA F. PUBLIC COMMENTS G. APPROVAL OF THE MINUTES Regular Authority Meeting October 1, 2015 H. MANAGEMENT REPORT I. APPROVAL OF THE CONSENT AGENDA

17 AGENDA Page 17 I. CONSENT ITEM 1. Amendment No. 4 to Space Rental Agreement, Air Canada, Tampa International Airport, Resolution No I. Background: Air Canada provides passenger air carrier service at Tampa International Airport under an Operating Agreement for Non Signatory Passenger Air Carriers. In support of its operations, Air Canada also leases a Bag Service Office, Ticket Counter Offices, and Ramp Operations Offices from the Authority under a Space Rental Agreement. The Space Rental Agreement commenced October 1, 2010 and terminates concurrently with all other space rental agreements on September 30, The Agreement may be terminated, without cause, by either party upon 30 days written notice. The Agreement provides for an annual rental rate adjustment. II. Proposal: Air Canada desires to lease additional operations space on the Ticketing Level of the Main Terminal under the Space Rental Agreement at the square footage and FY rates indicated below: Facilities Current Sq. Ft. Current Rent Amendment No. 4 Sq. Ft. Amendment No. 4 Rent Rent Increase Bag Service Office 330 $56, $56, None Ticket Counter Offices 883 $177, ,094 $219, $42, Ramp Operations Offices 818 $69, $69, None Yearly $302, $344, $42, Monthly $25, $28, $3, III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No

18 AGENDA Page 18 I1 (Continued) V. Resolution: Resolution No approves and authorizes the Chief Executive Officer to execute Amendment No. 4 to Space Rental Agreement at Tampa International Airport with Air Canada; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

19 AGENDA Page 19 I. CONSENT ITEM 2. Amendment No. 3 to Space Rental Agreement, JET Aircraft Maintenance, Inc., Tampa International Airport, Resolution No I. Background: JET Aircraft Maintenance, Inc. (JET) provides light maintenance service to aircraft at Tampa International Airport under an Operating Agreement for Ground Handlers (Limited Service). In support of its operations, JET leases an Airside C ramp office from the Authority under a Space Rental Agreement. The Space Rental Agreement commenced October 7, 2010 and terminates concurrently with all other space rental agreements on September 30, The Space Rental Agreement also provides for an annual rental rate adjustment and may be terminated, without cause, by either party upon 30 days written notice. II. Proposal: This Amendment No. 3 revises the Space Rental Agreement to identify the Premises as ramp level office space on Airside A at the square footage and FY rates indicated below and updates insurance provisions and administrative provisions to comply with revised federal regulations. Description Sq. Ft. Rate Yearly Monthly Existing A/S C Ramp Office 113 $84.49 $9, $ Relocated A/S A Ramp Office 83 $84.49 $7, $ Reduction 30 $2, $ III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No V. Resolution: Resolution No approves and authorizes the execution of Amendment No.

20 AGENDA Page 20 I2 (Continued) 3 to Space Rental Agreement at Tampa International Airport with JET Aircraft Maintenance, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

21 AGENDA Page 21 I. CONSENT ITEM 3. Amendment No. 4 to Space Rental Agreement, Silver Airways Corp., Tampa International Airport, Resolution No I. Background: Silver Airways Corp. (Silver) has operated at Tampa International Airport under a Non Signatory Air Carrier Operating Agreement (Operating Agreement) since May 7, In support of its operations, Silver leases 3,436 square feet of space, including a ticket counter podium, ticket counter office, airside ramp operations space, and bag makeup facilities, under a Space Rental Agreement. The Space Rental Agreement commenced May 7, 2011 and terminates concurrently with all other space rental agreements on September 30, The Space Rental Agreement may be terminated, without cause, by either party upon 30 days written notice and is contingent upon Silver maintaining its Operating Agreement. Silver has notified the Authority that it desires to remove the Airside A Bag Makeup Pier space from its leased Premises. II. Proposal: This Amendment No. 4 removes 1,181 square feet of Airside A Bag Makeup Pier space from the Space Rental Agreement, updates the remaining Premises rent at the FY rates indicated below, and updates insurance provisions and administrative provisions to comply with revised federal regulations. Description Sq. Ft. Annual Monthly Existing Space Total 3,436 $328, $27, Reduction (1,181) ($99,782.69) ($8,315.22) New Total 2,255 $228, $19, III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No

22 AGENDA Page 22 I3 (Continued) V. Resolution: Resolution No approves and authorizes the execution of Amendment No. 4 to Space Rental Agreement at Tampa International Airport with Silver Airways Corp.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

23 AGENDA Page 23 I. CONSENT ITEM 4. Amendment No. 2 to Agreement for Special Legal Services, GrayRobinson, P.A., Tampa International Airport, Resolution No I. Background: On November 6, 2014, the Authority entered into an Agreement for Special Legal Services with GrayRobinson, P.A. to provide interim General Counsel legal services on behalf of the Authority Board, Chief Executive Officer and Authority staff. The lead attorney on behalf of GrayRobinson, P.A. under the Agreement is David L. Smith. Under the Agreement, the hourly rate for Mr. Smith and other shareholders is $250 $275, and the hourly rate for associates is $125 $200. The initial term of the Agreement was for a term not to exceed one (1) year and was in a total not to exceed amount of $150,000 for the entire term. The Agreement was amended on May 7, 2015 to increase the not to exceed amount for services under the Agreement to $300,000 while decisions regarding a permanent General Counsel were being made. II. Proposal: Staff proposes extending the Agreement to terminate on February 5, 2016 and increasing the not to exceed amount for interim General Counsel legal services to $350,000. III. Funding: Funding is available under the O&M Budget. IV. Recommendation: Management recommends adoption of Resolution No V. Resolution: Resolution No authorizes the execution of Amendment No. 2 to the Agreement for Special Legal Services with GrayRobinson, P.A.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

24 AGENDA Page 24 I. CONSENT ITEM 5. Cargo Building Space Rental Agreement, Air General, Inc., Tampa International Airport, Resolution No I. Background: Commencing Air General, Inc. (AGI) desires to lease warehouse space in Suite 1700 of the Authority s Air Cargo Building under a Cargo Building Space Rental Agreement (Agreement). II. Proposal: AGI desires to lease 12,546 square feet of warehouse space in Suite 1700 for a sixmonth trial period. The Agreement commences and terminates September 30, 2018, with one two year renewal option upon AGI s written request and the written consent of the Authority s Chief Executive Officer or designee. The Agreement requires AGI to pay total annual rent, including Cargo Building Rent and Customized Improvements Rent, of $146,602.44, payable in monthly installments of $12, Prior to April 1, 2016, the Authority or AGI may terminate the Agreement upon 30 days written notice. On or after April 1, 2016, the Authority or AGI may terminate the Agreement upon 180 days written notice. Suite 1500 Annual Rent Suite 1700 Annual Rent Rent Increase FY2016 Rents Cargo Building Rent $70, $114, $44, Company's Improvements Rent $11, $16, $4, O & M Rent Phased Increase $9, $15, $5, Total, Plus Applicable Taxes: $91, $146, $55, III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No

25 AGENDA Page 25 I5 (Continued) V. Resolution: Resolution No approves and authorizes the execution of the Cargo Building Space Rental Agreement at Tampa International Airport with Air General, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

26 AGENDA Page 26 I. CONSENT ITEM 6. Operating Agreement for Ground Handlers, WGA NavStar Aviation USA, Inc., Tampa International Airport, Resolution No I. Background: Ground handling operators providing service at Tampa International Airport must have, at a minimum, a ground handling operating agreement prior to commencing operations. WGA NavStar Aviation USA, Inc. (NavStar) has requested that it be authorized to provide below wing ramp service for Silver Airways. II. Proposal: This item grants to NavStar the non exclusive right to provide ground handling services to non signatory air carriers at Tampa International Airport for the term of December 1, 2015 through September 30, For the privilege of providing ground handling services to non signatory air carriers, NavStar will pay to the Authority five (5%) percent of NavStar s monthly Gross Receipts, payable in equal monthly installments. Gross Receipts include the gross revenues from all sales made and services performed for cash, credit or otherwise, pursuant to NavStar s ground handling operations at the Airport. Gross Receipts exclude the retail value of fuel and oil and the related fuel service fee; gross revenues for all services provided to signatory air carriers and entities located off Airport; certain catering sales; and ferrying and diverted landings. Either party may terminate the Agreement upon 30 days' written notice. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No V. Resolution: Resolution No approves and authorizes execution of the Operating Agreement for Ground Handlers at Tampa International Airport with WGA NavStar Aviation USA, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

27 AGENDA Page 27 I. CONSENT ITEM 7. Space Rental Agreement, WGA NavStar Aviation USA, Inc., Tampa International Airport, Resolution No I. Background: Commencing December 1, 2015 WGA NavStar Aviation USA, Inc. (NavStar) will begin providing below wing ramp service for Silver Airways at Tampa International Airport under an Operating Agreement for Ground Handlers (Operating Agreement). In support of those operations, it is necessary for NavStar to lease certain space at Tampa International Airport. II. Proposal: NavStar desires to lease Airside A ramp level operations space under a Space Rental Agreement with the Authority at the square footage and FY rate indicated below: Annual Monthly Location Sq. Ft. Rate Rent Rent Airside A Ramp Space 95 $84.49 $8, $ The Space Rental Agreement commences December 1, 2015 and terminates concurrently with all other space rental agreements on September 30, The Space Rental Agreement may be terminated, without cause, by either party upon 30 days written notice and is contingent upon NavStar maintaining its Operating Agreement. The Space Rental Agreement provides for an annual rental rate adjustment. A security payment of $2,006.64, equal to three months rent, is required. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No

28 AGENDA Page 28 I7 (Continued) V. Resolution: Resolution No approves and authorizes execution of the Space Rental Agreement at Tampa International Airport with WGA NavStar Aviation USA, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

29 AGENDA Page 29 I. CONSENT ITEM 8. Authorization for Expenditure of Federal and State Forfeiture Funds, Tampa International Airport I. Background: Under provisions of the U.S. Department of Treasury Guide to Equitable Sharing for Foreign Countries and Federal, State and Local Law Enforcement Agencies (Guide), federal forfeited funds shared with local law enforcement agencies must be expended for law enforcement purposes. The Florida Contraband Forfeiture Act (FCFA) authorizes law enforcement agencies to use the proceeds collected under the FCFA for authorized law enforcement purposes as well. Authority Standard Procedure S requires expenditures from Federal and State forfeited funds to be made only after approval from Legal Affairs and the Authority Board. Legal Affairs has reviewed this request and agrees with the expenditures. II. Proposal: Authorize the expenditure of Federal and State forfeiture funds to be used by the Tampa International Airport Police Department in an amount not to exceed $149,200 for the purchase of software, training courses, a patrol vehicle and other equipment. III. Funding: This item is included in the Federal and State Forfeiture Funds Budget. IV. Recommendation: The Chief Executive Officer recommends the Board authorize the expenditure of Federal and State forfeiture funds and authorize the Chief Executive Officer or his designee to execute all other ancillary documents. The Board may act on this by motion; no resolution is required.

30 AGENDA Page 30 I. CONSENT ITEM 9. Purchase Order(s), Multi Function Copiers, Printers, Facsimile Equipment, Scanners, Related Software, Supplies and Services utilizing State of Florida Contract No , Tampa International and Tampa Executive Airports I. Background: The Authority currently leases multi function copy machines, related software, supplies and services utilizing State of Florida Contract No On August 4, 2015, the State renewed the Contract for a two year period. The new Contract expiration date is August 3, Authority Policy P410 authorizes the utilization of federal, state, local or multi state cooperative purchasing contracts to purchase goods and services without obtaining three quotes or advertisement. II. Proposal: Authorize the use of the State of Florida Contract No for the issuance of purchase orders to Konica Minolta Business Solutions USA, Inc. and Canon USA Inc. for the lease of multi function copiers, printers, facsimile equipment, scanners, related software, supplies, and services at Tampa International and Tampa Executive Airports for the term of through August 3, 2017 in an annual amount not to exceed $90,000. III. Funding: This item is included in the O&M Budget. IV. Recommendation: The Chief Executive Officer recommends the Board award and authorize the issuance of purchase orders to Konica Minolta Business Solutions USA, Inc. and Canon USA, Inc., and authorize the Chief Executive Officer or his designee to execute all other ancillary documents. The Board may act on this by motion; no resolution is required.

31 AGENDA Page 31 J. POLICIES OR RULES FOR CONSIDERATION OR ACTION 1. Update to Policy Manual, Revisions to Policy for Approval: Section 600, Policy P610, Compensation for Authority Employees I. Background: Policy P610, Compensation for Authority Employees, provides for the compensation of all Authority employees, which includes salary, fringe benefits and other considerations. II. Proposal: Revise Policy P610 to remove references to Hillsborough County Civil Service or required Civil Service processes, due to the Authority s break from Hillsborough County Civil Service effective October 1, III. Funding: The Chief Executive Officer will fund employee compensation through the Authority s Operating Budget. IV. Recommendation: The Chief Executive Officer recommends the Board approve the revisions to Policy P610, Compensation for Authority Employees. The Board may act on this by motion; no resolution is required.

32 AGENDA Page 32 J. POLICIES OR RULES FOR CONSIDERATION OR ACTION 2. Update to Policy Manual, Revisions to Policy for Approval: Section 100, Policy P135, Quorum I. Background: Policy P135, Quorum, discusses the requirement of a quorum for official action by the Board. Policy P135 currently states that no official action will be taken at a meeting of the Board without the agreement of at least three (3) of the Board members present. II. Proposal: Staff recommends revising Policy P135 to state that no official action will be taken at a meeting of the Board without the agreement of a majority of the Board members present. This is in line with common law as well as Robert s Rules of Order, Newly Revised, 11 th Edition. III. Funding: N/A IV. Recommendation: The Chief Executive Officer recommends the Board approve the revisions to Policy P135, Quorum. The Board may act on this by motion; no resolution is required.

33 AGENDA Page 33 K. COMMITTEE REPORTS 1. Public Art Committee Report The Technical Evaluation Committee met on October 6, 7, 8, and 12, 2015 to review all 753 Artist applications and developed a manageable short list of qualified Artists. A short list of 51 qualified Artists were presented to the full Public Art Committee at the October 19, 2015 Public Art Committee meeting. The Public Art Committee reviewed the Technical Evaluation Committee s suggestions and finalized the short list that is being presented to the Board today. Three qualified Artists per location will be invited to present site specific proposals to the Public Art Committee for final selection and contract award.

34 AGENDA Page 34 L. UNFINISHED BUSINESS 1. Part 2 Design Build Contract, South Terminal Support Area Roadway Improvements, HCAA Project No , Kimmins Contracting Corp., Tampa International Airport, Resolution No I. Background: As part of the Master Plan Phase 1 Program, a Consolidated Rental Car Facility (ConRAC) will be constructed in the South Terminal Support Area which will be connected to the Main Terminal by an Automated People Mover (APM). This project provides for the design and construction of the relocated and expanded roadways to support the ConRAC and APM and future commercial development in the South Terminal Support Area. The Board selected Kimmins Contracting Corp. as the Design Builder for this project on May 1, To date, the Board has approved the following: Contract Scope Board Approved Date Total Amount Part 1 Design Build Contract Design of Phase 1 and Phase 2 September 4, 2014 $2,241, II. Proposal: This Part 2 Design Build Contract provides for the completion of the design, construction, the Design Builder s General Conditions and General Requirements for the project. This Part 2 Design Build Contract will consist of the following work elements: Roadway construction Storm water infrastructure Utility relocation Traffic signalization Landscape

35 AGENDA Page 35 L1 (Continued) The Guaranteed Maximum Price (GMP) for this Part 2 Design Build Contract will be $20,303,614.00, bringing the total combined project Contract amount to date to $22,544, The Part 2 Design Build Contract will incorporate a W/MBE participation of at least 14.1% for design and 12.5% for construction. Per Authority Policy P410, Procurement, staff may authorize use of the Owner s Direct Purchase Program with respect to construction materials and supplies, if appropriate. III. Funding: These items are included in the FY2014 Capital Budget. IV. Recommendation: Management recommends adoption of Resolution No V. Resolution: Resolution No authorizes execution of the Part 2 Design Build Contract for South Terminal Support Area Roadway Improvements at Tampa International Airport with Kimmins Contracting Corp.; authorizes staff to use Owner s Direct Purchase Program if appropriate; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

36 AGENDA Page 36 L. UNFINISHED BUSINESS 2. Amendment No. 4 to Part 1 Design Build Agreement, Taxiway J Bridge Reconstruction, HCAA Project No , Cone and Graham, Inc., Tampa International Airport, Resolution No Part 2 Supplemental Design Build Contract B, Taxiway J Bridge Reconstruction, HCAA Project No , Cone and Graham, Inc., Tampa International Airport, Resolution No I. Background: As part of the Master Plan Phase 1 Program, an Automated People Mover (APM) will connect the new Consolidated Rental Car Facility with the Main Terminal. It is necessary to reconstruct the Taxiway J Bridge to include an opening for the APM to pass underneath the Taxiway J Bridge and to expand roadway capacity on the George J. Bean Parkway. This project provides for the design and construction of the Taxiway J Bridge. To date, the Board has approved the following: Contract Scope Board Approved Date Total Amount Part 1 Design Build Agreement Part 2 Design Build Contract Part 2 Supplemental Design Build Contract A All required planning, design up to 90%, and permitting for Taxiway J Bridge replacement, new guard lights and modifications to Runway 10 threshold The completion of the design, construction of early enabling work and the Design Builder s General Conditions for the entire project The completion of the construction of the entire project March 6, 2014 $2,113, October 2, 2014 $5,796, February 5, 2015 $23,086,088.00

37 AGENDA Page 37 L2 (Continued) To date, the Chief Executive Officer has approved three no cost amendments to the Part 1 Design Build Agreement. The amendments were Attachments that were either added to or removed from the Agreement. II. Proposal: The existing 12 diameter sanitary sewer force main from north of Taxiway J to the lift station on the west side of the Main Terminal is over 45 years old and comprised of materials that are incapable of guaranteed repairs by the City of Tampa. A determination has been made that the force main must be replaced to satisfy City of Tampa ownership, maintenance and easement requirements. Upon completion, the City of Tampa will own and maintain the force main. Amendment No. 4 to the Part 1 Design Build Agreement provides for the design of the 12 sanitary sewer force main. The not to exceed amount for Amendment No. 4 will be $227,278.72, bringing the total combined Part 1 Design Build Agreement amount to date to $2,340, The Part 1 Design Build Agreement incorporates a DBE participation of at least 20.6% for design. The Part 2 Supplemental Design Build Contract B provides for the construction of the 12 sanitary sewer force main. The Guaranteed Maximum Price (GMP) for the Part 2 Supplemental Design Build Contract B will be $2,200,000.00, bringing the total combined project Part 2 Design Build Contract amount to date to $31,082, The Part 2 Design Build Contract and Part 2 Supplemental Design Build Contract A, as amended by the Part 2 Supplemental Design Build Contract B, will incorporate a DBE participation of at least 20.2% for design and 9.4% for construction. Per Authority Policy P410, Procurement, staff may authorize use of the Owner s Direct Purchase Program with respect to construction materials and supplies, if appropriate.

38 AGENDA Page 38 L2 (Continued) III. Funding: These items are included in the FY2014 Capital Budget. IV. Recommendation: Management recommends adoption of Resolution No and Resolution No V. Resolution: Resolution No authorizes execution of Amendment No. 4 to Part 1 Design Build Agreement for Taxiway J Bridge Reconstruction at Tampa International Airport with Cone and Graham, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents. Resolution No authorizes execution of the Part 2 Supplemental Design Build Contract B for Taxiway J Bridge Reconstruction at Tampa International Airport with Cone and Graham, Inc.; authorizes staff to use Owner s Direct Purchase Program if appropriate; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

39 AGENDA Page 39 L. UNFINISHED BUSINESS 3. Contract for Continuing General Consultant, RS&H, Inc., Tampa International, Peter O. Knight, Tampa Executive and Plant City Airports, Resolution No I. Background: On September 3, 2015, the Board approved negotiations with the number one ranked firm, RS&H, Inc. The Contract for Consulting Services is intended to provide design services for specific projects with a construction value of $2,000,000 or less as selected by the Authority to support the Capital Improvement Program (CIP) and other ancillary services. II. Proposal: The proposed scope of work will include design professional and consultant services for CIP and O&M projects for FY2016 through FY2020. The term of the Contract is through November 4, 2018 with two one year options at the discretion of the Chief Executive Officer and is for a total amount not to exceed $11,100,000. A D/W/MBE expectancy of at least 10% of the dollar amount earned on the Contract was prescribed. A D/W/MBE expectancy of 10% will be incorporated into this Contract. III. Funding: This item is included in the Capital Budget. IV. Recommendation: Management recommends adoption of Resolution No V. Resolution: Resolution No authorizes execution of the Contract for Continuing General Consultant at Tampa International, Peter O. Knight, Tampa Executive and Plant City Airports with RS&H, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

40 AGENDA Page 40 M. NEW BUSINESS 1. Ratification of Emergency Purchase, Construction Contract, Building #432 Roof Rehabilitation FY15, HCAA Project No , American Roofing & Sheet Metal, Inc., Tampa International Airport, Resolution No I. Background: Building #432 was built in 1999 with two different roof types: a built up roof section over the office part and a metal roof over the warehouse area. Minor repairs were performed on the built up roof section during a renovation in During the 2011 repairs, it was determined that the built up roof portion was reaching the end of its expected life and required replacement. The roof rehabilitation will consist of approximately 6,600 square foot of built up roofing system removal and replacement with a new thermoplastic polyolefin (TPO) roofing system. The roof rehabilitation will also include the installation of new roofing fasteners and foam enclosures for approximately 20,500 square foot of corrugated metal roof. Other roof rehabilitation work includes the installation of new roof drain gates, curb flashing and new light fixture supports. The Authority s Chief Executive Officer designated Jeff Siddle, Assistant Vice President of Planning and Development, to investigate the status of the roof on Building #432 and, if deemed necessary, make an emergency purchase to repair or replace the roof. Pursuant to Policy P410, Mr. Siddle found that an emergency existed to replace the roof. The current tenant, Sky Chefs, has performed repairs to the roof as leaks became evident during the heavy rains last July and August. Sky Chefs management is concerned about protecting Sky Chefs equipment and office areas from the leaks. As a result, the Director of Procurement proceeded with an emergency purchase and entered into a contract with American Roofing & Sheet Metal, Inc. for the Building #432 Roof Rehabilitation in the amount of $115,190. II. Proposal: On October 14, 2015 quotes were received as follows: