SAN FRANCISCO AIRPORT COMMISSION MINUTES

Transcription

1 SAN FRANCISCO AIRPORT COMMISSION MINUTES February 2, :00 A.M. Room City Hall #1 Dr. Carlton B. Goodlett Place (400 Van Ness Avenue) City and County of San Francisco EDWIN M. LEE, MAYOR COMMISSIONERS LARRY MAZZOLA President LINDA S. CRAYTON Vice President ELEANOR JOHNS RICHARD J. GUGGENHIME PETER A. STERN JOHN L. MARTIN Airport Director SAN FRANCISCO INTERNATIONAL AIRPORT SAN FRANCISCO, CALIFORNIA 94128

2 Minutes of the Airport Commission Meeting of February 2, 2016 CALENDAR AGENDA RESOLUTION SECTION ITEM TITLE NUMBER PAGE A. CALL TO ORDER: 4 B. ROLL CALL: 4 C. ADOPTION OF MINUTES: Regular meeting of January 19, D. SPECIAL ITEM: 1. Retirement Resolution - Mike Dilallo E. ITEMS INITIATED BY COMMISSIONERS: 5 Dr. Zuretti L. Goosby / Black History Month Establishment of Airport Commission Committee F. ITEMS RELATING TO ADMINISTRATION, OPERATIONS & MAINTENANCE: 2. Modification No. 2 to Contract Design-Build Services for Long Term Parking Garage No. 2 Project - Nibbi Bros Associates, Inc Award Contract Strategic Consulting Services for Development of an Action Plan Related to Implement Customer Facility Charge (CFC) for Future Consolidated Rental Car Center - Ricondo & Associates, Inc Commence RFP Process for Terminal 3 Retail Marketplace Lease G. CONSENT CALENDAR OF ROUTINE ADMINISTRATIVE MATTERS: 5. Award Professional Services Contract Project Management Support Services for Terminal 3 West Modernization Project and Boarding Area F Passenger Boarding Bridge Project - WCME JV 8 6. Award Professional Services Contract As-Needed Geographic Information System Support Services - Woolpert, Inc Modification No. 4 to Contract 8998 and Month-to Month Extensions - Maintenance & Repair of Domestic Terminals Airport-Owned Passenger Boarding Bridges and Baggage Handling System Siemens Postal, Parcel & Airport Logistics LLC Minutes, February 2, 2016, Page 2

3 8. Authorization to Reject All Proposals from RFP for Contract 50030R - Operate, Maintain and Repair Airport-owned Passenger Boarding Bridges and Baggage Handling Systems in Domestic Terminals Modification No. 1 to Professional Services Contract Program Management Support Services for Airport Security Infrastructure Program - Faith Group LLC Modification No. 3 to Professional Services Contract Consolidated Administration Campus Program Support Services - HKS Architects, Inc Award Third Year Permit for the Pop-Up Retail Concession Program in Boarding Area E, Terminal 3 - Emporio Rulli, Inc. dba FGR Chocolate Collection Modification No. 2 to Contract 8399A - Software Development Services - GCR, Inc H. NEW BUSINESS: 9 I. CORRESPONDENCE: 10 J. CLOSED SESSION: Public Employee Appointment: Airport Director 10 K. ADJOURNMENT: 10 Minutes, February 2, 2016, Page 3

4 AIRPORT COMMISSION MEETING MINUTES February 2, 2016 A. CALL TO ORDER: The regular meeting of the Airport Commission was called to order at 9:00 AM in Room 400, City Hall, San Francisco, CA. B. ROLL CALL: Present: Hon. Larry Mazzola, President Hon. Linda S. Crayton, Vice President Hon. Eleanor Johns Hon. Richard J. Guggenhime Hon. Peter A. Stern C. ADOPTION OF MINUTES: The minutes of the regular meeting of January 19, 2016 were adopted unanimously. No D. SPECIAL ITEM: Item No. 1 was moved by Commissioner Crayton and seconded by Commissioner Stern. The vote to approve was unanimous. 1. Retirement Resolution - Mr. Michael Dilallo No Resolution thanking Mr. Michael Dilallo for 43 years of faithful service to the CCSF. Mr. Ivar Satero, Chief Operating Officer... it is my pleasure recognize Mike Dilallo for 43 years of service to the City and County of San Francisco. Mike has worked at the Airport for 39 years and prior to that he worked at the Dept. of Electricity for four years. He supervised the Radio Shop for most of his career at SFO and has done an amazing job. The Shop began as a small group of radio technicians with a two-way radio system, fairly uncomplicated, evolving over time to be a complex 700mHz / 800mHz system allowing complete interoperability in San Mateo and San Francisco counties. Mike s work has been tremendous over the years. He s been well respected by his coworkers and Mike has been known for always being there, whether it related to Radio Shop activities or not, to assist his co-workers and their work as well. As you know, this is a critical component of the Airport s safety and security. It s my pleasure to recognize Mike for his 43 years of service. Commissioner Mazzola... we congratulate Mike on his retirement. Sounds like he was here during the walkie talkie days...that part will never be the same. Minutes, February 2, 2016, Page 4

5 E. ITEMS INITIATED BY COMMISSIONERS: Commissioner Crayton... many of your know that Dr. Zuretti L. Goosby was the first African American Airport Commissioner. In light of that fact, and that this is Black History Month, I would like the Airport Commission to honor him. I will work with staff, Commissioner Mazzola and others to put together a commemorative recognition for him and his wife. She spoke to me and said she would certainly like something like that. Commissioner Mazzola... let s look into on how we do that. Would it be similar to our naming process rules... not naming something, but just doing a plaque or something? Mr. Satero... we ll take that on and find an appropriate way to recognize his contributions. Commissioner Mazzola said let s find a way. Commissioner Mazzola... I also have something. As everyone knows we re doing a search for John Martin s job and I will be recommending to the Commission that we have appoint an interview committee to interview these applicants. The applications aren t due back until February 15. The February 16 Commission meeting will have on the agenda the appointment of a committee. After the interviews the Commission will put forth three names to the Mayor, as required, and the Mayor will pick one of the three. We have to have that to the Mayor in mid March so we can get this person hired. John has agreed to work with the new person for a period of time before he leaves. John is trying to run out, so we have to watch him and hold on to him a little bit. Okay, so we ll be doing that and let s see what I wanted to see there. Ms. Sheryl Bregman, Airport General Counsel... Mr. President, just one comment for the record, I want to correct that applications are actually due February 12 th, so that it s clear for the record. Thank you. F. ACTION ITEMS RELATING TO ADMINISTRATION, OPERATIONS & MAINTENANCE: Item No. 2 was moved by Commissioner Stern and seconded by Commissioner Guggenhime. The vote to approve was unanimous. 2. Modification No. 2 to Contract No Design-Build Services for the Long Term Parking Garage No. 2 Project - Nibbi Bros Associates, Inc. - $8,572,453 No Resolution approving Modification No. 2 to Contract , Design-Build Services for the Long Term Parking Garage No. 2 Project, with Nibbi Bros Assoc., Inc., to extend the contract duration by 273 consecutive calendar days for a new initial total contract duration of 576 consecutive days, and to increase the contract amount by $8,572,453, for a new not to exceed contract amount of $18, Mr. Geoff Neumayr, Deputy Director, Design & Construction said this item seeks Minutes, February 2, 2016, Page 5

6 approval for Modification No. 2 to the Nibbi Bros contract for design build services for the new Long Term Parking Garage No. 2 at Lot DD. The modification increases the not to exceed amount by $8.6 million, establishing a new not-toexceed amount of $18.3 million, with a corresponding contingency authorization and extends the contract duration by 273 days for a new contract duration of 576 calendar days. This contract provides design build services for the design and construction of the new Long Term Parking Garage at Lot DD to increase long term capacity by an additional 3,000 spaces. The structure will be a multi-level facility adjacent to the existing long-term parking garage. The current budget for this contract is $6 - $7.6 million with an estimated overall duration of 1,274 days. This modification will provide for schematic design services, early construction activities to support design, preparation of this site for construction, utility relocations, and pile installation. The programming phase is completed and the schematic design phase has just begun. The cost model is still currently under development. Following completion of the cost model, an estimated total guaranteed maximum price will be determined and staff will return to the Commission to seek authorization for the full value of the contract as a not to exceed amount. The City s Contract Monitoring Division has established a 25% LBE participation goal for design services and 17% for a contracting services. Nibbi Bros. has committed to meeting this goal. Commissioner Crayton asked if the initial proposal presented in March 2015 did not include schematic design phase services and an additional early design and construction to prepare the site... none of those things were included in that original proposal? Mr. Neumayr... that is correct. What was included initially was the management cost for design build services, plus a lump sum cost for programming services only. The purpose of programming is so that we can conclude scoping of the project with our design build teams and begin to establish a design fee as well as the final construction contract with them. Commissioner Crayton... why wouldn t all of that been bid in the contract in the first place? Mr. Neumayr... because we don t have a full understanding of the value of these initial pieces until we complete the programming phase and have an idea what we re going to build...for example, utility relocations and the number of piles. It s hard to put a value on those things up front so we would rather come to you with predictable numbers. Item No. 3 was moved by Commissioner Crayton and seconded by Commissioner Stern. The vote to approve was unanimous. 3. Award Contract Strategic Consulting Services for the Development of an Action Plan Related to Implementation of a Customer Facility Charge (CFC) for a Future Consolidated Rental Car Center - Ricondo & Associates, Inc. - $50,000 Minutes, February 2, 2016, Page 6

7 No Resolution awarding Contract No to Ricondo & Associates, Inc. for a total not to exceed amount of $50,000 for Strategic Consulting Services for Development of an Action Plan Related to the Implementation of a Customer Facility Charge for a term of one year with one two-year option to extend. Mr. Leo Fermin, Chief Business & Finance Officer said with our record breaking number of passengers we have outgrown our current Rental Car Center (RAC), which is bursting at the seams, so we are looking at the possibility of a new RAC in the vicinity of the long term garage and converting the current RAC to a public parking garage. Under State law there is an ability to finance airport RACs through a fee called a Customer Facility Charge (CFC), however, there is a very complex process to apply for authority to do so and we need an experienced consultant to explain the process and guide us through the required financial analysis and application we have to submit. We ask that you award a contract not to exceed $50,000 to Ricondo & Associates. This firm has previously helped San Diego, Burbank, and San Jose airports with their CFC applications and implementation strategies. Item No. 4 was moved by Commissioner Guggenhime and seconded by Commissioner Crayton. The vote to approve was unanimous. 4. Commencement of the Request for Proposals Process for the Terminal 3 Retail Marketplace Lease No Resolution approving the proposed minimum qualification requirements and lease specifications, and authorizing staff to issue a Request for Proposals and conduct an informational conference for the Terminal 3 Retail Marketplace Lease. Mr. Fermin said we envision having a 5,200 sq. ft. retail marketplace in the Hub of Boarding Area F across from the food court. This would be a multi boutique retail market with at least four different boutiques. We are creating this space by combining the spaces of four separate smaller stores with expiring leases and an adjacent storage area. Three of these smaller spaces have less than an optimal footprint, and the storefront of the fourth is too narrow. We feel this would be a much better use of the area. At the 2 nd Commission meeting last December, all of the five proposals we previously received were rejected because they did not meet our vision for the space or submitted design elements which did not meet the Airport s design guidelines. We have since clarified what we are seeking and requirements for the lease, and now seek your approval to issue a revised RFP. G. CONSENT CALENDAR OF ROUTINE ADMINISTRATIVE MATTERS: The Consent Calendar, Item Nos. 6 through 12, was moved by Commissioner Crayton and seconded by Commissioner Stern. Item 5 was removed from the Calendar. Minutes, February 2, 2016, Page 7

8 5. Award Professional Services Contract Project Management Support Services for the Terminal 3 West Modernization Project and the Boarding Area F Passenger Boarding Bridge Project - WCME JV - $8,100,000 Resolution awarding Professional Services Contract , Project Management Support Services for the Terminal 3 West Modernization Project and the Boarding Area F Passenger Boarding Bridge Project, to WCME JV, a J.V. of PGH Wong Engineering, Inc., Cooper Pugeda Management, Inc., MCK Associates, Inc., and Environmental & Construction Solutions, in an amount not to exceed $8,100,000 for the first year of services. 6. Award of Professional Services Contract No As-Needed Geographic Information System Support Services - Woolpert, Inc. - $800,000 No Resolution awarding Professional Services Contract , As-Needed Geographic Information System Support Services, to Woolpert, Inc., in an amount not to exceed $800,000 and with a contract duration of five years. 7. Modification No. 4 to Contract Nos and Month-to Month Extensions Maintenance and Repair of the Domestic Terminals Airport-Owned Passenger Boarding Bridges and Baggage Handling System - Siemens Postal, Parcel & Airport Logistics LLC Contract 8998 at $107,079 per month and Contract 9073 at $27,093 per month No Resolutions approving Modification No. 4 for a No month-to-month extension of Contract 8998 in an amount not to exceed $107,079 monthly, for a new total contract amount not to exceed $8,609,830 for the period effective Mar. 17, 2016 through Sept. 30, 2016 and approve Modification No. 4 for month-tomonth extension of Contract 9073 in an amount not to exceed $27,093 monthly, for a new total amount not to exceed $1,887,679 for the period July 1, 2016 through Sept. 30, Authorization to Reject All Proposals from Request for Proposals (RFP) for Contract No R - Operate, Maintain and Repair Airport-owned Passenger Boarding Bridges and Baggage Handling Systems in the Domestic Terminals No Resolution rejecting all proposals from RFP for Contract 50030R and re-issue RRP as Contract to Operate, Maintain and Repair Airport- Minutes, February 2, 2016, Page 8

9 owned Passenger Boarding Bridges and Baggage Handling Systems in the Domestic Terminals. 9. Modification No. 1 to Professional Services Contract No Program Management Support Services for the Airport Security Infrastructure Program - Faith Group LLC No Resolution approving Modification No. 1 to Professional Services Contract , Program Management Support Services for the Airport Security Infrastructure Program, with Faith Group LLC., for authorization to proceed with Phase II of the Perimeter Intrusion Detection System Project. 10. Modification No. 3 to Professional Services Contract No Consolidated Administration Campus Program Support Services - HKS Architects, Inc. No Resolution approving Modification No. 3 to Contract , Consolidated Administration Campus Program Support Services with HKS Architects, Inc., for an additional year of services with no change in contract amount. 11. Award of the Third Year Permit for the Pop-Up Retail Concession Program in Boarding Area E, Terminal 3 - Emporio Rulli, Inc. dba FGR Chocolate Collection No Resolution approving the award of the third year permit for the Pop-Up Retail Concession Program in Boarding Area E, Terminal 3 to Emporio Rulli, Inc.dba FGR Chocolate Collection. 12. Modification No. 2 to Contract 8399A - Software Development Services - GCR Inc No Resolution approving Modification No. 2 (Option Year 1) to Contract No. 8399A, with GCR, Inc. for software development services, to extend the contract term. H. NEW BUSINESS: Discussion only. This is the Public Comment section of the calendar. Individuals may address the Commission on any topic within the jurisdiction of the Airport Commission for a period of up to two (2) minutes. Please fill out a Request to Speak form located on the table next to the speaker s microphone and submit it to the Commission Secretary. There were no requests to speak from the public. Minutes, February 2, 2016, Page 9

10 I. CORRESPONDENCE: There was no discussion by the Commission. J. CLOSED SESSION: The Commission vote unanimously to go into closed session. The closed session began at 9:15 AM. (a) Public comment on all matters pertaining to this agenda item. (b) Discussion and vote in open session pursuant to the Brown Act (California Government Code 54957) and the Sunshine Ordinance (San Francisco Administrative Code 67.10) on whether to conduct a closed session. ACTION ITEM. (c) [PROSPECTIVE CLOSED SESSION] PUBLIC EMPLOYEE APPOINTMENT California Government Code 54957(b)(1); San Francisco Administrative Code 67.10(b) Title of Position: Airport Director. DISCUSSION ONLY. There are no other planned agenda items for the closed session. In the event of any urgent matter requiring immediate action which has come to the attention of the Airport Commission after the agenda was issued and which is an item appropriately addressed in closed session, the Airport Commission may discuss and vote whether to conduct a closed session under the Brown Act (Government Code (b)(2) and ) and the Sunshine Ordinance (Administrative Code 67.11).) (d) [RECONVENE IN OPEN SESSION] (i) [IF APPLICABLE] Report on action taken in closed session required by the Brown Act (Government Code (a)) and the Sunshine Ordinance (San Francisco Administrative Code 67.12(b)). (ii) Discussion and vote whether to disclose any or all discussions held in closed session (San Francisco Administrative Code 67.12(a)). ACTION ITEM. CLOSED SESSION: The public meeting was reconvened at 10:07 AM and the Commission voted unanimously not to disclose the nature of the closed session. K. ADJOURNMENT: There being no further calendared business before the Commission the meeting adjourned at 10:08 AM. (Original signed by: Jean Caramatti) Jean Caramatti Commission Secretary Minutes, February 2, 2016, Page 10