The Corporation of the City of Thorold COUNCIL AGENDA. Tuesday, January 19, :30 p.m. Council Chambers

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1 The Corporation of the City of Thorold COUNCIL AGENDA Tuesday, January 19, :30 p.m. Council Chambers Pages 1. CALL TO ORDER 2. CONFLICTS OF INTEREST 3. MINUTES a. Minutes of Regular Council meeting held on December 15, b. Minutes of Special Council meeting held on December 15, c. Minutes of Special Council meeting held on December 16, d. Minutes of Special Council meeting held on January 12, MAYOR'S REPORTS, ANNOUNCEMENTS AND REMARKS a. PRESENTATIONS Nil b. DELEGATIONS 1. Bob Elliott, Chair, Runway of Recognition Committee Re: 2016 Inductees

2 5. COMMUNICATIONS / RESOLUTIONS a. Items referred to Council 1. Town of Pelham Re: Grant Funding Opportunities Referred to Councillor T. Whalen b. Items referred to City Staff 1. Thorold Active Transportation Advisory Committee Re: Committee Resignation Referred to City Clerk c. Minutes from Public Forum Committee Meetings Nil 1. Operations 2. Corporate Services 3. Planning and Building Services 4. Fire and Emergency Services d. List of Committees Minutes/Correspondence from Volunteer Committee 1. Committee of Adjustment Re: Minutes of October 22, 2015 Meeting 2. Darlene Ryan Port Robinson Community Centre Board of Management Re: Minutes of November 18, 2015 Meeting 3. Thorold Public Library Board Re: Minutes of November 16, 2015 Meeting 4. Thorold Business Improvement Area Board of Management Re: Minutes of July 14, 2015 Meeting

3 e. Reports/Correspondence from the Region of Niagara 1. Office of the Regional Clerk Re: Adoption of 2016 Levy Operating Budget 2. Public Works Transportation Department Re: Public Information Centre No. 3 Niagara Escarpment Crossing Study f. Items for information purposes 1. City of Thorold 1. Director of Planning and Building Services Re: - Municipal Comments - Application for Approval of Waste Disposal Site Amendment - Receiving Hours ExtensionHours Extension - Monthly By-law Enforcement Activity Report - December City Clerk Re: Lottery Licence Revenue - 4th Quarter Recreation Coordinator Re: Municipal Events 2. Thorold Business Improvement Area Association Re: Welland Canal Bike Path Maintenance 3. David E. Scott Publishing Re: Thank You Letter 4. Community Care of St. Catharines & Thorold Re: Thank You Letter 5. Niagara Community Design Awards Re: Adaptive Re-Use Category - The Ontario Paper Thorold Seniors' Centre Submission

4 6. REPORTS 6. City of Port Colborne Re: Municipality of Neebing Resolution - Police Services Act Consultation 7. Town of Grimsby Re: Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) 8. City of Niagara Falls Re: Zoning By-law Amendment Application and Public Meeting Notice 9. Ombudsman Ontario Re: Expanded Oversight of Municipalities 10. Ministry of Municipal Affairs and Housing Re: Planning for Health, Prosperity and Growth in the Greater Golden Horseshoe: Report 11. Ministry of Agriculture, Food and Rural Affairs Re: Agricultural Drainage Infrastructure Program (ADIP) a. Minutes of General Committee meeting held on December 15, b. Minutes of General Committee Budget meeting held on December 8, 2015 c. Minutes of General Committee Budget meeting held on December 9, 2015 d. Minutes of General Committee Budget meeting held on December 16, e. Minutes of General Committee Budget meeting held on January 12, OTHER BUSINESS

5 8. BY-LAWS a. By-laws No and NOTICE OF MOTION 10. ADJOURNMENT 1. By-law No A By-law to authorize the execution of a contract for the General Maintenance, Pole Replacement, Installation and Replacement of Street Lighting Fixtures (Three Year Term January 1, 2016 to December 31, 2018) Contract No with Ground Aerial Maintenance Service Limited 2. By-law No A By-law to confirm the proceedings of the Council of The Corporation of the City of Thorold Council meeting held January 19, 2016

6 COUNCIL MEETING MINUTES December 15, 2015 PRESENT: ABSENT: Mayor A.T. (Ted) Luciani, Councillor Sergio Paone, Councillor Tim Whalen, Councillor Fred Neale, Councillor Terry Ugulini, Councillor Anthony Longo, Councillor Michael Charron and Councillor Jim Handley Councillor Shawn Wilson (with reason) STAFF: F. Fabiano, S. Daniels, A. Arbour, M. Wild, M. Mauro, S. Dunsmore, M. Sauchuk, M. Seth, D. Delvecchio, E. Darbyson and R. Riva OTHERS: Cogeco TV and St. Catharines Standard 1. CALL TO ORDER Mayor A.T. Luciani presided and called the meeting to order at 6:30 p.m. 2. CONFLICTS OF INTEREST Nil 3. MINUTES 3.a MOVED BY: A. Longo SECONDED BY: T. Ugulini THAT the minutes of the Regular Council meeting held on December 1, 2015, be received and adopted. Page1

7 3.b MOVED BY: T. Ugulini SECONDED BY: J. Handley THAT the minutes of the Special Council meeting held on December 1, 2015, be received and adopted. 3.c MOVED BY: S. Paone SECONDED BY: M. Charron THAT the minutes of the Special Council meeting held on December 2, 2015, be received and adopted. 4. MAYOR'S REPORTS, ANNOUNCEMENTS AND REMARKS Residents were encouraged to contact Crime Stoppers of Niagara if they can help solve a crime or have information to report. On behalf of Thorold City Council Mayor Luciani wished everyone a happy holiday season. He also advised Thorold City Hall will be closed from December 24, 2015 to January 1, a PRESENTATIONS Nil 4.b DELEGATIONS Nil 5. COMMUNICATIONS / RESOLUTIONS 5.a.1 MOVED BY: SECONDED BY: T. Whalen T. Ugulini WHEREAS in accordance with City of Thorold Policy No Councillor Wilson has taken an Informal Leave of Absence from Council meetings since October 6, 2015; AND WHEREAS section 259 of the Municipal Act, 2001, S.O. 2001, c.25 provides the office of a member of Council becomes vacant if the member Page2

8 is absent from the meetings of Council for three successive months without being authorized to do so by a resolution of Council; AND WHEREAS City of Thorold Policy No provides a member of Council may be granted a Formal Leave of Absence by Council for an additional period of three months, commencing on the expiration of the Informal Leave of Absence period; AND WHEREAS the said Policy further provides for any subsequent extensions to the Formal Leave of Absence to be made prior to the expiration of the first Formal Leave of Absence; AND WHEREAS according to the said Policy a member of Council will not receive any remuneration from the City during a Formal Leave of Absence. NOW THEREFORE BE IT RESOLVED: 1. THAT a Formal Leave of Absence for a period of three months be granted to Councillor Wilson. 2. THAT Thorold City Council waive Part III, Section B of Policy No in order that remuneration continue to be paid during this period. 5.a.2 MOVED BY: SECONDED BY: F. Neale M. Charron THAT the Chief Administrative Officer be directed to arrange a meeting with CN Rail about train traffic congestion in the Port Robinson area. 5.a.3 MOVED BY: SECONDED BY: S. Paone J. Handley THAT the Director of Operations be directed to prepare a report about installation of sidewalks on Abbey Drive. Page3

9 5.a.4 MOVED BY: SECONDED BY: T. Ugulini F. Neale THAT the Director of Operations be directed to prepare a report examining the entire area of Decew Road and Abbey Drive for traffic safety concerns and also include the possibility of diverting bus traffic from Abbey Drive. 5.b MOVED BY: F. Neale SECONDED BY: T. Ugulini THAT the communication(s) on the list of Correspondence 5(b), be received and directed to the indicated staff member. 1. Thorold Secondary School Re: Traffic and Student Safety Referred to Director of Operations 2. Ad Hoc Advisory Committee to Review Fire Services Re: Councillor Resignation from Committee Referred to City Clerk 5.c Minutes from Public Forum Committee Meetings Nil 5.d MOVED BY: M. Charron SECONDED BY: J. Handley THAT the communication(s) on the list of Correspondence 5(d), Minutes/Correspondence from Volunteer Committees, be received for information purposes and filed. 1. Thorold Active Transportation Advisory Committee Re: - Minutes of January 21, 2015 Meeting - Minutes of May 11, 2015 Meeting - Minutes of June 8, 2015 Meeting - Minutes of July 13, 2015 Meeting Page4

10 - Minutes of September 14, 2015 Meeting - Minutes of October 19, 2015 Meeting 2. Ad Hoc Age Friendly Committee Re: Minutes of October 29, 2015 Meeting 3. Heritage Thorold LACAC Re: - Minutes of November 2, 2015 Meeting - Report for the Year e MOVED BY: T. Whalen SECONDED BY: T. Ugulini THAT the communications on the list of Correspondence 5(e), Reports/Correspondence from the Region of Niagara, be received for information purposes and filed. 1. Office of the Regional Clerk Re: - Statutory Public Meeting Report - Regional Official Plan Amendment 9 (ROPA 9) Innovation, Investment and Renewal Niagara Employment Lands Strategy Phase II - Brock District Plan Update - Wetland Conservation in Ontario Discussion Paper 5.f MOVED BY: J. Handley SECONDED BY: T. Ugulini THAT the communications on the list of Correspondence 5(f), be received for information purposes and filed. 1. City of Thorold: 1. Chief Administrative Officer Re: Council Remuneration Report CAO Page5

11 2. Director of Planning and Building Services Re: 2015 Site Plan Application Status 3. Chief Building Official Re: Monthly By-law Enforcement Activity Report November Donald Nicol, Resident Re: Mandatory Voting 3. Thorold Public Library Re: Chestnut Hall 4. City of Niagara Falls Re: Regional Tax Policy - Emergency Services Dispatch 5. City of Port Colborne Re: - Emergency Services Dispatch Regional Property Tax Policy Input Request - Town of Fort Erie Request for Endorsement of Ministry of Transportation Requirements for Bowen Road/QEW Interchange Structure 6. Ministry of Transportation Re: - Gas Tax Funding - Off-Peak Deliveries (OPD) Pilot 7. Ministry of the Environment and Climate Change Re: Application for Approval of Waste Disposal Sites - Receiving Hours Extension 6. REPORTS 6.a MOVED BY: A. Longo SECONDED BY: J. Handley Page6

12 THAT the minutes of the General Committee meeting held on December 1, 2015, be received and adopted. 6.b MOVED BY: T. Ugulini SECONDED BY: J. Handley THAT the minutes of the General Committee Budget meeting held on December 2, 2015, be received and adopted. 6.c MOVED BY: M. Charron SECONDED BY: J. Handley THAT the minutes of the Public meeting held on December 1, 2015 regarding proposed update to the City of Thorold 2016 CIP (Community Improvement Plan), be received and adopted. 7. OTHER BUSINESS 1. Councillor Neale expressed concern about increased train traffic in the Port Robinson area. (See Resolution 5(a)(2)) 2. Councillor Whalen referenced an received from Wee Stream. This matter was referred to 2016 budget deliberations. 3. Councillor Paone advised safety concerns on Abbey Drive have been identified due to lack of sidewalks. (See Resolution 5(a)(3)) 4. Councillor Longo suggested an open house during the Mayor and Council Holiday Skate to showcase recent renovations to the arena. 5. Councillor Ugulini advised on January 15, 2016 Canal Bank Shuffle will host Guitar Wars at Club Capri. Page7

13 6. Councillor Ugulini requested a status update regarding the parking lot by Fire Station No. 1. The Engineering Manager advised the project will be ready for tender this week. 7. Councillor Whalen requested during the review of safety concerns on Abbey Drive that staff also review the entire area of Decew Road/Abbey Road including diverting bus routes. 8. BY-LAWS (See Resolution 5(a)(4)) 8.a MOVED BY: S. Paone SECONDED BY: M. Charron THAT leave be given to introduce the following By-law(s): By-law No BEING a By-law to appoint representatives to the Thorold Tourism Advisory Committee By-law No BEING a By-law to appoint representatives to the Mayor's Youth Advisory Committee And that the same now be read a first time. MOVED BY: SECONDED BY: S. Paone M. Charron THAT the By-law(s) just read a first time be read a second and third time, and do pass, and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding. 8.b MOVED BY: F. Neale SECONDED BY: T. Ugulini Page8

14 THAT leave be given to introduce the following By-law(s): By-law No A By-law to confirm the proceedings of the Council of The Corporation of the City of Thorold Council meeting held December 15, 2015 And that the same now be read a first time. MOVED BY: SECONDED BY: F. Neale T. Ugulini THAT the By-law(s) just read a first time be read a second and third time, and do pass, and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding. 9. NOTICE OF MOTION Councillor Handley advised it is his intention to bring forward a motion at the January 19, 2016 Council meeting regarding Council remuneration. 10. ADJOURNMENT MOVED BY: SECONDED BY: J. Handley T. Ugulini THAT this meeting is hereby adjourned at 7:12 p.m. A.T. Luciani, Mayor Donna Delvecchio, Deputy City Clerk Page9

15 SPECIAL COUNCIL MEETING MINUTES December 15, 2015 PRESENT: ABSENT: Mayor A.T. (Ted) Luciani, Councillor Sergio Paone, Councillor Tim Whalen, Councillor Fred Neale, Councillor Terry Ugulini, Councillor Anthony Longo, Councillor Michael Charron and Councillor Jim Handley Councillor Shawn Wilson (with reason) STAFF: F. Fabiano, S. Daniels, A. Arbour, M. Wild, M. Mauro, S. Dunsmore, M. Sauchuk, M. Seth, R. Riva, E. Darbyson and D. Delvecchio OTHERS: Cogeco TV and St. Catharines Standard 1. CALL TO ORDER MOVED BY: S. Paone SECONDED BY: M. Charron That we do now rise and enter into Special Council. 2. CONFLICTS OF INTEREST Nil 3. REPORTS MOVED BY: SECONDED BY: S. Paone M. Charron Page10

16 THAT the recommendations of the following report(s) be approved: a. DOR Removal of Snow and Ice from Roofs and Sidewalks b. DOR Water Distribution Quarterly Reports c. DOR Weeping Tile Disconnection Project Extension d. DOR Parking Restriction Towpath Lot, as amended e. DOR Streetlight Maintenance Tender Award f. DOR Budget Overrun Beaver Creek g. DF Beaverdams Church Reserve Fund Final Close Out h. DF Accounts Payable for November i. DF Corrective Office Equipment j. DF Cancellations, Reductions or Refunds of Taxes under Section 357 and 358 of the Municipal Act 2001, S.O c. 25 k. PBS Consultant Service Agreement for Background Study for Area Specific Development Charge for Brock Business Park Area l. PBS Proposed Residential Rental Licensing Model Draft By-law, as amended Page11

17 m. PBS On Going Environmental Review Tribunal from June 22, Allanport Road - PCB Storage Site n. PBS City of Thorold 2016 CIP, as amended o. PBS Budget Overruns Related to Various Planning Studies p. PBS Request for Enforcement - Community Care q. CC Adopt Terms of Reference for the Thorold Tourism Advisory Committee r. CC Bell Mobility Corporate Account Agreement s. FD Consolidated Dispatch Services 4. RESOLUTIONS Nil 5. BY-LAWS 5.a MOVED BY: S. Paone SECONDED BY: M. Charron THAT leave be given to introduce the following By-law(s): By-law No A By-law to Adopt the Terms of Reference for the Thorold Tourism Advisory Committee By-law No Being a By-law to authorize the execution of a Consultant Agreement with Watson & Associates Economists Ltd. for the Preparation of an Area Page12

18 Specific Development Charge for the Brock Business Park Area And that the same now be read a first time. MOVED BY: SECONDED BY: S. Paone M. Charron THAT the By-law(s) just read a first time be read a second and third time, and do pass, and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding. 5.b MOVED BY: S. Paone SECONDED BY: M. Charron THAT leave be given to introduce the following By-law(s): By-law No Being a By-law to authorize the execution of a Corporate Account Agreement with Bell Mobility Inc. And that the same now be read a first time. MOVED BY: SECONDED BY: S. Paone M. Charron THAT the By-law(s) just read a first time be read a second and third time, and do pass, and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding. 5.c MOVED BY: S. Paone SECONDED BY: M. Charron Page13

19 THAT leave be given to introduce the following By-law(s): By-law No A By-law to Provide for the Removal of Snow and Ice from Roofs and Sidewalks And that the same now be read a first time. MOVED BY: SECONDED BY: S. Paone M. Charron THAT the By-law(s) just read a first time be read a second and third time, and do pass, and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding. Note: Since Report PBS was deferred, By-law No was withdrawn. 6. ADJOURNMENT MOVED BY: SECONDED BY: S. Paone M. Charron That this meeting is hereby adjourned at 9:12 p.m. A.T. Luciani, Mayor Donna Delvecchio, Deputy City Clerk Page14

20 SPECIAL COUNCIL MEETING MINUTES December 16, 2015 PRESENT: ABSENT: Mayor A.T. (Ted) Luciani, Councillor Sergio Paone, Councillor Tim Whalen, Councillor Fred Neale, Councillor Terry Ugulini, Councillor Anthony Longo and Councillor Michael Charron Councillor Shawn Wilson (with reason) and Councillor Jim Handley (with reason) STAFF: F. Fabiano, S. Daniels, A. Arbour, M. Mauro, S. Dunsmore, M. Sauchuk, M. Wild, M. Seth, D. Delvecchio, M. Lostracco, R. Riva and D. Akrigg OTHERS: St. Catharines Standard 1. CALL TO ORDER MOVED BY: SECONDED BY: S. Paone M. Charron That we do now rise and enter into Special Council. 2. CONFLICTS OF INTEREST Nil 3. BY-LAWS 3.a MOVED BY: S. Paone SECONDED BY: M. Charron Page15

21 THAT leave be given to introduce the following By-law(s): By-law No A By-law to Establish Certain Offices for the Purposes of The Corporation of the City of Thorold and to Appoint Persons to Hold Such Offices And that the same now be read a first time. MOVED BY: SECONDED BY: S. Paone M. Charron 4. ADJOURNMENT THAT the By-law(s) just read a first time be read a second and third time, and do pass, and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding. MOVED BY: SECONDED BY: S. Paone M. Charron That this meeting is hereby adjourned at 9:04 p.m. A.T. Luciani, Mayor Donna Delvecchio, Deputy City Clerk Page16

22 SPECIAL COUNCIL MEETING MINUTES January 12, 2016 PRESENT: ABSENT: Mayor A.T. (Ted) Luciani, Councillor Sergio Paone, Councillor Tim Whalen, Councillor Terry Ugulini, Councillor Anthony Longo, Councillor Michael Charron, Councillor Jim Handley Councillor Shawn Wilson (with reason) and Councillor Fred Neale (with reason) STAFF: F. Fabiano, A. Arbour, S. Dunsmore, M. Sauchuk, D. Delvecchio, M. Lostracco, A. Moore, D. Akrigg and R. Riva 1. CALL TO ORDER MOVED BY: SECONDED BY: S. Paone M. Charron That we do now rise and enter into Special Council. 2. CONFLICTS OF INTEREST Nil 3. REPORTS MOVED BY: SECONDED BY: S. Paone M. Charron THAT the recommendations of the following report(s) be approved: a. CC Request for Municipally Significant Special Occasion Permit/Event - Front Row Sports on behalf of Thorold AAA Sr. Hockey Club Page17

23 4. ADJOURNMENT MOVED BY: SECONDED BY: S. Paone M. Charron That this meeting is hereby adjourned at 8:45 p.m. A.T. Luciani, Mayor Donna Delvecchio, Deputy City Clerk Page18

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44 Notice of Public Information Centre No. 3 Niagara Escarpment Crossing Study Master Plan The Study The Region of Niagara has re-opened a Class Environmental Assessment (Class EA) to evaluate truck route alternatives across the Niagara Escarpment. The purpose of this study is to review the Class EA completed in 1997 for a new or improved escarpment crossing of the area to accommodate commercial traffic, while minimizing negative impacts to residents and motorists. The project team used the existing data from the 1997 study and updated it where necessary to complete an identification and screening of the planning alternatives, followed by the development of design concepts for the preferred alternative. The Process The study was initiated as a Schedule C project in accordance with the Municipal Class EA document (October 2000, as amended in 2011). As a result of input received from the agencies, stakeholders and the public, the project team found that no single solution will fully address the problem statement. Based on this finding, the Regional Public Works Committee approved a revised Terms of Reference that provides for a Master Plan approach to complete Phases 1 and 2 of the study. This approach includes the identification of short, medium and long-term projects to address the original problem statement. At the conclusion of the study, the EA process will be documented in a Transportation Study Report. Schedule A and A+ projects will proceed to implementation and more detailed work will be completed for Schedule B and C projects. Public Information Centre #3 Public consultation is a key component of this study. The purpose of the PIC is to provide an update on the study, including a revised list of short, medium and long-term recommendations and improvements, as a result of additional information and review. Interested members of the public are invited to review the information and provide their comments and feedback. The PIC will be held as follows: Date: January 21, 2016 Time: 6:30 p.m. to 8:30 p.m. Location: Lakemount Worship Centre 54 North Service Road, Grimsby Should you wish to be added to the project contact list to receive future notifications regarding this study or information on how to get involved, please contact the project team. We look forward to working with you on this project. Personal information will be collected in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M 56, as amended. GET INVOLVED! Public input and comments are encouraged and will be received at any point in the study. If you have questions or wish to be added to the project contact list, please contact the project manager: Kumar Ranjan, P.Eng. Project Manager Niagara Region 1815 Sir Isaac Brock Way, P.O. Box 1042 Thorold, ON L2V 4T ext kumar.ranjan@niagararegion.ca Project Website: If you require any accommodations for a disability in order to attend and participate in the January 21, 2016 meeting, please contact the Accessibility Advisory Coordinator at , extension 3252 or accessibility@niagararegion.ca to make the appropriate arrangements. Personal information collected at public meetings or submitted in writing is collected under the authority of the Municipal Act, 2001, and will be used by members of Regional Council and Regional staff. The written submissions including names and contact information and the report of the public meeting will be made available to the public. Questions should be referred to Ralph Walton, Regional Clerk at ext Page39

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61 CITY OF THOROLD Interoffice Memorandum To: Mayor Ted Luciani and Members of Council From: Ginger Derochie Subject: MUNICIPAL EVENTS Date: January 13, 2016 Mayor and Members of Council: Attached as Appendix A is a list of upcoming events in the City of Thorold, which have been granted consent. Best Regards, Ginger L. Derochie, OCT Recreation Coordinator Attach. c.c. F. Fabiano, CAO S. Daniels, City Clerk M. Sauchuk, Operations Director Page56

62 Appendix A EVENT& LOCATION DATE ORGANIZATION REQUIREMENTS Ontario School Pasta Dinner Fire Station #2 January 27, 2016 Thorold South Volunteer Firefighters Association -insurance -Public Health approval Family Day Pancake Breakfast Fire Station #2 February 15, 2016 Thorold South Volunteer Firefighters Association -insurance -Public Health approval Page57

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87 GENERAL COMMITTEE MEETING MINUTES December 15, 2015 PRESENT: ABSENT: Mayor A.T. (Ted) Luciani, Councillor Sergio Paone, Councillor Tim Whalen, Councillor Fred Neale, Councillor Terry Ugulini, Councillor Anthony Longo, Councillor Michael Charron, Councillor Jim Handley Councillor Shawn Wilson (with reason) STAFF: F. Fabiano, S. Daniels, A. Arbour, M. Wild, M. Mauro, S. Dunsmore, M. Sauchuk, M. Seth, D. Delvecchio, E. Darbyson and R. Riva OTHERS: Cogeco TV and St. Catharines Standard Note: Minutes have been recorded in the order in which items appear on the agenda. 1. CALL TO ORDER Mayor A.T. Luciani presided and called the meeting to order at 7:16 p.m. 2. CONFLICTS OF INTEREST Nil 3. DELEGATIONS 3.a Erin Amadio, Resident, was in attendance to speak in support of Director of Planning and Building Services Report PBS and provided an overview of student housing issues being experienced in her neighbourhood. Page82

88 4. ADMINISTRATION SECTION Nil 5. OPERATIONS SECTION 5.a DOR Removal of Snow and Ice from Roofs and Sidewalks COMMITTEE RECOMMENDATION: 1. That the attached by-law for the removal of snow and ice from roofs and sidewalks be approved tonight at Special Council. 2. That winter of be considered a non-enforcement period so that owners may adjust to the new by-law. 5.b DOR Water Distribution Quarterly Reports COMMITTEE RECOMMENDATION: 1. That report DOR be received for information purposes. 5.c DOR Weeping Tile Disconnection Project Extension COMMITTEE RECOMMENDATION: 1. That the 2015 Weeping Tile Disconnection Project budget be expanded to $175,000 in order to further reduce wet weather inflow and infiltration into the sanitary sewer system. 5.d DOR Parking Restriction Towpath Lot Page83

89 COMMITTEE RECOMMENDATION: 1. That Director of Operations Report DOR be deferred to a future General Committee meeting to allow the Downtown Parking Committee an opportunity to further review and provide recommendations. 5.e DOR Street Light Maintenance Tender Award COMMITTEE RECOMMENDATION: 1. That the tender for Contract No General Maintenance, Pole Replacement, Installation and Replacement of Street Lighting Fixtures Various Streets, for a three year term be awarded to Ground Aerial Maintenance Service Ltd. for the estimated amount of $19, (H.S.T. excluded) as determined by the unit prices and limited to City Budget in each of the three years. 2. That the appropriate by-law be forwarded to Council in the future for approval. 5.f DOR Budget Overrun Beaver Creek COMMITTEE RECOMMENDATION: 1. That Council approve the reallocation of $66,000 from the Thompson Road sanitary replacement project to the Beaver Creek CN Crossing project to fund the project overrun. 6. FINANCE SECTION 6.a DF Beaverdams Church Reserve Fund Final Close Out Page84

90 COMMITTEE RECOMMENDATION: 1. That Council authorize the final close out of the Beaverdams Church Reserve Fund with a payment to the Friends of Beaverdams Church in the amount of $1, b DF Accounts Payable for November COMMITTEE RECOMMENDATION: 1. That all accounts payable for the month of November 2015 in the amount of $3,438, be received and submitted to Council for approval. 6.c DF Corrective Office Equipment COMMITTEE RECOMMENDATION: 1. The General Committee recommends the reallocation of $1, for the purchase and installation of new ergonomic keyboard trays associated with work station assessments. 6.d DF Cancellations, Reductions or Refund of Taxes under Section 357 and 358 of the Municipal Act 2001, S.O. 2001, c. 25 COMMITTEE RECOMMENDATION: 1. That Council approves the cancellations, reductions or refund of taxes under the corresponding sections of the Municipal Act, for the accounts detailed in the attached report: Page85

91 Section Amount 357 $3, $3, $7, PLANNING AND BUILDING SECTION 7.a PBS Consultant Service Agreement for Background Study for Area Specific Development Charge for Brock Business Park Area COMMITTEE RECOMMENDATION: 1. That in accordance with the Procurement Policy the negotiated method be supported to undertake the Background Study for the Brock Business Park Area Specific Development Charge. 2. That a By-law authorizing the execution of a Consultant Services Agreement with Watson & Associates Economists Ltd., with an upset limit of $11,400.00, excluding HST, be forwarded to this evening s Special Council meeting for approval. 3. That a general project budget of $12,500 be supported for incidentals not included in the proposal, such as newspaper advertising. 7.b PBS Proposed Residential Rental Licensing Model Draft By-law COMMITTEE RECOMMENDATION: 1. That Director of Planning and Building Services Report PBS be deferred to a future General Committee meeting. Page86

92 7.c PBS On Going Environmental Review Tribunal from June 22, Allanport Road PCB Storage Site COMMITTEE RECOMMENDATION: 1. That in efforts to reduce legal costs, that the City take on a lesser role, that of witnesses as deemed necessary by the Ministry of Environment and Climate Change in advancing their case. 7.d PBS City of Thorold 2016 CIP COMMITTEE RECOMMENDATION: 1. That Director of Planning and Building Services Report PBS be deferred to the January 19, 2016 General Committee to allow an opportunity for further review of the program. 7.e PBS Budget Overruns Related to Various Planning Studies COMMITTEE RECOMMENDATION: 1. The General Committee approve the following budget overruns: Port Robinson West Scoped Sub-watershed Study in the amount of $6,581.31, with funding in the amount of $6, from the Development Charges-Administration fund, and $ from a reallocation from the Planning Division legal fees account. Port Robinson Secondary Plan in the amount of $17,523.22, with funding in the amount of $15, from the Development Charges-Administration fund, and $ from a reallocation from the Planning Division legal fees account. Page87

93 Official Plan Review and Update in the amount of $14,756.27, with funding in the amount of $ from the Development Charges - Administration fund and $ from a reallocation from the Planning Division legal fees account. 7.f PBS Request for Enforcement - Community Care COMMITTEE RECOMMENDATION: 1. That Report PBS regarding a request from Community Care for enforcement of the Clean Yards By-law to prevent dumping at their location on Albert Street West be received for information purposes; and 2. That Community Care of St. Catharines & Thorold receive a copy of this report. 8. CLERK'S SECTION 8.a CC Adopt Terms of Reference for the Thorold Tourism Advisory Committee COMMITTEE RECOMMENDATION: 1. That the Terms of Reference attached for the Thorold Tourism Advisory Committee be approved by Council. 2. That the appropriate by-law to adopt the Terms of Reference be presented at a Special Council meeting this evening. 8.b CC Bell Mobility Corporate Account Agreement Page88

94 9. FIRE SECTION COMMITTEE RECOMMENDATION: 1. That Council adopt a By-law to authorize the City Clerk to execute a Corporate Account Agreement with Bell Mobility. 9.a FD Consolidated Dispatch Services COMMITTEE RECOMMENDATION: 1. That Council not endorse the recommended motion from the Regional Municipality of Niagara Police Services Board; and, 2. That Council accepts the report from Regional Councilor Bob Gale for information only. 10. IN-CAMERA SECTION Nil 11. ADJOURNMENT At 9:10 p.m. A.T. Luciani, Mayor Donna Delvecchio, Deputy City Clerk Page89

95 GENERAL COMMITTEE MEETING MINUTES December 8, 2015 PRESENT: ABSENT: Mayor A.T. (Ted) Luciani, Councillor Sergio Paone, Councillor Tim Whalen, Councillor Fred Neale, Councillor Terry Ugulini, Councillor Anthony Longo, Councillor Michael Charron and Councillor Jim Handley Councillor Shawn Wilson (with reason) STAFF: F. Fabiano, S. Daniels, A. Arbour, M. Mauro, S. Dunsmore, M. Sauchuk, D. Delvecchio, M. Lostracco, A. Moore, D. Akrigg and R. Riva OTHERS: St. Catharines Standard 1. CALL TO ORDER Mayor A.T. Luciani presided and called the meeting to order at 6:30 p.m. 2. CONFLICTS OF INTEREST Nil 3. DELEGATIONS 3.a Tony Vandermaas, Chair, Thorold Public Library Board and Patti Bronson, Chief Librarian were in attendance to provide a PowerPoint presentation about the Thorold Public Library property. Councillor Handley arrived at 6:57 p.m. Page90

96 4. AGENDA 4.a Council Review of Departmental Operating Budget & Deferrals: Questions, Additions & Deletions Discussions commenced with the Building Department budget. The Director of Planning and Building Services advised this budget is similar to what was requested in There was general discussion about the Permit Expeditor and By-law Enforcement Officer positions. There was general discussion about Chestnut Hall and the Library property. MOVED BY: S. Paone That the Director of Planning and Building Services be directed to prepare a report on the following items: i. Updated costs to repair Chestnut Hall; ii. Cost to separate Chestnut Hall building from the Thorold Public Library building; iii. Cost to provide an addition for the library use that is level with the current library. And this report also include the appraised value of Chestnut Hall, Library, garage area and any other information that may be deemed necessary. MOVED BY: T. Whalen That $15,000 be added to the levy for the replacement of sidewalks at City Hall. There was discussion on proceeding with improvements to the Doherty Arena. The Director of Operations advised there is a variance between two engineering reports and stated a third party review is prudent before Page91

97 moving forward with structural work. The Director of Operations was requested to bring forward information at the December 9, 2015 General Committee Budget meeting as to how $1.2 million could be spent in MOVED BY: T. Ugulini 1. That $1.2 million be included in the 2016 budget for improvements to Doherty Arena. 2. And this project be debentured with the debenture cost of $87,000 funded from the levy. 5. IN-CAMERA SECTION MOVED BY: S. Paone That in accordance with section 239 of the Municipal Act, S.O. 2001, c. 25, as amended, the General Committee will proceed into a closed meeting to receive Chief Administrative Officer s Verbal Report regarding Potential Litigation (In-Camera Potential Litigation) MOVED BY: M. Charron That the General Committee reconvenes in open session. 5.a Chief Administrative Officer s Verbal Report Potential Litigation (In-Camera Potential Litigation) COMMITTEE RECOMMENDATION: 1. That the Chief Administrative Officer proceed as directed. Page92

98 6. ADJOURNMENT At 9:42 p.m. A.T. Luciani, Mayor Donna Delvecchio, Deputy City Clerk Page93

99 GENERAL COMMITTEE MEETING MINUTES December 9, 2015 PRESENT: ABSENT: Mayor A.T. (Ted) Luciani, Councillor Sergio Paone, Councillor Tim Whalen, Councillor Fred Neale, Councillor Terry Ugulini, Councillor Anthony Longo, Councillor Michael Charron and Councillor Jim Handley Councillor Shawn Wilson (with reason) STAFF: F. Fabiano, S. Daniels, A. Arbour, M. Mauro, S. Dunsmore, M. Sauchuk, M. Seth, D. Delvecchio, M. Lostracco, A. Moore, D. Akrigg and R. Riva OTHERS: St. Catharines Standard 1. CALL TO ORDER Mayor A.T. Luciani presided and called the meeting to order at 6:30 p.m. 2. CONFLICTS OF INTEREST Nil 3. DELEGATIONS Nil 4. AGENDA 4.a Council Review of Departmental Operating Budget & Deferrals: Questions, Additions & Deletions Page94

100 The Director of Operations circulated a list of improvements to be completed at the arena in General Committee generally agreed with the suggested improvements. MOVED BY: T. Ugulini That a cost of $1 million be debentured in 2016 for capital improvements at the Doherty arena and the debenture cost of $72,300 be funded from the levy. That $13,000 for a Fire & Life Safety Study for the facility be included in the 2016 budget and be funded from the Arena/Building Reserve. That $25,000 for a new sound system be included in the 2016 budget and be funded from the Arena/Building Reserve. General Committee discussed the merits of moving forward with a renovation to the Operations Centre. MOVED BY: A. Longo That a cost of $1.9 million be debentured in 2016 to renovate the existing Operations Centre and the debenture cost of $122,000 be funded from the levy. The Director of Operations provided an overview of the Operations budget. General Committee deferred discussion about the elimination of the following to the next budget meeting: Community Grants Subsidized Ice Swim Lessons/Fees Minor Baseball/Soccer Fees Page95

101 5. ADJOURNMENT At 8:33 p.m. A.T. Luciani, Mayor Donna Delvecchio, Deputy City Clerk Page96

102 GENERAL COMMITTEE MEETING MINUTES December 16, 2015 PRESENT: ABSENT: Mayor A.T. (Ted) Luciani, Councillor Sergio Paone, Councillor Tim Whalen, Councillor Fred Neale, Councillor Terry Ugulini, Councillor Anthony Longo and Councillor Michael Charron Councillor Shawn Wilson (with reason) and Councillor Jim Handley (with reason) STAFF: F. Fabiano, S. Daniels, A. Arbour, M. Mauro, S. Dunsmore, M. Sauchuk, M. Seth, D. Delvecchio, M. Lostracco, R. Riva and D. Akrigg OTHERS: St. Catharines Standard 1. CALL TO ORDER Mayor A.T. Luciani presided and called the meeting to order at 6:00 p.m. 2. CONFLICTS OF INTEREST Nil 3. DELEGATIONS Nil 4. AGENDA 4.a Council Review of Departmental Operating Budget & Deferrals: Questions, Additions & Deletions General Committee opened discussions about an engineering study being completed at the Whyte Arena as soon as possible. Page97

103 MOVED BY: T. Ugulini THAT a structural engineering assessment be completed at the Whyte Arena prior to finalizing the 2016 budget. AND that $17,100 for the cost of the study be funded from the residual left over from the 2015 arena improvement project. AND that core testing on the beams be completed as part of assessment as recommended in the first engineering report. General Committee inquired about kitchen safety concerns identified at the Allanburg Community Centre and Darlene Ryan Port Robinson Community Centre. The Chief Building Official advised there have been issues in the past with the kitchen exhaust system, fire suppression system and appliances at the two locations. MOVED BY: F. Neale THAT the natural gas service in the kitchens of both Allanburg Community Centre and Darlene Ryan Port Robinson Community Centre be shut-off due to safety reasons. General Committee discussed the merits of erecting a fence at the Old Parks Barn location due to safety concerns. This matter will be referred to the Downtown Parking Committee to provide recommendations. General Committee reviewed the Capital budget proposed by the Operations Department. MOVED BY: F. Neale THAT the levy be reduced by $800 for the replacement of two culverts at Mel Swart Park. AND that this project be funded from Mel Swart Park Committee Reserve. Page98

104 General Committee reviewed the Operations Department deferral items. MOVED BY: T. Whalen THAT $20,000 be funded from the Mausoleum and Cemetery Reserve to enhance the entrance gates at Lakeview Cemetery. General Committee discussed a proposed 50% increase to swim admission fees. MOVED: S. Paone THAT swim admission fees and seasonal pool passes be increased by 25% and the difference of $5,236 be funded from the levy. A representative from Wee Stream was in the gallery to address any questions that General Committee may have about an he sent regarding live stream services. MOVED BY: S. Paone THAT Wee Stream be utilized on a trial basis for 7 meetings beginning on March 1, 2016 to provide live stream services of Thorold City Council meetings at a cost of $8,833 to be funded from the levy. AND that after the trial period is complete and pending success of this service, a Request for Proposal may be initiated by staff. General Committee discussed a proposed fee for sports field lighting in Sullivan Park, CE Grosse Park and McMillan Park. MOVED BY: T. Ugulini Page99

105 THAT a $15/hr. sports field lighting fee be implemented for adult users only. AND THAT the cost of sports field lighting for youth be added to the levy at a cost of $975. General Committee discussed various arena users fees. MOVED BY: T. Ugulini THAT the Thorold Blackhawks Jr. B team be charged full ice rates. MOVED BY: T. Whalen THAT a seasonal Senior Skate fee of $20 be introduced beginning on September 1, 2016 and that the levy be reduced by $1,250. MOVED BY: T. Ugulini THAT the arena rate subsidy for minor sports groups be maintained and $56,400 be funded from the levy. The Director of Operations advised the previous Council passed an hourly arena surcharge of $5.00 per hour to be put into a building reserve for future arena improvements. The Director of Operations advised this fee will be charged to all users beginning in September General Committee requested clarification of previous costs obtained to extend transit service to Allanburg and Port Robinson. The Chief Administrative Officer advised the service can be extended to the two areas for three hours in the morning and three hours in the afternoon. Paratransit service will also have to be offered in these areas and those costs are unknown at this time. Page100

106 MOVED BY: T. Ugulini THAT transit service on 1 year trial basis be implemented in Allanburg and Port Robinson for three hours in the morning and three hours in the afternoon at a cost of $5,000 to be funded from the levy. AND that this trial period be re-evaluated prior to the 2017 budget. General Committee discussed the Community Grant program. MOVED BY: F. Neale THAT Community Grants be included in the 2016 budget at a cost of $33,000 and be funded from the levy. 5. ADJOURNMENT At 9:02 p.m. A.T. Luciani, Mayor Donna Delvecchio, Deputy City Clerk Page101

107 GENERAL COMMITTEE MEETING MINUTES January 12, 2016 PRESENT: ABSENT: Mayor A.T. (Ted) Luciani, Councillor Sergio Paone, Councillor Tim Whalen, Councillor Terry Ugulini, Councillor Anthony Longo, Councillor Michael Charron, Councillor Jim Handley Councillor Shawn Wilson (with reason) and Councillor Fred Neale (with reason) STAFF: F. Fabiano, A. Arbour, M. Mauro, S. Dunsmore, M. Sauchuk, D. Delvecchio, M. Lostracco, A. Moore, D. Akrigg and R. Riva Note: Minutes have been recorded in the order in which items appear on the agenda. 1. CALL TO ORDER Mayor A.T. Luciani presided and called the meeting to order at 6:30 p.m. 2. CONFLICTS OF INTEREST Nil 3. DELEGATIONS 3.a Antonio Sergi, Vice-President External Affairs, Brock University Student's Union Inc. and Spencer Dawson, Vice-President Finance and Administration, Brock University Student s Union Inc. Mr. Sergi and Mr. Dawson were in attendance to provide support for the Decew Road Illumination Project. During the question and answer period Council expressed its desire to continue partnerships with Brock University Student s Union Inc. on matters that impact both organizations. Page102

108 4. CLERK'S SECTION 4.a CC Request for Municipally Significant Special Occasion Permit/Event - Front Row Sports on behalf of Thorold AAA Sr. Hockey Club 1. That Thorold AAA Sr. Hockey games to be held at Thorold Community Arenas on January 22, January 30, February 6 and February 24, 2016, as well as, post season play-offs (if applicable) be designated Municipally Significant Events for the purposes of obtaining a Special Occasion Permit from the Alcohol and Gaming Commission of Ontario. 2. That Front Row Sports, on behalf of Thorold AAA Sr. Hockey Club, shall be responsible for complying with all conditions imposed by the Alcohol and Gaming Commission of Ontario. 5. FINANCE SECTION 5.a DF AGENDA Budget a Council Review of Consolidated Capital Budget: Questions, Addition & Deletions The Director of Finance provided an update on the budget deliberations to date. Council generally discussed roads projects included in the 2016 budget. Council generally discussed the tree removal program in the 2016 budget. Mayor Luciani provided information on the Niagara Community Foundation. He highlighted the need for a Thorold Fund to be established by Niagara Community Foundation to allow Thorold organizations an opportunity to apply for grants with this organization. Page103

109 MOVED BY: A. T. Luciani THAT the increase to Mayor s remuneration that was approved in 2014 be directed to Niagara Community Foundation for the purposes of establishing a Thorold Fund. MOVED BY: T. Ugulini THAT staff be directed to initiate a Request for Proposal process to contract a Project Manager to manage the Frank Doherty/Whyte Arena and Operations Centre projects. AND THAT the cost of the Project Manager be included within the total project cost of both projects of $2.9 million. MOVED BY: A. T. Luciani THAT the Decew Road project be made a priority project in terms of scheduling construction. AND THAT Brock University Student Union s Inc. partner with the City of Thorold on downtown parking issues. Council generally discussed opportunities to lower the net levy increase either by removing items or deferring items from the proposed budget. MOVED BY: T. Whalen That the 2016 budget at a net levy increase of 5.18% be approved. Mayor Luciani requested a recorded vote. Page104

110 IN FAVOUR OPPOSED Councillor Paone X Councillor Charron X Councillor Handley X Councillor Longo X Councillor Ugulini X Councillor Whalen X Mayor Luciani X b Budget Approval 7. ADJOURNMENT At 8:42 p.m. Adoption of the recommendations contained within Director of Finance Report DF "as revised" through deliberations, be approved. A.T. Luciani, Mayor Donna Delvecchio, Deputy City Clerk Page105

111 The Corporation of the City of Thorold By-law No A by-law to authorize the execution of a contract for the General Maintenance, Pole Replacement, Installation and Replacement of Street Lighting Fixtures (Three Year Term January 1, 2016 to December 31, 2018) Contract No with Ground Aerial Maintenance Service Ltd. WHEREAS on December 15, 2015 the Council of the City of Thorold approved the recommendations of Report DOR to enter into contract with Ground Aerial Maintenance Service Ltd. for the General Maintenance, Pole Replacement, Installation and Replacement of Street Lighting Fixtures (Three Year Term January 1, 2016 to December 31, 2018 Contract No ). NOW THEREFORE, the Council of The Corporation of the City of Thorold enacts as follows: 1. THAT the Mayor and Clerk are authorized to execute, under corporate seal, a contract agreement in the form attached hereto with Ground Aerial Maintenance Service Ltd. for the General Maintenance, Pole Replacement, Installation and Replacement of Street Lighting Fixtures (Three Year Term January 1, 2016 to December 31, 2018) Contact No in the City of Thorold. Read a first, second and third time and finally passed by Council this 19 th day of January, A. T. (Ted) Luciani, Mayor Susan Daniels, City Clerk Page106

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117 The Corporation of the City of Thorold By-law No A By-law to confirm the proceedings of the Council of The Corporation of the City of Thorold Council meeting held January 19, 2016 WHEREAS subsection 5(1) of the Municipal Act, 2001, S.O. 2001, Chapter 25, as amended, provides for the powers of a municipal corporation to be exercised by its Council; AND WHEREAS subsection 5(3) of the Municipal Act, 2001 provides for the powers of every Council to be exercised by by-law; AND WHEREAS it is deemed expedient the proceedings of the Council of The Corporation of the City of Thorold at this meeting be confirmed and adopted by by-law. NOW THEREFORE, the Council of The Corporation of the City of Thorold enacts as follows: 1. THAT the action of the Council of The Corporation of the City of Thorold in respect of each motion and resolution passed and other action taken by the Council of The Corporation of the City of Thorold at this meeting is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-law. 2. THAT the Mayor and appropriate officials of The Corporation of the City of Thorold are hereby authorized and directed to do all things necessary to give effect to the action of the Council of The Corporation of the City of Thorold referred to in the preceding section. 3. THAT the Mayor and Clerk are authorized and directed to execute all documents necessary and to affix thereto the corporate seal. 4. THAT this By-law shall come into force and take effect upon the passing thereof. Read a first, second and third time and finally passed by Council this 19th day of January, A. T. (Ted) Luciani, Mayor Susan Daniels, City Clerk Page112