Vestal Central Schools Vestal, New York. BOARD OF EDUCATION REGULAR MEETING Tuesday May 26, 2015

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1 Vestal Central Schools Vestal, New York BOARD OF EDUCATION REGULAR MEETING Tuesday May 26, 2015 PRESENT: Michon Stuart, President Jerry Etingoff, Vice President Linda Daino David Hanson arrived 7:06pm Joan Miller Kim Myers Mario Nunes Sylvia Place Tony Turnbull ALSO PRESENT: Superintendent Mark LaRoach School Business Administrator Jeffrey Ahearn Director of Instruction Laura Lamash District Negotiator Keith Olivet School District Attorney Michael Sherwood District Clerk Kay Ellis Student Government Representative Rachel Kosty About 35 Visitors The Board meeting was called to order at 7:01 PM by Board President Michon Stuart in the Board Conference Room of the Administration Building. The Pledge of Allegiance was recited. A moment of silence was asked for in remembrance of the Tarbox family and Kathleen Lockman. Staff members Mike Evans and Melissa Restuccia introduced students Nicole Sarkasian and Matt VanGorder who have been working on 3D printer projects. This equipment was supplied by a Vestal School Foundation grant last year and incorporates art design and technology. On motion by Mario Nunes, second by Joan Miller, the Board voted 9 to 0 to adjourn immediately into Executive Session to discuss recommendations from the Committee on Special Education and the Committee on Preschool Special Education. # Call to Order # Student Presentation # Executive Session The Board returned to open session at 7:50 PM. On motion by Tony Turnbull, second by Mario Nunes, the Board voted 9 to 0 to approve the minutes of the May 12, 2015 and May 19, 2015 meetings as written. # Approval of Minutes None. # Public Comments on Agenda Items Student Government Representative Rachel Kosty reported: --New student government officers will be announced at the next meeting. --The tree planting was held to honor Dina Jacobson and June 5 th at 3:00pm will be the dedication. The first Friday of June each year will be designated Dina Jacobson Day. --The Gay/Straight Alliance sold t-shirts. --District Council Dinner will be held this Friday. --Senior activities coming up include the Senior Class Trip to Six Flags, the Prom Promise and the Senior Prom at the McKinley, with at Parisian theme. --Friday s assembly will honor spring sports and have the candidates for student government give their speeches. # Reports Board President Michon Stuart reported: --Liaisons: SH parent group will have a staff appreciation luncheon on June 8. End of year activities and the exam schedule was reviewed. Their BPT needs a teacher rep. Tioga Hills held an ice cream social and special interests fair. Team Gabbie (joint with Glenwood) has raised $1500. The NYSSBA convention will be October 18-20, Tri-Cities Opera gave a performance at the Middle school. There will be a meeting regarding collaboration efforts with Binghamton tomorrow. Kopernik Center is fundraising for a Science Park. --Scott Smith was thanked for his help with the Odyssey of the Mind teams getting to Michigan for the World finals. --An international festival was held a couple of weeks ago. Superintendent Mark LaRoach reported: --Supervisor of Facilities & Operations Joe Loretz introduced Mark Detrick who just completed the fire inspections of our buildings. Also present were Chief Harrington and Assistant Chief Rose from the Vestal Fire Department. Our staff was commended for keep up with any issues or repairs needed and the buildings were

2 found to be in excellent condition. --Food Services recently had a state audit of African Road Elementary and Tioga Hills Elementary schools. They reviewed menus, procedures and paperwork; no findings were made. --UHS is interested in providing volunteers to attend our sporting events to have trainers on hand for any issues. --The Student Recognition Breakfast was held honoring students in all grade levels. --The NYS Boys Lacrosse Championship games will be held at Hoover stadium on June 6 th. On motion by Sylvia Place, second by Kim Myers, the Board voted 8 to 0 to accept Schedule A (Treasurer s Report for April), Schedule B (Year-to-Date Report for April), Schedule C (Internal Auditor s Report for April), and Schedule I (Budget Transfers); and approve Schedule P (Personnel). Michon Stuart abstained from the vote. Under Schedule P, the following changes in personnel were made: 5/26/15 # Acceptance of Schedules A, B, C, and I; Approval of Schedule P SCHEDULE IP 4B TEMPORARY APPOINTMENTS: ABOVE CONTRACT Attached please find pages 3, 11 and 12 of a master list of above contract positions for the school year. We are asking for approval for the person, position and stipend that is underlined and in bold print. Board Meeting: May 26, 2015 AREA OF APPOINTMENT AREA/BLDG STIPEND POSTED NAME APPROVED INTERSCHOLASTIC ATHLETIC POSITIONS Tennis; Varsity, Boys Spring Season $ /4/14 Troidl, Alan* 5/26/15 Tennis; Varsity, Asst Spring Season $ /4/14 Shore, Joseph 5/26/15 MUSIC BCMEA Level III Elementary $ /28/14 Reed, Ann** 5/26/15 BCMEA Level III Elementary $ /28/15 Laramee, Elaine 5/26/15 Elementary Select Level III Elementary $ Swart, Stephanie** 5/26/15 NYSSMA Solo Level III Elementary $ /28/14 Crowle, Stephen** 5/26/15 *CHANGE **CANCEL SCHEDULE IP 6 TENURE APPOINTMENTS: INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following INSTRUCTIONAL TENURE APPOINTMENTS: NAME POSITION TENURE AREA CERTIF PROBATION PERIOD EFFECTIVE DATE Ahearn, Jeffrey School Business Administrative Area: School Permanent 9/27/12-9/26/15 9/27/15 Administrator Business Administrator Lamash, Laura Director of Instruction Administrative Area: Director of Instruction Permanent 8/28/12-8/27/15 8/28/15 SCHEDULE IP 7 LEAVE OF ABSENCE: INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following INSTRUCTIONAL LEAVE OF ABSENCE: NAME POSITION TENURE AREA EFFECTIVE DATE REASON Thompson, Bernice Special Education Teacher Special Subject Area: General Special Education 5/6/15-5/29/15 Family responsibilities SCHEDULE NIP 1 RESIGNATIONS: NON-INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following NON-INSTRUCTIONAL RESIGNATIONS: NAME POSITION SHIFT/BLDG EFFECTIVE DATE REMARKS Seddon, Tami Teacher Aide (Monitor) PT Tioga Hills 6/5/15 (4.75 hrs/day) Stephenson, Khieanne Teacher Aide PT/S District 5/15/15 SCHEDULE NIP 8A TEMPORARY APPOINTMENTS (SUBSTITUTES): NON-INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following NON-INSTRUCTIONAL TEMPORARY APPOINTMENTS (SUBSTITUTES): NAME POSITION EFFECTIVE DATE REMARKS *Franz, Kevin Temporary Custodian 5/27/15-8/24/15 *Franz, Ryan Temporary Custodian 5/27/15-8/24/15 Rought, Nichols Temporary Custodian 5/27/15-8/24/15

3 Shepherd, Christopher Temporary Custodian 5/27/15-8/24/15 *Shepherd, Robert Temporary Custodian 5/27/15-8/24/15 *Tilyou, Sarah Bus Attendant PT/S 5/27/15 Tingey, Michael Temporary Custodian 5/27/15-8/24/15 VanWinkle, Alice Typist PT/S 7/6/15 Warwick, Shane Temporary Custodian 5/27/15-8/24/15 *pending fingerprint clearance 5/26/15 SCHEDULE NIP 8A.A RESOLUTION FOR EMERGENCY CONDITIONAL APPOINTMENTS TEMPORARY APPOINTMENT (SUBSTITUTES): NON-INSTRUCTIONAL The Superintendent of Schools having advised the Board of Education that emergency conditional appointments are necessary in relation to appointments of employees, and the Board having passed policy in relation of the safety of children, and the prospective employees having filed a statement regarding criminal convictions, and the Superintendent having forwarded to the State Education Department applications for conditional appointments and the fingerprints of the prospective employees, and on recommendation of the Superintendent, it is RESOLVED that the following emergency conditional appointments are hereby made and BE IT FURTHER RESOLVED that these appointments shall expire upon the passage of 20 business days or the approval of the appointments of such individuals, whichever occurs first. NAME POSITION EFFECTIVE DATE REMARKS Franz, Kevin Temporary Custodian 5/27/15-8/24/15 Franz, Ryan Temporary Custodian 5/27/15-8/24/15 Shepherd, Robert Temporary Custodian 5/27/15-8/24/15 Tilyou, Sarah Bus Attendant PT/S 5/27/15 SCHEDULE NIP 11 CHANGES IN STATUS: NON-INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following NON-INSTRUCTIONAL CHANGES IN STATUS: NAME POSITION SHIFT/BLDG CHANGE EFFECTIVE REASON Murphy, William Bus Driver PT/S Transportation To: Bus Driver 5/18/15 Tom, Rhonda Bus Attendant (DIT) Transportation To: Bus Driver PT/S 5/15/15 The following employees have achieved satisfactory completion of District probationary period: Chantry, Danelle Senior Typist High School 6/17/15 DeGroat, Lisa Teacher Aide Middle School 6/4/15 Hofmann, Danielle Teacher Aide Middle School 6/4/15 Miller, Dusty 0.5 Teacher Aide Tioga Hills 6/25/15 Rought, Mary Teacher Aide Middle School 6/4/15 Sherwood, Charles Bus Driver Transportation 6/25/15 Zabinski, Coleen Senior Typist Administration 6/16/15 On motion by David Hanson, second by Linda Daino, the Board voted 9 to 0 to approve the following resolution: RESOLVED, that the President of Vice-President be authorized to sign a contract with Bearsch Compeau Knudson, Architects & Engineers, P.C. for architectural services to perform AHERA inspections (June 2015; 6 month periodic surveillance) per the attached proposal. On motion by Sylvia Place, second by Tony Turnbull, the Board voted 9 to 0 to approve the following resolution: RESOLVED, that the Board of Education of the Vestal Central School Districts accepts the proposal from Hunt Engineers, Architects & Land Surveyors, PC for professional services in connection with the proposed entrance changes at Glenwood Elementary School; and authorized the President or Vice-President to enter into a contract with Hunt Engineers, Architects & Land Surveyors, PC for said services per the attached contract. On motion by David Hanson, second by Mario Nunes, the Board voted 9 to 0 to approve the following resolution: RESOLVED, that the Board of Education pursuant to its authority under Section 1709(12) of the Education Law hereby accepts the following gift: # Contract with Bearsch Compeau Knudson - AHERA Inspections # Contract for Services Hunt Engineers, Architects & Land Surveyors PC # Acceptance of Gift Description Approx. Value Donor Recipient Odyssey of the Mind $ African Road Vestal Central Elementary PTO School District

4 5/26/15 Odyssey of the Mind $ Clayton Avenue Vestal Central PTO School District Cash Donation $ Vestal Hills PTA Vestal Central School District On motion by David Hanson, second by Jerry Etingoff, the Board voted 9 to 0 to approve the following resolution: RESOLVED, that the Board of Education of the Vestal Central School District accepts the RFP extension with Postler & Jaeckle Corp for building control systems maintenance and monitoring, for the period 7/1/15 to 6/30/16, at a 1.6% cost increase, based on the average 2014 CPI. On motion by David Hanson, second by Sylvia Place, the Board voted 9 to 0 to approve the following resolution: RESOLVED, that the Board of Education of the Vestal Central School District accepts the RFP extension with Postler & Jaeckle Corp for district boilers and HVAC preventative maintenance, for the period 7/1/14 to 6/30/15, at a 1.6% cost increase, based on the average 2014 CPI. On motion by Tony Turnbull, second by Kim Myers, the Board voted 9 to 0 to approve the following resolution: RESOLVED, that the Board of Education of the Vestal Central School District accepts the RFB extension with Ameripride Services for work uniform rental and laundry service, for the period 7/1/15 to 6/30/16, at no cost increase. On motion by Mario Nunes, second by David Hanson, the Board voted 9 to 0 to approve the following resolution: RESOLVED, that the Board of Education of the Vestal Central School District accepts the RFB extension with Bert Adams Disposal, garbage and recyclable collection, for the period 7/1/15 to 6/30/16, at a 1.6% cost increase, based on the average 2014 CPI. On motion by Jerry Etingoff, second by Linda Daino, the Board voted 9 to 0 to approve the following resolution: RESOLVED that the Board of Education, upon recommendation of the Purchasing Agent, declare the equipment listed on the attachment as obsolete and authorizes her to dispose of these items in accordance with Board Policy On motion by Kim Myers, second by Mario Nunes, the Board voted 9 to 0 to approve the following resolution: WHEREAS, in accordance with a resolution duly adopted by the Board of Education of Vestal Central School District of the Towns of Vestal and Binghamton, Broome County, New York, and Town of Owego, Tioga County, New York, the annual district meeting of the qualified voters of said School District was duly held and conducted on May 19, 2015 for the purpose of voting on the propositions and vacancies on the Board of Education contained in the notice of said annual district meeting; and WHEREAS, pursuant to paragraph c of subdivision 7 of Section 2034 of the Education Law, the inspectors of election in each of the election districts have duly made a written report of the result of the voting at said district meeting held in each election district; and WHEREAS, the chief inspector of each election district has duly filed such written reports with the Clerk of said School District, which reports have been duly presented to said Board of Education; NOW, THEREFORE, BE IT RESOLVED, by the Board of Education of Vestal Central School District of the Towns of Vestal and Binghamton, Broome County, New York, and Town of Owego, Tioga County, New York as follows: Section 1. Upon an examination of the reports of the inspectors of election presented to this Board of Education, as described in preambles hereof, the attached is hereby declared to be the result of the voting on said propositions submitted at the annual district meeting of the qualified voters of Vestal Central School District held on May 19, Section 2. In accordance with the attached tabulation of the vote at said district meeting, it is hereby determined and declared that: # RFP Extension for Building Control Systems Maintenance and Monitoring # RFP Extension for District Boilers and HVAC Preventative Maintenance # Bid Extension Affirmation for Work Uniform Rental and Laundry Service # Bid Extension for Garbage and Recyclable Collection # Declaration of Obsolete Equipment # Recertification of the Vote Proposition No. 1 was approved

5 and Proposition No. 2 was approved 5/26/15 and that the following persons were elected to the Board of Education: Jerold Etingoff for a 3-year term from July 1, 2015 to June 30, 2018 John Hroncich for a 3-year term from July 1, 2015 to June 30, 2018 Richard Bray for a 3-year term from July 1, 2015 to June 30, 2018 On motion by David Hanson, second by Jerry Etingoff, the Board voted 9 to 0 to approve the following resolution: RESOLVED, that the President or Vice-President of the Board of Education be authorized to sign an agreement with State University of New York for use of facilities at Binghamton University for graduation rehearsal on June 22, 2015 and graduation ceremony on June 27, 2015 in accordance with the terms outlined in the attached agreement. On motion by David Hanson, second by Sylvia Place, the Board voted 9 to 0 to approve the following resolution: RESOLVED, that the President or Vice-President of the Board of Education be authorized to sign an agreement with the Binghamton City School District to provide Health and Welfare Services to approximately seventy-six (76) students attending non-public schools beginning July 1, 2014 through June 30, 2015 at a cost of $ per student. After two readings, and on motion by Jerry Etingoff, second by Linda Daino, the Board voted 9 to 0 to adopt the following policies: 1700 Negotiating Units Defined (revised) 6211 Recruitment (revised) 7270 Grade Promotion and Placement (new) 8450 Home Instruction/Alternative instruction (revised) Ruth Fitzgerald, 2209 Hemlock, Vestal, thanked Jeff Ahearn and Keith Olivet for getting the partial retro payment to the paraprofessionals. Joe Herringshaw, Kimble Road, Vestal, congratulated Jeff Ahearn and Laura Lamash on their tenure appointment. Tuesday, June 9, :00pm VSF Awards; 7:00PM Regular Meeting Board Conference Room Administration Building Tuesday, June 23, :00 PM Regular Meeting Board Conference Room Administration Building # Agreement with SUNY (Binghamton University) # Health & Welfare Charges - Binghamton City School District # Policies # Voice of the Public # Future Meetings Future Board Sub-Committee Meetings Procedures Committee: Thursday, June 11, 2015; 11:00 AM Small Conference Room Administration Building On motion by Sylvia Place, second by David Hanson, the Board voted 9 to 0 to adjourn into Executive Session for the Superintendent s annual review. The Board returned to open session and on motion by David Hanson, second by Sylvia Place, the Board voted 9 to 0 to adjourn the meeting immediately. # Executive Session # Adjournment The meeting was adjourned at 10:17 PM. Kay Ellis, District Clerk

6 5/26/15 Vestal Central Schools Vestal, New York BOARD OF EDUCATION EXECUTIVE SESSION #1 Tuesday, May 26, 2015 PRESENT: Michon Stuart, President Jerry Etingoff, Vice President Linda Daino David Hanson Joan Miller Kim Myers Mario Nunes Sylvia Place Tony Turnbull ALSO PRESENT: Superintendent Mark LaRoach School Business Administrator Jeffrey Ahearn Director of Instruction Laura Lamash District Negotiator Keith Olivet School District Attorney Michael Sherwood District Clerk Kay Ellis Anne Tristan, Director of Special Education Executive Session commenced at 7:30 PM in the Small Conference Room of the Administration Building. Recommendations and annual reviews of the Committee on Special Education and the Committee on Preschool Special Education were on the agenda. Board members had copies of the IEPs for each student made available to them prior to the meeting and had reviewed them. Board members gave due consideration to each case before voting. On motion by Jerry Etingoff, second by Joan Miller, the Board voted 9 to 0 to accept the recommendations and annual reviews of the Committee on Special Education and the Committee on Preschool Special Education for all students considered. The session was adjourned at 7:50 PM. Kay Ellis, District Clerk

7 5/26/15 Vestal Central Schools Vestal, New York BOARD OF EDUCATION EXECUTIVE SESSION #1 Tuesday, May 26, 2015 PRESENT: Michon Stuart, President Jerry Etingoff, Vice President Linda Daino David Hanson Joan Miller Kim Myers Mario Nunes Sylvia Place Tony Turnbull ALSO PRESENT: Superintendent Mark LaRoach School Business Administrator Jeffrey Ahearn dismissed 8:40pm Director of Instruction Laura Lamash dismissed 8:40pm District Negotiator Keith Olivet dismissed 8:40pm School District Attorney Michael Sherwood dismissed 8:40pm District Clerk Kay Ellis dismissed 8:40pm Executive Session commenced at 8:45 PM in the Small Conference Room of the Administration Building. The Superintendent s annual review was presented by Board members. The Board returned to open session at 10:17 PM. Kay Ellis, District Clerk MIN