Vestal Central Schools Vestal, New York. BOARD OF EDUCATION REGULAR MEETING Tuesday, August 12, 2014

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1 Vestal Central Schools Vestal, New York BOARD OF EDUCATION REGULAR MEETING Tuesday, August 12, 2014 PRESENT: Michon Stuart, President Jerry Etingoff, Vice President Linda Daino David Hanson Joan Miller Kim Myers Mario Nunes Sylvia Place ABSENT Tony Turnbull ALSO PRESENT: Superintendent Mark LaRoach School Business Administrator Jeffrey Ahearn Director of Instruction Laura Lamash District Negotiator Keith Olivet School District Attorney Michael Sherwood District Clerk Kay Ellis Student Government Representative Rachel Kosty About 22 Visitors The Board meeting was called to order at 7:00 PM by Board President Michon Stuart in the Board Conference Room at the Administration Building. The Pledge of Allegiance was recited. On motion by David Hanson, second by Mario Nunes, the Board voted 8 to 0 to adjourn immediately into Executive Session to discuss recommendations from the Committee on Special Education and the Committee on Preschool Special Education, and to review an anticipated personnel appointment. # Call to Order and Pledge of Allegiance # Executive Session The Board returned to open session at 7:36 PM. On motion by Linda Daino, second by Tony Turnbull, the Board voted 8 to 0 to approve the minutes of the July 22, 2014 meeting as written. # Approval of Minutes None. # Public Comments on Agenda Items Student Government Representative Rachel Kosty: Freshman orientation is being planned, including videos. Student government will be meeting with the principal. A meeting will be held with the Oaktree program staff to work on establishing a relationship with those students. Police Academy was held this summer. German exchange students just returned from their trip. Fall sports start next week. # Reports Board President Michon Stuart reported: --Liaisons: Building liaisons were asked to establish a relationship with their assigned school. --The appropriate recognition for Barry Klipsch (Dollars for Scholars) was discussed. --The Board retreat is tentatively scheduled for the November 18 th meeting. Superintendent Mark LaRoach reported: --Director of Special Education Anne Tristan and CSE Specialist Rosalie Sullivan presented the current available diploma and/or certificate options for special education students. --New instructional staff being appointed tonight were introduced; Meghan Burns (ARE Principal) and Ron O Shea (SH special education teacher). --Vestal Hills and the high school were both named Reward Schools by SED. All our schools are in good standing. This is based on multiple years of data and student growth information. --Supervisor of Facilities & Operations Joseph Loretz reviewed summer projects throughout the district: old maintenance building demolition (including paving and fencing), replacement of high school pool gym bleachers, refinish pool gym floor and replace glass panels with safety glass, duct work for air quality/air flow in the middle school music room area, lock set replacement and floor tile replacement at ARE/VMS, paving the bus route at Glenwood, paving and sealant at Central Junior, concrete curbing at Sammon Field and concrete step replacement at CJH northwest entrance. Security cameras added at Vestal Hills, Transportation and CJH and a fire alarm is ordered for the maintenance garage building. Loading dock at the senior high was leveled and the dumpster platform was replaced. Repair work on the senior high roof is pending. Safety hardware was replaced on the senior high pool gym and AR building C gym doors. The gym floor at Tioga Hills is being refinished. Staff will be trained on electrical issues. Proposals for an energy performance contract are being reviewed. --A grant will pay for flags that will be placed along Woodlawn Drive to the high school.

2 --Convocation Day will be September 2 nd at the high school. --The BOCES student attendance calendar (approved by their Board 2/19/14) indicated their first day would be Wednesday 9/3. Our student attendance calendar was developed based on that information. We were just made aware that they will start on Thursday 9/4. Since this is an ongoing problem and the second year in a row that BOCES has made a last minute change that affects our students program, the Board decided to make a formal complaint to the BOCES Board. On motion by Jerry Etingoff, second by Mario Nunes, the Board voted 8 to 0 to accept Schedule F (Travel/Conference Report); and approve Schedule I (Budget Transfers) and Schedule P (Personnel). Under Schedule P, the following changes in personnel were made: # Acceptance of Schedule F; Approval of Schedules I and P SCHEDULE IP RESIGNATIONS: INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following INSTRUCTIONAL RESIGNATIONS: NAME POSITION TENURE AREA EFFECTIVE DATE REMARKS Bedford, Caitlin Substitute Teacher 7/30/14 Other employment Reed, Johanna Substitute Teacher 7/31/14 Other employment SCHEDULE IP 3 PROBATIONARY APPOINTMENTS: INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following INSTRUCTIONAL PROBATIONARY APPOINTMENTS: NAME POSITION TENURE AREA CERTIF PROBATION DATE TENURE DATE SALARY Burns, Meghan Principal Administrative SBL 8/25/14-8/24/17 8/25/17 $94,000 Area: Principal O Shea, Ronald Special Education Special Subject Provisional 9/1/14-6/30/17 9/1/17 TBD Teacher Area: Gen Spec Ed Stanton, Paul Social Studies Teacher Academic Area: Social Studies Initial 9/1/14-6/30/17 9/1/17 TBD SCHEDULE IP 4 TEMPORARY APPOINTMENTS: INSTRUCTIONAL SUBSTITUTES The Superintendent of Schools hereby recommends the APPROVAL of the following INSTRUCTIONAL TEMPORARY APPOINTMENTS (SUBSTITUTES): NAME INSTRUCTIONAL LEVEL CERTIF DEGREE EFFECTIVE DATE REMARKS Contri, Cara Elementary/Reading Permanent MS 9/1/14 Reinstatement *Crowle, Barbara Music Permanent MS 9/1/14 Felice, Jessica Elementary Initial BS 9/1/14 Hammond, Linda Registered Professional Nurse RN BS 9/1/14 Kuzel, Karen Elementary Permanent MS 9/1/14 Reinstatement Thomas, Trisha Social Studies Initial BA 9/1/14 *pending fingerprint clearance SCHEDULE IP 4 RESOLUTION FOR EMERGENCY CONDITIONAL APPOINTMENT TEMPORARY APPOINTMENTS: INSTRUCTIONAL SUBSTITUTES The Superintendent of Schools, having advised the Board of Education that an emergency conditional appointment is necessary in relation to an appointment of an employee, and the Board having passed policy in relation to the safety of children, and the prospective employee having filed a statement regarding criminal convictions and the Superintendent having forwarded to the State Education Department an application for conditional appointment and the fingerprints of the prospective employee, and on recommendation of the Superintendent, it is: RESOLVED that the following emergency conditional appointment is hereby made and BE IT FURTHER RESOLVED that this appointment shall expire upon the passage of 20 business days or the approval of the appointment of such individual, whichever occurs first. NAME INSTRUCTIONAL LEVEL CERTIF DEGREE EFFECTIVE DATE REMARKS Crowle, Barbara Music Permanent MS 9/1/14 2

3 SCHEDULE IP 4B TEMPORARY APPOINTMENT: ABOVE CONTRACT Attached, please find pages 1, 5 and 9 of a master list of above contract positions for the school year. We are asking for approval of the person, position and stipend that is underlined and in bold print. Board meeting August 12, AREA OF APPOINTMENT INTERSCHOLASTIC ATHLETIC BLDG STIPEND POSTED NAME APPROVED POSITIONS Cross County: Modified VOLUNTEER Fall Season Fey Jesse Football: JV VOLUNTEER Fall Season Phillips, Michael DEPARTMENT CHAIRPERSON Level III SNT/ RN K-12 $ /28/14 Dutkowsky, Lynne SNT/RN K-12 $ /28/14 Forsberg, Janice OTHER Odyssey of the Mind K-12 $ /28/14 Smith, Scott SCHEDULE IP 5 PART TIME APPOINTMENTS: INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following INSTRUCTIONAL PART TIME APPOINTMENTS: NAME POSITION CERTIF EFFECTIVE DATE SALARY Harding, Kimberly 0.5 School Psychologist Provisional 9/1/1/4-6/30/15 TBD Mugavero, Julie 0.8 German Teacher Permanent 9/1/1/4-6/30/15 TBD SCHEDULE NIP 8A TEMPORARY APPOINTMENTS (SUBSTITUTES): NON-INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following NON-INSTRUCTIONAL TEMPORARY APPOINTMENTS (SUBSTITUTES): NAME POSITION EFFECTIVE DATE REMARKS Pratt, Louis Custodian PT/S 9/2/14 *Weyant-Fisher, Nicole Teacher Aide PT/S 9/1/14 *pending fingerprint clearance SCHEDULE NIP 8A RESOLUTION FOR EMERGENCY CONDITIONAL APPOINTMENT TEMPORARY APPOINTMENT (SUBSTITUTE): NON-INSTRUCTIONAL The Superintendent of Schools, having advised the Board of Education that an emergency conditional appointment is necessary in relation to an appointment of an employee, and the Board having passed policy in relation to the safety of children, and the prospective employee having filed a statement regarding criminal convictions and the Superintendent having forwarded to the State Education Department an application for conditional appointment and the fingerprints of the prospective employee, and on recommendation of the Superintendent, it is RESOLVED, that the following emergency conditional appointment is hereby made, and BE IT FURTHER RESOLVED that this appointment shall expire upon the passage of 20 business days or the approval of the appointment of such individual, whichever occurs first. NAME POSITION EFFECTIVE DATE REMARKS Weyant-Fisher, Nicole Teacher Aide PT/S 9/1/14 SCHEDULE NIP 9B PART TIME NON-COMPETITIVE APPOINTMENT: NON-INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following NON-INSTRUCTIONAL PART TIME NON- COMPETITIVE APPOINTMENT: NAME POSITION SHIFT/SCHOOL PROBATION PERIOD SALARY REMARKS *Clapper, Christine Food Service Helper (3.5 hrs/day) Middle School 9/1/14-11/23/15 $8.76/hr 52 wk probationary period *pending fingerprint clearance 3

4 SCHEDULE NIP 9B.A RESOLUTION FOR EMERGENCY CONDITIONAL APPOINTMENT PART TIME NON-COMPETITIVE APPOINTMENT: NON-INSTRUCTIONAL The Superintendent of Schools, having advised the Board of Education that an emergency conditional appointment is necessary in relation to an appointment of an employee, and the Board having passed policy in relation to the safety of children, and the prospective employee having filed a statement regarding criminal convictions and the Superintendent having forwarded to the State Education Department an application for conditional appointment and the fingerprints of the prospective employee, and on recommendation of the Superintendent, it is RESOLVED, that the following emergency conditional appointment is hereby made, and BE IT FURTHER RESOLVED that this appointment shall expire upon the passage of 20 business days or the approval of the appointment of such individual, whichever occurs first. NAME POSITION SHIFT/SCHOOL PROBATION PERIOD SALARY REMARKS Clapper, Christine Food Service Helper Middle School 9/1/14-11/23/15 $8.76/hr 52 wk probationary (3.5 hrs/day) period SCHEDULE NIP 11 CHANGES IN STATUS: NON-INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following NON-INSTRUCTIONAL CHANGES IN STATUS: NAME POSITION SHIFT/BLDG CHANGE EFFECTIVE Ferris, Jessica Assistant Cook High School To: Cook Manager High School 9/1/14 Sherwood, Charles Bus Attendant (DIT) Transportation To: Bus Driver PT/S 8/5/14 Management Resolutions On motion by Jerry Etingoff, second by Mario Nunes, the board voted 8 to 0 to appoint Annamary Zappia as School Pesticide Representative. On motion by David Hanson, second by Kim Myers, the Board voted 8 to 0 to approve the following resolution: RESOLVED, that the Board of Education pursuant to its authority under Section 1709(12) of the Education Law hereby accepts the following gifts: Description Approx. Value Donor Recipient Cash Donation to Odyssey $ Delos and Jacqueline Vestal Central Of the Mind Lesperance School District # Acceptance of Gifts Cash Donation to Odyssey $ Andrew Deskur and Vestal Central Of the Mind Leann Lesperance School District Cash Donation to Odyssey $ ETM Solar Works Vestal Central Of the Mind School District Cash Donation to Odyssey $ Vingelis & Lee Family Vestal Central Of the Mind Dental, PC School District On motion by Joan Miller, second by David Hanson, the Board voted 7 to 1 to approve the following resolution: RESOLVED, that the Board of Education of the Vestal Central School District accepts the results of the cooperative bid for Musical Instruments and Equipment, as attached. Tony Turnbull voted against this resolution. On motion by Kim Myers, second by Mario Nunes, the Board voted 8 to 0 to approve the following resolution: WHEREAS, Chapter 73 of the laws of 1977 amended Section 1318 subdivision 1 of the Real Property Tax Law requires the tax warrant to state the amount of unappropriated fund balance, and WHEREAS, the entire fund balance at the close of the last fiscal year must be applied in determining the amount of the school tax levy except for an amount not to exceed 4% of the school budget which amount is $2,966,732 and BE IT RESOLVED AS FOLLOWS: To the Tax Collector of the Vestal Central School District, Towns of Vestal, Binghamton and Owego, Counties of Broome and Tioga in New York State, You are hereby commanded: 1. To give notice and start collection on September 2, 2014 (in accordance with the provisions of Section 1322 of the Real Property Tax Law). 2. To give notice that tax collection will end on November 3, # Bid Award for Musical Instruments & Equipment # Tax Warrant for

5 3. To collect taxes in the total sum of $46,469,905 (less STAR adjustments required by statute) in the same manner that collectors are authorized to collect town and county taxes in accordance with the provision of Section 1318 of the Real Property Tax Law. 4. To make no changes or alterations in the tax warrant or the attached tax rolls but shall return the same to the Board of Education. The Board may recall its warrant and tax roll for correction of errors or omissions in accordance with the provisions of Section 1316 of the Real Property Tax Law. 5. To forward by mail to each owner of real property listed on the tax rolls within ten days after the start of collection a statement of taxes due on his property on press-numbered tax bill forms provided by the school district in accordance with the provisions of Section 933 of the Real Property Tax Law. To forward by mail, without interest penalties, to the office of the county treasurer a detailed tax bill of all state land parcels liable for taxes on the school tax rolls in accordance with provisions of Section 540 and 544 of the Real Property Tax Law. 6. To receive from each of the taxable corporations and natural persons the sums listed on the attached tax rolls without interest penalties when such sums are paid before the end of the first month of the tax collection period. To add two percent interest penalties to all taxes collected during the second month of the tax collection and to account for such sums as income due to the school district. 7. To issue press-numbered receipts only on forms provided by the school district in acknowledgement of receipt of payments of taxes and to retain, preserve and file exact copies of all such receipts issued as required by Section 987 of the Real Property Tax Law. 8. To promptly return the warrant at its expiration and, if any taxes on the attached tax rolls shall be unpaid at that time, deliver an accounting thereof on forms showing by town the total assessed valuation, tax rate, the total tax levy, the total amounts remaining uncollected as required by Section 1330 of the Real Property Tax Law. The warrant is issued pursuant to Section 910, 912, and 914 of the Real Property Tax Law and is delivered in accordance with Section 1306 and 1318 of this law. It is effective immediately and after it is properly signed by a majority of the Board of Education, the warrant shall expire on the date stated above unless a renewal or extension has been endorsed on the face of this warrant in writing in accordance with Section 1318, subdivision 2, of the Real Property Tax Law. On motion by David Hanson, second by Kim Myers, the Board voted 8 to 0 to approve the following resolution: RESOLVED, that the District School Taxes for the school year will be received by the School Tax Collector through the M&T Bank without penalty for one month beginning September 2, 2014 and ending October 1, 2014 and at 2% thereafter, up to and including November 3, There will be no collections on Saturday, Sundays or holidays. On motion by Kim Myers, second by Linda Daino, the Board voted 8 to 0 to approve the following resolution: RESOLVED, that as a part of New York State mandate relief efforts, the General Municipal Law has been amended to give school districts the option to award bids based on best value. The Board hereby authorizes the use of a best value bid award if it is more efficient over time to award the good or service to an entity other than the lowest responsible bidder if factors such as lower cost of maintenance, durability, higher quality and/or longer product life can be established. The determination of quality and cost efficiency shall involve factors which include, but shall not be limited to, any or all of the following: cost of maintenance; proximity to the end user if distance or response time is a significant term; availability of replacement parts or maintenance contractors; longer product life; product performance criteria; and quality of craftsmanship. These sections apply to District purchase contracts involving the expenditure of more than $20,000 and District contracts for services involving and expenditure of more than $35,000. If these dollar thresholds established in General Municipal Law 103 are increased or decreased in the future, the dollar thresholds outlined above shall be deemed simultaneously amended to match the new General Municipal Law threshold. When a contract is awarded on the bases of best value rather than lowest responsible bidder, the basis for determining best value shall be appropriately documented. This resolution is a Type II action within the meaning of 6NYCRR617.5 and is therefore not subject to review under SEQRA and the regulations thereunder. On motion by Joan Miller, second by Mario Nunes, the Board voted 8 to 0 to approve the following resolution: RESOLVED, that the Board of Education adopt the amended District s School Based Planning and Shared Decision Making plan in accordance with the Commissioner s Regulations, Section On motion by David Hanson, second by Tony Turnbull, the Board voted 8 to 0 to approve the following resolution: 5 # Tax Collection # Best Value Bidding # Shared Decision Making Plan # NYSSBA Area 4

6 RESOLVED that the Board of Education for the Vestal Central School District supports the candidacy of Sanda H. Ruffo for the Area 4 Director of the New York State School Board Association and HEREBY nominates Sandra H. Ruffo for the NYSSBA Area 4 Director position for the term from January 2015 through December On motion by Linda Daino, second by Jerry Etingoff, the Board voted 8 to 0 to approve the following resolution: WHEREAS, on May 13, 2014, the Board of Education of the Vestal Central School District agreed to participate in BOCES services for the fiscal year, therefore BE IT RESOLVED that the President or Vice President of the Board of Education is authorized to sign the initial contract for purchases. On motion by Mario Nunes, second by Joan Miller, the Board voted 8 to 0 to approve the following resolution: RESOLVED, that the President or Vice President of the Board of Education be authorized to sign a contract with Kellen King to provide percussion instruction to the All-Season Sports Band, in accordance with terms outlined in the attached agreement, through June 30, This agreement is conditionally approved pending required fingerprint clearance. On motion by David Hanson, second by Linda Daino, the Board voted 8 to 0 to approve the following resolution: RESOLVED, that the President or Vice President of the Board of Education be authorized to sign a contract with Lillian Fu to provide band front instruction services to the All-Season Sports Band, in accordance with terms outlined in the attached agreement, through June 30, This agreement is conditionally approved pending required fingerprint clearance. On motion by David Hanson, second by Mario Nunes, the Board voted 8 to 0 to approve the following resolution: WHEREAS, Section 1709 (20-a) of the Education Law of the State of New York, as amended by chapter 263 of the laws of 2005, has been amended effective June 24, 2011 to add subsection c that reads: When the Board of Education delegates the claims audit function using an inter-municipal cooperative agreement, shared service authorized by section nineteen hundred fifty of this title, or an independent contractor, the Board shall be responsible for auditing all claims for services from the entity providing the delegated claims auditor, either directly or through a delegation to a different independent entity. NOW THEREFORE BE IT RESOLVED that the Board of Education elects to delegate the auditing of all such claims to Stacy Wickham. Director Nomination Sandra Ruffo # Initial Purchase of BOCES Services # Professional Services Agreement Kellen King # Professional Services Agreement Lillian Fu # BOCES Claim Auditing First Review of Proposed Policies: 6410 Use of in the School District (new) 6411 Staff Use of Computerized Information Resources (new) 7315 Student Use of Computerized Information Resources (Responsible Use Policy (new) 8271 Internet Safety/Internet Content Filtering Policy (new) # Policy None. # Voice of the Public Tuesday, August 26, :00 PM Regular Meeting Board Conference Room; Administration Building Tuesday, September 9, :00 PM Regular Meeting Board Conference Room; Administration Building On motion by David Hanson, second by Kim Myers, the Board voted 8 to 0 to adjourn into Executive Session for an update on a pending legal matter. On motion by David Hanson, second by Joan Miller, the Board voted 8 to 0 to adjourn the meeting immediately. The meeting was adjourned at 9:45 PM. # Future Meetings # Executive Session # Adjournment Kay Ellis, District Clerk 6

7 Vestal Central Schools Vestal, New York BOARD OF EDUCATION EXECUTIVE SESSION #1 Tuesday, August 12, 2014 PRESENT: Michon Stuart, President Jerry Etingoff, Vice President Linda Daino David Hanson Kim Myers Joan Miller Mario Nunes Sylvia Place - ABSENT Tony Turnbull ALSO PRESENT: Superintendent Mark LaRoach School Business Administrator Jeffrey Ahearn Director of Instruction Laura Lamash District Negotiator Keith Olivet School District Attorney Michael Sherwood District Clerk Kay Ellis Anne Tristan, Director of Special Education MWB Executive Session commenced at 7:02 PM in the upper conference room of the Administration Building. Recommendations and annual reviews of the Committee on Special Education and the Committee on Preschool Special Education were on the agenda. Board members had copies of the IEPs for each student made available to them prior to the meeting and had reviewed them. Board members gave due consideration to each case before voting. On motion by Jerry Etingoff, second by Kim Myers, the Board voted 8 to 0 to accept the recommendations and annual reviews of the Committee on Special Education and the Committee on Preschool Special Education for all students considered. The Board then met with a prospective principal nominee. The session was adjourned at 7:35PM. Kay Ellis, District Clerk 7

8 Vestal Central Schools Vestal, New York BOARD OF EDUCATION EXECUTIVE SESSION #2 Tuesday, August 12, 2014 PRESENT: Michon Stuart, President Jerry Etingoff, Vice President Linda Daino David Hanson Kim Myers Joan Miller Mario Nunes Sylvia Place ABSENT Tony Turnbull ALSO PRESENT: Superintendent Mark LaRoach School Business Administrator Jeffrey Ahearn Director of Instruction Laura Lamash District Negotiator Keith Olivet School District Attorney Michael Sherwood District Clerk Kay Ellis Executive Session commenced at 9:17 PM in the Board Conference Room of the Administration Building. The Board was update on a pending legal matter. The Board session was adjourned at 9:45PM. Kay Ellis, District Clerk MIN 8