Vestal Central Schools Vestal, New York. BOARD OF EDUCATION REGULAR MEETING Monday, April 22, 2013

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1 Vestal Central Schools Vestal, New York BOARD OF EDUCATION REGULAR MEETING Monday, April 22, 2013 PRESENT: Kim Myers, President Joan Miller, Vice President ABSENT Mark Browning ABSENT Jerry Etingoff David Hanson ABSENT John Hroncich Cynthia Milkovich Glenna Pitarresi ABSENT Phyllis Wiley ALSO PRESENT: Superintendent Mark LaRoach School Business Administrator Jeffrey Ahearn Director of Instruction Dr. Laura Lamash School District Attorney Michael Sherwood District Clerk Kay Ellis District Negotiator Keith Olivet Student Government Representative Anna McCarthy About 13 Visitors The Board meeting was called to order at 7:07 PM by Board President Kim Myers in the Board Conference Room of the Administration Building. The Pledge of Allegiance was recited. A moment of silence was called for to honor those affected by the events at the Boston marathon tragedy. On motion by John Hroncich, second by Cindy Milkovich, the Board voted 5 to 0 to adjourn immediately into Executive Session to discuss recommendations from the Committee on Special Education and the Committee on Preschool Special Education. # Call to Order and Pledge of Allegiance # Executive Session The Board returned to open session at 7:09 PM. On motion by Cindy Milkovich, second by Phyllis Wiley, the Board voted 5 to 0 to approve the minutes of the April 9, 2013 meeting as written. # Approval of Minutes None. # Public Comments on Agenda Items Student Government Representative Anna McCarthy reported: --The 3 rd quarter ended last week; preparations are gearing up for next year (elections, mentoring program for freshmen). --AP, IB and SLO testing were held. --Thursday 4/25 will be the 2 nd blood drive. --The Junior Prom was last weekend; very nice event. --Spring sports are in full swing. --NYSSMA competition was held last weekend in Johnson City. --Gay-Straight Alliance has sold t-shirts. --National Honor Society has set a goal of $5000 to raise for the Relay for Life being held on 5/18 to benefit the American Cancer Society. # Reports Board President Kim Myers reported: Liaisons: Health Insurance Consortium had a special meeting to vote to disperse surplus funds back to eligible districts. Testing stress levels were discussed at the Vestal Middle Schools PTO meeting. The contribution from District Council to Dollars for Scholars could be reduced to $500. Midway Lanes was thanked for their generosity for waiving the fees to keep the bowling team going. Policy Committee has met and they are approximately 2/3 of the way through the review of all policies. African Road PTA sponsored a concert by Jared Campbell on 4/12. They are offering an after-school program in art and sponsored 2 grants to the Special Education program: the Magic Paint Brush program and a trip to the zoo. --The need for a common calendar was brought up at the President/Vice President s round table at BOCES. --A meeting was held with Binghamton City School District administrators to discuss collaborative efforts between the districts; all are optimistic about the possibilities. --The budget was discussed at Tioga Hill s parent group meeting. --Staff recognition was held at the Senior High, students were involved in planning and running the event. --The Senior High parent group will not hold their May meeting in conjunction with Meet the Candidates Night. --There are 4 candidates running for 3 open Board positions for the school year. --Dates that Board members are not available for the summer Board workshop should be sent to the Board president.

2 Superintendent Mark LaRoach reported: --The handout with budget information was distributed to Board members. --Only 8 students opted-out of the testing this week. A letter was drafted and sent to parents explaining the importance of all students participating in the mandated testing. On motion by Cindy Milkovich, second by John Hroncich, the Board voted 5 to 0 to accept Schedule A (Treasurer s Report-March), Schedule B (Year to Date Budget Report-March), Schedule C (Internal Auditor s Report-March), and Schedule I (Budget Transfers); and approve Schedule P (Personnel) Under Schedule P, the following changes in personnel were made: # Acceptance of Schedules A, B, C, and I; Approval of Schedule P SCHEDULE IP 2 RETIREMENT: INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following INSTRUCTIONAL RETIREMENT: NAME POSITION TENURE AREA EFFECTIVE DATE Turnbull, Anthony Special Education Teacher Special Subject Area: General Special Education 7/1/13 SCHEDULE IP 4A TEMPORARY APPOINTMENT: INSTRUCTIONAL SUBSTITUTES The Superintendent of Schools hereby recommends the APPROVAL of the following INSTRUCTIONAL TEMPORARY APPOINTMENTS (SUBSTITUTES): NAME INSTRUCTIONAL LEVEL CERTIF DEGREE EFFECTIVE DATE REMARKS Hill, Macia English Initial MA 4/8/13-6/30/13 Permanent Sub Turnbull, Anthony Special Education Permanent MS 9/1/13 SCHEDULE IP 8 CHANGES IN STATUS: INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following INSTRUCTIONAL CHANGES IN STATUS: NAME POSITION TENURE AREA CHANGE EFFECTIVE REMARKS Talbut, Kara Elementary Teacher Elementary Revised Leave of Absence dates from 3/4/13-4/30/13 to 3/4/13 to 5/3/13 Permanent substitute Morgan, Barbara Elementary Teacher Elementary Revised dates from 3/4/13-4/30/13 to 3/4/13-5/3/13 Permanent substitute SCHEDULE NIP 1 RESIGNATIONS: NON-INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following NON-INSTRUCTIONAL RESIGNATIONS: NAME POSITION SHIFT/BLDG EFFECTIVE DATE REMARKS Brown, Nancy Food Service Helper District 5/1/13 Remains Bus Attendant (3 hrs/day) Goodrich, Shirley Custodian PT/S District 4/23/13 Remains Teacher Aide SCHEDULE NIP 9B PART TIME NON-COMPETITIVE APPOINTMENT: NON-INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following NON-INSTRUCTIONAL PART TIME NON- COMPETITIVE APPOINTMENT: NAME POSITION SHIFT/BLDG PROBATIONARY PERIOD SALARY REMARKS Dauber, Dorothy 0.5 Teacher Aide Glenwood 4/8/13-6/23/14 $6, wk probation period SCHEDULE NIP 11 CHANGES IN STATUS: NON-INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following NON-INSTRUCTIONAL CHANGES IN STATUS: NAME POSITION SHIFT/BLDG CHANGE EFFECTIVE REASON Rinus, Heather Registered Professional Nurse Senior High Probationary period from 4/15/13-12/15/13 to 4/15/13-6/30/14 52 wk probationary period The following employees have achieved successful completion of district probationary period: Knapp, Danielle 0.5 Teacher Aide African Road 4/24/13 Rapczynski, Susan Teacher Aide Clayton Avenue 4/24/13 Solinsky, Angela Teacher Aide Senior High 4/30/13 Zalenski, Nicole Teacher Aide African Road 4/29/13

3 On motion by Cindy Milkovich, second by John Hroncich, the Board voted 5 to 0 to approve the following RESOLVED, that Joseph Burns is designated to serve as trustee of the Broome-Tioga Board of Cooperative Educational Services; and be it RESOLVED, that Ursula Hambalek is designated to serve as trustee of the Broome Tioga Board of Cooperative Educational Services; and be it RESOLVED, that Sandra Ruffo is designated to serve as trustee of the Broome Tioga Board of Cooperative Educational Services. On motion by Phyllis Wiley, second by John Hroncich, the Board voted 5 to 0 to approve the following RESOLVED, that the Administrative Budget of the Broome-Tioga Board of Cooperative Educational Services in the amount of $3,002,110 is hereby approved. On motion by Cindy Milkovich, second by Jerry Etingoff, the Board voted 5 to 0 to approve the following BE IT RESOLVED THAT the following school administrator is hereby certified as a Qualified Lead Evaluator of principals having successfully completed the training requirements prescribed in 8 NYCRR (b): Laura Lamash, Ed. D; Director of Instruction On motion by Jerry Etingoff, second by Phyllis Wiley, the Board voted 5 to 0 to approve the following BE IT RESOLVED THAT the following school administrators are hereby certified as Qualified Lead Evaluators of teachers having successfully completed the training requirements prescribed in 8 NYCRR (b): Doris Ainslie Clifford Kasson Bradley Bruce Kathryn Knapp Deborah Caddick Laura Lamash Lawrence Dake Ann Loose Donna Halbert Therese Mastro Jane Hashey Doreen McSain Catherine Hepler Michael Rotondi Merry Jones Anne Tristan On motion by Cindy Milkovich, second by John Hroncich, the Board voted 5 to 0 to approve the following RESOLVED, that the President of Vice-President of the Board of Education be authorized renew the contract with Management Advisory Group Business Operations, Inc. to provide services related to Medicaid claims for students with disabilities as of July 1, On motion by Jerry Etingoff, second by Cindy Milkovich, the Board voted 5 to 0 to approve the following RESOLVED, that the President of Vice-President of the Board of Education be authorized to renew the contract with Management Advisory Group Special Services, Inc. to provide a consultant(s) to confer with district personnel and file all STAC forms as of July 1, On motion by Phyllis Wiley, second by Cindy Milkovich, the Board voted 5 to 0 to approve the following RESOLVED, that the Board of Education of the Vestal Central School District accepts the results of the cooperative bid for Meat/Cheese/Dairy Products through the Broome County Specification Group for the period 5/1/13 through 8/16/13. On motion by Jerry Etingoff, second by John Hronich, the Board voted 5 to 0 to approve the following BE IT RESOLVED that the Board of Education has agreed to participate in Broome-Tioga BOCES services for the fiscal year, including but not limited to the attached listing, and that the Board of Education hereby agrees to pay Broome-Tioga BOCES for said services pursuant to the following schedule - (8) equal payments beginning October 1, 2013 and ending May 1, # Election of Members to the Broome-Tioga Board of Cooperative Educational Services Board of Education # BOCES Administrative Budget # Certification of Lead Evaluator of Principals # Certification of Lead Evaluators of Teachers # Contract with Management Advisory Group Business Operations, Inc.; Medicaid Services # Contract with Management Advisory Group Business Operations, Inc.; STAC Services # Bid Award for Meat/Cheese/Dairy Products # Purchase of Broome- Tioga BOCES Services

4 On motion by Cindy Milkovich, second by Phyllis Wiley, the Board voted 5 to 0 to approve the following RESOLVED, that the President or Vice-President of the Board of Education be authorized to sign an agreement with the Johnson City Central School District to provide Health and Welfare Services to approximately six (6) students attending non-public schools beginning July 1, 2012 through June 30, 2013 at a cost of $ per student. On motion by John Hroncich, second by Cindy Milkovich, the Board voted 5 to 0 to approve the following RESOLVED, that the Reorganization Meeting for the Board of Education be held on July 9, 2013 at 6:00 PM at the Administration Building. On motion by Jerry Etingoff, second by Phyllis Wiley, the Board voted 5 to 0 to approve the following RESOLVED, that the Board of Education of the Vestal Central School District accepts the RFP extension for athletic equipment reconditioning, for the period 7/1/13 to 6/30/14, at no cost increase, based on the original RFP document. On motion by Cindy Milkovich, second by John Hroncich, the Board voted 5 to 0 to approve the following RESOLVED, that the Board of Education of the Vestal Central School District accepts the extension for Bid # , garbage and recyclable collection, for the period 7/1/13 to 6/30/14, at a 1.9% cost increase, based on the average CPI per the original bid document. On motion by Cindy Milkovich, second by Phyllis Wiley, the Board voted 5 to 0 to approve the following RESOLVED, that the President or Vice-President of the Board of Education be authorized to sign the Memorandum of Agreement with Broome Community College to provide the Fast Forward program to qualified students during the school year, per attached. On motion by Cindy Milkovich, second by John Hroncich, the Board voted 5 to 0 to approve the following RESOLVED, that the District Clerk, Kay E. Ellis, be authorized to fill any vacancies that might arise for the positions of Chief Inspector or Inspector, and BE IT FURTHER RESOLVED that the following persons be appointed as Chief Inspectors (*) and Inspectors at the polling places as indicated for the annual meeting and election on May 21, 2013: Chief Inspectors: District #1 Clayton Avenue *Kathleen Sullivan District #2 Tioga Hills *Edmond Mohring District #3 Glenwood *Antonette Mansfield District #4 African Road *Lowell Carman District #5 Vestal Hills *Eve Daniels # Health and Welfare Service Charges- Johnson City Schools # Reorganization Meeting for # RFP Extension for Athletic Equipment Reconditioning (Riddel) # Bid Extension for Garbage and Recyclable Collection (Waste Management) # Memorandum of Agreement with Broome Community College # Appointment of Election Personnel Inspectors: Beverly Beach Rose Boehlert William Dudar Lucille Giles Bernadine Hinzy Don Lazzarini John Kray Anita Lazzarini Charles Mansfield Marilyn Mohring Louise Neff Eric Neff Durland Vining Janice Vining Substitutes: Joseph Schlitz Susan Hoyt Rosemary Mott The Board reviewed proposed revisions to policies: 1510; Regular Board Meetings and Rules (Quorum and Parliamentary Procedure) (Revised) 5110; Budget Planning (Revised) 5120; School District Budget Hearing (Revised) 5130; Budget Adoption (Revised) # Policies

5 Jeff Baxter, 517 Torrance Avenue, Vestal thanked the Board for supporting the Winterguard program. # Voice of the Public Tuesday, May 14, :00 PM Public Hearing on Budget; 7:00 PM Regular Meeting Clayton Avenue Elementary School Auditorium Tuesday, May 21, 2013 Noon-9:00 PM VOTE Tuesday, May 28, :00 PM Regular Meeting Board Conference Room; Administration Building # Future Meetings On motion by Phyllis Wiley, second by Jerry Etingoff, the Board voted 5 to 0 to adjourn immediately. # Adjournment The meeting was adjourned at 8:01 PM. Kay Ellis, District Clerk

6 Vestal Central Schools Vestal, New York BOARD OF EDUCATION EXECUTIVE SESSION #1 Monday, April 22, 2013 PRESENT: Kim Myers, President Joan Miller, Vice President ABSENT Mark Browning ABSENT Jerry Etingoff David Hanson ABSENT John Hroncich Cynthia Milkovich Glenna Pitarresi ABSENT Phyllis Wiley ALSO PRESENT: Superintendent Mark LaRoach Director of Instruction Laura Lamash School Business Administrator Jeffrey Ahearn District Negotiator Keith Olivet School District Attorney Michael Sherwood District Clerk Kay Ellis Anne Tristan, Director of Special Education Executive Session commenced at 7:08 PM in the Small Conference Room of the Administration Building. Recommendations and annual reviews of the Committee on Special Education and the Committee on Preschool Special Education were on the agenda. Board members had copies of the IEPs for each student made available to them the week prior to the meeting and had reviewed them. Board members gave due consideration to each case before voting. On motion by John Hroncich, second by Phyllis Wiley, the Board voted 5 to 0 to accept the recommendations and annual reviews of the Committee on Special Education and the Committee on Preschool Special Education for all students considered. The session was adjourned at 7:09PM. Kay Ellis, District Clerk MIN