Vestal Central School District Vestal, New York BOARD OF EDUCATION REORGANIZATION MEETING TUESDAY, JULY 10, 2018

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1 Vestal Central School District Vestal, New York BOARD OF EDUCATION REORGANIZATION MEETING TUESDAY, JULY 10, 2018 PRESENT: ALSO PRESENT: Linda Daino David Hanson John Hroncich Dinno Nistico Mario Nunes Sylvia Place Christina Pierce Michon Stuart Tony Turnbull Superintendent of Schools Jeffrey Ahearn Interim Asst Supt for Finance, Operations & Personnel Lorraine Paushter -ABSENT Asst Superintendent for Instruction Laura Lamash School Attorney Michael Sherwood School Business Executive Matthew Bechtel District Clerk Kay Ellis About 5 Visitors The Board meeting was called to order at 6:05PM by Superintendent Jeffrey Ahearn in the Board Room of the Administration Building. The Pledge of Allegiance was recited. The oath of office was administered by Michael Sherwood for re-elected Board member John Hroncich, and newly elected Board members Christina Pierce and Dinno Nistico. Linda Daino nominated Michon Stuart for Board President, second by John Hroncich. There were no other nominations. The vote was 9 votes for Michon Stuart. The newly elected president was sworn in and took the chair. Linda Daino nominated John Hroncich for Board Vice-President, second by Dinno Nistico. Mario Nunes nominated Sylvia Place for Board Vice President, second by Tony Turnbull. The vote was 6 votes for John Hroncich and 3 votes for Sylvia Place. The newly elected Vice-President was sworn in. On motion by Mario Nunes, second by Sylvia Place, the Board voted 9 to 0 to approve the following appointment for the school year: Kay Ellis as District Clerk, with a recommended stipend of $7,722. On motion by David Hanson, second by John Hroncich, the Board voted 9 to 0 to Michael Fenn as District Treasurer Kelly Tesar as Deputy Treasurer On motion by David Hanson, second by Sylvia Place, the Board voted 9 to 0 to approve the following appointment for the school year: Debra Wallace as Receiver of Taxes (pursuant to settlement agreement between the Town of Vestal and the Vestal Central School District dated 8/22/17) On motion by David Hanson, second by Mario Nunes, the Board voted 9 to 0 to approve the following appointment for the school year: Michael Sherwood as Legal Counsel, with a recommended stipend of $62,945. On motion by Linda Daino, second by John Hroncich, the Board voted 8 to 0 to Hogan, Sarzynski, Lynch, DeWind & Gregory, LLP as Employee Relations Counsel, with a retainer for of $48,000. # Call to Order and Pledge of Allegiance # Oaths of Office # Election of President # Election of Vice-President # Appointment of Officers: District Clerk District Treasurer Deputy Treasurer Receiver of Taxes # Other Appointments: Legal Counsel Employee Relations Counsel David Hanson abstained from the vote.

2 On motion by Mario Nunes, second by David Hanson, the Board voted 9 to 0 to Law Firm of Frank W. Miller, as Special Counsel On motion by Tony Turnbull, second by Linda Daino, the Board voted 9 to 0 to approve the following appointments for the school year: Committee on Preschool Special Education- Administrator who serves as the representative of the school district and Committee Chair: Rosalie Sullivan, Maria Rizzo, Kimberly Matthews, Kimberly Hardy, Meghan Pariseau, Dan LaCavalla A Regular Education teacher of the child, if appropriate A Special Education teacher of the child, if appropriate A professional who participated in the evaluation of the child Representative of the Early Intervention program, if appropriate Representative of Broome County: Mark Jasinski (or designee) Representative of Tioga County: Jenna Dyer (or designee) On motion by Mario Nunes, second by John Hroncich, the Board voted 9 to 0 to First Committee on Special Education Administrator who serves as the representative of the school district and Committee Chair: Rosalie Sullivan, Maria Rizzo, Kimberly Matthews, Kimberly Hardy, Meghan Pariseau, Dan LaCavalla The Regular Education teacher of the student, if appropriate The Special Education teacher of the student, if appropriate School Psychologist: Tamara Findikyan, Lisa Paultre, Rosalie Sullivan, Maria Rizzo, Kimberly Hardy, Meghan Pariseau, Dan LaCavalla Dr. Perry, School Physician School Nurse of the student, if appropriate Surrogate Parent of the student, if appropriate On motion by Linda Daino, second by Tony Turnbull, the Board voted 9 to 0 to approve the following appointments for the school year: Second Committee on Special Education Administrator who serves as representative of the school district and Committee Chair: Rosalie Sullivan, Maria Rizzo, Kimberly Matthews, Meaghan Pariseau, Dan LaCavalla Regular Education teacher specific to the student under consideration and different from the teacher member on the first committee Special Education teacher specific to the student under consideration and different from the teacher member on the first committee School Psychologist: Tamara Findikyan, Lisa Paultre, Kimberly Hardy, Rosalie Sullivan, Maria Rizzo, Meghan Pariseau, Dan LaCavalla Dr. Perry, School Physician On motion by Mario Nunes, second by John Hroncich, the Board voted 9 to 0 to BE IT RESOLVED that the Broome Tioga BOCES Central Business Office (CBO) be appointed to audit all claims except those submitted by the Broome Tioga BOCES, which shall be audited by the district appointed claims auditor. On motion by Christina Pierce, second by Dinno Nistico, the Board voted 9 to 0 to Michael Fenn as Financial Auditor (Extra Classroom Funds) On motion by Dinno Nistico, second by Sylvia Place, the Board voted 9 to 0 to approve the following appointments for the school year: Joseph Loretz as Health and Safety Inspector, with a recommended stipend of $5,000. 7/10/18 Special Counsel Committee on Preschool Special Education (CPSE) First Committee on Special Education (CSE) Second Committee on Special Education (CSE) Internal Claims Auditor Financial Auditor (Extra Classroom Funds) Health and Safety Inspector 2

3 7/10/18 On motion by Mario Nunes, second by Christina Pierce, the Board voted 9 to 0 to Doris Ainslie as Instructional Technology Specialist, with a recommended stipend of $8,500. On motion by John Hroncich, second by Linda Daino, the Board voted 9 to 0 to Depositories and Services for School Funds, as recommended by the Administration: M&T BANK JP MORGAN CHASE BANK & CO. TIOGA STATE BANK KEY BANK CITIBANK On motion by Dinno Nistico, second by Mario Nunes, the Board voted 9 to 0 to RESOLVED, that the Board sets the 4 th Tuesday of the month at 7 PM in the Administration Building as the usual Business Meeting of the Board for the school year. The 2 nd Tuesday of the month will usually be considered to be a regular meeting for the purpose of special presentations, as well as immediate business. On motion by Christina Pierce, second by Dinno Nistico, the Board voted 9 to 0 to RESOLVED, that the Board establish the following liaison positions for the school year: 1. Broome-Tioga School Boards Association Legislative Committee: Michon Stuart, Alternate remainder of Board 2. District Planning Group: Tony Turnbull, alternate Dinno Nistico 3. District Council: Sylvia Place, remainder of Board 4. School Liaisons: African Road Elementary Michon Stuart; Clayton Avenue Dinno Nistico; Glenwood Michon Stuart/Christina Pierce; Tioga Hills Mario Nunes/ Linda Daino; Vestal Hills David Hanson/Tony Turnbull; Middle School Sylvia Place; Senior High John Hroncich Note: The entire Board is designated as alternates for school liaison positions. 5. Town/Library Liaison: Sylvia Place, Michon Stuart 6. Audit Sub-Committee: David Hanson, Mario Nunes, Tony Turnbull 7. Collaboration Committee: Michon Stuart 8. District Wide School Safety Team: Tony Turnbull, alternate Dinno Nistico 9. Policy Review Committee: John Hroncich, Michon Stuart, Tony Turnbull 10. Wellness Policy Advisory Committee: Mario Nunes On motion by Mario Nunes, second by John Hroncich, the Board voted 9 to 0 to RESOLVED, that the Board appoint Linda Daino as Trustee and Michon Stuart as Alternate to the Cooperative Health Insurance Board. The balance of the Board is also appointed as Alternates as needed. On motion by John Hroncich, second by Dinno Nistico, the Board voted 9 to 0 to Jeffrey Ahearn, Payroll Certification Officer On motion by David Hanson, second by Linda Daino, the Board voted 9 to 0 to Blake Rowe, Purchasing Officer John Read, Deputy Purchasing Officer On motion by David Hanson, second by Mario Nunes, the Board voted 9 to 0 to Superintendent of Schools as Approving Officer for attendance at conferences, workshops and conventions Instructional Technology Specialist # Board Designations: Depositories and Services Establish Dates, Times, Locations of Board of Education Meetings Establish Board Liaison Positions Cooperative Health Insurance Board # Management Appointments: Payroll Certification Officer Purchasing Officer, Deputy Purchasing Officer Approval of Attendance at Conferences, Workshops and Conventions 3

4 7/10/18 On motion by David Hanson, second by Dinno Nistico, the Board voted 9 to 0 to Vestal Senior High Clifford Kasson $100 Vestal Middle School Ann Loose $100 African Road Elementary Meghan Stenta $100 Clayton Avenue Elementary Bradley Bruce $100 Glenwood Elementary Doreen McSain $100 Tioga Hills Elementary Hayley Crimmins $100 Vestal Hills Therese Mastro $100 Transportation Kenneth Starr $100 Receiving Joseph Loretz $ 50 Administration Michelle Lewis $100 Food Service Mark Bordeau $100 On motion by Sylvia Place, second by David Hanson, the Board voted 9 to 0 to approve the authorization to sign official papers by the President of the Board; and authorization to sign all state and federal grant applications by the Superintendent of Schools. The Vice President of the Board is authorized to sign official papers in the absence of the Board President. On motion by Linda Daino, second by Christina Pierce, the Board voted 9 to 0 to approve the authorization to sign all checks to the District Treasurer, including payroll. The Deputy Treasurer is authorized to sign in the absence of the District Treasurer. On motion by Mario Nunes, second by Dinno Nistico, the Board voted 9 to 0 to approve the authorization to transfer funds according to Board Policy #5330. On motion by Christina Pierce, second by Sylvia Place, the Board voted 9 to 0 to approve the authorization of the Purchasing Officer to participate in other government agency purchasing agreements, bids and purchasing contracts when it is determined to be in the best interests of the school district during the school year. On motion by Mario Nunes, second by David Hanson, the Board voted 9 to 0 to designate the Press & Sun Bulletin and the Vestal Town Crier as the official newspapers of the district. On motion by Dinno Nistico, second by John Hroncich, the Board voted 9 to 0 to appoint Joseph Loretz as School Pesticide Representative. On motion by Linda Daino, second by Tony Turnbull, the Board voted 9 to 0 to appoint Matthew Bechtel as Records Management Officer. On motion by Dinno Nistico, second by Tony Turnbull, the Board voted 9 to 0 to appoint Thomas Comerford III as Records Access Officer. On motion by Mario Nunes, second by David Hanson, the Board voted 9 to 0 to A blanket bond of $100,000 shall cover each District employee. The position of Internal Claims Auditor shall be covered by the $100,000 blanket bond. The position of District Treasurer shall be covered by an excess indemnity bond of $1,000,000 in addition to the $100,000 blanket bond. The position of Tax Collector shall be covered by an excess indemnity bond of $1,000,000 in addition to the $100,000 blanket bond. On motion by Christina Pierce, second by John Hroncich, the Board voted 9 to 0 to continue the By-Laws, Policies, Resolutions and Regulations from the year. Petty Cash Accounts Authorization to Sign Official Documents Designation of Authorized Signature on Checks Authority to Transfer Funds Authorization of Purchasing Officer Official Newspapers Designation Appointment of School Pesticide Representative Appointment of Record Management Officer Appointment of Record Access Officer # Bonding of Certain Officers # By-laws, Policies, Resolutions, Regulations 4

5 On motion by Sylvia Place, second by Mario Nunes, the Board voted 9 to 0 to adjourn immediately into Executive Session for an update a personnel matter and a possible legal issue. 7/10/18 # Executive Session The Board returned to open session at 7:00PM. On motion by Sylvia Place, second by John Hroncich, the Board voted 9 to 0 to approve the minutes of the meeting of June 26, 2018 as written. # Approval of Minutes None. # Public Comment on Agenda Items Student Government Representative reported on the following: None # Reports Board President Michon Stuart reported on the following: --the Code of Conduct for the Board of Education will be ed out to each member prior to the August 6 th Board Retreat Superintendent Jeffrey Ahearn reported on the following: --a second School Resource Officer (SRO) will be hired for ; based at the Middle School --a Dean of Students will be hired for the High School --the unassigned fund balance for is 3.75%; under the 4% maximum --the Fast Forward program with SUNY Broome will have 13 courses, 25 sections that will allow students to get college credit for those courses --the Professional Development Plan will be given to the Board for review in August, with anticipated approval following. --the Personal Device Task Force reconvened to review how the first year of the protocol went; secondary buildings had very few issues On motion by Linda Daino, second by Mario Nunes, the Board voted 9 to 0 to accept Schedule E Enrollment (June 2018); Schedule F Travel & Conference ; Schedule I Transfers ( , ) and approve Schedule P Personnel Changes. # Approval of Schedule P Under Schedule P the following changes were made: SCHEDULE IP 1 RESIGNATION: INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following INSTRUCTIONAL RESIGNATION: NAME POSITION TENURE AREA EFFECTIVE DATE REMARKS Hammond, Linda Substitute Registered Professional Nurse 7/3/18 SCHEDULE IP 2 RETIREMENT: INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following INSTRUCTIONAL RETIREMENT: NAME POSITION TENURE AREA EFFECTIVE DATE Jackson, Patricia Home & Careers Teacher Special Subject Area: Home Economics 1/28/19 SCHEDULE IP 3 PROBATIONARY APPROINTMENT: INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following INSTRUCTIONAL PROBATIONARY APPOINTMENTS: NAME POSITION TENURE AREA CERTIF PROBATION DATE TENURE SALARY Mezzadonna, 0.4 Business Special Subject Area: Permanent 9/1/11-6/30/14 9/1/14 TBD Annette Teacher Business Education Shah, Maryam ENL Teacher Special Subject Area: ESL Initial 9/1/18-6/30/22 9/1/22 $56,438 5

6 7/10/18 *To the extent required by the applicable provisions of Education Law 2509, 2573, 3212, and 3014, in order to be granted tenure the classroom teacher or building principal shall have received composite or overall annual professional performance review ratings pursuant to Education Law 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) preceding years. If the classroom teacher or building principal receives an ineffective composite or overall rating in the final year of the probationary period, he or she shall not be eligible for tenure at that time. For purposes of this subdivision, classroom teacher and building principal mean a classroom teacher or building principal as such terms are defined in Sections and of this Part. SCHEDULE IP 4A TEMPORARY APPROINTMENT: INSTRUCTIONAL SUBSTITUTES The Superintendent of Schools hereby recommends the APPROVAL of the following INSTRUCTIONAL TEMPORARY APPOINTMENTS (SUBSTITUTES: NAME INSTRUCTIONAL LEVEL CERTIF DEGREE EFFECTIVE REMARKS DATE Tuthill, Amy Special Education Permanent MS 9/1/18 SCHEDULE IP 4B TEMPORARY APPOINTMENTS: ABOVE CONTRACT Attached please find page 10 of a master list of above contract positions for the school year. We are asking for approval for the person, position and stipend that is underlined and in bold print. Board Meeting: AREA OF APPOINTMENT AREA/BLDG STIPEND POSTED NAME APPROVED MUSIC Musical Support Position: Scenic Artist Middle School $500 5/23/17 Panella, Amy 7/10/18 SCHEDULE IP 4C TEMPORARY APPOINTMENTS: INSTRUCTIONAL(OTHER) The Superintendent of Schools hereby recommends the APPROVAL of the following TEMPORARY INSTRUCTIONAL APPOINTMENTS (OTHER): NAME AREA OF SERVICE LEVEL EFFECTIVE DATE REMARKS Caddick, Deborah Administrative District-wide 7/1/18-6/30/19 Per diem work district-wide Etingoff, Jerold Administrative District-wide 7/1/18-6/30/19 Per diem work district-wide Jones, Merry Administrative District-wide 7/1/18-6/30/19 Per diem work district-wide Kurkoski, Anna Marie Administrative District-wide 7/1/18-6/30/19 Per diem work district-wide Miller, Andrea Administrative District-wide 7/1/18-6/30/19 Per diem work district-wide Paushter, Lorraine Administrative District-wide 7/1/18-6/30/19 Per diem work district-wide Penna, Albert Administrative District-wide 7/1/18-6/30/19 Per diem work district-wide Sanna, Paul Administrative District-wide 7/1/18-6/30/19 Per diem work district-wide SCHEDULE IP 6 TENURE APPOINTMENT: INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following INSTRUCTIONAL TENURE APPOINTMENTS: NAME POSITION TENURE AREA CERTIF PROBATION DATE EFFECTIVE Mezzadonna, Annette 0.4 Business Teacher Special Subject Area: Business Education Permanent 9/1/11-6/30/14 9/1/14 SCHEDULE IP 8 CHANGE IN STATUS: INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following INSTRUCTIONAL CHANGE IN STATUS: NAME POSITION TENURE AREA CHANGE EFFECTIVE Mezzadonna, Annette Mathematics Teacher Academic Area: Mathematics From: 1.0 Mathematics Teacher To: 0.6 Mathematics Teacher 9/1/11 SCHEDULE NIP 1 RESIGNATIONS: NON-INSTRUCTIONAL The Superintendent of Schools hereby recommends the APPROVAL of the following INSTRUCTIONAL PART TIME APPOINTMENTS: NAME POSITION SHIFT/SCHOOL EFFECTIVE DATE REMARKS O Neill, Jeffrey Teacher Aide Middle School 8/31/18 6

7 7/10/18 On motion by David Hanson, second by Dinno Nistico, the Board voted 9 to 0 to RESOLVED, that the position of Extra-Curricular Treasurer for the Senior High School be appointed to Donna Harrington at a stipend of $3,226 for AND BE IT FURTHER RESOLVED, that the position of Extra-Curricular Treasurer for the Middle School be appointed to Barbara Gaylord at a stipend of $1,339 for On motion by David Hanson, second by John Hroncich, the Board voted 9 to 0 to RESOLVED, that the Board of Education approve the following persons certified by the Commissioner of Education to serve as Impartial Hearing Officers for Special Education related cases and placed on file in the office of the Chairman of the Committee on Special Education and BE IT ALSO RESOLVED, that the Board of Education adopts any subsequent revisions as indicated on the State Education Department s Impartial Hearing Reporting System (IHRS). Listed in order of contact: # Appointment of Extra-Curricular Treasurers # List of Impartial Hearing Officers Lana S. Flame Vanessa Gronbach George Kandilakis Jeanne Keefe Martin Kehoe, III Michael Lazan Nancy Lederman James McKeever Kenneth S. Ritzenberg Jerome Schad, Esq. Craig Tessler Aaron Turetsky James Walsh Marion Walsh Mindy G. Wolman Lynn Botwinik Almeleh Robert Briglio Maryanne Dimeo On motion by David Hanson, second by Christina Pierce, the Board voted 9 to 0 to RESOLVED, that the Board of Education approve the Cellular Telephone Distribution listing for the school year, pursuant to Board of Education Policy #5322. On motion by Linda Daino, second by Sylvia Place, the Board voted 9 to 0 to approve RESOLVED, that the Board of Education of the Vestal Central School District hereby authorizes the Superintendent of School to make any emergency conditional appointments of staff, when needed to expedite the hiring process and in accordance to District procedure, with the understanding that any such appointment shall be acted upon by the Board of Education at its next regularly scheduled meeting after such appointment. On motion by John Hroncich, second by Mario Nunes, the Board voted 9 to 0 to approve RESOLVED, that the Board of Education of the Vestal Central School District hereby authorizes the Superintendent of School to approve any emergency pesticide applications in accordance with District Policy 5632, Section of the Environmental Conservation Law and Education Law Section 409-k, with the understanding that any such application shall be acted upon by the Board of Education at its next regularly scheduled meeting after such application. On motion by Christina Pierce, second by Linda Daino, the Board voted 9 to 0 to approve # Cellular Telephone Distribution # Authorization for Hiring Personnel # Emergency Pesticide Application Authorization # Bond Resolution School Buses WHEREAS, at the Annual Meeting of the qualified voters of the Vestal Central School District, Broome and Tioga Counties, New York, held on May 16, 2018, a proposition was duly adopted authorizing the Board of Education of said School District to purchase new school buses, for a maximum estimated cost of $676,000, and providing for the levy of a tax therefore to be collected in installments, with obligations of said School District to be issued in anticipation thereof; and 7

8 WHEREAS, it is now desired to provide for such purchase of new school buses, NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Board of Education of the Vestal Central School District, Broome and Tioga Counties, New York, as follows: Section 1. The purchase of new school buses for Vestal Central School District, Broome and Tioga Counties, New York, including incidental equipment and expenses in connection therewith is hereby authorized at a maximum estimated cost of $676,000. Section 2. The plan for the financing of the aforesaid maximum estimated cost shall consist of the issuance of $676,000 bonds of said School District hereby authorized to be issued therefore pursuant to the provisions of the Local Finance Law. Such bonds are to be payable from amounts which shall annually be levied on all the taxable real property in said School District, and the faith and credit of said Vestal Central School District, Broome and Tioga Counties, New York, are hereby pledged for the payment of said bonds and the interest thereon. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is five years, pursuant to subdivision 29 of paragraph a of Section of the Local Finance Law. Section 4. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized, including renewals of such notes, is hereby delegated to the President of the Board of Education, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said President of the Board of Education, consistent with the provisions of the Local Finance Law. Section 5. All other matters except as provided herein relating to the serial bonds herein authorized including the date, denominations, maturities and interest payment dates, within the limitations prescribed herein and the manner of execution of the same, including the consolidation with other issues, and also the ability to issue serial bonds with substantially level or declining annual debt service, shall be determined by the President of the Board of Education, the chief fiscal officer of such School District. Such bonds shall contain substantially the recital of validity clause provided for in Section of the Local Finance Law, and shall otherwise be in such form and contain such recitals, in addition to those required by Section of the Local Finance Law, as the President of the Board of Education shall determine consistent with the provisions of the Local Finance Law. Section 6. The validity of such bonds and bond anticipation notes may be contested only if: a) Such obligations are authorized for an object or purpose for which said School District is not authorized to expend money, or b) The provisions of law which should be complied with as of the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or c) Such obligations are authorized in violation of the provisions of the Constitution. Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 8. This resolution, which takes effect immediately, shall be published in full or summary form in the Press and Sun Bulletin and the Vestal Town Crier, which are hereby designated as the official newspapers of said School District for such purpose, together with a notice of the School District Clerk substantially in the form provided in Section of the Local Finance Law. 7/10/18 Roll call vote taken. All voted yes. 8

9 On motion by Sylvia Place, second by Christina Pierce, the Board voted 9 to 0 to approve RESOLVED, that the Board of Education approve the attached schedule of fees to be charged for use of facilities by outside and community organizations, effective July 1, On motion by Christina Pierce, second by David Hanson, the Board voted 9 to 0 to approve RESOLVED that the Vestal Central School District Board of Education has reviewed the District s existing policy regarding District investments and hereby re-adopts this policy for the fiscal year. On motion by Linda Daino, second by John Hroncich, the Board voted 9 to 0 to approve WHEREAS, the Vestal Central School District maintains a group health plan for its employees ( health plan ); and WHEREAS, the Vestal Central School District is required to offer coverage under its health plan to eligible full-time employees pursuant to the Patient Protection and Affordable Care Act ( ACA ); and WHEREAS, the Vestal Central School District employs persons for variable hours whose full-time status must be determined pursuant to guidance issued under the ACA; NOW THEREFORE BE IT RESOLVED that the School District hereby is, authorized and directed to establish and maintain procedures for the purposed of compliance with the ACA, including but not limited to the following: 1. For variable-hour employees, the Vestal Central School District shall establish a 12-month standard measurement period beginning July 1, 2018 and ending the following June 30, 2019; 2. The initial measurement period for new variable-hour employees shall be the 12-month period beginning on the date of hire and ending on the anniversary date thereof; 3. The administrative period following the standard measurement period is the period beginning July 1, 2019 and ending August 31, 2019; 4. The administrative period for new variable-hour employees shall be the 30 day period following the anniversary date; and 5. The stability period, during which time a variable-hour employee s status as eligible or ineligible for health plan coverage is fixed, is the period beginning September 1, 2019 and ending August 31, On motion by David Hanson, second by Sylvia Place, the Board voted 9 to 0 to approve RESOLVED, that the agreement with Endwell Family Physicians to provide school physician services be extended from July 1, 2018 through June 30, 2019, as outlined in the attached proposal. On motion by Mario Nunes, second by Tony Turnbull, the Board voted 9 to 0 to approve RESOLVED, that the President or Vice-President of the Board of Education of the Vestal Central School District as Local Education Agency (LEA) be authorized to sign an agreement with the following organization as an Approved Special Education Program Provider (ASEP) to provide services to special education students, in accordance with the Individuals With Disabilities Act (IDEA) 7/10/18 # Fees for Use of Facilities # Investment Policy Re-Adoption # Affordable Care Act (ACA) # Contract with Endwell Family Physicians # IDEA Flow Through Funds Agreements (7) Child Development Council Children s Therapy Network Children s Unit for Treatment and Evaluation BU Children s Home of Wyoming Conference Franziska Racker Centers Handicapped Children s Association Hillside Children s Center 9

10 On motion by David Hanson, second by Sylvia Place, the Board voted 9 to 0 to approve RESOLVED, that the Board of Education of the Vestal Central School District accepts the results of bid # Interscholastic Sports supplies bid for the fiscal year. On motion by Linda Daino, second by Mario Nunes, the Board voted 9 to 0 to approve RESOLVED, that the Board of Education of the Vestal Central School District accepts the results of the cooperative bid for smallwares products through the Broome Count Specification Group for the period 7/1/18-6/23/19. On motion by Mario Nunes, second by Tony Turnbull, the Board voted 9 to 0 to approve RESOLVED that the current agreement between the Superintendent of Schools and the Vestal Teacher s Association is hereby amended to include terms for social worker(s) and the additional funds are provided in accordance with Civil Service law 204A, effective July 1, On motion by John Hroncich, second by Linda Daino, the Board voted 9 to 0 to approve RESOLVED that the Board of Education, upon recommendation of the Director of Facilities & Operations, declare the equipment from Tioga Hills Elementary School and the Central Junior High Building listed on the attachments as obsolete and authorize the disposition of these items in accordance with Board Policy On motion by Dinno Nistico, second by Christina Pierce, the Board voted 9 to 0 to approve RESOLVED, that the President or Vice-President of the Board of Education is authorized to sign agreements with those listed to provide interpretation services through June 30, 2018 as per attached agreements. 7/10/18 # Bid Award Interscholastic Sports Supplies # Bid Award Smallwares Products # Amendment of Agreement with Vestal Teachers Association # Declaration of Obsolete Equipment Central Junior High, Tioga Hills # Professional Services Agreements Interpreters (12) Dr. Achala Amin Songeun Beak Dr. Sefali Bhutwala Camille Dupiton Saed Hadziabdic Language Land (Heevy Ibrahim) Sibel Karakoc Walaya Kretzmer Tuan Luong Dr. Sushma Madduri Pratima Patel Lucia Pfizenmaier On motion by Tony Turnbull, second by Linda Daino, the Board voted 9 to 0 to approve RESOLVED, that the President or Vice-President of the Board of Education be authorized to sign a contact with Michele Aton to provide counseling services for a student as approved by the Committee on Special Education, in accordance with terms outlined in the attached agreement, through June 30, On motion by Mario Nunes, second by Linda Daino, the Board voted 9 to 0 to approve RESOLVED, that the President or Vice President of the Board of Education be authorized to sign a professional services agreement with Suzanne Jackson to provide special education consultation services in accordance with terms outlined in the attached agreement for the fiscal year, in an amount not to exceed $8, First reading of Policy 5660 Meal Charging and Prohibition Against Meal Shaming First reading of Policy 7131 Education of Homeless Children and Youth # Professional Services Agreement Special Education Counseling Services Michele Aton # Professional Services Agreement Consultation Services for Special Education Suzanne Jackson # Policy First Reading (2) None # Voice of the Public 10

11 Tuesday, July 24, 7:00 PM Regular Meeting Board Conference Room Administration Building Monday, August 6, :30am 4:00pm Board Retreat Staff Development Room Administration Building Tuesday, August 14, 6:00 PM Regular Meeting Board Conference Room Administration Building Tuesday, August 28, 6:00 PM Regular Meeting Board Conference Room Administration Building On motion by David Hanson, second by Sylvia Place, the Board voted 9 to 0 to adjourn immediately. 7/10/18 # Future Meetings # Adjournment The meeting was adjourned at 7:30PM. Kay E. Ellis District Clerk 11

12 7/10/18 VESTAL CENTRAL SCHOOL DISTRICT Vestal, New York BOARD OF EDUCATION EXECUTIVE SESSION Tuesday, July 10, 2018 PRESENT: ALSO PRESENT: Linda Daino David Hanson John Hroncich Dinno Nistico Mario Nunes Sylvia Place Christina Pierce Michon Stuart Tony Turnbull Superintendent of Schools Jeffrey Ahearn Interim Assistant Superintendent for Instruction Lorraine Paushter - ABSENT Assistant Superintendent of Instruction Laura Lamash School District Attorney Michael Sherwood District Clerk Kay Ellis School Business Executive Matthew Bechtel Rosalie Sullivan, Director of Special Education ABSENT Executive Session commenced at 6:40PM in the Small Conference Room of the Administration Building. The Board was update a personnel matter and a possible legal issue. The session was adjourned at 7:00PM. Kay E. Ellis District Clerk 12