Citrus'Ridge'PTO'Bylaws'

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Tobias Hodge
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1 CitrusRidgePTOBylaws ArticleI Name ThenameofthiscorporationistheCitrusRidgeAcademyParentTeacherOrganizationInc., shallbereferredtoas CitrusRidgePTOInc.. ArticleII Purposes Section1.Objectives.Thepurposeorpurposes(Objects)whichthecorporationwillhereafter pursueare: A.Topromotethewelfareofchildrenandyouthinhome,school,andthroughoutthe communityf B.ToraisethestandardsofhomelifeF C.Toadvocateforlawsthatfurthertheeducation,physicalandmentalhealth,welfare, safetyofchildrenandyouthf D.Topromotethecollaborationandengagementoffamiliesandeducatorsinthe EducationofCitrusRidgePreKL8thgradestudents. E.Toengagethepublicinunitedeffortstosecurethephysical,mental,emotional, andsocialwelllbeingofallstudentsfandfamilies. F.Toadvocateforfiscalresponsibilityregardingpublictaxdollarsinpubliceducation funding. Section2.Awareness.ThepurposesofthePTOarepromotedthroughadvocacyand educationincollaborationwithparents,families,teachers,educators,students,andthepublic. Collaborationwillbedevelopedthroughconferences,committees,projects,andprogramsFand governedandqualifiedbythebasicprinciplessetforthinarticleiii. Section3.FederalStatus.PTOisorganizedexclusivelyforthecharitable,scientific, literary,oreducationalpurposeswithinthemeaningofsection501(c)(3)oftheinternal RevenueCodeorcorrespondingsectionofanyfuturefederaltaxcode(referredtoas Internal RevenueCode ). ArticleIII Principles ThefollowingarebasicprinciplesofCitrusRidgePTO: A.Shallbenoncommercial,nonsectarian,andnonpartisan. B.Shallworktoengageandempowerchildren,families,andeducators Withintheschoolandcommunitytoprovidequalityeducationforallchildrenandyouth, andshallseektoparticipateinthedecisionlmakingprocessbyinfluencingschool policiesfaswellasadvocatingforchildren sissues,recognizingthatthelegal responsibilitytomakedecisionshasbeendelegatedbythepeopletoboardsof education,stateeducationauthorities,andlocaleducationauthorities. C.CitrusRidgePTOshallworktopromotethehealthandwelfareofchildrenandyouth,

2 andshallseektopromotecollaborationamongfamilies,schools,andthecommunityat large. D.Commitmenttoinclusivenessandequity,knowledgeofPTO,andprofessional expertiseshallbeguidingprinciplesforserviceincitrusridgepto. ArticleIV MembershipinPTO Section1.NonBdiscrimination.MembershipinPTOatalllevelsshallbeopen,without discrimination,toanyonewhobelievesinandsupportsthemission,purposesandprinciplesof CitrusRidgePTOandmeetsotherqualificationsformembershipasprescribedinthesebylaws andpaysduesasrequiredinthesebylaws. Section2.Anyparent,guardian,orotheradultstandinginlocoparentisforastudentatthe schoolmaybeamemberandshallhavevotingrights.theadministrationandanyteacher employedattheschoolmaybeamemberandhavevotingrights. Section3.Dues. A.DuesPayment.EachconstituentofPTOshallpayannualdues. B.Dueswillbeestablishedbytheexecutiveboard.Amembermust havepaidhisorherduesatleast7calendardaysbeforethemeetingtobeconsidereda memberingoodstandingwithvotingrights. Section4.MembershipYear.ThemembershipyearforPTOshallbeJuly1throughJune30. Section5.RightsandPrivileges.EveryindividualwhoisamemberofPTOwillbeentitledto allbenefitssuchas: A.AbilitytoserveingovernancepositionsinPTO B.Righttovoteatlocalmeetingsbasedupontherequirementsofservingasavoting delegate C.Eachmembershipshallprovide1voteupto(2)attendingadults. D.Officersandboardmembersshallbeelectedbyballotandmajorityvoteshallelect officers,andapluralityshallelectboardmembers.whenthereisonlyonecandidatefor anyoffice,thatelectionmaybeheldbyvoicevote. E.Whenaquorumof11membersisnotmet,thecurrentboardmemberswillremainin theirpositionsforthefollowingschoolyear. ArticleV GovernanceStructure Section1.Structure.TheCitrusRidgePTOgovernancestructureshallincludetheelected officers,administration,standingcommitteechair,associatedcommitteemembersbyelected officers. Section2.EligibilitytoServe.InordertobeeligibletoserveonthePTOgovernance structure,anindividualshall: A.BeacurrentmemberoforganizationF B.Maintainmembershipthroughouthis/hertermofserviceF C.ConsenttoupholdandadheretothepoliciesandprinciplesofCitrusRidgeF D.Meetotherqualificationsasprescribedinthesebylaws.

3 Section3.TermofOffice.Officersareelectedforoneyear.Eachpersonelectedshallhold onlyoneofficeatatime. Section4.Vacancies.Ifthereisavacancyintheofficeofpresident,thevicepresidentwill becomethepresidentatthenextregularlyscheduledmeeting.shouldthepresidentresign fromofficeandthevicepresidentdeclineappointmenttheexecutiveboardmayappointbyvote aninterimpresidentuntiltheelectionforthenextschoolyear.thiswillbetheprocessforany boardposition. Section5.RemovalfromOffice.OfficerscanberemovedfromofficewithcausebyatwoL thirdsvoteofthosepresent(assumingaquorum)ataregularmeetingwherepreviousnotice hasbeengiven. Section6.RemovalofChairmanofCommittee.ChairpersoncanberemovedbyBoard Membersandprincipalbyamajorityvote. ArticleVI Officers Section1.ElectedOfficers.TheofficersofCitrusRidgePTOshallbeaPresident,Vice President,Secretary,TreasurerandVPofFundraising. Section2.Eligibility.InadditiontothegeneralprovisionsprescribedinArticleV,Section2 thefollowingshallapply: A.Onlythosewhohaveactivelyparticipatedinpreviousschoolyearforatleast80%of PTOmeetingsFornominatedbyacurrentboardmember. B.Havevolunteered20plushoursinpreviousschoolyearFthisdoesnotapplywhen candidateisnewtoschool. Section5.DutiesofOfficers.Theelectedofficersshallperformthedutiesprovidedinthis sectionandsuchotherdutiesasprescribedbelowinthesebylaws. A.DutiesofthePresident.Thepresidentshall: 1.ServeaschairoftheboardmembersF 2.ServeasanexLofficiomemberofallcommitteesF 3.AppointchairsandBoardMemberswith⅔votefromremainingboard members 4.PresideatallannualmeetingsandduringallconventionsF 5.RetainallofficialrecordsofthePTOF 6.ServeattheprimarycontacttotheprincipalandrepresentthePTOatmeeting ofothergroups,ifneeded. 7.PrepareAgendaforPTOandBoardMeeting. 8.ReadandamendByLawsifnecessary. B.DutiesoftheViceBPresident.TheviceLpresident 1.ServeaschairoftheboardmembersF 2.ServeasanexLofficiomemberofallcommitteesF 3.Performthedutiesoftheofficeofpresidentinthepresident sabsenceorwhen thepresidentisunabletoperformsuchdutiesf 4.AssistthepresidentF 5.BeanambassadorforthePTOandtheschool.

4 6.ReadandamendBylawsifnecessary. C.DutiesoftheSecretary.Thesecretaryshall: 1.ServeaschairoftheboardmembersF 2.ServeassecretaryofthecorporationF 3.Maintainacompletefileforallapprovedminutes,agendas,andmaterials distributedatanyofficialptomeetingf 4.Recordminutesofgeneralandofficermeetingsanddistributethemina timelymanner. 5.ReadandamendtheBylawsifnecessary D.DutiesoftheTreasurer.Thetreasurershall: 1.ServeasamemberoftheboardofdirectorsF 2.ServeasthefinancialofficerofthecorporationF 3.PostallfinancialtransactionstoourfinancialsystemastheyoccurF 4.ReconcilethecheckbookF 5.Writecheckasneeded 6.Makedepositsinatimelyfashion,asneededF 7.Renewourincorporationwiththestate. 8.FilePreviousyearLendtaxes 9.CreateaBudgetwiththePresidentandVPofFundraising 8.ReadandamendBylawsifnecessary E.DutiesoftheV.P.ofFundraising.TheV.P.ofFundraisingshall: 1. ServeasamemberoftheboardofdirectorsF 2. Assistwithcreatingandkeepingwithinthebudget 3. Forecastsfundraisinginitiativesonaprojectbyprojectbasis 4. Serveasthepartnershipliaisonbetweenbusinesspartners,thePTOand CitrusRidge 5. DevelopaFundraisingCalendar 6. ReadandamendBylawsifnecessary ArticleVII Meetings Section1.RegularMeetings.Theregularmeetingoftheorganizationshallbeonor atatimeandplacedeterminebytheexecutiveboardatleaseonemonthbeforethemeeting. TheannualmeetingwillbeheldattheregularMaymeeting.Theannualmeetingisforreceiving reports,electingofficers,andconductingotherbusinessthatshouldarise.thesecretarywill notifythemembersofthemeetingsinaflyersenthomewiththestudentsatleastoneweek priortothemeeting. Section2.SpecialMeetings.Specialmeetingsmaybecalledbythepresidentandanytwo membersoftheexecutiveboard,orbygeneralmemberssubmittingawrittenrequesttothe secretary.previousnoticeofthespecialmeetingshallbesenttothemembersatleast7days priortothemeeting,byflyers,phone,or . Section3.Quorum.Thequorumshallbe11membersoftheorganization.Ifaquorumof11

5 membersisnotmetthenthecurrentboardmembersshallstayinofficeforthefollowingschool year.iftheeventaquorumof11membersisnotmet,thenmajorityvoteshalltakeprecedence. ArticleVIII Section1.ParliamentaryAuthority.Robert srulesofordershallgovernmeetingswhenthey arenotinconflictwiththeorganization sbylaws. ArticleIX Section1.StandingRules.Standingrulesmaybeapprovedbytheexecutiveboardandthe secretaryshallkeeparecordofthestandingrulesforfuturereference. ArticleX Section1.Dissolution.Theorganizationmaybedissolvedwithpreviousnotice(14calendar days)andatwolthirdsvoteforthosepresentatthemeeting,assumingaquorum.. ArticleXI Section1.Amendments.Thesebylawsmaybeamendedatanyregularorspecialmeeting providingthatpreviousnoticewasgiveninwritingatthepriormeetingandthensenttoall membersoftheorganizationbythesecretary.noticemaybegivenbypostalmailor . AmendmentswillbeapprovedbyatwoLthirdsvoteofthosepresent,assumingaquorum. ArticleXII BoardMembers Section1.Composition.ThemembersoftheboardshallconsistofthePresident,Vice President,Secretary,Treasurer,V.PofFundraisingandPrincipal. Section2.Duties. A. PowerandAuthority.Theboardmembersshallhavefullpowerandauthorityoverthe affairsofcitrusridgeptobetweenannualmeeting,exceptasotherwiseprovidedin thesebylawsftheboardshalladoptspecialrulesoforderandpoliciestogovernits proceedings. B. DutiesoftheBoard.Thedutiesoftheboardmembersshallinclude,butnotlimitedto: 1. BeresponsibleforthestrategicdirectionandstrategicmanagementofPTO. 2. ReviewandactonreportsandrecommendationsofcommitteesandstaffF 3. ApprovethebudgetF 4. Approvetheboardandcommitteeappointmentsasrecommendedbythe president. ArticleXIII Committees

6 Section1.Membership.Committeesmayconsistofmembersandboardmembers,withthe presidentandvicepresidentactingasanexlofficiomemberofallcommittees. Section2.StandingCommittees.Thefollowingcommitteesshallbeheldbytheorganization: Membership. Section3.AdditionalCommittees.Theboardmayappointadditionalcommitteesasneeded. A.ThepresidentshallappointmembersofthecommitteesatthefirstPTOmeetingof currentschoolyear. B.Allcommitteesshallreporttotheboardmembers,andshallberesponsibleto communicatetothepresidentbetweenmeetings.policiesrecommendedbyacommittee shallbeapprovedbyboardmembers. Section4.CitrusRidgePTOCommittees: A. Membership 1. CollectingMembershipFees 2. BuildingNewmembership 3. Createormaintainaprogramtohelpmembershipyeartoyear 4. Createmembershipdatabase ArticleXIVDFinances Section1Atentativebudgetshallbedraftedinthefallforeachschoolyearandapprovedbya majorityvoteofthememberspresent. Section2Thetreasurershallkeepaccuraterecordsofanydisbursements,income,andbank accountinformation. Section3Theboardshallapproveallexpensesoftheorganization Section5Thetreasurershallprepareafinancialstatementattheendoftheyear,tobe reviewed. Section6Uponthedissolutionoftheorganization,anyremainingfundsshouldbeusedtopay anyoutstandingbillsandwiththemembershipsapproval,spentforthebenefitoftheschool. Section7Thefiscalyearshallcoordinatewiththeschoolyear. ArticleXVDConflictofInterestPolicy Section1.Purpose.ThepurposeoftheconflictofinterestpolicyistoprotectthistaxLexempt organization sinterestwhenitiscontemplatingenteringintoatransactionorarrangementthat

7 ArticleXIVDFinances Section1Atentativebudgetshallbedraftedinthefallforeachschoolyearandapprovedbya majorityvoteofthememberspresent. Section2Thetreasurershallkeepaccuraterecordsofanydisbursements,income,andbank accountinformation. Section3Theboardshallapproveallexpensesoftheorganization Section5Thetreasurershallprepareafinancialstatementattheendoftheyear,tobe reviewed. Section6Uponthedissolutionoftheorganization,anyremainingfundsshouldbeusedtopay anyoutstandingbillsandwiththemembershipsapproval,spentforthebenefitoftheschool. Section7Thefiscalyearshallcoordinatewiththeschoolyear. ArticleXVDConflictofInterestPolicy Section1.Purpose.ThepurposeoftheconflictofinterestpolicyistoprotectthistaxLexempt organization sinterestwhenitiscontemplatingenteringintoatransactionorarrangementthat mightbenefittheprivateinterestofanofficerordirectoroftheorganizationormightresultina possibleexcessbenefittransaction.thispolicyisintendedtosupplement,butnotreplaceany applicablestateandfederallawsgoverningconflictofinterestapplicabletononprofitand charitableorganizations. Section2.Definitions. A.InterestedPerson.Anydirector,principalofficer,ormemberofacommitteewith governingboardldelegatedpowerswhohasadirectorindirectfinancialinterest,as definedbelow,isaninterestedperson. B.FinancialInterest.Apersonhasafinancialinterestifthepersonhas,directlyor indirectly,throughbusiness,investment,orfamily: i.anownershiporinvestmentinterestinanyentitywithwhichtheorganization hasatransactionorarrangementf ii.acompensationarrangementwiththeorganizationorwithanyentityor individualwithwhichtheorganizationhasatransactionorarrangementfor iii.apotentialownershiporinvestmentinterestin,orcompensationarrangement with,anyentityorindividualwithwhichtheorganizationisnegotiatinga transactionorarrangement. Compensation includesdirectandindirect remunerationaswellasgiftsorfavorsthatarenotinsubstantial. Afinancialinterestisnotnecessarilyaconflictofinterest.UnderSection3b,apersonwhohas afinancialinterestmayhaveaconflictofinterestonlyiftheappropriategoverningboardor committeedecidesthataconflictofinterestexists. Section3.Procedures. A.DutyToDisclose.Inconnectionwithanyactualorpossibleconflictofinterest,an interestedpersonmustdisclosetheexistenceofthefinancialinterestandbegiventhe opportunitytodiscloseallmaterialfactstotheboardandmembersofcommitteeswith

8 governingboardldelegatedpowerswhoareconsideringtheproposedtransactionor arrangement. B.DeterminingWhetheraConflictofInterestExists.Afterdisclosureofthefinancial interestandallmaterialfacts,andafteranydiscussionwiththeinterestedperson, he/sheshallleavethegoverningboardorcommitteemeetingwhilethedeterminationof aconflictofinterestisdiscussedandvotedupon.theremainingboardorcommittee membersshalldecidewhetheraconflictofinterestexists. C.ProceduresforAddressingtheConflictofInterest. i.aninterestedpersonmaymakeapresentationatthegoverningboardor committeemeeting,butafterthepresentation,he/sheshall leavethemeetingduringthediscussionof,andthevoteon,the transactionorarrangementinvolvingthepossibleconflictofinterest. ii.thechairpersonofthegoverningboardorcommitteeshall,if appropriate,appointadisinterestedpersonorcommitteetoinvestigate alternativestotheproposedtransactionorarrangement. iii.afterexercisingduediligence,thegoverningboardorcommitteeshall determinewhethertheorganizationcanobtain,withreasonableefforts,amore advantageoustransactionorarrangementfromapersonorentitythatwouldnot giverisetoaconflictofinterest. iv.ifamoreadvantageoustransactionorarrangementisnotreasonablypossible undercircumstancesnotproducingaconflictofinterest,thegoverningboardor committeeshalldeterminebyamajorityvoteofthedisinterestedboardmembers whetherthetransactionorarrangementisintheorganization sbestinterest,for itsownbenefit,andwhetheritisfairandreasonable.inconformitywiththe abovedetermination,itshallmakeitsdecisionastowhethertoenterintothe transactionorarrangement. D.ViolationsoftheConflictofInterestPolicy. i.ifthegoverningboardorcommitteehasreasonablecausetobelieveamember hasfailedtodiscloseactualorpossibleconflictsofinterest,itshallinformthe memberofthebasisforsuchbeliefandaffordthememberanopportunityto explaintheallegedfailuretodisclose. ii.if,afterhearingthemember sresponseandaftermakingfurtherinvestigation aswarrantedbythecircumstances,thegoverningboardorcommittee determinesthatthememberhasfailedtodiscloseanactualorpossibleconflict ofinterest,itshalltakeappropriatedisciplinaryandcorrectiveaction. Section4.RecordsofProceedings. Theminutesofthegoverningboardandallcommitteeswithboarddelegatedpowersshall contain: A.Thenamesofthepersonswhodisclosedorotherwisewerefoundtohaveafinancial interestinconnectionwithanactualorpossibleconflictofinterestfthenatureofthe

9 financialinterestfanyactiontakentodeterminewhetheraconflictofinterestwas presentfandthegoverningboard sorcommittee sdecisionastowhetheraconflictof interestinfactexisted. B.Thenamesofthepersonswhowerepresentfordiscussionsandvotesrelatingtothe transactionorarrangementfthecontentofthediscussionfincludinganyalternativesto theproposedtransactionorarrangementfandarecordofanyvotestakeninconnection withtheproceedings. Section5.Compensation. A.Avotingmemberofthegoverningboardwhoreceivescompensation,directlyor indirectly,fromtheorganizationforservicesisprecludedfromvotingonmatters pertainingtothatmember scompensation. B.Avotingmemberofanycommitteewhosejurisdictionincludescompensationmatters andwhoreceivescompensation,directlyorindirectly,fromtheorganizationforservices isprecludedfromvotingonmatterspertainingtothatmember scompensation. C.Novotingmemberofthegoverningboardoranycommitteewhosejurisdiction includescompensationmattersandwhoreceivescompensation,directlyorindirectly, fromtheorganization,eitherindividuallyorcollectively,isprohibitedfromproviding informationtoanycommitteeregardingcompensation. Section6.AnnualStatements.Eachboardmember,principal,andmemberofacommittee withgoverningboardldelegatedpowersshallannuallysignastatementwhichaffirms thatsuchperson: HasreceivedacopyoftheconflictofinterestpolicyF HasreadandunderstoodthepolicyF HasagreedtocomplywiththepolicyFand Understandsthattheorganizationischaritableandthatin ordertomaintainitsfederaltaxlexemptstatusitmustengage primarilyinactivitieswhichaccomplishoneormoreofitstaxlexempt purposes. Section7.PeriodicReviews.Toensurethattheorganizationoperatesinamannerconsistent withcharitablepurposesanddoesnotengageinactivitiesthatcouldjeopardizeits taxlexemptstatus,periodicreviewsshallbeconducted.theperiodicreviewsshall,ata minimum,includethefollowingsubjects: A. Whethercompensationarrangementandbenefitsarereasonableare basedoncompetentsurveyinformationandaretheresultofarmslength bargaining. B. Whetherpartnershipsjointventuresandarrangementswithmanagement organizationconformtotheorganizationswrittenpoliciesareproperly recorded,reflectreasonableinvestmentorpaymentsforgoodsand services,furthercharitablepurposes,anddonotresultininurement, impermissibleprivatebenefit,oranexcessbenefittransaction.

10 Section8.UseofOutsideExperts.Whenconductingtheperiodicreviewsasprovidedforin Section7,theorganizationmay,butneednot,useoutsideadvisers.Ifoutsideexperts areused,theiruseshallnotrelievethegoverningboardofitsresponsibilityforensuring thatperiodicreviewsareconducted. ArticleXVIDAmendments Section1.Amendments.ThesebylawsmaybeamendedattheannualmeetingbytwoLthirds voteprovidedthatthefollowingrequirementsshallfirsthavebeencompliedwithinthefollowing order: A. Theamendmentsshallhavebeenapprovedbytheboardmembers.Bylaws amendmentsapprovedbytheboardmaybeamendedattheannualmeetingbythe youngdelegates. B. Amendmentsshallbereceivedbyboardmembers,nolessthanfortyLfive(45)daysprior tothedateoftheconveningannualmeeting. ProvisototheBylaws: Alladoptedbylawamendmentspertainingtostandingcommitteesshalltakeeffectatthestartof the2018l2019term.

Constitution of the United Faculty of Western Washington

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