REGULAR AGENDA. 2. Discussion and possible action to open the position for the Superintendent s TASB search applications. Mr. John Peter Montalvo

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1 Laredo I.S.D. Board of Trustees Laredo I.S.D. Public Facility Corporation Board of Directors Regular Board Meeting Thursday, March 17, :30 p.m. LISD Board Room 1620 Houston St. Laredo, TX A. Call to Order B. Roll Call C. Pledge of Allegiance D. Public Forum E. Recognition a) Nixon High School Boys Basketball Team District 29-5A District Champions, Area Champions and Regional Quarter Finals Champions. F. Superintendent s Report REGULAR AGENDA 1. Discussion and possible action to approve the transfer of funds from the general fund balance to a special account to pay for security guards and other LISD Police needed to protect our children and property and the action to authorize the expenditure of the monies transferred and allocated and implement the board approved project. Mr. Jose A. Valdez 2. Discussion and possible action to open the position for the Superintendent s TASB search applications. Mr. John Peter Montalvo - 1 -

2 3. Discussion and possible action to instruct staff to safe guard and support academic freedom and the interest of the teacher as a professional to choose instructional methodology in line with the Code of Ethics and Standard Practices for Texas Educators. Ms. Guillermina Montes 4. Discussion and possible action recommending to the LISD Staff, based on a the development and approval of a Visionary Board Policy concerning a Strategical Focus Plan of Continuous Student Achievement ; and in tandem with Central Office Administration to support the OUTCOMES of Student Achievement in a Continuous Mode of Constant Improvement that will be developed by this Board for adherence by this District. Mr. Jesus J. Guerra 5. Discussion and possible action to pay unused sick days yearly to classroom teachers. Mr. George M. Beckelhymer 6. Discussion and possible action to instruct the Superintendent to assure that funds are allocated for provision and supplies to students from low income families in all elementary schools based on the list provided to parents each year before school starts. LISD must allocate no less than 75% of the estimated costs for the supplies required. The Superintendent must assure that all students are provided with spiral notebooks, pens and pencils, book binders and other supplies. Mr. Jose A. Valdez 7. Discussion and possible action regarding district wide policies and procedures for travel. Mr. John Peter Montalvo and Ms. Guillermina Montes 8. Discussion and possible action on pending information as requested by the Board of Trustees on the clarification of the duties and assignments of the Secretary to the L.I.S.D. Board of Trustees. Possible Closed Session pursuant to Texas Government Code Section, Ms. Guillermina Montes - 2 -

3 9. Discussion and possible action to recommend that existing LEAVE policy be reviewed, amended, and/or revised to promulgate the Quality of Work-life for all LISD employees, whether the employee is a professional, para-professional, and/or Administrator. Recommend, this item be discussed in executive session due to possible subject matters and scenarios of personnel issues with specific names of employees and/or administrators involving this policy and its application may be discussed and/or need to be addressed in private. Rationale: This type of policy impacts all of LISD s employees in their daily lives at work and at home which makes this discussion imperative and urgent as it also impacts the retention and recruitment of present and future personnel for LISD. Possible Closed Session pursuant to Texas Government Code Section, Mr. Jesus J. Guerra 10. Discussion and possible action to develop incentives and recognition for perfect attendance for classroom teachers. Mr. George M. Beckelhymer 11. Discussion and possible action to amend LISD policies regarding computers and other equipment assigned to students. Mr. Jose A. Valdez 12. Discussion and possible action on an update of the Human Resources programs in Laredo ISD. Mr. John P. Montalvo 13. Discussion and possible action to recommend that LISD, at each years end, and/or each scholastic years end, and/or when the district is on its Summer Mode, that all grievances cases pertaining to LISD personnel that have not been resolve, settled, and/or adjudicate to a final outcome thru the normal process, and/or timeline, and/or established grievance procedure steps and/or processes, to include but not limited to, third party mediation; be entered into an Expedited Arbitration Process for adjudication for settlement and clearing the slate of unresolved grievance work-load and start a new calendar year. Rationale: The current practice and policy needs some enhancement to speed-up the process base on the premises of a Speedy Trial, corrective rather that punitive in nature, and/or lessen the trauma of the alleged victims, parties, - 3 -

4 and/or organization. Also, for Cost Effectiveness as well as Humanistic resolutions which often cause undue stress, hardship, mental anguish, uncertainly of future to our LISD personnel to just name a few of the components of having an enjoyable Quality of Work-life. Typically under this grievance management program policy a certain type of grievance can not be addressed. This grievance is the type where the investigative process are external and the internal grievance system whether it be a systematic, logical, timely event process and/or an expedited Arbitrational process, neither one can be effective because the span of control is on the outside. Discussion may include cases involving disciplinary proceedings of specific employees. Example: City Police/ County Sheriff/ FBI on-going investigation that explicitly impacts the outcome of the Instant Grievance at hand. These types of cases though, should be minimal and not the bulk of the case workload. Possible Closed Session pursuant to Texas Government Code Section, Mr. Jesus J. Guerra 14. Discussion and possible action on the Nixon High School field house. Mr. George M. Beckelhymer 15. Discussion and possible action to instruct the Superintendent to prepare a plan to build an elementary soccer field at Farias Elementary School. Mr. Jorge L. Rodriguez 16. Discussion and possible action to engage TAMIU and LCC to strengthen and expand the Spanish component for bilingual certification. Mr. George M. Beckelhymer 17. Update on Rookie Teacher Mentorship vs. Retainment/Non- Renewal trend analysis per campus at LISD, retro-active to scholastic years inclusive. And, a discussion with possible action for policy review, revision, and/or rescinding, or approving a new operative policy strategy where LISD s major stake holders, the taxpayer s investment and the student s continued achievement can be or will maximize, to - 4 -

5 maintain a continuous annual yearly progress IAW the NCLB mandates and funding constraints. Mr. Jesus J. Guerra 18. Discussion and possible action on a parent complaint on LJ Christen Middle School personnel. Possible Closed Session pursuant to Texas Government Code Sections, and Mr. Jose A. Valdez 19. Discussion and possible action on the final payment for Jupe Environmental Inc., including discussion of potential or contemplated litigation. Possible Closed Session pursuant to Texas Government Code Section, Mr. Jose A. Valdez 20. Discussion and possible action to approve the final payment on the Construction Audit conducted by Garza, Martinez & Co. and approving the final payment. Mr. Jesus J. Amezcua 21. Discussion, update and possible action on the contract with Jaime Rappaport for the lease of 22,000 square feet of office space at 908 Juarez Avenue for the relocation of the administrative offices in the downtown area in the amount of $22, per month. Mr. Jesus J. Amezcua and Dr. Oscar Cartas 22. Discussion and possible action to amend Policy DEC to provide for 3 bereavement leave days for employees and to provide for paid active duty military leave. Dr. Don P. Schulte 23. Discussion and possible action on personnel matters involving potential litigation and discussion of matters that are exempt from public disclosure under Article X, Section 9 of the Texas State Bar Rules. Possible Closed Session pursuant to Texas Government Code Section, Mr. John Kazen 24. Discussion and possible action to approve and authorize new district/campus positions. Dr. Don P. Schulte - 5 -

6 PROJECTED POSITIONS FOR 2004/05 Campus Position FTE s Fund/ Function/Prog. Estimated Cost w/o Benefits Cigarroa High School Teacher/Lead* ,400 Cigarroa High School Teacher* ,600 Cost Professional: 186,000 Campus Position FTE s Fund/ Function/Prog. Estimated Cost w/o Benefits Nixon High School Parent Involvement Liaison* ,130 Cost Para-Professional: 15,130 Campus Position FTE s Fund/ Function/Prog. Estimated Cost w/o Benefits Nixon High School Clerk* ,130 Cost Para-Professional: 15,130 Campus Position FTE s Fund/ Estimated Cost Function/Prog. w/o Benefits Cigarroa High School Teacher Aide/Send-In* ,505 Cost Para-Professional: 12,505 Campus Position FTE s Fund/ Estimated Cost Function/Prog. w/o Benefits Cigarroa Middle School Custodians ,222 Cost Para-Professional: 29,

7 25. Discussion and possible action on pay incentives for educational achievements of police officers. Dr. Don P. Schulte 26. Discussion and presentation on Year End Participation Settlement between Laredo ISD and PacifiCare. Mr. Jesus J. Amezcua and Mr. Alvaro Perez 27. Discussion and possible action to provide notice of dismissal for cause to a professional employed under a probationary contract. Possible Closed Session pursuant to Texas Government Code Section, Dr. Don P. Schulte and Mr. John Kazen 28. Discussion and possible action on resolution of pending grievance and employment status of a teacher previously on a probationary contract, including discussions with attorney regarding contemplated litigation. Possible Closed Session pursuant to Texas Government Code Sections, and Mr. John Kazen 29. Discussion and possible action to approve continuing contracts beginning in the school year for Professional Employees as presented. Possible Closed Session pursuant to Texas Government Code Section, Dr. Don P. Schulte 30. Discussion and possible action to approve the renewal or nonrenewal of administrator and special assignment two-year term contracts for the school year Possible Closed Session pursuant to Texas Government Code Section, Dr. Don P. Schulte 31. Discussion and possible action to approve the renewal of probationary contracts for professional employees as presented for school year Possible Closed Session pursuant to Texas Government Code Section, Dr. Don P. Schulte - 7 -

8 32. Discussion and possible action to approve the non-renewal of teachers probationary contracts for Possible Closed Session pursuant to Texas Government Code Section, Dr. Don P. Schulte 33. Discussion and possible action to approve the recommendation to hire the following Professional Positions. Possible Closed Session pursuant to Texas Government Code Section, Dr. Don P. Schulte 1. Human Resources Coordinator 2. Assets Management Supervisor Child Nutrition Program CONSENT AGENDA Items listed in this part of the LISD Board Meeting Agenda have been presented and discussed at previous Board Meetings, Board Committee Meetings, or are considered to be routine items or matters. 34. Approval of Minutes Special Call Meeting ~ February 3, 2005 Regular Board Meeting ~ February 16, 2005 Special Call Meeting ~ February 22, Approval of Disbursements 36. Approval of Donations and Investments 37. Approval of Tax Collection Report 38. Discussion and possible action to approve submission of a program plan to the Office of the Governor to meet the requirements of the Safe and Drug-Free Schools and Communities Grant program. Mr. Rolando Gallegos and Ms. Estella Quintanilla 39. Discussion and possible action to approve the District Textbook Adoption Committee s recommendation for Mr. Jesus Cisneros - 8 -

9 40. Discussion and possible action on requests for approval of the following refunds: Mr. Jesus J. Amezcua and Mr. Rodolfo Sanchez Property Tax Account # Tax Year Total Amount Taxpayer # $ Miguel Garza and Blanca E. Garza # $1, Raul Molina # $ Gloria Escobedo # $2, Felipe V. Ramon # $ First American Real Estate Tax Service # $ First American Real Estate Tax Service 41. Approval of Budget Amendments: BA ~ Amending the General Operating Fund in the amount of $433, to provide additional funds for new positions approved by the board in February, and authorizing the Superintendent to implement said budget. BA ~ Amending the General Operating Fund in the amount of $39, as a result of transfers between functions and authorizing the Superintendent to implement said budget. (This is a transfer with no effect on fund balance). BA ~ Amending the General Operating Fund in the amount of $305, from fund balance for the PFC bond principal and interest payments and authorizing the Superintendent to implement said budget. BA ~ Amending the IFA #2 Construction Fund budget in the amount of $2,880, to allocate funds from D.D. Hachar Construction Account to various schools for renovation, moving expenses, carpentry, HVAC, and portable costs and authorizes the Superintendent to implement said budget. BA ~ Amending the General Operating Fund in the amount of $132, to provide additional funds for the rental of the Rapport Building for the downtown offices, and authorizing the Superintendent to implement said budget

10 BA ~ Amending the General Operating Funds in the amount of $106, to provide funds for the SMART Path Project for At-Risk and Underperforming Youths, and authorizing the Superintendent to implement said budget. BA ~ Amending the QZAB#1 Construction Fund budget in the amount of $109, to allocate funds from the QZAB Interest Earning account to Nixon High School renovation account, and authorizes the Superintendent to implement said budget. BA ~ Amending the QZAB#2 Construction Fund budget in the amount of $27, to allocate funds from the QZAB Interest Earning account to Memorial Middle School renovation account, and authorizes the Superintendent to implement said budget. 42. Discussion and possible action to approve the following bids/proposals/quotations: -Mr. Jesus J. Amezcua Proposed Awards Opening Date Description Recommendation Time Period Available Amount Feb 22, 2005 Proposal No Relocation of Portable Buildings Construction Department Single proposal received, responded as a NO BID. We will re-bid at a later time. Feb 22, 2005 Proposal No Fixed Assets Inventory Fixed Assets Department RCI Technologies, Inc. in the amount of $55,500 Period of one (1) year beginning March 18, 2005 and terminating March 17, 2006 in Professional Services account Feb 28, 2005 Proposal No Uniforms for Health Services Health Service Department No proposals received, we will re-bid

11 Opening Date Description Recommendation Time Period Available Amount Feb 17, 2005 Proposal No Monitoring of Alarm Systems District-wide Laredo Alarm Systems in the amount of $18,915 per year First year of a three year contract to begin May 13, 2005 and terminate May 12, 2006 in Miscellaneous Contracted Services Feb 22, 2005 Proposal No Award Jackets Arnold Distributing Company In effect from March 21, 2005 and end March 20, 2006 with an option to renew a second and third year in Miscellaneous Operating Cost account Feb 22, 2005 Proposal No Motivational T-Shirts District-wide Arnold Distributing Company In effect from May 13, 2005 and end May 12, 2006 in Miscellaneous Operating Costs account Feb 17, 2005 Proposal No Novelties for Student Incentives District-wide All respondents: A & E Office Supples; Casa Beto, Inc.; Global Video dba Red Ribbon Resources a brand of Sunburst Visual Media; Global Video dba Great Events; Oriental Trading; and Sport Decals In effect from May 13, 2005 and terminating May 12, 2006 in Miscellaneous Operating Costs account subject to budget allocation approved by the Board of Trustees Feb 24, 2005 Proposal No Athletic Apparel and Accessories Athletic Department To all responding proposers meeting our specifications In effect beginning May 13, 2005 and ending May 12, 2006 in General Supplies account Feb 24, 2005 Proposal No Mini Blinds and Hardware District-wide Southwestern Blind as primary vendor Cantu Interiors as secondary vendor In effect for one year beginning April 16, 2005 and ending April 15, 2006 in Building and Other Supplies account

12 Opening Date Description Recommendation Time Period Available Amount Feb 22, 2005 Proposal No Federal Funded Apparel Federal Programs Feb 24, 2005 Proposal No Answering Services Finance Department, Human Resources Department and Superintendent s Office J. C. Penney, Inc. In effect from March 18, 2005 and end March 17, 2006 with an option to renew a second and third year No recommendation from Clothing and Recent Immigrant accounts Feb 22, 2005 Proposal No Graphing Calculators District-wide D & H Education as the primary vendor The Bach Company as the secondary vendor Frey Scientific as the third vendor In effect for one year beginning March 17, 2005 and terminate March 16, 2006 in General Supplies account Feb 17, 2005 Proposal No Audio Visual Equipment and Supplies District-wide AVES Audio Visual Aids and Troxell as primary vendors CDW Government, Inc., Audio Visual Aids Corporation and National Audio Visual Supply as secondary vendors In effect for one year beginning May 16, 2005 and terminating May 15, 2006 in Audio Visual Equipment and General Supplies account

13 Opening Date Description Recommendation Time Period Available Amount Feb 22, 2005 Proposal No Mariachi Instruments High Schools BLMS, LLC Berties Music as primary vendor The Mariachi Connection as secondary vendor Melhart Music Co as third vendor Brook Mays Music Group as fourth vendor Sam Ash Music Corp as fifth vendor In effect from March 18, 2005 and end March 17, 2006 with an option to renew a second and third year in Other Equipment account Feb 14, 2005 Proposal No Speech Therapy Services Special Education Department Speech Specialist of San Antonio, P.C. at an hourly rate of $65 plus $60 per hour per person traveling In effect from March 18, 2005 and March 17, 2006 with an option to renew a second and third year in Professional Services account Feb 22, 2005 Proposal No Mariachi Apparel and Costumes High Schools The Mariachi Connection, Inc. Apparel and costumes will be purchased on an as needed basis In effect from March 18, 2005 and end March 17, 2006 with an option renew a second and third year in General Supplies account Agreement Amendment Two of Service Agreement between Lexmark International, Inc. and Laredo Independent School District Lexmark International, Inc. for a total savings of $243,383 over the next three years This agreement will be for a 36 month period beginning April 1, 2005 This will be a savings to the district TCPN Vendor Purchase of four Modular Classroom Buildings Martin High School Williams Scotsman in the amount not to exceed $1,101,623 for the purchase of one 126 x 64 with restroom and three 112 x 64 without restroom modular classroom buildings Effective March 18, 2005 in Portables Martin IF 2 and Portables - Martin accounts

14 Opening Date Description Recommendation Time Period Available Amount Amendment Proposal No Lease of Portable Buildings Christen Middle School Resun Leasing, Inc. in the amount of $388,800 to amend the current lease to a purchase of a 182 x piece classroom building Effective March 18, 2005 in Portables Christen IFA 2 and Building Improvements accounts Amendment Proposal No Lease of Portable Buildings Transportation Department Resun Leasing, Inc. in the amount of $38,820 to amend the current lease to a purchase of a 24 x 64 double classroom building which will be converted to an office building Effective March 18, 2005 in Rental Portables account Professional Services (TAP) Technical Assistance Provider Misty Parr, provider, at a rate of $520 per day to assist Cigarroa High, Cigarroa Middle and Nixon High in improving performance and meeting AYP progress. The range of contract is between $61,828 for days to $94,328 for days plus travel expenses. Fiscal year and Fiscal year Funding will be provided by TEA Grant to meet AYP

15 43. Request to approve additive change orders: Mr. Edmundo Lopez, III Project Proposal Contractor Description Amount Memorial Middle School Cigarroa High School and Cigarroa Middle School practice field K. Tarver Elementary School RFCSP # RFCSP # RFCSP # Leyendecker Construction, Inc. Leyendecker Construction, Inc. Leyendecker Construction, Inc. To provide labor, materials, supervision, and equipment for removal and replacement of carpet and fluorescent light fixtures at the school Library. To provide labor, materials, equipment, and supervision for the additional landscaping of the practice field. To provide labor, materials, equipment, and supervision of HVAC modifications including demolition of A/C equipment, new gypsum board, new door transom panels at classroom doors, new doors with hardware at mechanical rooms, electrical and installation of new HVAC (air handlers) equipment. $27, $79, $174, Discussion and possible action on the approval of various expenditures from Contingency Funds: Mr. Edmundo Lopez III Project Proposal Contractor Description Amount Nixon High School RFCSP # Leyendecker Construction, Inc To provide labor, material, equipment, and supervision for construction and remodeling of the existing restroom/office area at the Auto Mechanic and Auto body shops. $98,

16 45. Discussion and possible action to accept modifications on the construction start and completion date for this project: Mr. Edmundo Lopez, III Project Proposal Contractor Start Date Completion Nixon High School Literacy Center RFP # Leyendecker Construction, Inc January 14, 2005 September 30, Discussion and approval of final design of Nixon High School Literacy Center as recommended by Leyendecker Construction Co. Construction Manager-at-Risk and Cavazos & Associates Architects for this project. The design has been completed as per the plans and specs of the architect with the review and consultation from the Construction Manager-at-Risk. This proposed construction cost will maintain this project within budget and guaranteed maximum price. Mr. Edmundo Lopez, III 47. Discussion and approval of the re-design of Ryan Elementary School as recommended by Leyendecker Construction Co. Construction Manager-at-Risk and Design Group International Architects for this project. The re-design will be comprised of modifications to the roof design, placement of building, pick-up and drop-off, gym/ecc connection, library eave height, revise ceiling plan. These proposed modifications will maintain the construction cost within budget and the guaranteed maximum price. Mr. Edmundo Lopez, III 48. Discussion and approval of re-design of Daiches Elementary School as recommended by Leyendecker Construction Co. Construction Manager-at-Risk and Turner Hickey & Associates Architects for this project. The re-design will be comprised of modifications to the façade, gym columns, single roof building, and foundation. These proposed modifications will maintain the construction cost within budget and the guaranteed maximum price. Mr. Edmundo Lopez, III RECESS AS THE LAREDO I.S.D. BOARD OF TRUSTEES AND CONVENE AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS:

17 49. Call to Order Laredo I.S.D Public Facility Corporation Regular Meeting 50. Roll Call 51. Discussion and possible action to accept modifications on the construction start and completion date for this project: Mr. Edmundo Lopez, III Project Proposal Contractor Start Date Completion Nixon High School Literacy Center RFP # Leyendecker Construction, Inc January 14, 2005 September 30, Discussion and approval of final design of Nixon High School Literacy Center as recommended by Leyendecker Construction Co. Construction Manager-at-Risk and Cavazos & Associates Architects for this project. The design has been completed as per the plans and specs of the architect with the review and consultation from the Construction Manager-at-Risk. This proposed construction cost will maintain this project within budget and guaranteed maximum price. Mr. Edmundo Lopez, III 53. Discussion and approval of the re-design of Ryan Elementary School as recommended by Leyendecker Construction Co. Construction Manager-at-Risk and Design Group International Architects for this project. The re-design will be comprised of modifications to the roof design, placement of building, pick-up and drop-off, gym/ecc connection, library eave height, revise ceiling plan. These proposed modifications will maintain the construction cost within budget and the guaranteed maximum price. Mr. Edmundo Lopez, III 54. Discussion and approval of re-design of Daiches Elementary School as recommended by Leyendecker Construction Co. Construction Manager-at-Risk and Turner Hickey & Associates Architects for this project. The re-design will be comprised of modifications to the façade, gym columns, single roof building, and foundation. These proposed modifications will maintain the construction cost within budget and the guaranteed maximum price. Mr. Edmundo Lopez, III

18 55. Approval of the following Reports: Mr. Jesus Amezcua a. Financial Statement Report b. Investment Report c. Change Order Report (N/A for March) d. Disbursement Report ADJOURN AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS AND RECONVENE AS THE LAREDO I.S.D BOARD OF TRUSTEES. 56. Communications 1. Possible Board Training 57. Adjournment If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meeting Act, Tex. Gov t Code, Chapter 551, Subchapter D and E. It is the policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Mercedes Santos at (956) at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the LISD Board Room, 900 Main