A. Meeting called to order by Operations Committee Chairperson. B. Roll Call C. Pledge of Allegiance

Transcription

1 Laredo I.S.D. Board of Trustees Operations Committee Meeting Tuesday, July 19, - 6:00 PM Dr. Joaquin G. Cigarroa Middle School Library ~ 2600 Palo Blanco St. Laredo, TX The Operations Committee of the Board will meet on the above date, time and location to discuss the following: A. Meeting called to order by Operations Committee Chairperson. B. Roll Call C. Pledge of Allegiance 1. Discussion and presentation on CNB (LOCAL) Policy, Transportation Management District Vehicles. Mr. Raymundo P. Villarreal, Jr., Executive Director for Plant 2. Discussion and presentation on Camera Systems and GPS for district school buses. Mr. Raymundo P. Villarreal, Jr., Executive Director for Plant 3. Discussion and presentation on Zachry Softball Complex construction project. Mr. Raymundo P. Villarreal, Jr., Executive Director for Plant 4. Discussion and presentation on staffing needs (four FTE's) for. Mr. Raymundo P. Villarreal, Jr., Executive Director for Plant 5. Discussion and presentation on Summer Projects Update. Mr. Raymundo P. Villarreal, Jr., Executive Director for Plant 6. Discussion and presentation on the monthly employee payroll pay dates for fiscal year - 7. Discussion and presentation to approve the Laredo Independent School District Board of Trustees Safety Policy Statement for school year -

2 8. Discussion and presentation on Health Insurance update. 9. Discussion and presentation on an update of RFP Copying Equipment that was awarded to IKON 05/12/. 10. Bids, Proposals, Quotations & Contracts Date Description Recommendation Time Period Avail Amt 10A. July 20, Processing of Beef Burritos MCI Food-Los Cabos (Compton, CA) $68,250.00, which represents the best beginning September 18, and terminating September 17, expenditure account year were $67, $68, Purpose: To comply with procurement requirements to purchase services for processing beef burritos. 10B. September 9, Commercial Food Items LaBatt Food Services (San Antonio, TX) $4,200,000.00, which represents the best value to the District. Purchase orders will be processed on an "as needed" period on one year beginning October 15, and ending October 14, year were $4,001, $4,200, Purpose: To comply with procurement requirements to purchase commercial food items such as processed cheese, processed meats, canned fruits, pizzas, etc. 10C. July 20, Tortilla Products Exquisita Tortillas (Edinburg, TX), $50,000.00, which represents the best period on one year beginning October 15, and ending October 14, Purpose: To comply with procurement requirements to purchase tortilla products. year were $52, $50,

3 Date Description Recommendation Time Period Avail Amt 10D. June 14, Houston- Galveston Area Council (HGAC) Co-op: Police Vehicles Police Dallas Dodge-Chrysler-Jeep (Dallas, TX) $121,512.00, which represents the best value to the District. Purchase orders will be processed on an "as needed" beginning July 22, and ending July 21, code(s). Estimated expenditure for one year are $121, Purpose: To comply with procurement requirement to purchase six (6) police vehicles (V6 Dodge Chargers) at a per unit cost of $20, Public Property Finance Contractual Obligation (PPFCO) funds will be used to purchase police vehicles. 10E. June 1, Request for Qualifications (RFQ) #-006: Financial Audit Services Finance Finance recommends awarding a 3 year contract to Weaver (Houston, TX) for an estimated amount of $127,000.00, District. The total cost of the purchase will be spread out over three years as follows: Year 1 - $42, Year 2 - $42, Year 3 - $43, period of three years beginning July 22, and 2014 with an a fourth and fifth (final) year. year were $45, for the three (3) year contract are $127, Year 1 - $42,000.00, Year 2 - $42,000.00, Year 3 - $43, Purchase orders will be processed on an "as needed" Purpose: To comply with procurement requirements to purchase external financial audit services. The contract includes a provision that requires the District's Internal Auditor to provide 80 to 100 hours of assistance. Any additional work assignments shall be billed at an hourly rate of $ per hour. The three year contract will include a provision to cancel (by the district) after each year's evaluation. If only a one year contract is awarded, the cost to the District will be $45, F. July 29, Dairy & Juice Products Hygeia (San Antonio, TX) for an estimated amount of $1,800,000.00, District. Purchase orders will be processed on an "as needed" period on one year beginning August 13, and ending August 12, 2012 year were $1,720, $1,800, Purpose: To comply with procurement requirements to purchase dairy/juice products. This contract does not include ultra high temperature milk, which is purchased separately.

4 Date Description Recommendation Time Period Avail Amt 10G. June 22, Bid #11-038: Plumbing Supplies & Accessories Operations Clark Hardware, Inc. (Laredo, TX) $43,000.00, which represents the best (first) beginning July 22, and 2012 with an a second and third (final) year. year were $39, $43, Purpose: To comply with procurement requirements to purchase plumbing supplies & accessories such as heating elements, faucets, PVC pipes, etc. 10H. March 12, Request for Proposal (RFP) #024-10: Employee Uniforms Operations; Transportation; Fixed Assets; Custodial Services; Textbooks; ; and Printing s G & K Services (San Antonio, TX) for an estimated amount of $70,891.66, District. Purchase orders will be processed on an "as needed" (second) beginning July 22, and 2012 with an a third (final) year. year were $52, $70, Purpose: To comply with procurement requirements to purchase employee uniforms for various departments ( Operations, Transportation, Fixed Assets & Custodial Services, Textbooks, and Printing ) such as shirts, pants and jackets. 10I. June 20, The Cooperative Purchasing Network (TCPN) and US Communities Co-op: Shop Equipment Transportation recommends awarding contracts to Grainger (TCPN - $41,610.00) and AutoZone (US Communities Co-op - $26,662.00) for a total amount of $68,272.00, which represents the best In effect beginning July 22, and code(s). Estimated year are $68, Purpose: To comply with procurement requirements to purchase shop equipment for the new transportation compound, such as shelving, air compressors, jack stands, grinders, etc. 11. Communication and Updates

5 12. Adjournment If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meeting Act, Tex Government Code, Chapter 551, Subchapter D and E. It is the Policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Josie Z. Rodriguez at (956) at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the LISD Board Room, 900 Main.