REGULAR AGENDA. Dr. Dennis D. Cantu

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1 AMENDED AGENDA Laredo I.S.D. Board of Trustees Laredo I.S.D. Public Facility Corporation Board of Directors Regular Board Meeting Thursday, October 13, :30 p.m. LISD Board Room 1620 Houston Street Laredo, TX A. Call to Order B. Roll Call C. Pledge of Allegiance D. Public Forum E. Superintendent s Report 1. Instruction Briefing 2. Finance Briefing 3. Student Briefing 4. Facilities Briefing REGULAR AGENDA 1. Discussion and possible action to approve the District /Strategic Goals for the District in an effort to finalize the District Strategic Plan and Campus Improvement Plans and Focus Improvement Plans as required by TEA and NCLB. Dr. Dennis D. Cantu 2. Discussion and possible action to RESCIND previously recommended by staff and approved by Board Pre-emptive Contracts and prior to the $60 Million Bond Election funds arrival at LISD s coffers for the following firms: Cavazos Architects & Associates, Sepulveda & Associates Architect Inc., Frank Architects Inc. (Rational: to many glitz, punch lists items, ADA Non-Compliance violation, upgrades/change orders, reserve - 1 -

2 contingency fund depletions, non-adherences of contractual covenants, etc, etc, etc, are prominent and still lingering without any abatement by responsible parties. Board Members are elected to oversee fiscal responsibilities and work to obtain the best value for his/her state holder, the Taxpayer of LISD and their children.) Possible Closed Session pursuant to Texas Government Code Section, Mr. Jesus J. Guerra 3. Discussion and possible action for the Superintendent to review Board Members agenda items and possibly answer concerns to Board Members administratively rather than having extensive discussions at the regular board meeting. Ms. Guillermina Montes 4. Discussion and possible action regarding a discussion with Justice of the Peace, Pct #2, Judge Ricardo Rangel, concerning Truancy case adjudication, workload, assignment and rotation thereto, of the case-load. Mr. Jesus J. Guerra 5. Discussion and possible action for the approval of a Local Board Policy to establish an On - site Field Commander for LISD s Crisis Management Team, its hierarchy, protocol, procedures, and the release of information concerning such incidents (Rational: Safety, Security, and Safe-Guard of LISD s human, fiscal, legal concerns and resources). Mr. Jesus J. Guerra and Mr. John Peter Montalvo 6. Update over Board s concerns regarding the slow-moving development of Laredo ISD Police Department as a deterrent in the safe-guarding and maintaining a safe school environment. Mr. Jesus J. Guerra 7. Discussion and possible action over presentation by CHS/NHS Principals and their corresponding Executive Principals for the Toro/Mustang Vertical Teams to the Board of Trustees depicting their current MAPs, Intervention Plans, current trends, and projections to correct and remediate your Missed AYP status, Stage II. Mr. Jesus J. Guerra - 2 -

3 8. Discussion and possible action to approve the sale of buses to non-profit organizations (if and when available). Currently, we have requests from: Rotary Club and Municipality from Acambaro, Mexico and the Laredo Day-Break Rotary Club. Mr. Jesus J. Amezcua 9. Discussion and possible action to approve the recommendation to hire the following Professional Positions. Possible Closed Session Pursuant to Texas Government Code Section, Mr. Jesus J. Amezcua 1. Resource Coordinator Title VII, Dual Language, Bilingual Grant 2. Facilitator Mentor/Headstart - Early Childhood Ready to Read Grant 3. Facilities Officer Operations 4. Bilingual Teacher Resource Specialist 5. ESL Teacher Resource Specialist 10. Discussion and possible action to authorize the District to purchase the following property next to Heights Elementary : Tract I Lots 1 and 2 and the West 43 feet of Lot 2, Block 722, in the Eastern Division of the City of Laredo, Webb County Texas. (1301 Rosario) Tract II The East 3 feet of Lot 2; and All of Lot 3; and, the West 43 feet of Lot 4, Block 722, in the Eastern Division of the City of Laredo, Webb County, Texas. (1303 Rosario) Possible Closed Session Pursuant to Texas Government Code Section Mr. Jesus J. Amezcua 11. Discussion and approval of design plans for Nixon High Field House as recommended by Cavazos Associates Inc. Mr. Edmundo Lopez III - 3 -

4 12. Discussion and approval of design plans and proposed option for a new replacement of J.C. Martin Elementary as recommended by Ashley Humphries & Sanchez Architects. Mr. Edmundo Lopez, III 13. Discussion and approval of design development plans for proposed Softball field at Zachry Elementary and Soccer field at Kawas Elementary. Mr. Edmundo Lopez, III 14. Discussion and possible action to approve and authorize new district/campus positions. Mr. Jesus J. Amezcua Projected Positions for Campus Position FTE s Fund/Function/Prog. Estimated Cost w/o Benefits Christen Middle Christen Middle Lamar Middle Lamar Middle Cigarroa Middle Cigarroa Middle Memorial Middle Memorial Middle Cost- Professional: Teacher/Science DI ,500 Teacher/Social DI ,700 Studies Teacher/Science DI ,500 Teacher/Social DI ,700 Studies Teacher/Science DI ,500 Teacher/Social DI ,700 Studies Teacher/Science DI ,500 Teacher/Social Studies DI , ,800 DI District Initiative 15. Discussion and possible action to amend Policy DGBA (Local), concerning employee complaints/grievances. Mr. John Kazen 16. Discussion and possible action to amend Policy DEA (Local), concerning compensation and benefits: salaries, wages and stipends. Mr. John Kazen - 4 -

5 CONSENT AGENDA Items listed in this part of the LISD Board Meeting Agenda have been presented and discussed at previous Board Meetings, Board Committee Meetings, or are considered to be routine items or matters. 17. Approval of Minutes Special Call Meeting/Budget Workshop ~ August 16, 2005 Special Call Meeting/Budget Workshop ~ August 18, 2005 Regular Board Meeting ~ September 15, 2005 Special Call Meeting ~ September 20, 2005 Special Call Meeting ~ September 27, Approval of Disbursements 19. Approval of Donations and Investments 20. Approval of Tax Collection Report 21. Presentation and discussion on the proposed 2006 Webb County Appraisal District s Budget. Mr. Jesus J. Amezcua and Mr. Rodolfo Sanchez 22. Discussion and possible action on a resolution to nominate a candidate (s) to the Webb County Appraisal District s Board of Directors. Mr. Jesus J. Amezcua and Mr. Rodolfo Sanchez 23. Discussion and possible action on a refund request in the total amount of $ for 2004 tax year on property tax account # by taxpayer, Jose Raul Belisario and Margarita R. Guerra. Mr. Jesus J. Amezcua and Mr. Rodolfo Sanchez 24. Discussion and possible action to approve a Memorandum of Understanding between the Laredo Independent District and Constable Rodriguez, Precinct 1, Place 1. Mr. Julio A. Mendez 25. Discussion and possible action to renew the Integrated Pest Management Policy for the new school year district wide. Dr. Oscar Cartas - 5 -

6 26. Discussion and possible action to renew the Safety Policy for the new school year district wide. Dr. Oscar Cartas 27. Discussion and possible action to approve a stipend for the following teachers: Esther Buckley Cigarroa High, Balt Vichareli Martin High, Jesus Jimenez Nixon High in the amount of $1,500 each month for November and December to total $3,000 for the campus administration of the Texas Accelerated Science Achievement Program (TxASAP) Grant. Mrs. Gaby Rogerio 28. Discussion and possible action to approve the Texas A & M International (TAMIU) Articulation Agreement coordinated by Mr. Richard Hinojosa, Executive Director for the South Texas TechPrep. Mrs. Dolores L. Campos 29. Discussion and possible action to approve the addition of Bank of America to the district s list of investment brokers. Mrs. Rosa Maria Torres 30. Discussion and possible action of Annual Audit Universe and Work Plan for fiscal year Mrs. Deyanira Serna 31. Approval of Budget Amendments: BA ~ Amending the General Operating Fund in the amount of $43, as a result of transfers between functions and authorizing the Superintendent to implement said budget. (This is a transfer with no effect on fund balance). BA ~ Amending the Construction Fund budget in the amount of $21,446 to transfer funds from Macdonell Elementary (completed project) for K. Tarver Elementary in the amount of $21,446 to install power outlets and light fixtures, and authorizing the Superintendent to implement said budget. BA ~ Amending the General Operating Fund in the amount of $73, from fund balance to allocate funding for the after

7 school child care program at Farias, Milton, Alma Pierce, Ryan, D.D. Hachar, and Ligarde Elementary s. BA ~ Amending the General Operating Fund in the amount of $70, from fund balance to allocate funding for the purchase of band and color guard supplies for Martin, Nixon, and Cigarroa High s; and for asbestos sampling services throughout the district. BA ~ Amending the General Operating Fund in the amount of $288, from fund balance for computer [laptop] leases. These laptops will be used by students at Cigarroa Middle, Memorial Middle, and by the District s Police Department. 32. Discussion and possible action to approve the following bids/proposals/quotations: -Mr. Jesus J. Amezcua Proposed Award Description Recommendation Time Period Available Amount Airgas Third and final year contract to begin October 14, 2005 and terminate October 11, 2006 Opening Date Aug 26, 2003 Proposal No Welding Gases Contract Vocational Department Funding available in Other Rental account May 26, 2005 Proposal No Third Party Administrators District-wide National Plan Administrators (NPA) The term of the contract will be for a period of three (3) years to commence September 1, 2005 and terminate August 21, The agreement may be terminated by either party thereto at the end of the initial one-year period by written notice to this effect sent to the other party at least ninety (90) days prior to the end of the initial one year period. Automatic annual periods of renewal and - 7 -

8 Proposed Award Opening Date Description Recommendation Time Period Available Amount Proposal No Cont d extension shall continue until either party thereto gives the other written notice of termination of the agreement, and in such event the agreement shall terminate ninety (90) days after such notice has been sent to the other party. Sept 8, 2005 Proposal No Chain Link Fence Installation District-wide No recommendation, we will re-bid at a later date Aug 16, 2005 Proposal No Janitorial Supplies Division of Operations Gulf Coast Paper Company for Item Nos. 2; 3; 5; 7 thru 12; 14; 15; 18; 19; 21 thru 24; 26; 29; 35; 37; 39; 43; 44; 49 thru 52; 55; 56; 60; 62; 63; 66; 67; and 69 thru 72. Matera Paper Company for Item Nos. 1; 40; 41; 46; 57; 59; 68; and 73. Pollock Paper Distributors for Item Nos. 6; 13; 17; 20; 25; 27; 28; 31; 33; 36; 38; 42; 47; 48; 54; 58; 61; 64; and 65 In effect for one year beginning October 14, 2005 and terminating October 13, 2006 Funding available in Janitorial Supplies account - 8 -

9 Proposed Award Opening Date Description Recommendation Time Period Available Amount Proposal No cont d Sysco Food Service for Item Nos. 4; 16; and 45 No recommendation, will not purchase, Item Nos. 30; 32; 34; and 53 Sept 14, 2005 Proposal No Document Shredding Services District-wide Sept 14, 2005 Proposal No Acoustical Ceiling Tile, Floor Cove Base and Carpet Materials District-wide Borders Shredders, Inc. No recommendation, we will re-bid at a later date In effect for one year beginning October 14, 2005 and terminating October 13, 2006 Funding available in Professional Services account Lease Agreement Building located at /3 Farragut Street Recommend to enter into a lease agreement between Vicente V. Garza and Laredo Independent District for the total annual lease payment of $35, for general purpose office, auditorium and/or education related business. To begin on October 1, 2005 and will terminate on September 30, This lease shall automatically renew for an additional period of 1 year per renewal term, unless either party gives written notice of the termination date no later than 30 days prior to the end of the term or renewal term. The lease terms during any such renewal term shall be the same as those contained in this Lease. Funding available in Rental Garza Buildings account 33. Discussion and possible action on the approval of expenditures from Contingency Allowances: Mr. Edmundo Lopez, III Project Proposal Contractor Description Amount Memorial Middle RFP # Leyendecker Construction, Inc. To accept and approve expenditures from the Landscape and Irrigation allowances.. $25,

10 34. Discussion and possible action to approve payment of final completion and release of retainage: Mr. Edmundo Lopez, III Project Proposal Contractor Description Amount Alma Pierce Elementary Bruni Elementary MacDonell Elementary RFP # RFP # RFP # Kitchen Equipment Fabricating Company Kitchen Equipment Fabricating Company Kitchen Equipment Fabricating Company To accept and approve as final completion and release of retainage. To accept and approve as final completion and release of retainage. To accept and approve as final completion and release of retainage. $8, $8, $9, RECESS AS THE LAREDO I.S.D. BOARD OF TRUSTEES AND CONVENE AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS: 35. Call to Order Laredo I.S.D Public Facility Corporation Regular Meeting 36. Roll Call 37. Approval of the following Reports: Mr. Jesus Amezcua a. Financial Statement Report b. Investment Report c. Change Order Report d. Disbursement Report (N/A) ADJOURN AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS AND RECONVENE AS THE LAREDO I.S.D BOARD OF TRUSTEES. 38. Communications 39. Adjournment

11 If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meeting Act, Tex. Gov t Code, Chapter 551, Subchapter D and E. It is the policy of the Laredo Independent District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Mercedes Santos at (956) at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the LISD Board Room, 900 Main