REGULAR BOARD MEETING HARLINGEN CONSOLIDATED INDEPENDENT SCHOOL DISTRICT MAY 10, 2011

Transcription

1 REGULAR BOARD MEETING HARLINGEN CONSOLIDATED INDEPENDENT SCHOOL DISTRICT MAY 10, 2011 The Board of Trustees of the Harlingen Consolidated Independent School District met in a Regular Board Meeting on Tuesday, May 10, 2011 at 6:37 p.m. in the Harlingen CISD Administration Building located at 407 N. 77 Sunshine Strip, Harlingen, Texas. Verna Young, Board President, called the meeting to order. MEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT: PLEDGE OF ALLEGIANCE: Verna Young, Gerry Fleuriet, Javier De Leon, Greg Powers and Dr. Nolan Perez George McShan and Dr. Cesar Maldonado Dr. Steve Flores, Arturo Cavazos, Julio Cavazos, Michelle Everett, Oscar Tapia, Shane Strubhart and Sonia Brown The pledge leader for the evening was Anthony Conde, a 5 th grader at Houston Elementary School. Anthony currently serves as the Student Council President. He enjoys baseball, basketball, skateboarding, walking his dog, and reading Dr. Seuss books. Anthony s parents are Martin and Belinda Conde. AWARDS AND The following students of the month for April and May were recognized by the Board: RECOGNITIONS: Chelsea Magouirk, Danielle Dominguez, Jocelyn Garcia, Andrew Cordero, Briana Serna, Ariel Jones, Christopher Villarreal, Celeste Garza, Meriel Munoz, Ginamar Galvan, and Dane Yates. The Board recognized the following Team One Members: Ginger Armstrong, Laura Cecilio, Kristi David, Magda Gonzalez, Miriam Guerra, Dr. Lisa Irby, Imelda Munivez and Dr. Cindy Sadler. The following campuses were recognized by the Board for receiving Texas Education Agency s Title I, Distinguished Schools Performance Awards: Austin, Bonham, Bowie, Dishman, Jefferson, Lamar, Long, Stuart Place, Travis, Treasure Hills and Zavala. The Board recognized Bowie Elementary School teacher, Dr. Lisa Irby, and Harlingen High School teacher, Sonya Brandenburg, as the Harlingen CISD Elementary and Secondary Teachers of the Year. PRINCIPAL S PUBLIC COMMENTS: CONSENT AGENDA: Norma C. Garcia, Principal at Houston Elementary School, presented a Principal s Report highlighting students, staff, parents and campus events. None A motion was made by Greg Powers to approve the Consent Agenda as follows: a. Minutes of the April 12, 2011 Regular Board Meeting as written and as recommended by the Administration.

2 Page 2 b. Budget Amendments as presented by Julio Cavazos and as recommended by the Administration. c. Tax Refunds as presented by Julio Cavazos and as recommended by the Administration. d. Award of Proposals for: 1) Band Instrument Repairs Term Bid, 2) Athletic Shoes Catalog Term Bid, 3) Cheerleading, Choir and Drill Team Uniforms Catalog Bid, 4) Digital Imaging Service Bid, 5) Forms, Printing and Catalog Term Bid, 6) Air Filter Media and Catalog Bid, 7) Kitchen Fire Suppression System Inspections, 8) Auctioneer Services, and 9) Baby Grand Piano as presented by Tony Gracia and as recommended by the Administration. Dr. Nolan Perez seconded the motion. The motion carried unanimously. (Budget Amendments, Tax Refunds and Award of Proposals are filed with these minutes.) APPROVAL OF OUT-OF-STATE TRIP FOR HHS MIGRANT STUDENTS: A motion was made by Gerry Fleuriet to approve an out-of-state trip for Harlingen High School migrant students to attend Washington D.C. Leadership Experience Close Up on June 19-24, 2011 as presented by Anna Rinaldi and as recommended by the Administration. Javier De Leon seconded the motion. The motion carried unanimously. APPROVAL OF A motion was made by Javier De Leon to authorize the Administration to participate in a PARTNERSHIP partnership program with the City of Harlingen on the Safe Routes to School Program for WITH CITY RE: the construction of sidewalks in the amount not to exceed $50, as presented by SAFE ROUTES TO Oscar Tapia and as recommended by the Administration. Greg Powers seconded the SCHOOL PROG.: motion. The motion carried unanimously. APPROVAL OF A motion was made by Gerry Fleuriet to award the construction contract for the MEMORIAL M.S. Memorial Middle School relocation project to Texas Descon, L.P. for the base bid RELOCATION amount with Alternates 2, 3, 4, and 5, as presented by Oscar Tapia and as recommended PROJECT by the Administration. Javier De Leon seconded the motion. The motion carried CONTRACT: unanimously. (Bid Tabulations are filed with these minutes.) CONSIDER HVAC A motion was made by Javier De Leon to reject all bids for the HVAC upgrades for UPGRADES: Bonham Elementary, Crockett Elementary, Long Elementary, Zavala Elementary and KEYS Academy as presented by Oscar Tapia and as recommended by the Administration. Greg Powers seconded the motion. The motion carried unanimously. APPROVAL OF A motion was made by Gerry Fleuriet to approve an agreement with the City of AGREEMENT Harlingen to divide the cost of a sidewalk from the corner of Garrett Road and Dixieland WITH CITY TO Street to the District s baseball/softball fields in the amount not to exceed $25, as DIVIDE COST OF presented by Julio Cavazos and as recommended by the Administration. Greg Powers SIDEWALK: seconded the motion. The motion carried unanimously. (Agreement with the City of Harlingen is filed with these minutes.) APPROVAL TO A motion was made by Gerry Fleuriet to amend the resolution for early exit incentive pay AMEND for early notice of resignation to include seven additional slots as presented by Julio RESOLUTION Cavazos and as recommended by the Administration. Greg Powers seconded the motion. EARLY EXIT The motion carried with Gerry Fleuriet, Greg Powers and Dr. Nolan Perez voting in INCENTIVE PAY: favor of the motion and Javier De Leon opposing the motion. (Resolution is filed with these minutes.)

3 Page 3 APPROVAL OF A motion was made by Javier De Leon to approve a contract for Medicaid billing CONTRACT FOR services between Harlingen CISD and TASB as presented by Julio Cavazos and as MEDICAID recommended by the Administration. Dr. Nolan Perez seconded the motion. The motion BILLING carried unanimously. (Contract between HCISD and TASB is filed with these SERVICES: minutes.) APPROVAL OF RESOLUTION EXTENDING DEPOSITORY CONTRACT: FACILITIES COMMITTEE A motion was made by Greg Powers to approve a resolution extending the depository contract with Frost Bank as presented by Julio Cavazos and as recommended by the Administration. Dr. Nolan Perez seconded the motion. The motion carried unanimously. (Resolution is filed with these minutes.) Oscar Tapia presented a Facilities Committee Meeting report regarding the following projects: Update on 2010 School Bond Program: Mr. Oscar Tapia presented a PowerPoint presentation on several bond projects. Performing Arts Center: The design committee has approved the final building program, the final schematic floor plan and the architectural design style for the new facility. The architect has presented elevation drawings on the selected design option. Timeline is on schedule for bidding to be completed in September/October, 2011 with awarding of the project on October/November, Mr. Tapia presented the site plan to the committee pointing out parking areas, revisions made to the parking areas, delivery areas, future growth areas, dual purpose uses with the school, and site correlation to band hall areas at Gutierrez. Design schemes were presented to the committee and the preferred scheme was pointed out. New Middle School: Mr. Tapia reported that five bids have been received ranging from $16,500, to $17,995,000 and that the ranking process has been completed. The lowest bidder ranked out with the highest score. A meeting was held with Descon Construction to discuss what areas can be made to reduce cost numbers. The project is pending final subdivision approval from the City of Harlingen. Agricultural Farm: The Design Committee has approved the final building program and floor plan design. The Administration is working on site assessments on a few properties, and will be discussed further at next week s regular Board meeting. 9 th Grade Academy: Administration is working on reducing the size of the program spaces. Project is currently over budget at 192,600 sq. ft., and it needs to be around 170,000 to 173,000 sq. ft. This project is about 2 ½ months behind the original schedule. Boggus Stadium: Mr. Oscar Tapia reported that the architect will present updated master plan alternatives at the next Design Committee meeting to be held on May 12, Vernon Band Hall: Architect has presented floor plan for the new band hall addition. Phase I construction documents have begun and Architect is also working on phasing in a reroofing project and some air conditioning upgrades. Phase II will involve the front facade historic preservation work and remodeling some interior spaces to increase the dining area. HVAC Renovations and Upgrades: Phase I HVAC project was bid on April 14 th and included Bonham, Crockett, Long, Zavala and Keys Academy. Project budget was $1.5 million with the lowest bidder bidding at around $2.0 million. Project will be re-bid with some scope of work removed. Mr. Julio Cavazos said that as part of the Board meeting agenda, this bid proposal will be rejected and the project will be rebid. The Multi-Purpose Building HVAC project is in the construction documents phase. Engineers should finalize plans in June, Project will be bid in two separate bid packages. Administration is assessing whether to bid the two packages out at the same time or stagger the two bid packages by two to three months apart. Re-Roofing Renovations: Project drawings have been completed and are currently being reviewed

4 Page 4 by staff. Project may be broken out in three bid packages, and should be ready to bid out in May/June, 2011, and awarded in August, Jefferson Elementary Classroom Wing and Crockett, Lamar, Rodriguez, and Treasure Hills Elementary Classroom Wing Additions: Preliminary site designs have been developed by the project architect. Administration is continuing to work with campus administrators and architect on best design option. Project schedule is being re-adjusted and plans should be ready for bids in August, Update on Local Policy of Naming of Schools: Dr. Steve Flores presented and distributed a copy of the local policy on the naming of district facilities, along with a listing of upcoming new and renovated district buildings for the Bond He stated that this will be discussed further on May 17, 2011 Special Board Meeting. Status Report on the Dixieland Road Sidewalk Project: Mr. Tapia reported that the District had met with the City of Harlingen on this project. The City will present at their City Commissioner's meeting for approval to provide the labor. If approved by the City, the District will recommend at the next Board meeting the approval to provide $25, for the materials. Discussion of Construction Funds: Mr. Julio Cavazos reported that there has been some activity on the bond funds. Discussion of Possible Refunding of 2001 School Bonds: Mr. Julio Cavazos discussed the proposed plan to refund some of the current bond program monies and that the District would realize a savings on bond interest costs. INTERNAL AUDIT QTLY. MONTHLY TAX COLLECTION INFORMATION: MONTHLY FINANCIALS EXECUTIVE SESSION: Nellie Ledesma, Internal Auditor, presented an Internal Audit Quarterly Report regarding PEIMS Attendance Accounting Procedures and Data Quality and activity funds for all campuses of the HCISD. (Internal Audit Quarterly Report is filed with these minutes.) Julio Cavazos provided Monthly Tax Collection Information for the Board s review. (Monthly Tax Collection information is filed with these minutes.) Julio Cavazos provided a Monthly Financials Report for the Board s review. (Monthly Financials Report is filed with these minutes.) Presiding Officer Verna Young called for an Executive Session at 8:25 p.m. in accordance with Sections , and , the Texas Open Meetings Code, to discuss: a. Discuss Purchase of Real Estate OPEN SESSION: CONSIDER PURCHASE OF PROPERTY: The meeting reconvened into Open Session at 8:44 p.m. No action was taken for the purchase of property.

5 Page 5 ADJOURNMENT: The meeting adjourned at 8:45 p.m. READ AND APPROVED: PRESIDING OFFICER DATE