JUDSON INDEPENDENT SCHOOL DISTRICT Minutes of Regular Board Meeting November 6, 2008

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1 JUDSON INDEPENDENT SCHOOL DISTRICT Minutes of Regular Board Meeting A Regular meeting of the Board of Trustees of Judson ISD was held, beginning at 7:00 PM in the ERC Board Room, 8205 Palisades Dr., Live Oak, Texas. Notice of this meeting was posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551. The meeting was audio and video tape recorded. Members Present: June Adair, Gilbert Flores, Diane Gonzales-Bagley, Richard LaFoille, Wayne Harper, Johnny Harris and Joan Ohnheiser 1. MEETING CALLED TO ORDER A. Roll Call, Establishment of Quorum, Invocation, Pledge of Allegiance Meeting was called to Order by President Adair and declared a quorum present. The Wagner ROTC cadets presented the Colors. 2. RECOGNITIONS A. Region IV Administrator of the Year Nominee-Ken Matthews Mr. Matthews, Metzger, Metzger Middle School Principal was recognized on his achievement. 3. ACKNOWLEDGEMENT OF VISITORS/CITIZENS TO BE HEARD There were no requests from citizens to speak. 4. DISCUSSION ITEMS/REPORTS A. Judson Vision: Community Expectations Ms. Adair requested that the board visit various facilities sometime in February Ed Franz Elementary, Crestview, Converse, Judson Early College Academy and Kitty Hawk Middle School. B. Parent Advisory Conference Mr. Harper provided positive comments on the parent advisory meeting and suggested that the Parent Conference be held at the beginning at of the school year to achieve maximum participation by parents. Ms. Gonzales-Bagley raised concerns about the possibility of food being discarded. Inquired about the cost of the conference and total budget. Ms. Ohnheiser complimented the staff on how well the conference was put together. Mr. Harper gave Mr. Gonzalez information he received at a conference regarding parent perceptions, the perceptions parents have about events such as this. C. DMD (LOCAL)-Professional Development Professional Meetings and Visitations (1st Reading) Mr. Harris stated that he does not agree that a designee should make decisions and instead the Superintendent should make these decisions and that there isn t a need for a designee. Ms. Gonzales-Bagley also stated that she would not support this. Ms. Ohnheiser asked what would happen if in case of an emergency Dr. Mackey is not available, where would that leave the district. Ms. Fuery explained that the way the current policy reads it requires Dr. Mackey to sign off on all paperwork to allow teachers to attend local conferences, which is a vast amount of paperwork.

2 Dr. Mackey has set parameters regarding the authority Principals and department heads have on approving documents as the designee. The policy does state that all out of state travel will be approved by the Superintendent. The board asked for more detailed wording on the policy. D. Ed Franz Elementary Renovation Ms. Ohnheiser asked about the number of students that the additional wing will allocate. Mr. LaFoille wanted a report on how much is being spent on kitchen renovations of all kitchens on proposition 3. E. Construction Update and Review of all Construction Projects Mr. Harris commented on the amount of funds spent on the cost over run on several of the projects. Dr. Mackey gave an overview of the kitchens already completed. The kitchen renovations will improve the quality of the food because of the elimination of having to transport the food to the various camps that do not currently have a full kitchen. Mr. LaFoille commented that although items are listed on the construction schedule does not mean that they will be finished with the project; it is a projection of when they estimate completion. Mr. Moreno from Facilities and Planning explained the document regarding construction that was included in the board members boardbook. Ms. Adair asked for clarification from Mr. LaFoille as to what information should be included in the construction update. The board requests that the construction update include specific information, the board would like a summary of current status of all projects, whether they are on schedule or not. Ms. Adair asked that Mr. LaFoille get with Dr. Mackey and set up a time where Mr. Moreno from Facilities Planning and Dr. Mackey meet and review the status of the all current projects. Mr. Harper and Mr. Harris would like to have the hiring of a project manager back on the agenda. Ms. Gonzales-Bagley also requested that the item be placed on the agenda for December. Ms. Adair will check the policy, and ensure which board member can request the item to be placed back on the agenda. Mr. Harris asked to have the policy pertaining to the ranking of the architects for projects available. F. Presentation by top two architects for third elementary 1. SHW 2. Kell Munoz Dr. Mackey explained that the current ranking system, Facility Planning ranks the architects and once the ranking is made, the #1 architect company is notified and Dr. Mackey meets with them and then executes a contract. Mr. Perez from SHW stated that the company specializes in designing schools specifically. SHW is a Green school, LEAD certified, a LEAD certified school over the long run could save the district money. Kell Munoz architects introduced their staff; they are a minority owned company and have worked with over 29 elementary schools in the San Antonio area. Mr. Harris would like to be provided with the ranking system used. Ms. Gonzales-Bagley left the board meeting at 8:13 p.m. and returned at 8:18 p.m. 5. CONSIDERATION OF CONSENT ITEMS A. Consider and take action regarding Expenditures Greater than $25,000 - TASB Risk Management Fund Ms. Ohnheiser motioned, Mr. Harris seconded, motion passed unanimously

3 B. Consider and take action regarding Approval of Request for Bid Automotive Parts for Transportation and Lubricants Ms. Ohnheiser motioned Mr. Flores seconded 6 yes, Ms. Ohnheiser abstained due to conflict of interest, motion passed C. Consider and take action regarding RFP Network Installation Discussion was that the contract would be awarded to the vendor for 1year with a one year extension; this RFP allows the district to do business with all 10 vendors. Ms. Ohnheiser motioned, Mr. Harper seconded, motion passes unanimously D. Consider and take action regarding RFP Excess Workers Compensation Related Services Ms. Ohnheiser motioned Mr. Harris seconded, motion passed unanimously E. Consider and take action regarding Authority to Execute Architectural Services Contract and Location for New Elementary School Ms. Adair suspended the rules and allowed Dr. Mackey to speak. Dr. Mackey recommended SHW for the new elementary school and the fees have been negotiated not to exceed 6% of the construction amount. Ms. Ohnheiser raised the question regarding the difference allotted for furniture for third elementary versus first and second is not equitable. Ms. Adair motioned that the board accept Dr. Mackey s recommendation to approve architectural services contract and the location at Nacogdoches Mr. Harper seconded, Motion 5 yes 2 no (Ms. Gonzales-Bagley, Mr. LaFoille) F. Consider and take action regarding Sale of "Sears" House on Evans Road Property Mr. LaFoille motioned Ms. Ohnheiser seconded, unanimous vote G. Consider and take action regarding Approval of Increase in Funding for Candlewood Elementary School Kitchen Addition and Renovation Project Ms. Ohnheiser motioned, Mr. LaFoille seconded Mr. LaFoille left the meeting at 10:55 p.m. and returned at 10:59 p.m. Mr. Elizondo explained that originally when this project was sent for an RFP, there were two bidders. One bid was for $2.5 million which was the highest ranked and that s the bidder that the district selected. Dr. Mackey later recommended that the board approve $1.476 million and try to have the architect do the project at that price. Later it was determined that the project could not be completed at that cost and the lowest that they could complete the project was for $1.980 million. That is an increase of $504,000 this would come out of 2006 bond, #3 propositions. Ms. Ohnheiser expressed concern about possibly taking money previously allocated for another project. Mr. LaFoille expressed that we do not want to shortchange Kirby MS. Motion 5 yes, 2 abstentions (Mr. LaFoille and Mr. Harris) H. Consider and take action regarding Approval of Board Meeting Minutes for August, September and October Minutes were not accurate and will be resubmitted at the next board meeting.

4 I. Consider and take action regarding Interlocal Agreement for Transportation Routing and Management Services Between Round Rock ISD and JISD Mr. Harper motioned, Mr. Flores seconded Mr. LaFoille asked whether this individual would have the authority to hire or fire. Dr. Mackey stated that he will not have the authority to hire or fire but can reprimand. Ms. Ohnheiser asked whether we didn t have anyone currently at transportation that could supervise and lead that department. Dr. Mackey stated that with the level of expertise that the individual from Round Rock can assist the current supervisor and bring the district operate in a more efficient way. Dr. Mackey stated that the district will be able to recover over $300,000 with this individual in place. Ms. Gonzales-Bagley asked that the contract be amended to add the ending date of May 30 th, 2008, Mr. Harper seconded. Vote on Amendment with a closure date, 5 yes 2 no (Mr. LaFoille, Ms. Ohnheiser). Motion for interlocal agreement with ending date of May 30 th, yes 2 no (Mr. Flores, Ms. Ohnheiser) J. Consider and take action regarding Changes to Board Policies 1. DC (LOCAL)-Employment Practices (2nd Reading) Ms. Adair suspended the rules and stated that at the present time we use this policy where the district gives a temporary approval, she does not want the board to give up the authority it currently has. There was no motion, no action taken 2. DEA (LOCAL)-Compensation & Benefits: Salaries and Wages (2nd Reading) Mr. Mr. Flores motioned Mr. LaFoille seconded. 6 yes, 1 no (Ms. Gonzales-Bagley) 6. DISCUSSION/CONSIDERATION OF ACTION ITEMS A. Consider and take possible action(s) regarding the Personnel Report and Updates including New Hires, Resignations and Administrative Appointments 1. Administrative Appointment a. Deputy Principal at Wagner HS Mr. LaFoille motioned, Mr. Flores seconded, motion passed unanimously 7. CLOSED SESSION A. Pursuant to Texas Govt. Code Section Attorney Consultation Regarding Payment Claim from SchoolNet Inc. B. Pursuant to Texas Govt. Code Section Attorney Consultation Regarding Superintendent's Evaluation Process and Instrument C. Pursuant to Texas Govt. Code Section Attorney Consultation Regarding Judson Independent School District v. Jeri Lynn Sommers, Docket No. 021-LH and Regarding Possible Proposed Nonrenewal of Teacher Term Contract D. Pursuant to Texas Govt. Code Section and discussion and deliberations concerning Judson Independent School District v. Jeri Lynn Sommers, Docket No. 021-LH-1008 E. Pursuant to Texas Govt. Code Section and discussion and deliberations concerning Proposed Nonrenewal of Teacher Term Contract. F. Pursuant to Texas Govt. Code Section , Regarding Superintendent's Evaluation Process and Instrument G. Pursuant to Texas Govt. Code Section , Discussing Personnel With no voiced objections the board went into closed section 8:28 p.m.

5 8. CONSIDER AND TAKE POSSIBLE ACTION(S) REGARDING ITEMS DISCUSSED IN CLOSED SESSION Board returned from closed session at 10:30 p.m., all board members were present A. Consider and take possible action(s) regarding Payment Claim from SchoolNet Inc. B. Consider and take possible action(s) regarding Judson Independent School District v. Jeri Lynn Sommers, Docket No. 021-LH-1008 C. Consider and take possible action(s) regarding Superintendent's Evaluation Process and Instrument Ms. Adair motioned to approve the use of the TASB model Superintendent Evaluation Instrument for Dr. Mackey with the five priority performance goals as discussed in closed session, Mr. LaFoille seconded, motion passed unanimously. D. Consider and take possible action(s) regarding Proposed Nonrenewal of Teacher Term Contract 9. ADJOURNMENT Meeting 11:20 p.m.

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