The Business and Support Services Committee of the Board will meet on the above date, time and location to discuss the following:
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1 Dr. A. Marcus Nelson Superintendent of Schools Board of Trustees Dr. Cecilia M. Moreno President, District 5 Hector J. Noyola Vice President, District 3 Jesus Martinez Secretary, District 2 Trustees Jose A. Valdez Trustee, District 1 Ricardo Garza Trustee, District 4 Hector J. Garcia Trustee, District 6 Jose R. Perez, Jr. Trustee, District 7 Laredo I.S.D. Board of Trustees Business and Support Services Committee Meeting Thursday, December 10, - 5:30 PM Amber Yeary Board Room Houston St. Laredo, TX The Business and Support Services Committee of the Board will meet on the above date, time and location to discuss the following: A. Meeting called to order by Business and Support Services Committee Chairperson. B. Roll Call C. Pledge of Allegiance 1. Discussion and presentation to approve and/or ratify the monthly disbursements for October at the regular meeting of the Board of Trustees, December. 2. Discussion and presentation to approve monthly reports and/or other updates/reports: a. Unaudited Financial Statements b. Donations Report c. Tax Collection Report It is the policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs.
2 3. Discussion and presentation on the following budget amendments Date Description Department Fund Amount 3A. November 5, BA # Discussion and presentation to approve the General Operating Fund (199) budget amendment in the amount of $4,902,312 to appropriate the projects from Committed Fund Balance and Other Committed Fund Balance. Financial Management Department Fund General Operating Fund $4,902,312 Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with sections GAAP & Legal Compliance and Legal Requirements. 3B. December 10, BA # Discussion and Financial Management presentation to approve the General Department Operating Fund (199) budget amendment in the amount of $18,473 as a result of transfers between functional expenditure categories. Fund $18,473 General Operating Fund Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with sections GAAP & Legal Compliance and Legal Requirements. 3C. December 10, BA # Discussion and Financial Management presentation to approve the General Department Operating Fund (199) budget amendment in the amount of $29,700 as a result of transfers between functional expenditure categories from the Board of Trustees discretionary funds. Fund $29,700 General Operating Fund Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with sections GAAP & Legal Compliance and Legal Requirements. 2
3 4. Discussion and presentation to approve and award the following bids, proposals, quotations and contracts. Date Description Recommendation TimePeriod Avail Amt 4A. February 20, 2014 Information Resources (DIR) Co-op Vendor #DIR-SDD-2068: Apple ipads, ipads Applications and ipads Integration Services contract to Apple, Inc. for an estimated amount of $4,932,662, one year (third) beginning March 21, March 20, This will be the third (final) year of the contract. year were $836,751. year are $4,932,662. Purpose: To comply with procurement requirements to purchase Apple ipads, applications and integration services. Funding is available in the expenditure account code Title I Funds. 4B. January 16, Texas Association of School Boards (TASB) Buy Board Co-op #482-15: Interactive Teaching Equipment contract to Education 2000 for an estimated amount of $396,847, one year (second) beginning February 13, February 12, 2017, renew for a third (final) year. year were $187,296. year are $396,847. Purpose: To comply with procurement requirements to purchase interactive teaching equipment (mimio boards) that will allow teachers to integrate material from laptops and ipads. Funding is contingent upon receiving the Notice of Grant Award (NOGA) for Title I Grant, which is expected in January C. January 13, 2014 Information Resources (DIR) Co-op Vendor# DIR-SDD-1962: Virtual Desktop Infrastructure Department contract to Insight Public Sector for an estimated amount of $1,335,101, which represents the best value to the District. on an "as needed" one year (third) beginning February 14, February 13, This will be the third (final) year of the contract. year were $275,826. year are $1,335,101. Purpose: To comply with procurement requirements to purchase software to upgrade the District's older computers. 3
4 Date Description Recommendation TimePeriod Avail Amt 4D. November 12, 2013 Request for Proposal (RFP) #13-026: Tortilla Products Division of Plant Facilities and Support Services contracts to Exquisita Tortillas and Tortillas Santos for an estimated amount of $105,000, one year (third) beginning January 17, January 16, This is the third (final) year of the contract. Purpose: To comply with procurement requirements to purchase flour/corn tortilla products. Funding is available in the expenditure account code Child Nutrition Program. 4E. November 7, 2014 Texas Association of School Board (TASB) Buy Board Co-op #407-12: Classroom Supplies Division of Curriculum and Instruction contract to Mentoring Minds, LP for an estimated amount of $265,000, which represents the best value to the District. on an "as needed" one year (second) 18, and ending December 17, 2016, renew for a third (final) year. year were $41,351. year are $105,000. year were $224,020. year are $265,000 Purpose: To comply with procurement requirements to purchase classroom supplies such as STAAR math, science, and reading workbooks for elementary and secondary schools. 4F. November 9, TASB Buy Board Coop Vendor# Installation of Doors and Security Hardware Division of Plant Facilities and Support Services recommends awarding a contract to IDN-Acme, Inc. for an estimated amount of $50,000, 18, and ending December 17, 2016 year are $86,589. year are $50,000. Purpose: To comply with procurement requirements to purchase the installation of doors and security hardware at Farias Elementary School. 4G. November 17, Information Resources (DIR) Co-op Vendor #DIR-TSO-2538: Laptops and Desktops Computers recommends awarding a contract to Insight for an estimated amount of $4,201,020, which represents the best value to the District. on an "as needed" 18, and ending December 17, 2016 expenditures for the last two years were $2,245,662. year are $4,201,020. Purpose: To comply with procurement requirements to purchase 1,950 desktops computers and 1,695 laptops for teachers and instructional personnel. As funding becomes available, an additional 300 desktops computers and 2,895 laptops will be purchased. 4
5 Date Description Recommendation TimePeriod Avail Amt 4H. November 18, Request for Proposal (RFP) #15-008: Delinquent Tax Statement Services Division of Finance recommends awarding a contract to Laser Printers and Mailing Services, Inc. for an estimated amount of $30,000, which represents the best value to the District. Purchase orders will be processed on an as needed 18, and ending December 17, 2016 year were $28,019. year are $30,000. Purpose: To comply with procurement requirements to purchase printing services for current and delinquent tax collection notices that are mailed to the District s taxpayers. Funding is available in the expenditure account code 199 General Operating Fund. 4I. January 21, Region One Co-op Vendor # /Texas Association of School Board (TASB) Buy Board Co-op Vendor #455-14: Band Instrument Purchase Division of Student Services recommends awarding contracts to: Woodwind & Brasswind, Tuba Exchange, Shar Products Company, West Music, Melhart, and Southwest Strings, for an estimated amount of $749,606 which represents the best value to the District. on an "as needed" one year beginning December 18, and ending December 17, Purpose: To comply with procurement requirements to purchase musical instruments. 4J. November 11, Request for Proposal (RFP) #15-035: Auctioneer Services Division of Plant Facilities and Support Services recommends awarding contract to CabCo Auctioneering Services for an estimated amount of $25,000, year were $903,987. year are $749, , and ending December 17, 2016, year were $9,000. year are $25,000. Purpose: To comply with procurement requirements to purchase auctioneering services for District-wide use. 5
6 Other Items 5. Discussion and update on State of the District Report and timeline to complete the Summative Evaluation of the Superintendent. 6. Discussion and update on Facilities Naming process. 7. Discussion and presentation on the Texas Accountability Performance Report (TAPR). 8. Discussion and update on Homeless Program, including funding. 9. Discussion and presentation on the Memorandum of Understanding between the Laredo Independent School District Pregnancy, Education & Parenting (P.E.P.) Program and Serving Children and adults in Need (SCAN), Inc. for the purpose of coordinating drug intervention activities/services for pregnant and post-partum females during the school year at no cost to the district. 10. Discussion and presentation to approve a resolution recognizing the Webb County 4-H Organization as eligible for extracurricular status under 19 Texas Administrative Code, Chapter 76.1, pertaining to extracurricular activities and appointment of adjunct faculty. 11. Discussion and presentation to approve the amendment proposed by the Webb County Commissioner's Court Head Start Program. 12. Discussion and presentation of the Memorandum of Understanding between Texas A&M International University and Laredo ISD to facilitate the provisions of Dual Credit college courses as mandated by House Bill 1 of the 79th Legislature for a total cost based on student enrollment. 13. Discussion and presentation on amendments to the current Ryan Elementary Memorandum of Understanding (MOU) to include lighting for basketball courts that will be provided by the City of Laredo at no cost to the district. 14. Discussion and presentation to accept the final completion and the release of retainage in the amount of $258,387 to Leyendecker Construction, Inc. for the VMT School of Communications & Fine Arts project (RFP # ). 6
7 15. Discussion and presentation to accept the final completion and the release of retainage in the amount of $50,303 to American Contracting USA, Inc., for the CIP Metal Canopy Projects (RFCSP #14-031). 16. Discussion and presentation to accept deductive change order # 001 from American Contracting USA., Inc. Metal Canopy Projects included on the CIP (RFCSP # ) in the amount of $1, for unused contingency allowances included in the original contract amount. 17. Discussion and presentation to approve the issuance of a request for bids for the sale of real properties owned by the District. 18. Discussion and presentation to approve the Local Assessment Fee Commitment agreement from Region One Education Service Center for Special Service Projects for the school year for an estimated amount of $26, Communication and Updates 20. Adjournment If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapter D and E. It is the policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Josie Z. Rodriguez at (956) at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the Amber Yeary Board Room, 900 Main. 7
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