CONSENT AGENDA. A. Call to Order B. Roll Call C. Pledge of Allegiance D. Special Observance E. Recognitions F. Public Forum

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1 Laredo I.S.D. Board of Trustees Laredo I.S.D. Public Facility Corporation Board of Directors Regular Board Meeting Thursday, January 21, :30 PM Laredo ISD Board Room Houston St. Laredo, TX A. Call to Order B. Roll Call C. Pledge of Allegiance D. Special Observance E. Recognitions F. Public Forum CONSENT AGENDA Items listed in this part of the LISD Board Meeting Agenda have been presented and discussed at previous Board Meetings, Board Committee Meetings, or are considered to be routine items or matters. 1. Approval and/or ratification of: A. Monthly Disbursements B. Un-audited Financial Statements C. Donation and Investment Report D. Tax Collection Report Mr. Alvaro Perez, Chief Financial Officer 2. Approval of Minutes: Regular Board Meeting ~ December 17, 2009 Chairman of the Board of Trustees 1

2 3. Discussion and possible action on the following budget amendments Date Description Department Fund Amount A. January 14, 2010 BA # Discussion and possible action to approve the General Operating Fund budget amendment in the amount of Fifty-Five Thousand Seven Hundred Seventeen Dollars ($55,717.00) as a result of transfers between functions of pre-budgeted funds, with no effect on fund balance, and authorizing the Superintendent to implement said budget. Financial Management Department/ District Wide Campuses and/or Departments Fund General Fund Fifty-Five Thousand Seven Hundred Seventeen Dollars ($55,717.00) Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 13, formal budget amendments are required in order to be in compliance with sections GAAP & Legal Compliance and Legal Requirements. B. January 14, 2010 BA # Discussion and possible action on the Fifty-seven Million Dollar ($57,000,000.00) Bond Issue budget amendment in the amount of Forty-three Thousand Nine Hundred Ninety-six Dollars ($43,996.00) for Architect Fees to be transferred from the original twenty Early Childhood Classroom (ECC) projects to the three approved ECC projects for Farias, Alma Pierce, and Dovalina Elementary, and authorizing the Superintendent to implement said budget. Financial Management Department/District Wide Fund Fifty-seven Million Dollar($57,000,000.00) Bond Issue Forty-three Thousand Nine Hundred Ninetysix Dollars ($43,996.00) Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 13, formal budget amendments are required in order be in compliance with sections GAAP & Legal Compliance and Legal Requirements. C. January 21, 2010 BA # Discussion and possible action to approve the General Operating Fund budget amendment in the amount of One Hundred Seventy Thousand Dollars ($170,000.00) from fund balance to appropriate the funding to provide six (6) portable classrooms to be placed in the east parking lot of Cigarroa Middle School adjacent to Louisiana Street, and authorizing the Superintendent to implement said budget. Financial Management Department/District Wide Campuses and/or Departments Fund General Fund One Hundred Seventy Thousand Dollars ($170,000.00) Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 13, formal budget amendments are required in order be in compliance with sections GAAP & Legal Compliance and Legal Requirements. 2

3 4. Bids, Proposals, Quotations & Contracts Date Description Recommendation Time Period Avail Amt A. November 30, 2009 Request for Proposal (RFP) # Janitorial Supplies Division of Operations The evaluation committee recommends awarding a contract to Gulf Coast Paper, Prime Source, Pyramid School Products, Patria Office Supply and The Moore Group for an estimated amount of Five Hundred Thousand Dollars ($500,000.00). Purchase orders will be processed on an "as needed" basis. year beginning January 22, 2010 and terminating January 21, 2011 with an option to renew for a second and third (final) year. expenditure account code(s). Historical expenditures for one year were Four Hundred Sixty-one Thousand Seven Hundred Sixty-five Dollars ($461,765.00). Estimated expenditures for one year are Five Hundred Thousand Dollars ($500,000.00). Purpose: To comply with procurement requirements to procure janitorial supplies such as hand soap, paper towels and cleaning supplies. B. December 16, 2009 Request for Proposal (RFP) # Property and Casualty Insurance Risk Management Department The evaluation committee recommends awarding a contract to IBC Insurance Agency, LLC for an estimated amount of Four Hundred Ninety-five Thousand Four Hundred Seventy-seven Dollars ($495,477.00). Purchase orders will be processed on an "as needed" basis. This contract will be in effect for a period of one year beginning March 3, 2010 and terminating March 2, 2011 with an option to renew for a second and third (final) year. Purpose: To comply with procurement requirements to procure property and casualty insurance. C. December 16, 2010 Texas Comptrollers of Public Accounts (TCPA) - Department of Information Resources (DIR) Managed Services for Computer Equipment/Software Information Technology Department The evaluation recommends awarding a contract to Calence, LLC for an estimated amount of Seventy-nine Thousand Four Hundred Twelve Dollars ($79,412.00). Purchase orders will processed on "as needed" basis. year (second) beginning January 22, 2010 and terminating January 21, 2011 with an option to renew for a third, fourth and fifth (final) year. expenditure account code(s). Historical expenditures for one year were Six Hundred Thirty Seven Thousand Two Hundred Fifty Dollars ($637,250.00). Estimated expenditures for one year are Four Hundred Ninety-five Thousand Four Hundred Seventy-seven Dollars ($495,477.00). expenditure account code(s). Historical expenditures for one year were Seventy-four Thousand Six Hundred Thirty-six Dollars ($74,636.00). Estimated expenditures for one year are Seventy-nine Thousand Four Hundred Twelve Dollars ($79,412.00). Purpose: To comply with procurement requirements to procure managed services such as network security, implementation of software updates and monitoring overall system(s) performance. 3

4 4.Date Description Recommendation Time Period Avail Amt D. December 2, 2009 Request for Catalog Offer (RFCO) # Pre-Kinder Kits Curriculum & Instruction Department The evaluation committee recommends awarding a contract to National Educational Systems, Incorporated, and Hatch, Incorporated for an estimated amount of One Hundred Eighty Thousand Dollars ($180,000.00). Purchase orders will be processed on an "as needed" basis. year beginning January 22, 2010 and terminating January 21, 2011 with an option to renew for a second and third (final) year. expenditure account code(s). Historical expenditures are not available. Estimated expenditures for one year are One Hundred Eighty Thousand Dollars ($180,000.00). Purpose: To comply with procurement requirements to procure pre-kinder kits that include memory cards, flash cards and other instructional items. E. January 07, 2010 Sole Source Vendor The evaluation committee Web Hosting E-Rate 13 recommends awarding a contract & 14 to e-chalk for an estimated Standard amount of Five Hundred Five Services Thousand Six Hundred Forty Information Technology Dollars ($505,640.00). Purchase Department orders will be processed on "as needed" basis. period of two expenditure account code(s) years beginning for the fiscal July 01, 2010 year. Historical expenditures and terminating for one year were Two June 30, 2012 Hundred Ninety Thousand with an option Forty Dollars ($290,040.00). to renew for a Estimated expenditures for third (final) year one year are Two Hundred Fifty-two Thousand Eight Hundred Twenty ($252,820.00). The District's portion will be an estimated Fifty-three Thousand One Hundred Seventy-seven Dollars ($53,177.00). The District must ensure that the appropriate matching amounts are included in the and budget. Purpose: To comply with procurement requirements to procure campus web hosting and services. 4

5 4.Date Description Recommendation Time Period Avail Amt F. January 07, 2010 Request for Price Faxed The evaluation committee Quote (RFPFQ) recommends awarding a contract DIR(Department of to Sprint/Nextel for an estimated Information Resources) amount of Seven Hundred Fortyeight Thousand Two Hundred Vendor # E- Rate Round 13 Wireless Seventy-two Dollars Communications ($748,272.00). Purchase orders Information Technology will be processed on an "as needed" basis. year (second) beginning July 1, 2010 and terminating June 30, 2011, with an option to renew for a third (final) year. expenditure account code(s) for the fiscal year. Historical expenditures for one year were Three Hundred Eighty One Thousand Forty five Dollars ($381,045.00). Estimated expenditures for one year will be Seven Hundred Forty-eight Thousand Two Hundred Seventy-two Dollars ($748,272.00). The District's portion will be an estimated Seventy-four Thousand Eight Hundred Twentyseven Dollars ($74,827.00). The District must ensure that the appropriate matching amounts are included in the budget. Purpose: To comply with procurement requirements to purchase wireless communication (cell phone) services. G. January 11, 2010 Request for Catalog The evaluation committee Offer(RFCO) # recommends awarding a contract E-Rate Round 13 to Insight Networking for an Internal Connections estimated amount of Twenty One and Maintenance Million Four Hundred Ten Information Technology Thousand Five Hundred Twentyfive Dollars ($21,410,525.00). Purchase orders will be processes on an as needed basis. year beginning July 01, 2010 and terminating June 30, 2011, with an option to renew for a second and third (final) year. Funding for the fiscal year is contingent on approval of E-Rate Round 13. Historical expenditures for one year were Three Million Nine Hundred Six Thousand Seven Hundred Nineteen Dollars ($3,906,719.00). The District must ensure that the appropriate matching amounts are included in the budget. Purpose: To comply with procurement requirements to procure internal connections and maintenance. 5

6 4.Date Description Recommendation Time Period Avail Amt H. January 11, 2010 Request for Proposal (RFP) # E-Rate Round 13 Internet Services Information Technology The evaluation committee recommends awarding a contract to A T & T for an estimated annual amount of One Hundred Eighty-eight Thousand Four Hundred Seventy- five Dollars ($188,475.00) Administration is recommending a three year contract making the total award Five Hundred Sixty five Thousand Four Hundred Twentyfive Dollars ($565,425.00). Purchase orders will be processed on an as needed basis. year beginning July 01, 2010 and terminating June 30, 2011, with an option to renew for an second and third (final) year. Purpose: To comply with procurement requirements to procure internet services. 5. Change Orders, Allowance Funds, and Other expenditure account code(s) for the fiscal year. Historical expenditures for one year were One Hundred Eighty Six Thousand Eight Hundred Sixty-four Dollars. ($186,864.00). Funding for the fiscal year is contingent on approval of E- Rate Round 13. The District must ensure that the appropriate matching amounts are included in the budget. Project Proposal Contractor Description Amount A. RFCSP # Science Labs at Cigarroa High School, Martin High School and J.W. Nixon High School. Utilization of contingency allowance fund Leyendecker Construction, Inc. Purpose: Accept and approve the utilization of the contingency allowance fund. Accept and approve the utilization of the Four Thousand contingency allowance fund from Leyendecker Eight Hundred Construction, Inc. - RFCSP # Science Labs Dollars at Cigarroa High School, Martin High School and ($4,800.00) J.W. Nixon High School in the amount of Four Thousand Eight Hundred Dollars ($4,800.00) for the required labor, materials, equipment, and supervision for the relocation of existing sewer line which is encroaching the waterline and proposed slab at Martin High School Science Lab location. 6

7 6. Tax Refund(s) Acct# Tax Year Tax Payer Description Amount A Josefina M. Palacios Staff recommends to approve the tax refund due to overpayment. Purpose: To comply with the Texas Property Tax Code Section Seven Hundred Thirty-three Dollars and Nineteen Cents ($733.19) B Graciela C. Gamez Staff Recommends to approve the tax refund due to overpayment. Purpose: To comply with the Texas Property Tax Code Section Six Hundred Seven Dollars ($607.00) C International Bank of Commerce Purpose: To comply with the Texas Property Tax Code Section Staff recommends to approve the tax refund due to overpayment. D Juan F. Sanchez Staff recommends to approve the tax refund due to overpayment. Purpose: To comply with the Texas Property Tax Code Section E and 2009 Maria L. Paz Staff recommends to approve the tax refund due to overpayment. Purpose: To comply with the Texas Property Tax Code Section Other Consent Items Two Thousand Two Hundred Twenty-three Dollars and Thirty Cents ($2,223.30) Eight Hundred Eighty-six Dollars and Five Cents ($886.05) Five Hundred Twenty-four Dollars and Four Cents ($524.04) 7. Discussion and possible action to approve the first quarterly investment report as of November 30, 2009 required by the Public Funds Investment Act. Mr. Alvaro Perez, Chief Financial Officer 8. Discussion and possible action to approve the Annual Financial Audit report for fiscal year ended August 31, Mr. Alvaro Perez, Chief Financial Officer 7

8 9. Discussion and possible action to approve six (6) portable classrooms for Cigarroa Middle School at a turnkey cost estimated at $170, Mr. Carlos Rios, Executive Director of Academic Compliance & Accountability 10. Update on Bilingual Education Program. Dr. A. Marcus Nelson, Superintendent REGULAR AGENDA 11. Discussion and possible action to approve the scholastic year calendar. Dr. A. Marcus Nelson, Superintendent 12. Discussion and possible action on current Board Committees. President of the Board of Trustees 13. Discussion and possible action to approve an initiative to teach local history at LISD campuses. Mr. George M. Beckelhymer 14. Discussion and possible action on student compliance with residency requirements. Mr. George M. Beckelhymer 15. Discussion and possible action to instruct the Superintendent to initiate a Plan of Action on safe driving practices on school zones, including the City of Laredo Police Department and the Laredo Independent School District. Mr. John Peter Montalvo 16. Discussion and possible action on an update and progress report on strategic plans and implementation to resolve the current Operations Department district wide. Mr. John Peter Montalvo 17. Discussion and possible action to direct Superintendent to conduct a feasibility study regarding security at the entrance to parking lots during night school activities. Ms. Guillermina Montes 18. Discussion and possible action to instruct the Superintendent to compile a report of all local vendors and bid process for food products and office supplies purchases. Ms. Guillermina Montes 19. Discussion and possible action to instruct the Superintendent to revisit the reclassification positions submitted, but not recommended by TASB. Mr. Jose A. Valdez 8

9 Other Agenda Items 20. Discussion and possible action to propose the discharge of a librarian employed under a continuing contract for good cause. Possible Closed Session Pursuant to Texas Government Code Section (a)(1) and Dr. A. Marcus Nelson, Superintendent 21. Discussion and possible action to approve the recommendation to fill the following professional positions. Possible Closed Session Pursuant to the Texas Goverment Code Section (a)(1). Programmer / Analyst Dr. A. Marcus Nelson, Superintendent 22. Discussion and update on the duties of the Internal Auditor, including on-going audits. Possible Closed Session Pursuant to Texas Government Code, Section (a)(1). Ms. Elizabeth G. Henry, Internal Auditor 23. Discussion and possible action on the duties and responsibilities of the Internal Auditor as assigned by the Board of Trustees, including the potential assignment of auditing duties. Possible Closed Session Pursuant to Texas Government Code Section (a)(1). Ms. Elizabeth G. Henry, Internal Auditor PFC AGENDA RECESS AS THE LAREDO I.S.D. BOARD OF TRUSTEES AND CONVENE AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS: 24. Call to Order Laredo I.S.D. Public Facility Corporation Regular Meeting 25. Roll Call 26. Approval and/or ratification of: A. Un-audited Financial Statements B. Investment and Interest Report C. Change Order Report D. Disbursement Report Mr. Alvaro Perez, Chief Financial Officer 9

10 ADJOURN AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS AND RECONVENE AS THE LAREDO I.S.D. BOARD OF TRUSTEES. 27. Communications 28. Adjournment If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meeting Act, Tex Government Code, Chapter 551, Subchapter D and E. It is the Policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Josie Z. Rodriguez at (956) at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the LISD Board Room, 900 Main. 10

CONSENT AGENDA. A. Call to Order B. Roll Call C. Pledge of Allegiance and Song D. Special Observance E. Recognitions F.

CONSENT AGENDA. A. Call to Order B. Roll Call C. Pledge of Allegiance and Song D. Special Observance E. Recognitions F. Laredo I.S.D. Board of Trustees Laredo I.S.D. Public Facility Corporation Board of Directors Regular Board Meeting Thursday, April 15, 2010-6:30 PM Laredo ISD Board Room - 1620 Houston St. Laredo, TX 78040