Minutes of Regular Meeting

Transcription

1 Minutes of Regular Meeting The Board of Trustees Alpine ISD A Regular Meeting of the Board of Trustees of Alpine ISO was held Wednesday, November 15, 2017, beginning at 5:30 PM in the Alpine ISO Administration Building - Board Room. I. Call Meeting to Order Board President Mo Morrow called the meeting to order at 5:30 p.m. Members Present: Members Absent: Conrad J. Arriola, Adrian Billings, Justin Cross, James Jones, Mary McCallister, Mo Morrow, and Eddie Natera None 11. Invocation Ill. Pledges of Allegiance to the Flags IV. Verification of Compliance with the Open Meetings Law This is to verify that the provisions of Texas Government Code, Chapter in connection with public posting of meeting notice was met on November 10, 2017 at 10:50 a.m. V. Public Hearing for Review and Discussion of Financial Rating System of Texas (FIRST) Report for Presenter: Darrell Dodds, Assistant Superintendent for Finance & Operations Board President Mo Morrow adjourned open meeting and convened a public hearing at 5:32 p.m. for review and discussion of Financial Rating System of Texas (FIRST) Report for Mr. Dodds reviewed the report for , which is based on data. The report includes 15 indicators, of which 5 are considered critical indicators. Alpine ISO received a perfect score of 100, and a Superior rating. As additional components of the FlRST report, Mr. Dodds also reported on reimbursements to the Superintendent and Board members related to travel and memberships. Additionally, Mr. Dodds reported that the Superintendent and Board members received no outside compensation and/or fees, gifts exceeding $250.00, nor participated in any business transactions with the school district during the fiscal year. Mr. Dodds also provided Board members with a copy of the Superintendent's contract and informed board members and the audience that the contract is posted annually on the District's website.

2 Board members commended Mr. Dodds for his fiscal management on behalf of the district. VI. Adjournment of Public Hearing and Reconvening of Open Meeting Board President Mo Morrow, adjourned the public hearing and reconvened open meeting at 5:46 p.m. VII. Open Forum - Public Comment - None VIII. Presentation of Audit Report for Presenter: Representative of Singleton, Clark, and Company Preston Singleton, representing Singleton, Clark, and Company, addressed the Board concerning the results of the Audit Report. Mr. Singleton told board members that their job is to provide a full unbiased report on the financial statements of Alpine ISO. He said that the audit for Fiscal Year 2017 showed a standard, unmodified report with no material weaknesses, and no significant deficiencies on the financial statements or federal awards for Alpine ISO. He said that at the end of the fiscal year, there was an additional $414, added to Fund Balance, for a total of $8,130,834. He said this amount would provide approximately nine months ofoperating expenses, if needed. Mr. Singleton went on to report that, currently, the Fund Balance has $2, 024,000 committed for construction, $600,000 committed for Capital Expenditures for Equipment, and $5,506,834 reserved as unassigned. Mr. Singleton thanked Darrell Dodds, Ms. Watley, and the financial staff for their assistance during the audit. IX. Review and Consideration of Audit Report for A motion was made by Mary McCallister, seconded by Conrad Arriola, to accept the audit report, as presented. X. Consideration and possible action regarding a proposed AJA BlOl-2007, Standard Form of Agreement between Owner and Architect, by and between Alpine Independent School District and Parkhill Smith & Cooper, Inc., to provide for design and construction administration services for District Facility Planning, Design and Construction Administration for Possible May 2018 Bond Program Construction Project Alan Wolf, of Parkhill, Smith, and Cooper, reviewed the key points of the draft contract.

3 A motion was made by Justin Cross, seconded by Mary McCallister, to table action on this item until the contract is finalized. XI. Presentation - Alpine ISD 2018 Bond Master Plan Options and Costing Presenter: Representatives of Parkhill, Smith, and Cooper Alan Wolf and Scott Reed of Parkhill, Smith, and Cooper, presented to the board concerning the Alpine ISD 2018 Bond Master Plan Options and Costing, addressing five steps: Process, Costing, Plan Options, Schedule, and Benchmarking. XII. Review and Consideration of Proposed Project Schedule for Alpine High School Construction Presenter: Representatives of Parkhill, Smith, and Cooper A motion was made by Mary McCallister, seconded by James Jones, to accept the proposed project schedule, as presented. XIII. Review and Consideration of Construction Manager At Risk - Construction Delivery Process and Evaluation Criteria Presenter: Representatives of Parkhill, Smith, and Cooper Scott Reed addressed the Board explaining the five different methods of construction delivery processes. Pros and cons of each method were discussed. A motion was made by James Jones, seconded by Mary McCallister, to approve the Construction Manager-at-Risk (CMR) One Step Delivery Method for Construction, and to approve the CMR Evaluation Criteria for Construction, as presented. Board President Mo Morrow adjourned the open meeting at 7:26 p.m. for a brief recess. The Board reconvened in regular session at 7:33 p.m. XIV. Campus Data Collection Update Presenter: Campus Principals

4 Campus Principals, Justin Gonzales, Alpine Middle School; Panchi Scown. Alpine High School; and Judith Pardo, Alpine Elementary School, gave updates on data collection, and intervention processes. XV. Consider and take possible action to approve Interlocal Bus Transportation Agreement with Marathon ISD A motion was made by Adrian Billings, seconded by Conrad Arriola, to approve the lnterlocal Bus Transportation Agreement with Marathon ISO. Motion carried - 5-2, with Justin Cross and James Jones casting the dissenting votes. XVI. Review and Consideration of Action To Close-out Alpine High School Scholarship by Transfer of Remaining Funds to AISD Board of Trustee Scholarship Presenter: Darrell Dodds, Assistant Superintendent for Finance and Operations A motion was made by James Jones, seconded by Mary McCallister, to approve Mr. Dodds recommendation to close out the Alpine High School Scholarship, and transfer the remaining funds of $61.00 to the Alpine ISD Board of Trustee Scholarship fund. XV[I. Update on Warranty Information for Buck Stadium Track from Bellas Construction, Inc. Presenter: Darrell Dodds, Assistant Superintendent for Finance and Operations Mr. Dodds reviewed the information from Hellas. concerning the warranty on the Buck Stadium track. The representative from Hellas said that the damage is due to normal wear and tear on the track. and that there would be no relief from the warranty. XVIII. Review and Consideration of Quote Received from Bellas Construction for Repairs to Buck Stadium Track Presenter: Darrell Dodds, Assistant Superintendent for Finance and Operations A motion was made by James Jones, seconded by Conrad Arriola, to table action on the repairs to Buck Stadium track, until more information is available, concerning options for repairs. Motion carried - 6-1, with Mo Morrow casting the dissenting vote. XIX. Reports

5 A. Assistant Superintendent for Finance and Operations Presenter: Darrell Dodds 1. Monthly Report Presenter: Darrell Dodds, Assistant Superintendent for Finance & Operations Darrell Dodds reviewed the tax collections and financials for the month of October, XX. Consideration of Budget Amendments - None XXI. Consent Items The Board has been furnished with background material on each item and/or it has been discussed at a previous meeting. Items may be withdrawn for individual consideration. All remaining items will be adopted by a single vote. Items withdrawn for separate discussion will be acted upon individually. A. Board Minutes of Previous Meetings 1. October 25, Regular Meeting B. District expenditures for month of October, 2017 A motion was made by James Jones, seconded by Mary McCallister, to approve the consent items, as presented. XX[f. Superintendent's Report Presenter: Becky Watley A. Enrollment Report Total enrollment stands at 1,091, with an ADA of96.89 %. Enrollment for the campuses is: Alpine High School: 315 enrollment; ADA of96.8 %. Alpine Middle School: 328 enrollment; ADA of96.71 %. Alpine Elementary School: 448 enrollment; ADA of %. B. 85th Legislative Session Legal Update Ms. Watley reminded board members of the requirement to complete the update, following the close of the 85 1h Legislative Session. She has purchased a training CD, and board members need to complete the training as soon as possible. Board members agreed to use the CD to complete the training individually. Once all seven members, and Ms. Watley have completed the training, the information will be submitted to Region 18 and certificates of completion will be issued.

6 Prior to adjourning to executive session, Board President Mo Morrow read a thank you note to board members from Christina Rios, 2017 recipient of the Alpine ISO School Board scholarship. XXIII. Closed Session - Pursuant to Tex. Govt. Code ; The Board adjourned to executive session at 8:40 p.m. A. Personnel - Hear and deliberate regarding Superintendent recommendations for employment of personnel for Texas Gov't Code Section XXIV. Open Session: Consider and take possible action on Closed Session deliberations The Board reconvened in open session, at 9:26 p.m., taking action on Closed session deliberations as indicated below. A. Consider and Take Possible Action Regarding Employment of Personnel for A motion was made by Mary McCallister, seconded by Adrian Billings, to approve Ms. Watley's recommendation to offer a Probationary contract, with a certification addendum, to Piedad Linda Rothey, as a special education teacher at Alpine Elementary School. XXV. Schedule Future Meetings Wednesday, December 20, 2017@ 5:30 p.m. -Alpine ISO Administration Building Board Room, Regular Meeting XXVI. Adjournment There being no further business to come before the Board, the meeting was adjourned at 9:27 p.m. The Board may retire to executive session at any time between the meeting's opening and adjournment for purposes of deliberating business as authorized in Texas Government Code, Title 5, Subchapter D, Sections and Action, if any, will be taken in open session. (Texas Government Code Chapter 551. l 02) Bd??.: B Date of Approval: December 20, 2017