AMVETS Post OH-0051 Standing Rules

Transcription

1 AMVETS Post OH-0051 Standing Rules AMVETS Post OH-OOSl abides by the AMVETS National, AMVETS Department of Ohio and the AMVETS Uniform Post Constitution and Bylaws as set forth below. I. Article 1- Name The legal name of this organization shall be Buckeye Lake AMVETS Post #51 Inc., and it shall be hereinafter referred to as the Post. II. Article" - Aims III. Article ltl - Post Organization Section 1. This Post shall be governed by the officers chosen in accordance with this constitution and By- Laws, and will annually revalidate its charter prior to July 15th. Such revalidation shall be evidenced by the issuance of a Revalidation Certificate from the National Department upon satisfactory completion of all requirements. Aside from any other requirements imposed in the Department or National Constitution and By-Laws, this Post shall: Furnish National and Department Headquarters with a certified list of current Post Officers (AMVETS Officers Form) not later than July 15, of each year. File all required IRSForms; Furnish Department Headquarters with a copy of the Post's current Standing Rules; Be fully paid up in all accounts with National and State Headq uarters; Comply with applicable liability insurance and bonding mandates; IV. Article IV - Membership V. Article V - Conventions / Conferences VI. Article VI - State Executive Committee (SEC) VII. VIII. IX. Article VII - Delegate to Convention/Conference Article VIII - Quorum Article IX - Committees Page lof6

2 X. Article X - Meetings Section 2. The Executive Board and the Board of Trustees shall meet at least once per month. Section 3. The Post annual meeting shall be held on the 2 nd Sunday in June at 11:00am unless otherwise posted 30 days prior. The General Monthly meeting shall be held the 2 nd Sunday of each month at 11:00am unless otherwise posted 30 days prior. The Post Executive Board meeting shall be held on the 2 nd Sunday of each month at 10:00am unless otherwise posted 10 days prior. The Post Board of Trustees meeting shall be held on the 2 nd Sunday of each month immediately prior to the Post Executive Board meeting unless otherwise posted 10 days prior. XI. Article XI- Electionand Appointment of officers Section 1. A Commander, three Vice Commanders designated as first, second and third Vice Commanders, Adjutant, Finance Officer, Provost Marshal, and Judge Advocate shall be elected annually by members of the Post. A Chaplain, Historian, Service Officer and Public Relations Officer shall be appointed annually by the newly elected Commander with the approval of the Executive Committee. Further duties and responsibilities for each Post elected and appointed officer and Post volunteers will be defined in an appointment of office or volunteer position letter. Section 3. Notification of upcoming nominations and elections will be posted at the end of the April monthly General Meeting. Nominations for officers shall be entertained at the General Monthly Meeting in May and at the Annual Meeting in June. In the nomination for the position of Post Commander, see Article XXIII- Standing Rules, Section 2-c for minimum qualifications. Candidates being nominated for office must be present to accept or decline the nomination at the time of the final nomination or provide a current notarized letter of acceptance. Section 4. The election of officers shall be held at the Annual Meeting on the 2 nd Sunday in June. Election will be by ballot and a 2-Person Election Committee will be appointed by the Commander. No one on the Election Committee can be running opposed. The Election Committee will verify that each member who votes is a member of good standing in Post 51. Members will show their membership card to the election committee or Post Provost Marshal in order to receive their ballot. At the close of voting, ballots will be counted by each member of the Election Committee separately with the Adjutant recording each tally. Once all votes are tallied, an announcement will be made of the newly elected officials. XII. Article XII- Officers Section 2. No officer or trustee of any Post can be an employee of that Post, since such employment could be a conflict of interest. XIII. Article XIII- Post ExecutiveCommittee Section 1. The elected and appointed officers of the Post, and the immediate Past Post Commander able and willing to serve, shall constitute the Executive Committee which will be charged with the administrative affairs and property of the Post. The Executive Committee shall formulate the policy of the organization for approval by the members, and review all prior and existing contracts in place within Page 2 of6

3 thirty (30) days of taking office, to ensure contracts are beneficial/not review, a decision will be made to continue or terminate contracts. beneficial to the Post. Upon Section 2. Voting members of the Post Executive Committee shall be the elected officers of the committee and the most immediate Past Commander able and willing to serve as determined by the Executive Committee. XIV. Article XIV- Finance Section 2. All Post fundraising activities must be approved in advance by the Post Executive Committee. Any fundraising activity which requires entering into a contract or if anticipated gross revenues of said activity are expected to exceed $10,000 must be submitted as a proposal through the Department to National Headquarters for approval. Section 5. Post officials handling AMVETS funds shall be properly bonded with a good and solvent bonding surety company, acceptable by the U.S.Treasury, as surety to cover the average amount of AMVETS funds handled by said individuals in a single year. XV. XVI. Article XV- Duties of Post Officers Article XVI- Board of Trustees Section 1. Wherever a post Clubroom is maintained and operated for the convenience and pleasure of its members and the name of AMVETS, or its insignia, is displayed or used, a board of trustees shall be elected by and from the members of the Post to supervise its activities, operations and finances. Section 2. The board of trustees shall consist of: 3 trustees, Commander, the most immediate Past Commander able and willing to serve as determined by the Executive Board, Adjutant, Finance Officer, and Judge Advocate. XVII. XVIII. XIX. XX. XXI. Article XVII- Vacancies Article XVIII- Procedures for Removal of Post Officer Article XIX- Restricted Use of Organization Article XX- Discipline of Members Article XXI- Board of Trustees/Duties XXII. Article XXII- Discipline of Members in Club Room Section 1. The posted rules and regulations in the club room, approved by the Board of Trustees, apply to all members of AMVETS and AMVETS guests. XXIII. Article XXIII- Standing Rules Section 1: Post Meetings a. Consumption of Alcoholic beverages is prohibited at all official AMVETS meetings. b. Only approved headgear may be worn at all official AMVETS meetings. Page 30f6

4 c. AMVETS Post OH-0051 Annual meeting shall be held on the 2nd Sunday in June unless otherwise posted 30 days prior. The General Monthly Meeting shall be held on the 2nd Sunday of each month at 11:00am unless otherwise posted 30 days prior. d. The Executive Board Meeting shall be held on the 2nd Sunday of each month at 1O:00am unless otherwise posted 10 days prior. e. The Board of Trustees Meeting shall be held on the 2nd Sunday of each month at 9:00am unless otherwise posted 10 days prior Section 2: Election and Appointment of Officers a. Nominations for officers shall be entertained at the General Monthly Meeting in May and at the Annual Meeting in June. b. Candidates being nominated for office must be present to accept or decline the nomination at the time of the nomination or provide a current notarized letter of acceptance. c. Nomination for Commander: the nominees 1) Must pass a criminal background check per Ohio Lottery Commission requirements. 2) Must have served as an elected Post Officer for at least 2 full terms. 3) Must have attended at least 6 of the last 12 Post 51 meetings 4) Must have attended at least 2 of the past 6 District 12 meetings (effective date July ) 5) Must have attended at least 1 of the past 3 Department of Ohio conferences.{effective date July ) d. All others running for office must be a member in good standing and have attended at least 4 of the last 8 Post meetings. e. Final nominations and the election of officers shall be held at the annual meeting of the Post between May 1 and June 30. 1) Election will be by ballot and a 2-Person Election Committee will be appointed by the Commander. 2) No one on the Election Committee can be running opposed.. 3) The Election Committee will verify that each member who votes is a member of good standing in Post OH Members will show their membership card to the election committee or Post OH-0051 Provost Marshal in order to receive their ballot. 4) At the close of voting, ballots will be counted by each member of the Election Committee separately with the Adjutant recording each tally. 5) Once all votes are tallied, an announcement will be made ofthe newly elected officials. f. Newly elected officers terms of office will begin on July I". Section 3: Conferences/Conventions a. Funds permitting, the Post shall reimburse the registration fees for any member in good standing desiring to attend the Department Conferences or State Convention up to the number of delegates the Post is permitted. As a condition, the member will be required to attend all business sessions and training related to the position they hold, or as directed by the Executive Board. b. The Post shall reimburse the hotel room charges for two nights and registration fees for the Post Commander at any Department of Ohio conference/convention attended. As a condition, the Commander will attend all training sessions related to the effective and efficient operation of the Post and its officers. If this condition is not met, as determined by the Executive Board, the Commander will not be eligible for reimbursement of expenses. Page4 of6

5 The Commander will utilize the training received to provide training and guidance to the Post officers at the following monthly meeting. c. Should the Commander not attend a Conference/Convention the benefits from Article XXIII, Section 3-b shall be available to another elected member of the Executive Board beginning with the Vice Commanders in order of ranking, Adjutant, Finance Officer, Judge Advocate and Provost Marshal. d. Funds permitting and with advanced approval of the Executive Committee, the benefits listed in Article XXIII, Section 3-b shall be available for all elected officers of the Executive Committee in order of ranking. e. No conference costs will be paid to any officer eligible for reimbursement for any other position held within the AMVETS organization. Section 4: Post Finance a. Post and Club Room finances shall remain separate, utilizing separate checking/savings/investment accounts. Co-mingling of monies is prohibited. b. Deposits to the Canteen accounts will occur from the generation of food and beverage sales, discounts on purchases, vendor refunds etc. Disbursements from the canteen accounts will be for inventory, occupancy costs and miscellaneous consumables needed in support of the daily food and beverage operations, etc., as determine by the Board of Trustees. c. Signature authority on the Canteen accounts shall be determined by the Board of Trustees. Dual signatures shall be required for all accounts. d. Deposits to the Post accounts will occur from receipt of membership dues, ticket sales, all fund raising efforts to benefit the Post, etc. Disbursements from the Post accounts must be approved by the Executive Committee prior to expenditure. e. Signature authority on the Post accounts shall be limited to the Post Finance Officer and Post Commander. At the discretion of the Executive Board a third signatory may be approved as an emergency back-up should the Finance Officer or Commander not be available. Dual signatures shall be required for all Post accounts. Section 5: Standing Committees a. Prior to July 15 th of each year the Post Commander will appoint standing committees as prescribed in the UPCBLwith the approval of the Post Executive Committee. Section 6: Disciplinary Committee a. The committee shall be comprised of three members serving terms similar to Post Trustees; three year term, two year term and one year term. b. The Executive Committee (EC)shall appoint a new individual to the three year term of office at the beginning of each new membership year, with preference given to the outgoing Post Commander. c. Should the outgoing Commander decline or remain in office for another term, the ECshall appoint a past voting member of the Executive Committee (EC)willing to serve. Finding none willing or able, the ECshall appoint an active member of the Post willing and able to serve a three year term. Page 5 of6

6 d. For administrative purposes, the holder of the one year term of office shall be designated as committee chairperson and will be responsible for walking all disciplinary actions through the process as prescribed by the Department of Ohio. e. The chairperson shall confer with the Post Judge Advocate for any questions related to the policies and procedures that guide the process. f. The Judge Advocate will ensure that each member of the committee has been well trained to follow the guidelines as set forth in the National CBL,Appendix B: Suspension or Expulsion of Members. Section 7: Entertainment Committee a. The committee shall consist of the 3 rd Vice Commander, or the equivalent, from each of the Post entities (Veterans, Sons, Auxiliary, and Riders) with all serving as equals. The Club Room manager shall also be a member of the committee. For administrative purposes the Post 3 rd Vice Commander shall serve as the chairperson of the committee. Section 8: Membership Dues a. Post lifetime membership dues shall be 10 times the Post annual dues rate as set forth by the Executive Committee. XXIV. Article XXIV-XXIX- Subordinate Organizations XXV. XXVI. Article XXX- Resolutions Article XXXI- Amendments x X Post Commander Post Judge Advocate X Department Judge Advocate Page 6 of 6