BETHLEHEM CENTRAL SCHOOL DISTRICT Board of Education Meeting. A G E N D A Eagle Elementary Cafeteria

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1 I. Opening of Meeting II. III. IV. BETHLEHEM CENTRAL SCHOOL DISTRICT Board of Education Meeting 6:00 p.m. October 1, 2014 A. Call to Order 6:00 p.m. B. Adjourn to Executive Session 1. To discuss district litigation. A G E N D A Eagle Elementary Cafeteria C. Reconvene meeting to Open Session 7:00 p.m. D. Pledge of Allegiance Approval of Minutes A. Minutes of September 17, 2014, Regular Board Meeting Student Senate Report A. Student Senate Report Superintendent s Report A. Superintendent s Report 1. Eagle Elementary Presentation on Mathematics Mrs. Dianna Reagan V. Board of Education Report VI. A. President s Report B. Committee Reports Presentation A. Construction Update Campus Construction and Gregg Nolte B. Audit Report Cusack & Company and Judith Kehoe VII. Recognition of Visitors This time is set aside for visitors to address the Board of Education on any agenda items. It is the policy of the Board of Education to allow public comment during the visitor s period of the meeting, it is not our policy to engage in public debate. Your comments and statements are heard and are greatly appreciated. If there is information we can provide for you after the meeting, feel free to contact the superintendent s office with your request and we will do our best to get information for your needs, as soon as possible. AN EXECUTIVE SESSION OF THE BOARD OF EDUCATION MAY BE CONVENED UPON MAJORITY VOTE OF ITS TOTAL MEMBERSHIP TAKEN IN AN OPEN MEETING PURSUANT TO A MOTION IDENTIFYING THE GENERAL AREA OR AREAS OR THE SUBJECT OR SUBJECTS TO BE CONSIDERED. (BOARD POLICY 2.2.9)

2 Board of Education Meeting October 1, 2014 Page 2 VIII. Finance It is recommended that the Board of Education approve the following finance action items A through E: A. Treasurer s Report and Extra-Classroom Activity Reports It is recommended that the Board of Education accept the Treasurer s Report for the month of July 2014, August 2014, and the High School and Middle School Extra-Classroom Activity (ECA) Reports for the period ending June 30, B. Audit Report The District Audit Committee has reviewed the Audit Report and Management Letter for the school year and recommends that the Board of Education accept it as presented. C. Accept Donation and Approve Budget Amendment It is recommended that the Board of Education accept the GE STAR Award from the Institute of International Education, on behalf of GE Foundation, and approve the budget amendment as per attached. The funds will be used by the High School Science Department. D. Accept Green Team Revenues and Approve Budget Amendment It is recommended that the Board of Education accept the Green Team revenues from recycling and approve the budget amendment as per attached. The funds will be used to purchase recycling supplies. E. Accept Stipends and Approve Budget Amendment It is recommended that the Board of Education accept the stipends from University at Albany for the University in the High School Program and approve the budget amendment as per attached. The funds will by Math and World Language Departments. IX. Professional Personnel It is recommended that the Board of Education approve the following instructional staff action items A through F: (All appointments and payments for services are subject to out possession of proper certification and transcripts substantiating credits and diplomas and a notice from the Commissioner of Education that (s)he is fully cleared for employment.) A. Name: Jennifer L. Gonyea Type: K-12 Science/Technology Supervisor Tenure Area: K-12 Science/Technology Supervisor Building: District Probationary Start Date: September 1, 2011 Tenure Date: October 16, 2014 Seniority Date: September 1, 2011 Certification: Biology 7-12 School Administrator/Supervisor Tenure Appointment B. Name: Kara S. Herrington Type: School Psychologist Tenure Area: School Psychologist Building: Eagle and Elsmere Elementary Probationary Start Date: November 19, 2012 Tenure Date: November 18, 2014 Seniority Date: November 19, 2012 Certification: School Psychologist

3 Board of Education Meeting October 1, 2014 Page 3 Tenure Appointment C. Name: Margaret J. Wyanski Type: CSE Chairperson Tenure Area: CSE Chairperson Building: Glenmont Elementary and Middle School Probationary Start Date: November 14, 2011 Tenure Date: November 13, 2014 Seniority Date: November 14, 2011 Certification: School Building Leader Special Education Tenure Appointment D. Name: Kathryn R. Charvat Physical Education Teacher Eagle Elementary Effective Date: December 12, 2014 through March 27, 2015 Type of Leave: Maternity Leave E. It is recommended that the Board of Education approve the following intramural appointments for the school year: 1. Kathryn R. Charvat $3,525 Eagle Elementary 2. Philip Ridgway 2,350 Elsmere Elementary 3. Laurie A. Nolan 2,350 Glenmont Elementary 4. Christopher L. Berschwinger 2,350 Hamagrael Elementary 5. Robin W. Young 3,525 Slingerlands Elementary 6. Matthew S. Bixby 705 Middle School, Fall 7. Mark Nealon 705 Middle School, Fall 8. Sandra J. Banas Middle School, Fall 9. Sharee L. Deichman Middle School, Fall 10. Piera M. Canuto 705 Middle School, Winter 11. Sharee L. Deichman 705 Middle School, Winter 12. Michael A. DeAngelis 705 Middle School, Spring 13. Christopher G. Braga 705 Middle School, Spring F. Name: Kate Burkart AP Coordinator/Head Proctor High School Effective Date: School Year 2.5% of fees or $250 whichever is higher X. Support Personnel It is recommended that the Board of Education approve the following support staff action items A through N: (All appointments and payments for services are subject to our possession of proper payroll documentation and a notice, if appropriate, from the Commissioner of Education that (s)he is fully cleared for employment.) A. Name: Rebecca Poole 10 Month School Monitor (Noon Hour Aide) Eagle Elementary School

4 Board of Education Meeting October 1, 2014 Page 4 Effective Date: September 17, 2014 Resignation for personal reasons Years of Service: 6 months B. Name: Lisa Levalsami 10 Month School Monitor (Noon Hour Aide) Eagle Elementary School Hours Per Date: Increase from 2.5 to 2.75 hours per day End Date: June 30, 2015 Resignation of Rebecca Poole C. It is recommended that the Board of Education approve the following list of Transportation changes for the effective as of September 15, 2014: 1. Patricia Biche Attendant Revised from 6 to 6.25 hours a day (31.25 weekly hours) 2. John Osterhout Bus Driver Revised from 4.5 to 4.75 hours a day (23.75 weekly hours) D. Name: Mary Ann Cable 10 Month Temporary Food Service Worker Bethlehem Middle School Step 1 of Salary Grade C - $11.55 per hour 3.0 hours per day Ending Date: June 30, 2015 Resignation of Laurie Vandenburgh E. Be it resolved that the Board of Education of the Bethlehem Central School District hereby abolish the following position: FTE Building Maintenance Person, Salary Grade 9 effective October 6, 2014 due to the re-organization of the Operations & Maintenance Department F. Be it resolved that the Board of Education of the Bethlehem Central School District hereby approve the following position effective October 6, 2014 due to the re-organization of the Operations & Maintenance Department: FTE Building Maintenance Helper, Salary Grade 7 G. Name: Kyla Walsh 10 Month School Monitor (Noon Hour Aide) Hamagrael Elementary School Hours Per Date: Decrease from 2.5 to 2.25 hours per day End Date: June 30, 2015 Resignation of Jennifer Blodgett H. Name: Stacey Ridgeway 10 Month School Monitor (Aide to Student with Disabilities) High School Step 1 of Salary Grade 3-1, $18, annual salary $16, prorated from effective date

5 Board of Education Meeting October 1, 2014 Page hours per day Resignation of Natalie Scarano I. Name: Maria Folgia 10 Month School Monitor (Aide to Student with Disabilities) Bethlehem Middle School Step 1 of Salary Grade 3-1, $18, annual salary $16, prorated from effective date 6.5 hours per day Resignation of Jeanette Folger-Beebe J. Name: Andre Legrone 12 Month Custodial Worker Bethlehem Middle School Step 1 of Salary Grade 7, $ 35,865 annual salary $26, prorated from effective date 8.0 hours per day Retirement of Robert Samsel K. Name: Dean Brady 12 Month Custodial Worker Slingerlands Elementary School Step 1 of Salary Grade 7, $35,865 annual salary $26, prorated from effective date 8.0 hours per day Section 71 Termination of Steve Howland L. Name: Cindy Jurewicz From Provisional to 12 Month Permanent Transportation Supervisor 8 hours per day Transportation Department Has met the New York State Civil Service requirements and will begin to serve the 6 month probationary period. M. Name: Anne Spataro 12 Month Secretary II Bethlehem High School Step 1 of Salary Grade 12, $47,777 annual salary $33, prorated from effective date 7.5 hours per day Effective Date: October 20, 2014 Retirement of Margaret Deveneau N. Name: Leslie Paul 10 Month Temporary Food Service Worker

6 Board of Education Meeting October 1, 2014 Page 6 Bethlehem Middle School Step 1 of Salary Grade C, $11.55 per hour 3.25 hours per day Ending Date: June 30, 2015 Resignation of Lisa Maher XI. Correspondence for Action It is recommended that the Board of Education approve the following correspondence action items A through B: A. Committee on Special Education/Preschool Special Education Recommendations It is recommended that the Board of Education approve the Committee on Special Education recommendations and the Committee on Preschool Special Education recommendations for the following meeting dates: , , , , , B. Policies It is recommended that the Board of Education conduct a second reading and approve the following district policy: Impartial Hearing Officer Appointment and Compensation XII. Recognition of Visitors This time is for visitors to address any items not on this agenda. It is the policy of the Board of Education to allow public comment during the visitors period of the meeting, it is not our policy to engage in public debate. Your comments and statements are heard and are greatly appreciated. If there is information we can provide for you after the meeting, feel free to contact the superintendent s office with your request and we will do our best to get information for your needs, as soon as possible. XIII. Future Meetings and Events A. Wednesday, October 15 th 6:00 p.m. Board Executive Session Elsmere Elementary 7:00 p.m. Regular Board Meeting B. Wednesday, November 5 th 6:00 p.m. Board Executive Session High School LMC 7:00 p.m. Regular Board Meeting C. Wednesday, November 19 th 6:00 p.m. Board Executive Session Slingerlands Elementary 7:00 p.m. Regular Board Meeting XIV. Proposed Executive Session (if necessary) A. Adjourn to Executive Session B. Reconvene to Open Session XV. Adjourn the Meeting

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9 BUDGET AMENDMENT October 1, 2014 Be it resolved that the budget be amended as follows: A510 ESTIMATED REVENUE: A2778 Green Team Recycling $ A960 APPROPRIATIONS: A MS Green Team Supplies $ Purpose: to reflect Green Team revenues from recycling to be used to purchase recycling supplies.

10 BUDGET AMENDMENT October 1, 2014 Be it resolved that the budget be amended as follows: A510 ESTIMATED REVENUE: A2770 Other Revenues $1, A960 APPROPRIATIONS: A Other Special/HS/World Languages $ A Other Special/HS/Mathematics $ Purpose: to reflect stipends from University at Albany for the University in the High School Program; to be applied to the teachers departments.

11 Policy First Reading: September 17, 2014 Adoption Policy #: Review Date: September 3, 2014 Second Reading: October 1, 2014 Date: IMPARTIAL HEARING OFFICER APPOINTMENT AND COMPENSATION The Board of Education of the Bethlehem Central School District (the District ) will appoint impartial hearing officers (IHO), as needed, to hear complaints regarding the identification, evaluation, or placement of students with disabilities, or the provision of a free appropriate public education to such a student in accordance with the rotational selection process and other applicable procedures described in the commissioner s regulations. Selection The updated list of certified IHOs for this county, promulgated by the New York State Education Department will be used in connection with requests for impartial hearings. The list shall also include the names of those other certified IHOs whose names appear on the state list and who have indicated to the District their interest in serving as an IHO in the District. Upon receipt of a request for an impartial hearing, the rotational selection process for the IHO shall be initiated immediately and always within two (2) business days after receipt by the District of such written request. Should an IHO decline appointment, or if within 24 hours the IHO fails to respond or is unreachable after reasonable efforts by the District clerk or his or her designee, such efforts will be documented through independently verifiable efforts, and the District clerk or his or her designee shall then proceed through the list to determine availability of the next successive IHO. The District clerk or other person so designated, under the direction of the Board president, shall initiate the selection process by contacting the IHO whose name first appears after the IHO who last served. The District clerk or his or her designee shall canvass the list in alphabetical order as prescribed by the Regulations of the Commissioner of Education until an appointment is accepted. Pursuant to the Regulations of the Commissioner of Education, if an impartial hearing is currently pending for the same student when a new hearing request is received, the District will appoint the same IHO, if available, who will determine whether or not to consolidate the hearings. Additionally, if the new hearing request concerns an issue that had been previously withdrawn in the 12 months prior, the District shall appoint the same IHO, if available. An IHO on the District s rotational list may not accept appointment unless he or she is available to: Make a determination on the sufficiency of the due process complaint that will be heard at the hearing within five days of receiving such a request; and initiate the hearing within the first 14 days after either: The date on which he or she receives written notice that the parents and the District waived their right to hold a resolution meeting to resolve their differences prior to commencement of the hearing, or met but were unable to reach agreement; or The expiration of the 30-day period beginning with the receipt of the due process complaint, whichever occurs first. Appointment The Board president, or in his or her absence or inability to act, the vice president will appoint an IHO immediately after the IHO selected from the rotational list indicates he or is available. A copy of this policy will be forwarded to the IHO at the time of appointment. 1

12 Policy First Reading: September 17, 2014 Adoption Policy #: Review Date: September 3, 2014 Second Reading: October 1, 2014 Date: The Board will rescind the appointment of an IHO and appoint a new one if the parties to the hearing mutually agree that the IHO is either incapacitated or otherwise unavailable or unwilling to continue the hearing or issue a decision. The appointment of a new IHO in such an instance will be made in accordance with the selection and appointment procedures established by this policy. Compensation The District shall compensate an IHO for his or her services at the maximum rate established for such purpose by the director of the Division of the Budget. Currently, this rate is $ per hour for pre-hearing, hearing, and post-hearing activities. In addition, IHO s may be reimbursed for reasonable, actual and necessary expenses for automobile travel, meals and overnight lodging in accordance with the current District reimbursement rate set for District employees. Mailing costs associated with the hearing will also be reimbursed. The District will not reimburse IHO s for administrative assistance, secretarial, or other overhead expenses. Cancellation The District shall attempt to provide an IHO with a two (2) business day advance notice of the cancellation or re-scheduling of an impartial hearing. Should the District request the cancellation or re-scheduling of a hearing date and fail to provide an IHO with a two (2) day notice, the District agrees to pay the IHO a fee of $ The District shall not be responsible for costs associated with a parent or guardian s cancellation or adjournment of a hearing. Records Records relating to the IHO process including, but not limited to, the request for initiation and completion of each impartial hearing will be maintained by the District and such information will be reported to the Office of Vocational and Educational Services for Individuals with Disabilities of SED as required by the commissioner s regulations. Ref: 8 NYCRR 200.2; 200.5; Adoption date: September 22, 2004 Revised date:,