Present: District Clerk: Julia A. Scranton. Absent: Erica Shaw 1. CALL TO ORDER. The Clerk of the Board called the meeting to order at 7:03pm.

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1 Minutes of the Organizational Meeting of the Board of Education of the Clinton Central School District, Oneida County, New York, held on July 12, Present: (Board) Megan Burdick Amy Franz William Huggins Mary Lou Lauchert Timothy Thomas Courtney Zoller District Clerk: Julia A. Scranton (Administration) Dr. Stephen L. Grimm, Superintendent Mr. Joseph Barretta, Assistant. Superintendent for Business Dr. Matthew Lee, High School Principal Mr. Shaun Carney, Middle School Principal Mrs. Ellen Leuthauser, Elementary School Principal Mrs. Kathy Fonda, Director of Pupil Personnel Services And Instruction Absent: Erica Shaw 1. CALL TO ORDER The Clerk of the Board called the meeting to order at 7:03pm. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 3. READING OF MISSION STATEMENT The Clerk read the Mission Statement. 4. ELECTION OF OFFICERS A motion was made by Ms. Franz, seconded by Mr. Huggins and carried (6, 0) to open the nominations for the position of President. Ms. Franz nominated Ms. Lauchert, seconded by Ms. Zoller. The nomination had been accepted by Ms. Lauchert. Hearing no other nominations, a motion was made by Ms. Franz, seconded by Mr. Huggins, and carried (6, 0) to close the nominations. Ms. Lauchert was elected by a unanimous vote. She then assumed the chair. A motion was made by Mr. Huggins, seconded by Ms. Franz and carried (6, 0) to open the nominations for the position of Vice-president. Ms. Franz nominated Ms. Zoller, seconded by Mr. Huggins. The nomination was accepted by Ms. Zoller. Hearing no other nominations, a motion was made by Mr. Thomas, seconded by Ms. Franz, and carried (6, 0) to close the nominations. Ms. Zoller was elected by a unanimous vote. Ms. Zoller assumed the chair. Officers and Board members took the oath of office. 5. APPOINTMENTS A. CLERK OF THE BOARD BE IT RESOLVED, the Board of Education hereby appoints that Ms. Julia Scranton as District Clerk at a stipend of $5175 annually to serve at the pleasure of the Board. 1

2 B. DISTRICT TREASURER A motion was made by Ms. Franz, seconded by Ms. Zoller, and carried (6, 0) to approve the following BE IT RESOLVED, that the Board of Education hereby appoints Mr. Joseph Barretta as District Treasurer at a salary of $17,910 to serve at the pleasure of the Board and authorizes the District Treasurer to sign checks for payroll, trust and agency, general fund capital, federal and cafeteria fund. C. TAX COLLECTOR A motion was made by Mr. Huggins, seconded by Mr. Thomas, and carried (6, 0) to approve the following BE IT RESOLVED, that the Board of Education hereby appoints NBT Bank as Tax Collecting Agency for the following towns Kirkland, Paris, Marshall, Vernon, New Hartford, and Westmoreland in the Clinton Central School District during the school year. D. BOARD S INTERNAL CLAIMS AUDITOR (DELEGATE FOR EXPENSE REVIEW) A motion was made by Ms. Zoller, seconded by Ms. Franz, and carried (6, 0) to approve the following BE IT RESOLVED, that the Board of Education hereby appoints Ms. Linda Voce as Internal Claims Auditor (Delegate for Expense Review) at a stipend of $5400 annually to serve at the pleasure of the Board. 6. OTHER APPOINTMENTS A. INDEPENDENT AUDITOR BE IT RESOLVED, that the Board of Education appoints D Arcangelo & Co., LLC as Independent Auditors for the Clinton Central School District for the school year. B. EXTRA-ACTIVITIES FUND TREASURER A motion was made by Ms. Franz, seconded by Mr. Huggins, and carried (5, 0), with Mr. Thomas abstaining, to approve the following BE IT RESOLVED, that upon the recommendation of the Superintendent, Mrs. Linda Thomas be appointed Extra-Activities Fund Treasurer for the school year. C. SCHOOL ATTORNEY A motion was made by Ms. Franz, seconded by Mr. Huggins, and carried (6, 0) to approve the following resolutions: BE IT RESOLVED that the Board of Education appoints Bond, Schoeneck & King PLLC as special counsel for the Clinton Central School District as needed for the school year. BE IT RESOLVED THAT THE Board of Education appoints Hancock, Estabrook, LLP as special counsel for the Clinton Central School District as needed for the school year. 2

3 BE IT RESOLVED that the Board of Education appoints Ferrara Fiorenza PC as special counsel for the Clinton Central School District as needed for the school year. BE IT RESOLVED that the Board of Education appoints Getnick Livingston Atkinson & Priore, LLP as special counsel for the Clinton Central School District as needed for the school year. D. SCHOOL PHYSICIAN A motion was made by Ms. Zoller, seconded by Ms. Franz, and carried (6, 0) to approve the following BE IT RESOLVED that, upon the recommendation of the Superintendent, Dr. Christopher Alinea be appointed as Medical Director/School Physician for the school year. E. ASBESTOS DESIGNEE A motion was made by Mr. Huggins, seconded by Mr. Thomas, and carried (6, 0) to approve the following BE IT RESOLVED that, upon the recommendation of the Superintendent, Mr. Brad Preston be appointed Asbestos Designee for the school year. F. CHEMICAL HYGIENE OFFICER A motion was made by Ms. Zoller, seconded by Ms. Franz, and carried (6, 0) to approve the following BE IT RESOLVED that, upon the recommendation of the Superintendent, Mr. Brad Preston be appointed Chemical Hygiene Officer for the school year. G. PURCHASING AGENT A motion was made by Mr. Huggins, seconded by Ms. Franz and carried (6, 0) to approve the following BE IT RESOLVED that the Board of Education appoints Mr. Joseph Barretta as the Purchasing Agent for the Clinton Central School District to serve at the pleasure of the Board. H. HIPAA COORDINATOR BE IT RESOLVED that, upon the recommendation of the Superintendent, Ms. Cynthia Smiegal be appointed HIPAA Coordinator for the school year. I. MEDICAID COMPLIANCE OFFICER A motion was made by Ms. Zoller, seconded by Mr. Thomas, and carried (6, 0) to approve the following BE IT RESOLVED that Mr. Joseph Barretta be appointed as Medicaid Compliance Officer for the school year. 3

4 J. MEDICARE PART D AUTHORIZED REPRESENTATIVE A motion was made by Ms. Franz, seconded by Ms. Zoller, and carried (6, 0) to approve the following BE IT RESOLVED that Mr. Joseph Barretta be appointed as Medicare Part D Authorized Representative for the school year. K. TITLE VI AND IX COMPLIANCE OFFICER(S) BE IT RESOLVED that, upon the recommendation of the Superintendent, Dr. Matthew Lee and Ms. Kathleen Fonda be appointed as Title VI and Title IX Compliance officers for the school year. L. DISABILITIES SECTION 504 AND TITLE II COMPLIANCE OFFICER BE IT RESOLVED that, upon the recommendation of Superintendent, Ms. Kathy Fonda be appointed as Disabilities Section 504 and Title II Compliance officer for the school year. M. RECORDS MANAGEMENT OFFICER A motion was made by Ms. Franz, seconded by Mr. Thomas, and carried (6, 0) to approve the following BE IT RESOLVED that Mr. Joseph Barretta be appointed as Records Management Officer for the school year. N. RECORD ACCESS OFFICER A motion was made by Ms. Franz, seconded by Ms. Zoller, and carried (6, 0) to approve the following BE IT RESOLVED that Ms. Julia Scranton be appointed as Records Access Officer for the school year. O. LEAD EVALUATOR A motion was made by Mr. Huggins, seconded by Ms. Franz, and carried (6, 0) to approve the following WHEREAS, evidence exists that Ms. Ellen Leuthauser, Dr. Matthew Lee, Mr. Shaun Carney and Mrs. Kathleen Fonda have completed training which meets the requirements of 8 NYCRR and the Clinton Central School District Annual Performance Professional Review Plan for certification as a Lead Evaluators of teachers, therefore BE IT RESOLVED that, upon the recommendation of the Superintendent, Ms. Ellen Leuthauser, Dr. Matthew Lee, Mr. Shaun Carney and Ms. Kathleen Fonda be certified as Lead Evaluators of teachers. 4

5 P. LEAD EVALUATOR A motion was made by Ms. Zoller, seconded by Mr. Thomas, and carried (6, 0) to approve the following WHEREAS, evidence exists that Dr. Stephen Grimm has completed training which meets the requirements of 8 NYCRR and the Clinton Central School District Annual Performance Professional Review Plan for certification as a Lead Evaluator of teachers/principals, therefore BE IT RESOLVED that Dr. Stephen Grimm be certified as Lead Evaluator of teachers/principals. Q. FINANCIAL ADVISORS A motion was made by Ms. Burdick, seconded by Ms. Franz, and carried (6, 0) to approve the following BE IT RESOLVED that the Board of Education hereby appoints BPD Municipal Finance, Inc. as Financial Advisors for DESIGNATIONS A. OFFICIAL NEWSPAPERS A motion was made by Ms. Zoller, seconded by Ms. Franz, and carried (6, 0) to approve the following BE IT RESOLVED that the Waterville Times and the Utica Observer-Dispatch be hereby designated as the official newspapers for the school district for the school year. B. BANK DEPOSITORIES A motion was made by Ms. Zoller, seconded by Ms. Franz, and carried (6, 0) to approve the following BE IT RESOLVED that NBT Bank be designated as the official banks for financial services for the school year. C. MEETING DATES AND TIMES BE IT RESOLVED that the regular meetings of the Board to be held on the fourth Tuesday of each month, unless otherwise indicated, in the Secondary Media Center at 7:00 PM. 8. AUTHORIZATIONS A. CERTIFICATION OF PAYROLL A motion was made by Mr. Huggins, seconded by Mr. Thomas, and carried (6, 0) to approve the following BE IT RESOLVED that Dr. Stephen L. Grimm, Superintendent, is authorized to Certify Payroll for the school year. 5

6 B. CUSTODIAN OF PETTY CASH A motion was made by Ms. Zoller, seconded by Ms. Franz, and carried (6, 0) to approve the following BE IT RESOLVED that, upon the recommendation of the Superintendent, the following be appointed Custodians of Petty Cash for the designated locations and amounts for the school year: Business Office Joseph Barretta $100 High School Office Matthew Lee $100 Middle School Office Shaun Carney $100 Elementary Office Ellen Leuthauser $100 C. CONFERENCE, WORKSHOP, CONVENTIONS ATTENDANCE A motion was made by Mr. Huggins, seconded by Mr. Thomas, and carried (6, 0) to approve the following BE IT RESOLVED that the Superintendent be authorized to approve attendance at conferences, workshops and conventions as per the budget. D. AUTHORIZED SIGNATURE ON CHECKS BE IT RESOLVED that the District Treasurer be authorized to sign all checks using a facsimile signature for E. BUDGET TRANFER AUTHORIZATION A motion was made by Ms. Zoller, seconded by Ms. Franz, and carried (6, 0) to approve the following BE IT RESOLVED, that the Superintendent, or his/her designee, be authorized to approve all budget transfers under the amount of $5000. F. GRANTS IN AID APPLICATIONS A motion was made by Ms. Franz, seconded by Ms. Zoller, and carried (6, 0) to approve the following BE IT RESOLVED that the Board of Education authorizes the Superintendent, or his designee, to file grant applications for Federal and State Funds for G. CHANGE ORDERS A motion was made by Mr. Huggins, seconded by Ms. Franz, and carried (6, 0) to approve the following BE IT RESOLVED that the Board of Education delegates authority to approve change orders up to $30,000, which are reasonably necessary to the proper progress and administration of ongoing construction projects and which are within the general scope of the referendum, to the Superintendent of Schools or his designee. All change orders must be ultimately approved by the Board of Education. 6

7 9. OFFICIAL UNDERTAKINGS A. COMMERCIAL CRIME INSURANCE APPROVAL A motion was made by Ms. Franz seconded by Ms. Zoller, and carried (6, 0) to approve the following BE IT RESOLVED, that the Board of Education provide commercial crime insurance for the positions listed below for as follows: Tax Collector ($1 million) District Treasurer ($1 million) Extra Classroom Central Treasurer ($1 million) Business Manager ($200,000) Internal Claims Auditor ($1 million) B. LOANS FROM THE GENERAL FUND A motion was made by Ms. Zoller, seconded by Ms. Franz, and carried (6, 0) to approve the following BE IT RESOLVED that the Board of Education hereby authorizes the District Treasurer to loan from the General Fund to the Federal Fund, the Capital Fund, and the Cafeteria Fund only such sums as are necessary to pay the then current payrolls and warrants until revenues are received from the respective funds for C. INVESTMENT OF FUNDS A motion was made by Mr. Huggins, seconded by Ms. Franz, and carried (6, 0) to approve the following BE IT RESOLVED that the Board of Education hereby authorizes the District Treasurer to invest school district monies in accordance with Section 1604-A and 1723-A of the Education Law and other pertinent regulations for OTHER DESIGNATIONS A. LOCAL ADVISORY COUNCIL A motion was made by Ms. Franz, seconded by Mr. Thomas, and carried (6, 0) to approve the following BE IT RESOLVED that the BOCES Advisory Council for Occupational Education be designated as the Occupational Education Advisory Council for Clinton Central School District for the school year. B. REPRESENTATIVE TO THE EXECUTIVE COMMITTEE OF ONEIDA-HERKIMER-MADISON SCHOOL BOARD INSTITUTE BE IT RESOLVED that Amy Franz be appointed as the Board s representative to the Executive Committee of the Oneida-Herkimer-Madison School Boards Institute. 7

8 C. COMMITTEE ON PRESCHOOL SPECIAL EDUCATION A motion was made by Ms. Zoller, seconded by Ms. Franz, and carried (6, 0) to approve the following BE IT RESOLVED that upon the recommendation of the Superintendent, the following people be approved to serve as members of the Committee on Preschool Special Education for the school year : Chairperson: An evaluator of the child: A Representative of Oneida County: Parent of the Child Student (whenever appropriate) Kathy Fonda On a case by case basis (TBA by Oneida County) D. COMMITTEE ON SPECIAL EDUCATION BE IT RESOLVED that upon the recommendation of the Superintendent, the following people be approved to serve as members of the Committee on Special Education for the school year Chairperson: School Psychologist: School Physician/Medical Director: Teacher of Referred Student: Special Education Teacher or Related Service Provider: Education Administrators: (On a case-by-case basis for students in their respective buildings) Parent of the Child Student (whenever appropriate) Kathy Fonda Catarina Kernan Dr. Christopher Alinea (Slocum Dickson) (On a case-by-case basis) (On a case-by-case basis) Matthew Lee Ellen Leuthauser Shaun Carney E. CHAIRPERSONS OF THE SUBCOMMITTEE A motion was made by Ms. Franz, seconded by Mr. Huggins, and carried (6, 0) to approve the following BE IT RESOLVED that, upon the recommendation of the Superintendent, the following professional staff be appointed as Chairpersons to the Subcommittee on Special Education for the school year. Monica Moshier Lori Smith 8

9 F. SUBCOMMITTEE ON PRESCHOOL SPECIAL EDUCATION A motion was made by Ms. Franz, seconded by Ms. Zoller, and carried (6, 0) to approve the following BE IT RESOLVED that, upon the recommendation of the Superintendent, subcommittees on Preschool Special Education be composed of the following: Parent of the child. At least one regular education teacher of such child (if the child is, or may be, participating in the regular education environment). At least one special education teacher, or where appropriate, at least one special education provider (i.e., related service provider) of such child. At the discretion of the parent, other individuals who have knowledge or special expertise regarding the child, including related service personnel as appropriate. Whenever appropriate the child with a disability. For a child in transition from the early intervention program and services (Infant and Toddler Programs), the appropriate licensed or certified professional from the Department of Health s Early Intervention Program. This professional must attend all meetings of the CPSE conducted prior to the child s initial receipt of services. G. SUBCOMMITTEE ON SPECIAL EDUCATION A motion was made by Mr. Huggins, seconded by Mr. Thomas, and carried (6, 0) to approve the following BE IT RESOLVED that, upon the recommendation of the Superintendent, subcommittees on Special Education be composed of the following: The parent of the child. At least one regular education teacher of the child (if the child is, or may be participating in the regular education environment). At least one special education, or where appropriate, at least one special education provider (i.e., related service provider) for the child. Committee on Special Education Chairperson, Subcommittee on Special Education Chairperson or Building Administrator. At the discretion of the Parent, other individuals who have knowledge or special expertise regarding the child, including related services personnel as appropriate. Whenever appropriate the student with the disability. A school psychologist, whenever a new psychological evaluation is reviewed or a change to program option with a more intensive staff/student ration, as set forth in section 200.6(f)(4) of the Regulations of the Commissioner, is considered. H. IMPARTIAL HEARING OFFICERS BE IT RESOLVED that the listing of impartial hearing officers as maintained by the Impartial Hearing Reporting system (IHRS) and the New York State Education Department be approved. 9

10 I. OHM BOCES HEALTH CONSORTIUM VOTING DELEGATE A motion was made by Ms. Franz, seconded by Mr. Thomas, and carried (6, 0) to approve the following BE IT RESOLVED that Dr. Stephen L. Grimm, Superintendent, be appointed the voting delegate to the Oneida- Herkimer-Madison (OHM) BOCES School Health Consortium, effective July 1, J. WIRE TRANSFERS A motion was made by Ms. Zoller, seconded by Ms. Franz, and carried (6, 0) to approve the following BE IT RESOLVED that the District Treasurer is authorized to execute wire transfers of District Funds. K. AUTHORIZATION FOR COOPERATIVE BIDDING A motion was made by Ms. Franz, seconded by Mr. Thomas, and carried (6, 0) to approve the following Whereas, it is the plan of a number of public school districts in Oneida, Herkimer and Madison Counties, New York to bid jointly for school supplies, equipment, food products, etc.; and whereas the Board of Education is so desirous of participating with other school districts in Oneida, Herkimer and Madison Counties in the joint bidding of the commodities mentioned above as authorized by General Municipal Law, Section 119-0; and whereas the Board of Cooperative Educational Services wishes to appoint a committee to assume the responsibility for drafting of specifications, advertising for bids, accepting and opening bids, tabulating bids, reporting the results to the Board of Education and making recommendations thereon; now therefore, the Clinton Central School Board of Education hereby appoints the Regional Committee of Business Officials to represent it in all matters related above, and further the Board authorized the above-mentioned committee to represent it in all matters entering into a contract for the purchase of the above mentioned commodities; and further the Board agrees to assume its equitable share of the costs of the cooperative bidding; and finally the Board agrees (1) to abide by majority decisions of the participating districts on quality standards; (2) that unless all bids are rejected, it will comply with the recommendations of the committee; (3) that after award of the contract(s), it will conduct all negotiations directly with the successful bidder(s). L. BOARD POLICIES A motion was made by Ms. Zoller, seconded by Ms. Franz, and carried (6, 0) to approve the following BE IT RESOLVED that the Board of Education reaffirms previously adopted policies for the school year subject to the revision and amendments which may be adopted during the year. M. CELL PHONE, RADIO USE A motion was made by Ms. Zoller, seconded by Ms. Franz, and carried (6, 0) to approve the following BE IT RESOLVED, that cell phones may be issued to people in the following positions: Superintendent Assistant Superintendent for Business Building Administrators Head Custodian Maintenance Department 10

11 N. MILEAGE RATE Bus Dispatcher Bus Drivers - for emergency use on extra driving trips. Theatre Manager A motion was made by Ms. Franz, seconded by Mr. Huggins, and carried (6, 0) to approve the following BE IT RESOLVED, to pay mileage at the current IRS rate for the school year. Organizational agenda completed. Continue to Regular Meeting. 11