Alice Draper, Sandra Klindt, Michael Kramer, James Lawrence, Barbara Lofink, Peter Monaco, Grace Rice, Michael Young

Transcription

1 Jefferson-Lewis-Hamilton-Herkimer-Oneida BOCES Reorganizational Meeting BOCES Conference Room, Administration Building Watertown, New York July 6, :00 p.m. MEMBERS PRESENT: MEMBERS EXCUSED: MEMBERS ABSENT: STAFF PRESENT: Alice Draper, Sandra Klindt, Michael Kramer, James Lawrence, Barbara Lofink, Peter Monaco, Grace Rice, Michael Young Lynn Murray None Stephen J. Todd, Patricia LaClair, Michele Traynor OTHERS PRESENT: 1) The meeting was called to order by Patricia LaClair, Clerk of the Board, at 6:07 p.m. 2) The Clerk administered the Oath of Office to Mr. Kramer, Mr. Lawrence and Mr. Monaco. On April 19, 2016, Mr. Kramer, Mr. Lawrence and Mr. Monaco were re-elected to a three (3) year term of office commencing on July 1, 2016 concluding on June 30, ) The Clerk called on Mr. Young, Chairperson of the Nominating Committee, to report on the Committees deliberations. Mr. Young indicated that the Committee was recommending to the full Board that Mr. James Lawrence, Jr. s, name be placed in nomination for the office of President of the Jefferson-Lewis-Hamilton-Herkimer-Oneida Board of Cooperative Educational Services for ) The Clerk asked if there were any additional nominations. There were none. A motion was made by M. Young, seconded by B. Lofink, to close nominations for the Office of President of the Jefferson-Lewis-Hamilton-Herkimer-Oneida Board of Cooperative Educational Services for ) The Clerk entertained a motion for the election of Mr. James Lawrence, Jr., as President of the Jefferson-Lewis-Hamilton-Herkimer-Oneida Board of Cooperative Educational Services for A motion was made by M. Young, and seconded by B. Lofink, that Mr. Lawrence be elected to the office of President of the Jefferson-Lewis-Hamilton-Herkimer-Oneida Board of Cooperative Educational Services for ) Mr. Young also reported that the Nominating Committee was recommending that Mrs. Grace Rice s name be placed in nomination for the office of Vice President of the Jefferson-Lewis-Hamilton- Herkimer-Oneida Board of Cooperative Educational Services for ) The Clerk asked if there were any additional nominations. There were none. 1

2 A motion was made by M. Young, and seconded by B. Lofink, to close nominations for the Office of Vice President of the Jefferson-Lewis-Hamilton-Herkimer-Oneida Board of Cooperative Educational Services for The Clerk entertained a motion for the election of Mrs. Rice as Vice President of the Jefferson- Lewis-Hamilton-Herkimer-Oneida Board of Cooperative Educational Services for ) A motion was made by M. Young, and seconded by A. Draper, that Mrs. Rice be elected to the office of Vice President of the Jefferson-Lewis-Hamilton-Herkimer-Oneida Board of Cooperative Educational Services for ) The Clerk administered the Oath of Office to Mr. Lawrence and Mrs. Rice. 10) The Clerk administered the Oath of Office to Mr. Stephen J. Todd, District Superintendent and Chief Executive Officer of the Jefferson-Lewis-Hamilton-Herkimer-Oneida Board of Cooperative Educational Services. President Lawrence presided over the remainder of the meeting. 11) On a motion by M. Young, seconded by B. Lofink, Mrs. Patricia LaClair was appointed as Clerk of the Board for District Superintendent Todd administered the Oath of Office to Mrs. LaClair. 12) On a motion by M. Young, seconded by B. Lofink, William Dealing was appointed as Treasurer of the Board and given authority to approve and sign checks for ) On a motion by M. Young, seconded by B. Lofink, Elizabeth Peluso was appointed Deputy Treasurer of the Board and given authority to approve and sign checks for ) On a motion by M. Young, seconded by B. Lofink, the Board voted to appoint Michele Traynor as Purchasing Agent and Investment Officer for ) On a motion by M. Young, seconded by B. Lofink, the Board voted to appoint District Superintendent Todd as the Certifier of Payroll. 16) On a motion by M. Young, seconded by B. Lofink, the Board voted to appoint Assistant Superintendent for Programs Leslie LaRose as Deputy Purchasing Agent, Deputy Investment Officer and Deputy Certifier of Payroll for ) On a motion by M. Young, seconded by B. Lofink, the Board voted to appoint Dominic D Imperio as Title IX Officer for ) On a motion by M. Young, seconded by B. Lofink, the Board voted to appoint Timothy Collins as Section 504 Compliance Officer for ) On a motion by M. Young, seconded by B. Lofink, the Board voted to appoint Susan Shelmidine as Internal Claim s Auditor and Karen Plummer as Deputy Claims Auditor for

3 20) On a motion by M. Young, seconded by B. Lofink, the Board voted to authorize the District Superintendent to execute such agreements and future requests for participation in the Office of Inter-municipal Legal Services Program and Inter-municipal Agreements for Edge agreements. 21) On a motion by M. Young, seconded by B. Lofink, the Board voted to appoint Michele Traynor as Records Management Officer. 22) On a motion by M. Young, seconded by B. Lofink, the Board voted to appoint Michele Traynor as the Records Access Officer. 23) On a motion by M. Young, seconded by B. Lofink, the Board voted to appoint Stephen Todd as Records Appeal Officer. 24) On a motion by M. Young, seconded by B. Lofink, the Board voted to appoint Michael Lively as the Medicaid Compliance Officer. 25) On a motion by M. Young, seconded by B. Lofink, the Board voted to appoint Leslie LaRose as the McKinney-Vento Homeless Liaison Officer for ) On a motion by M. Young, seconded by B. Lofink, the Board designated the firm of Stackel & Navarra, CPA as the official auditors of BOCES accounts for ) On a motion by M. Young, seconded by B. Lofink, the Board voted to appoint Fred Hauck as the Local Educational Agency Asbestos Designee and Dignity for All Students Act Coordinator. Vote Yes-8 No-0 28) On a motion by M. Young, seconded by B. Lofink, the Board voted to designate the entire Board to serve as the Audit Committee. 29) On a motion by M. Young, seconded by B. Lofink, the Board voted to authorize the District Superintendent to enter into contracts with architects/engineers as the needs of the BOCES evolve. 30) On a motion by M. Young, seconded by B. Lofink, the Board approved the appointment of a School Physician to be determined for Jefferson, Lewis, Hamilton, Herkimer and Oneida Counties. 31) On a motion by M. Young, seconded by B. Lofink, the Board voted to authorize the District Superintendent to create positions as supported by requests for services from component districts, to place new staff on the payroll in anticipation of Board approval at the next regularly scheduled meeting based on program needs, budget appropriations and sufficient revenues. 32) On a motion by M. Young, seconded by B. Lofink, the Board voted to authorize the District Superintendent to approve out-of-state travel of staff in anticipation of Board approval at the next board meeting based on the recommendation from the director of the program. 3

4 33) On a motion by M. Young, seconded by B. Lofink, the Board voted to authorize the District Superintendent to enter into contracts with attorneys as the needs of BOCES evolve. 34) On a motion by M. Young, and seconded by B. Lofink, the Board voted to authorize the District Superintendent to forward permission letters to authorize law enforcement officers to possess firearms pursuant to their duties upon district owned or leased property. 35) On a motion by M. Young, and seconded by B. Lofink, the Board voted to authorize the District Superintendent to make budget transfers up to $10,000 with documentation of such transfers to be presented to the Board for information. 36) On a motion by M. Young, seconded by B. Lofink, the Board authorized the Jefferson-Lewis- Hamilton-Herkimer-Oneida BOCES to act as the Local Education Agency (LEA) for and to participate in the following grants: Carl D. Perkins Act IV, In-Service Study Council at Syracuse University, Jefferson-Lewis Workforce Investment Board (WIB), High School Equivalency, Emergency Medical Technician (EMT) Training Program, EMT Refresher, Adult Basic Education Programs, In-Plant Training, Jefferson-Lewis Teacher Center, School Library System, Equivalent Attendance, Employment Preparation Education (EPE), Tech Prep, No Child Left Behind (NCLB), Regional Special Education Technical Assistance Support Centers Parts I, II and III, Mentor Teacher/Internship Program, Apprenticeship Related and Supplemental Instruction Program (ARSIP), Rural Utilities Services Distance Learning and Telemedicine Grant Program (RUS/DLT) and Prep Students with Disabilities-IDEA, Part B, to exit to work (CDOS). 37) On a motion by M. Young, seconded by B. Lofink the Board voted to authorize the approval of the By-laws of the School Library System of Jefferson-Lewis BOCES. 38) On a motion by M. Young, seconded by B. Lofink, the Board voted to authorize the administrative staff to advertise for bid, and to award to the lowest responsible bidder meeting all specifications for all instructional, office equipment, supplies, building materials, cooperative purchases of natural gas and electricity for component districts, patron's supplies needed for student projects, transportation for all programs, refuse collection, paving and budgeted equipment. 39) On a motion by M. Young, seconded by B. Lofink, the Board voted to authorize participation in the St. Lawrence-Lewis BOCES Cooperative Purchasing Program and adherence to guidelines set forth in the Cooperative Purchasing agreement for ) On a motion by M. Young, seconded by B. Lofink, the Board voted to authorize participation in the Madison-Oneida BOCES Mohawk Regional Information Center equipment bids with adherence to guidelines set forth in the cooperative bidding agreement for ) On a motion by M. Young, seconded by B. Lofink, the Board voted to authorize the administrative staff to advertise for bid, and to award to the highest bidder student projects in excess of $10,000 in value. The Administration was further authorized to participate in cooperative bidding agreements to purchase budgeted items. 42) On a motion by M. Young, seconded by B. Lofink, the Board voted to authorize Community Bank, N.A., as the official depository for all funds. Identify Watertown Savings Bank Municipal Bank as an alternative bank depository for reserve accounts or investment accounts as needed. 4

5 43) On a motion by M. Young, seconded by B. Lofink the Board voted to authorize the payment of the following recurring bills on an as needed basis to be determined by the business office, not to exceed the amounts listed for each bill or payment, with the understanding that after payment, such bills after payment are still subject to the BOCES normal approval, review and internal claims audit procedures. Vender Purpose Budget Code Dollar Amount Not to Exceed Elavon CC Payment $2, ) On a motion by M. Young, seconded by B. Lofink, the Board voted to authorize the following administrators to approve petty cash expenditures of up to $25.00 per transaction as follows: M. Traynor, Central Office, Watertown R. Berger, BTC P. Mooney, HGSTC M. Lively, Special Education T. Gyoerkoe, Adult Education ) On a motion by M. Young, seconded by B. Lofink, the Board voted to authorize Board members' attendance at local and state school board conferences and workshops with expenses paid. 46) On a motion by M. Young, seconded by B. Lofink, the Board voted to authorize Board members' attendance at national education conferences with expenses paid subject to prior approval by the Board on an individual conference basis. 47) On a motion by M. Young, seconded by B. Lofink, the Board voted to authorize the administration to advertise the required free/reduced lunch, fire inspection, cooperative recruitment and regional fingerprinting legal notices on behalf of component school districts. 48) On a motion by M. Young, seconded by B. Lofink, the Board voted to authorize BOCES to continue to participate in the Jefferson-Lewis et. al. Health Care Plan and Black River Valley Schools Workers' Compensation Program. 49) On a motion by M. Young, seconded by B. Lofink, the Board voted to authorize membership in and payment of annual dues, (approximations), to the following organizations: National School Boards Association ($2,700.00) New York State School Boards Association ($9,412.00) Rural Schools Program ($625.00) Greater Watertown/North Country Chamber of Commerce ($335.00) Lewis County Chamber of Commerce ($270.00) Jefferson-Lewis School Boards Association ($375.00) National Association of Federally Impacted Schools ($225.00) American Association of Educational Service Agencies ($425.00) Association of the United States Army Fort Drum Chapter ($125.00) Federal Policy Coordinators Network ($235.00) Fort Drum Regional Liaison Organization ($150.00) Leaf, Inc. Network ($1,000.00) BOCES-wide Educational Consortium ($1,800.00) BOCES-wide Educational Consortium Coordinator ($2,500.00) 5

6 50) On a motion by M. Young, seconded by B. Lofink, the Board voted to authorize the Board President or Vice President to sign BOCES' leases for rental of facilities. 51) On a motion by M. Young, seconded by B. Lofink, the Board approved the following resolution: BE IT RESOLVED that the Jefferson-Lewis Board of Cooperative Educational Services hereby authorizes the Board President to approve and execute agreements, contracts and other documents requiring Board approval, by signing said documents on behalf of the Board, and the Board Vice- President authorized to sign in the absence of the President for the school year. 52) On a motion by M. Young, seconded by B. Lofink, the Board approved the following resolution: BE IT RESOLVED that the Jefferson-Lewis Board of Cooperative Educational Services hereby authorizes the Purchasing Agent to assign funds intended to be used for specific purposes and to sign purchase orders and any contracts obligating the BOCES to the purchase of a good or service, and the Deputy Purchasing Agent to be authorized to assign funds intended to be used for specific purposes and to sign purchase orders in the absence of the Purchasing Agent for the school year. 53) On a Motion by M. Young, seconded by B. Lofink, the Board approved the following resolution: BE IT RESOLVED that the Jefferson-Lewis Board of Cooperative Educational Services hereby authorizes the District Superintendent, or the Assistant Superintendent for Programs in the absence of the District Superintendent, or other Assistant Superintendent as may be needed in the absence of the Assistant Superintendent for Programs, to sign contracts, agreements, licenses, and other documents that aren t otherwise required to be signed by the Board President and/or the Purchasing Agent, for the school year. 54) On a motion by M. Young, seconded by B. Lofink, the Board voted to approve the District Superintendent s attendance at educational conferences and meetings with expenses paid. 55) On a motion by M. Young, seconded by B. Lofink, the Board voted to approve the following student activity funds with responsibility for monitoring these funds as follows: Bohlen Technical Center Skills USA/Vocational Industrial Clubs of America, (VICA) Tara Pawlowski, Faculty Advisor Alternative Center for Educational Services Linda Torres, Faculty Advisor For All Activities Deborah Ricalton, Central Treasurer Tracy Gyoerkoe, Chief Faculty Advisor Russell Berger, Deputy Faculty Advisor National Vocational Technical Honor Society Pamela Thomas, Faculty Advisor Howard G. Sackett Technical Center Skills USA/Vocational Industrial Clubs of America, (VICA) Amy Baker, Faculty Advisor 6

7 For All Activities Rose Marolf, Central Treasurer Paul Mooney, Chief Faculty Advisor National Vocational Technical Honor Society Cindy Lapp, Faculty Advisor 56) On a motion by M. Young, seconded by B. Lofink, the Board approved the establishment of the reimbursement rate for personal cell phone usage of a BOCES owned cell phone at $.20/minute (Policy Regulation #4241-R). 57) On a motion by M. Young, seconded by B. Lofink, the Board voted to authorize the administration to conduct student internships, work-study, and community-based training programs in cooperation with outside agencies and businesses. 58) On a motion by M. Young, seconded by B. Lofink, the Board voted to designate the Watertown Daily Times, Lowville Journal and Republican as the official newspapers. Vote Yes-8 No-0 59) On a motion by M. Young, seconded by B. Lofink, the following dates, times and places were designated for official Board meetings: August 17, 2016 Jefferson Co. 6:00 p.m. September 21, 2016, Jefferson Co. 6:00 p.m. October 19, 2016 HGSTC 6:00 p.m. November 16, 2016 Boak Education Center 6:00 p.m. December 21, 2016 Jefferson Co. 6:00 p.m. January 18, 2017 Jefferson Co. 6:00 p.m. February 8, 2017 HGSTC 6:00 p.m. March 15, 2017 Jefferson Co. 6:00 p.m. April 12, 2017 Jefferson Co. 6:00 p.m. Annual Meeting 7:00 p.m. Regular Meeting May 10, 2017 HGSTC 6:00 p.m. June 21, 2017 Jefferson Co. 6:00 p.m. 60) On a motion by M. Young, seconded by B. Lofink, the date for the 2017 Annual Meeting was set for April 12, 2017, at 7:00 p.m. (dinner at 6:00 p.m.) at the Watertown Campus, Conference Rooms A/B, Watertown, NY. 61) On a motion by M. Young, seconded by B. Lofink, the Board voted to designate President Lawrence as the Chairperson of the 2017 Annual Meeting. 62) On a motion by M. Young, seconded by B. Lofink, the date for the vote on the BOCES Administration Budget and the election of members to the Board was set for April 25, ) On a motion by M. Young, seconded by B. Lofink, the date for the reorganizational and regular meeting of the Board was set for July 5, 2017 at 6:00 p.m. in the BOCES Conference Room in Watertown, New York. 64) On a motion by M. Young, seconded by B. Lofink, Vice President Grace Rice was designated as the voting delegate to the 2016 New York State School Board's Association 97 th Annual Convention to be held in Buffalo, NY, from October 27-29, 2016 and Barbara Lofink was named as the Alternate Delegate. 65) On a motion by M. Young, seconded by B. Lofink, Mrs. Rice was appointed as the BOCES 7

8 representative to the Jefferson-Lewis School Boards Association's Executive Committee for with Mr. Murray serving as the alternate. 66) President Lawrence appointed Mrs. Rice, to serve as the BOCES Legislative Reporter for ) President Draper appointed the following Board members to serve on the Policy, Personnel and Curriculum/Instruction Committees for Policy Committee: Mr. Lawrence, Mr. Monaco, Mrs. Rice Personnel Committee: Mr. Kramer, Mr. Murray, Mr. Young Curriculum/Instruction Committee: Mrs. Draper, Dr. Klindt, Mrs. Lofink 68) On a motion by M. Young, seconded by B. Lofink, the Board voted to readopt all Board policies and Code of Ethics that were in effect during the previous year. 69) On a motion by M. Young, seconded by A. Draper, the Reorganizational Meeting was adjourned at 6:17 p.m. Respectfully submitted, Patricia L. LaClair Clerk of the Board 8