ROLL CALL Present: Roger Bennett, Dana Smith, Shelli Prespare-Weston, Crystal Simmons, Patricia Gengo, Nancy Cappellino and James Young

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1 Board of Cooperative Educational Services Sole Supervisory District St. Lawrence-Lewis Counties PO Box 231, 40 West Main Street Canton, New York September 11, 2014 Board Approved October 9, 2014 The Regular Meeting of the Board of Cooperative Educational Services of the Sole Supervisory District of St. Lawrence-Lewis Counties was held on Thursday, September 11, 2014, St. Lawrence-Lewis BOCES, Educational Services Center, 40 West Main Street, Canton, New York. The President, Roger M. Bennett, called the meeting to order at 6.00 p.m. ROLL CALL Present: Roger Bennett, Dana Smith, Shelli Prespare-Weston, Crystal Simmons, Patricia Gengo, Nancy Cappellino and James Young Absent: Others: Marjorie McCullough and Jack Zeh Thomas R. Burns, Susan Collins-Rickett, Nancy Avery, Renee Langtry-Green, Rafael Olazagasti, Kevin Perretta, Nicole Ashley, Jennifer French, Maureen Bouchey, Stephen Putman, Patti Burnham and Ronald Burke No Motion made by Young, seconded by Smith, to approve APPROVAL OF the minutes of the Regular Board Meeting of August 14, MINUTES (In accordance with Board Policy #1432) AUGUST 14, 2014 Yeas: All members present Nays: None

2 Board Minutes Page 2 September 11, 2014 No Motion made by Smith, seconded by Simmons, to accept TREASURER S the Treasurer s Report for period ending August 31, REPORT (In accordance with Board Policy #1432) August 31, 2014 General Fund $ 742, Federal Fund... $ 83, Trust & Agency $ Payroll Fund $ 0.00 Capital Equipment Reserve Fund.$ 397, Capital Fund.$ 167, Current Budget Allocation General Fund Budget... $56,328, Yeas: All Members Present Nays: None No Motion made by Young, seconded by Weston. Resolved, ALL PERSONNEL that the Board of Education of the St. Lawrence-Lewis BOARD ACTION BOCES, upon the recommendation of District AS FOLLOWS: Superintendent Burns, does hereby approve the attached Personnel action: All of the following appointments are conditional, pending clearance from the State Education Department, pursuant to Chapter 180 of the Laws of 2000 of the State of New York. (See Attachment A - Personnel) (In accordance with Board Policy #5150) Yeas: All members present Nays: None No CONFERENCE REQUEST JENNIFER FRENCH Motion made by Cappellino, seconded by Young. Resolved, that the Board of Education of the St. Lawrence-Lewis BOCES, upon the recommendation of District Superintendent Burns, does hereby approve the Conference Request for Jennifer French to attend the Annual Staff/Curriculum Development Network Meetings in Albany. (In accordance with Board Policy #5211)

3 Board Minutes Page 3 September 11, 2014 Yeas: All members present Nays: None No Motion made by Young, seconded by Gengo. Resolved, CONFERENCE that the Board of Education of the St. Lawrence-Lewis BOCES, REQUEST upon the recommendation of District Superintendent Burns, KELLY WILSON does hereby approve the Conference Request for Kelly Wilson to attend the School Library Journal Summit: Fire It Up, Sparking Creativity & Motivating Students Conference in St. Paul, Minnesota for three days. (In accordance with Board Policy #5211) Yeas: All members present Nays: None No Motion made by Young, seconded by Simmons. Resolved, CONFERENCE that the Board of Education of the St. Lawrence-Lewis BOCES, REQUEST upon the recommendation of District Superintendent Burns, MICHAEL HANLEY does hereby approve the Conference Request for Michael Hanley to attend the conference Singapore Math Strategies in Verona, New York for four nights. (In accordance with Board Policy #5211) Yeas: All members present Nays: None No APPOINTMENT/ DESIGNATION OF BOCES INTEGRITY OFFICER Motion made by Gengo, seconded by Smith. Resolved, that the Board of Education of the St. Lawrence-Lewis BOCES, upon the recommendation of District Superintendent Burns, does hereby appoint/designate Thomas R. Burns, District Superintendent/Executive Officer or his designee as the BOCES Integrity Officer for SED Test Security. (In accordance with Board Policy #1438) Yeas: All members present Nays: None No Motion made by Smith, seconded by Young. Resolved, CERTIFICATION that the Board of Education of the St. Lawrence-Lewis BOCES, OF LEAD upon the recommendation of District Superintendent EVALUATORS OF Burns, does hereby approve the following Resolution: BUILDING (In accordance with NYCRR) PRINCIPALS/ INSTRUCTIONAL BE IT RESOLVED THAT Nancy Avery, Renee Langtry-Green,

4 Board Minutes Page 4 September 11, 2014 SUPERVISORS - and Stephen Putman are hereby certified as Qualified Lead 8 NYCRR Evaluators of building principals/instructional supervisors having (b) successfully completed the following training requirements prescribed in 8 NYCRR (b): (1) The Leadership Standards and their related functions; (2) Evidence-based observation techniques that are grounded in research; (3) Application and use of the student growth percentile model and the value-added growth model as defined in 8 NYCRR ; (4) Application and use of the State-approved rubrics selected by the St. Lawrence-Lewis BOCES for use in the evaluation of building principals/instructional supervisors, including training on the effective application of such rubric to observe a building principal s/instructional supervisor s practice; (5) Application and use of the assessment tools that the St. Lawrence-Lewis BOCES utilizes to evaluate its building principals/instructional supervisors, including, but not limited to structured portfolio reviews; student, parent, teacher, community feedback; professional growth goals*; school improvement goals, etc.; (6) Application and use of the State-approved locally selected measures of student achievement used by the St. Lawrence- Lewis BOCES to evaluate its principals/instructional supervisors; (7) The scoring methodology utilized by the Department and the St. Lawrence-Lewis BOCES to evaluate a building principal/instructional supervisor under 8 NYCRR 30-2, including: (a) (b) how scores are generated for each subcomponent and the composite effectiveness score of building principals/instructional supervisors, and application and use of the scoring ranges prescribed

5 Board Minutes Page 5 September 11, 2014 by the Commissioner for the four designated rating categories used for the overall rating of principals/instructional supervisors and their subcomponent ratings; and (8) Specific considerations in evaluating building principals/instructional supervisors of English language learners and students with disabilities. Training on the use of the Statewide Instructional Reporting System, also required by 8 NYCRR (b), will be provided once they NYS Education Department makes available the information required for such training. This certification has been issued in accordance with the process for certifying lead evaluators described in the St. Lawrence-Lewis BOCES annual professional performance review plan. *Professional growth goals constitute one of the assessment tools available for the evaluation of classroom teachers under the other measures of effectiveness subcomponent of annual professional performance reviews conducted during the school year only. Yeas: All members present Nays: None No Motion made by Young, seconded by Weston. Resolved, CERTIFICATION that the Board of Education of the St. Lawrence-Lewis BOCES, OF QUALIFIED upon the recommendation of District Superintendent LEAD Burns, does hereby approve the following Resolution: EVALUATORS OF (In accordance with NYCRR) CLASSROOM TEACHERS - BE IT RESOLVED THAT Nancy Avery, Susan Bouchey, Katherine 8 NYCSS LaVigne, Lori Montpetit, Reginald McDonald, Renee Langtry (b) Green, Ronald Burke, Jane Akins, Timothy Richards, Jennifer French, Randy Johnson, Stephanie Allen and Patti Fisher are hereby certified as Qualified Lead Evaluators of classroom teachers having successfully completed the following training requirements prescribed in 8 NYCRR (b):

6 Board Minutes Page 6 September 11, 2014 (1) The New York State Teaching Standards, and their related elements and performance indicators; (2) Evidence-based observation techniques that are grounded in research; (3) Application and use of the student growth percentile model and the value-added growth model as defined in 8 NYCRR ; (4) Application and use of the State-approved rubrics selected by the St. Lawrence-Lewis BOCES for use in the evaluation of classroom teachers, including training on the effective application of such rubric to observe a classroom teacher s practice; (5) Application and use of the assessment tools that the St. Lawrence-Lewis BOCES utilizes to evaluate its classroom teachers; (6) Application and use of the State-approved locally selected measures of student achievement used by the St. Lawrence- Lewis BOCES to evaluate its classroom teachers; (7) The scoring methodology utilized by the Department and the St. Lawrence-Lewis BOCES to evaluate a classroom teacher under 8 NYCRR 30-2, including: (a) (b) how scores are generated for each subcomponent and the composite effectiveness score of classroom teachers, and application and use of the scoring ranges prescribed by the Commissioner for the four designated rating categories used for the overall rating of classroom teachers and their subcomponent ratings; and (8) Specific considerations in evaluating classroom teachers of English language learners and students with disabilities. Training on the use of the Statewide Instructional Reporting System, also required by 8 NYCRR (b), will be provided once they NYS Education Department makes available the information required for such training.

7 Board Minutes Page 7 September 11, 2014 This certification has been issued in accordance with the process for certifying lead evaluators described in the St. Lawrence-Lewis BOCES annual professional performance review plan. *Professional growth goals constitute one of the assessment tools available for the evaluation of classroom teachers under the other measures of effectiveness subcomponent of annual professional performance reviews conducted during the school year only. Yeas: All members present Nays: None No Motion made by Gengo, seconded by Simmons. Resolved, ANNUAL REVIEW that the Board of Education of the St. Lawrence-Lewis OF CODE OF BOCES, upon the recommendation of District Superintendent CONDUCT Burns, does hereby approve the annual review of the Code of Conduct, as required by Education Law. (In accordance with Board Policy #2410) Yeas: All members present Nays: None No Motion made by Young, seconded by Smith. Resolved, APPROVAL OF that the Board of Education of the St. Lawrence-Lewis BOCES, THE USE OF upon the recommendation of District Superintendent AUTHORIZE.NET Burns, does hereby approve the use of Authorize.net for the Adult Education credit card payments and to pay the fees through ACH debit for the new gateway and merchant accounts. (In accordance with Board Policy #4110) Yeas: All members present Nays: None No APPROVAL TO PARTICIPATE IN THE NYSITCC CONTRACTS Motion made by Smith, seconded by Young. Resolved, that the Board of Education of the St. Lawrence-Lewis BOCES, upon the recommendation of District Superintendent Burns, does hereby approve the following Resolution to participate in the NYSITCC contracts, managed by Erie I BOCES for the current contracts: Adobe and SMART Technologies (SMART Notebook Advantage: (In accordance with Board Policy #4310)

8 Board Minutes Page 8 September 11, 2014 WHEREAS, It is the plan of a number of BOCES districts in New York, to consent to jointly enter into an agreement, for the fiscal year, for Adobe and SMART Technologies, and WHEREAS, The St. Lawrence-Lewis BOCES is desirous of participating with other BOCES Districts in New York State in joint agreements for the software/learning packages and licensing mentioned above as authorized by General Municipal Law, Section 119-0, and, BE IT RESOLVED, That the St. Lawrence-Lewis BOCES Board of Education authorizes Erie 1 BOCES to represent it in all matters leading up to and entering into a contract for the purchase of and licensing of the above mentioned software/learning packages, and, BE IT FURTHER RESOLVED, That the St. Lawrence-Lewis BOCES Board of Education agrees to assume its equitable share of the costs associated with Erie 1 BOCES negotiating the Agreements, and, BE IT FURTHER RESOLVED, That the St. Lawrence-Lewis BOCES Board of Education agrees (1) to abide by majority decisions of the participating BOCES on quality standards; (2) Erie 1 BOCES will negotiate contracts according to the majority recommendations; (3) that after contract agreement, it will conduct all purchasing arrangements directly with the vendor. Yeas: All members present Nays: None No Motion made by Young, seconded by Smith. Resolved, APPROVAL TO that the Board of Education of the St. Lawrence-Lewis BOCES, PARTICIPATE upon the recommendation of District Superintendent IN THE JOINT Burns, does hereby approve the following Resolution to participate MUNICIAPL in the Joint Municipal Cooperative Bidding Program through COOPERATIVE Eastern Suffolk BOCES: (In accordance with Board Policy #4310) BIDDING PRGM. JOINT MUNICIPAL COOPERATIVE BIDDING PROGRAM WHEREAS, various educational and municipal corporations located within the State of New York desire to bid jointly for generally needed services and standardized supply and equipment items; and

9 Board Minutes Page 9 September 11, 2014 WHEREAS, the St. Lawrence-Lewis Counties BOCES, an educational/municipal corporation (hereinafter the Participant ) is desirous of selectively participating with other educational and/or municipal corporations in the State of New York in joint bidding in the areas mentioned above pursuant to General Municipal Law 119-o and Education Law Section 1950; and WHEREAS, the Participant is a municipality within the meaning of General Municipal Law 119-n and is eligible to participate in the Board of Cooperative Educational Services, First Supervisory District of Suffolk County (hereinafter Eastern Suffolk BOCES) Joint Municipal Cooperative Bidding Program (hereinafter the Program ) in the areas mentioned above; and WHEREAS, the Participant acknowledges receipt of the Program description inclusive of Eastern Suffolk BOCES standard bid packet and the general conditions relating to said Program; and WHEREAS, with respect to all activities conducted by the Program, the Participant wishes to delegate to Eastern Suffolk BOCES the responsibility for drafting of bid specifications, advertising for bids, accepting and opening bids, tabulating bids, awarding the bids, and reporting the results to the Participant. BE IT RESOLVED that the Participant hereby appoints Eastern Suffolk BOCES to represent it and to act as the lead agent in all matters related to the Program as described above; and BE IT FURTHER RESOLVED that the Participant hereby authorizes Eastern Suffolk BOCES to place all legal advertisements for any required cooperative bidding in Newsday, which is designated as the official newspaper for the Program; and BE IT FURTHER RESOLVED that a Participant Meeting shall be held annually consisting of a representative from each Program Participant. Notice of the meeting shall be given to each representative at least five (5) days prior to such meeting; and BE IT FURTHER RESOLVED that an Advisory Committee will be formed consisting of five to ten representatives of Program Participants for a term of three (3) years as authorized by General Municipal Law 119-o.2.j. BE IT FURTHER RESOLVED that this Agreement with the Participant shall be for a term of one (1) year as authorized by General Municipal Law 119-o.2.j. BE IT FURTHER RESOLVED that the Participant agrees to pay Eastern Suffolk BOCES an annual fee as determined annually by Eastern Suffolk BOCES to act as the lead agent for the Program.

10 Board Minutes Page 10 September 11, 2014 Reports: Yeas: All members present Nays: None Thomas R. Burns, District Superintendent/Executive Officer Stephen Putman, Interim Assistant Superintendent for Instruction Discussion: Board Retreat - Information: - Update on Facilities - Update on the RUS and VAP Grants Jennifer French Presentations: 2014 ESY Program Nancy Avery Other: - Area 6 Dinner Tuesday, September 30, 2014 at 5:00 PM Malone Golf Club Pass-Around Information: No EXECUTIVE SESSION Motion made by Smith, seconded by Simmons to enter into Executive Session at 7:20 p.m., regarding the medical, financial, credit, or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal, or removal of a particular person or corporation. (In accordance with Board Policy #1433) Yeas: All members present Nays: None Reconvened to Regular Session at 7:49 p.m.

11 Board Minutes Page 11 September 11, 2014 No ADJOURNMENT Motion made by Smith, seconded by Simmons to adjourn the meeting at 7:50 p.m. Yeas: All Members Present Nays: None Susan A. Collins-Rickett, District Clerk

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