WELLSVILLE CENTRAL SCHOOL DISTRICT BOARD OF EDUCATION

Transcription

1 WELLSVILLE CENTRAL SCHOOL DISTRICT BOARD OF EDUCATION RE-ORGANIZATIONAL MEETING MINUTES July 11, 2017 Meeting Start Time 6 p.m. 1. CALL TO ORDER at 6:00 p.m. by Kimberly Mueller, Superintendent. The following Board of Education Members were present: 2. ADMINISTRATION OF OATH OF OFFICE: Director of Finance & Operations Administration of the OATH OF OFFICE to Alan Mosher, Constance Synakowski, George Kinnicutt, and Kimberly Mueller by David Foster, Director of Finance & Operations. 3. ELECTION OF OFFICERS FOR THE BOARD OF EDUCATION FOR : Nominations for President of the Board of Education: by, seconded by. Motion to close nominations:, seconded by. Yes No One vote will be cast for. Nominations for Vice-President of the Board of Education: by and seconded by. Motion to close nominations: by, seconded by. Yes No One vote will be cast for. 4. MOTION TO ACCEPT RESULTS OF VOTE FOR PRESIDENT AND VICE PRESIDENT: RESOLVED: that and be accepted as President and Vice President for the school year. Motion made by: Second: Yes No Motion Carried

2 REORGANIZATIONAL MEETING - 07/11/17 Page 2 5. MOTION TO APPOINT ACSB VOTING DELEGATE School District appoints as its voting delegate and as an alternate delegate to the Allegany- Cattaraugus Association of School Boards for the school year. Motion made by: Second: Yes No Motion Carried APPROVAL OF RESOLUTIONS 6 THROUGH 48 Motion made by: Second: Yes No Motion Carried 6. MOTION TO APPOINT DISTRICT CLERK RESOLVED that Dawn Youmans be appointed District Clerk of the Board of Education to serve until the July 2018 Reorganizational meeting and in the absence of the District Clerk the Director of Finance & Operations/School Business Executive will serve as Acting Clerk. 7. MOTION TO APPOINT ALTERNATE SIGNER RESOLVED that the Vice President of the Board of Education be designated Alternate Signer of official documents of the school district in the absence of the President or Clerk of the Board of Education for the school year. 8. MOTION TO APPOINT SCHOOL ATTORNEY RESOLVED that Harris Beach, PLLC be appointed to serve as attorneys for the Wellsville Central School District for the school year at a rate of $250/hour/partner and that Richardson & Pullen, PC be appointed to serve as attorneys for the Wellsville Central School District for the school year at a rate of $150.00/hour. 9. MOTION TO APPOINT CENTRAL TREASURER AND COMPTROLLER FOR THE STUDENT ACTIVITIES FUND RESOLVED that Susan Ralyea and the Secondary School Asst. Principal be designated as Comptroller and Treasurer of the Student Activities Accounts for the school year.

3 REORGANIZATIONAL MEETING - 07/11/17 Page MOTION TO DESIGNATE OFFICIAL DEPOSITORY RESOLVED that the official depositors for all school district accounts and maximum depository amounts will be Community Bank ($2,000,000), Wellsville office, and Steuben Trust ($15,000,000), Wellsville Office, for the school year MOTION TO BOND TREASURER RESOLVED that the Treasurer of the School District be bonded not to exceed 15% of budget for the school year. 12. MOTION TO AUTHORIZE THE PURCHASE OF BONDS OR CERTIFICATES OF DEPOSIT RESOLVED that the Superintendent of Schools be authorized to purchase Treasury Bonds or Short Term Government Bonds or Certificates of Deposit from General Fund surplus with the consent of the President of the Board of Education; and that the Superintendent investigate payment of interest on average deposit; for the school year. 13. MOTION TO ESTABLISH TIME FOR REGULAR MEETINGS RESOLVED that the attached schedule of meetings of the Board of Education be adopted. Meetings will begin at 6:30 p.m., unless otherwise noted, and the meetings will be held in Room 212A of the Secondary School, 126 West State Street, Wellsville, New York. 14. MOTION TO ESTABLISH PETTY CASH ACCOUNT RESOLVED that the Board of Education establish a petty cash account from the General Fund in the amount of $100 from July 1, 2017 to June 30, MOTION TO DESIGNATE THE OFFICIAL SCHOOL DISTRICT NEWSPAPER RESOLVED that the Wellsville Daily Reporter be designated as the official newspaper of the school district wherein all legal notices of the District will be appropriately published for the school year. 16. MOTION FOR CONFERENCE APPROVALS RESOLVED that in lieu of the Board of Education approving staff conferences throughout the school year, the Superintendent of Schools be responsible for the submittal of a list of conferences and those persons who will attend for the current school year,

4 REORGANIZATIONAL MEETING - 07/11/17 Page 4 recommended by the Superintendent of Schools, and each within the limits of the budgetary appropriations; and BE IT FURTHER RESOLVED that the knowledge gained at conferences be submitted in report form for the enlightenment of all school staff and the Board of Education members, and BE IT FURTHER RESOLVED that in view of the fact that conferences are not fully described in September, consideration be given to updating the conference list for the Board of Education's information at various times throughout the year as long as these conferences still fall within the limits of the budget. 17. MOTION FOR TRANSFER OF FUNDS RESOLVED that the authorization to transfer funds within legally designated budget categories, not to exceed $10,000, be granted to the Superintendent of Schools with the understanding that all such transfers be made known to the Board of Education and transfers over $10,000 be processed, reviewed by the Board delegate and then reported to the Board of Education for approval at the next Regular Board of Education Meeting. 18. MOTION TO APPOINT BOARD OF ELECTION INSPECTORS RESOLVED that the Wellsville Central School District must use Allegany County trained and approved Board of Election Inspectors for the school year MOTION TO AUTHORIZE THE SUPERINTENDENT TO SIGN FOR FEDERAL FUNDS School District authorizes the Superintendent of Schools to act as representative for the Board of Education in all Federal Chapter Fund projects and that the Superintendent be authorized to sign all documents relating to Chapter fund appropriations for the school year. 20. MOTION TO APPOINT THE RECORDS ACCESS OFFICER RESOLVED that the Director of Finance & Operations/School Business Executive be appointed Records Access Officer under the regulations of the Freedom of Information Law, and the Secretary to the Director of Finance & Operations/School Business Executive, Assistant Records Access officer for the school year. The Superintendent is appointed as the appeals officer. 21. MOTION TO APPOINT ALLEGANY/CATTARAUGUS SCHOOLS MEDICAL PLAN REPRESENTATIVE RESOLVED that the Superintendent of Schools shall represent the Wellsville Central School District on the Executive Board of

5 REORGANIZATIONAL MEETING - 07/11/17 Page 5 Allegany-Cattaraugus Schools Medical Plan for the school year. BE IT FURTHER RESOLVED that in the event of the absence of the Superintendent of Schools, the Director of Finance & Operations/School Business Executive will represent the Wellsville Central School District on the Executive Board of the Allegany/Cattaraugus Schools Medical Plan for the school year. 22. MOTION TO APPOINT ALLEGANY/CATTARAUGUS SCHOOLS WORKER'S COMPENSATION REPRESENTATIVE RESOLVED that the Superintendent of Schools shall represent the Wellsville Central School District as the representative of the Allegany-Cattaraugus Schools Worker's Compensation Plan for the school year. BE IT FURTHER RESOLVED that in the event of the absence of the Superintendent of Schools, the Director of Finance & Operations/ School Business Executive will represent the Wellsville Central School District for the Allegany/Cattaraugus Schools Worker's Compensation Plan for the school year. 23. MOTION TO DESIGNATE SUPERINTENDENT TO APPOINT SUBSTITUTE TEACHERS School District grants permission to the Superintendent of Schools to appoint substitute employees as needed for the school year, to be approved by the Board of Education as per the Substitute Teacher s Union contract. 24. MOTION TO SET ANNUAL MEETING DATE School District sets the date of the annual district vote to the third Tuesday in May. The annual district vote will take place at the Wellsville High School (Riverside Lobby). Voting hours are set at 7:00 a.m. to 9:00 p.m. 25. MOTION FOR REVENUE ANTICIPATION NOTE Schools, approve the following: The power to authorize the issuance of and to sell revenue anticipation notes of the Wellsville Central School District, Allegany, NY, including the renewals of said notes, in anticipation of state aid to be received from the State of New York during the fiscal year, is hereby delegated to the President of the Board of Education of said District, the Chief fiscal officer. Said notes shall bear interest at a rate not to exceed 5.0% per annum, shall be of such terms, form and contents

6 REORGANIZATIONAL MEETING - 07/11/17 Page 6 as may be determined by the President of the Board of Education, pursuant to the Local Finance Law. 26. MOTION TO APPOINT SCHOOL PHYSICIAN School District appoint Dr. Mohamad-Zahi Kassas as School Physician for the school year for a maximum retainage fee of $10, MOTION TO APPOINT THE DISTRICT TAX COLLECTOR AND ASSISTANT TAX COLLECTOR RESOLVED that Jeanne Harris be appointed as Tax Collector at an annual stipend of $2,450 and Steuben Trust Bank be appointed Assistant Tax Collector for the school year. 28. MOTION TO APPOINT THE DISTRICT TREASURER RESOLVED that Michelle Dunbar be appointed District Treasurer until the July 2018 Reorganizational meeting. 29. MOTION TO APPOINT CLAIMS AUDITOR RESOLVED that Lenore Braunscheidel be appointed as the Claims Auditor for the school year MOTION TO APPOINT MEDICAID COMPLIANCE OFFICER RESOLVED that the Director of Special Education be appointed as Medicaid Compliance Officer for the school year. 31. MOTION TO APPOINT CPSE CHAIRPERSON RESOLVED that Mary VanEtten be appointed as the district s CPSE Chairperson and as the Facilitator of PreSchool CPSE meetings for the school year. RESOLVED that the Elementary School Psychologist be appointed alternate. 32. MOTION TO APPOINT CSE CHAIRPERSON RESOLVED that Mary VanEtten be appointed as the district s CSE and CSE Subcommittee Chairperson and LEA (Lead Education Agent) effective for the school year. RESOLVED that the Elementary School Psychologist and MS/HS Psychologist be appointed alternate LEA s for the CSE and CSE Subcommittee. 33. MOTION TO APPOINT CSE/CPSE MEMBERS RESOLVED that the School Psychologists; CSE Chairperson; Parents; Regular Ed. Faculty/Staff; Special Ed. Faculty/Staff; School Physician; and other appropriate staff be appointed as the

7 REORGANIZATIONAL MEETING - 07/11/17 Page 7 district s CSE/CPSE Members effective July 1, 2017 to June 30, MOTION TO APPOINT CSE/CPSE PARENT MEMBERS RESOLVED that the parent of a child with a handicapping condition, upon training from the CSE and/or CPSE Chairperson, be appointed as the CSE/CPSE Parent Members effective July 1, 2017 to June 30, MOTION TO APPOINT IMPARTIAL HEARING OFFICERS RESOLVED that the list of people shown on the State Ed Impartial Hearing Resource Officer (IHRO) Website Portal be appointed as the Impartial Hearing Officers effective July 1, 2017 to June 30, MOTION TO ADOPT POLICIES ALREADY IN PLACE RESOLVED that all district policies in place for the school year be re-adopted for the school year. 37. MOTION TO APPOINT AUTHORIZED CHECK SIGNERS RESOLVED that the District Treasurer and Director of Finance & Operations/School Business Executive are authorized as check signers. Also resolved is the authorization to use electronic signatures. 38. MOTION TO AUTHORIZE SUPERINTENDENT TO MAKE BUDGET TRANSFERS RELATED TO AUDIT RECOMMENDATIONS RESOLVED that the Superintendent have authority to make all budget transfers to reserves as well as transfers necessary to cover appropriation deficits as the result of year end audit adjustments. 39. MOTION TO APPROVE APPOINTMENT OF OFFICERS AUTHORIZED TO HANDLE THE GABRIEL SCHOLARSHIP ACCOUNTS RESOLVED to authorize the following officer(s), Emily Peavey, School Business Executive, and Michelle Dunbar, District Treasurer, to undertake all acts on behalf of the Wellsville Central School District with respect to the Gabriel Scholarship accounts with DWS Scudder and Stifel Nicolaus. 40. MOTION TO APPROVE FEDERAL MILEAGE REIMBURSEMENT RATE RESOLVED to authorize mileage to be reimbursed at the allowable IRS rate per mile when school cars are not available.

8 REORGANIZATIONAL MEETING - 07/11/17 Page MOTION TO APPROVE CREDIT CARD USAGE AND LIMITS RESOLVED to authorize the following employees to have credit cards and designate the maximum credit card limit as follows for the school year: Superintendent $15,000 Dir. Of Finance & Operations/School Bus. Exec. $15,000 Coordinator of Curriculum, $15,000 Instruction, & Technology District-Wide Purchasing $35, MOTION TO APPOINT PURCHASING AGENT Resolved that the Director of Finance and Operations/School Business Executive be appointed as Purchasing Agent for the school year. 43. ESTABLISHMENT OF STANDARD WORKDAY AND REPORTING RESOLUTION Title Elected Officials NONE Resolved to establish the following as standard work days for elected and appointed officials and will report the following days worked to the NYS and Local Employees Retirement System based on the record of activities maintained and submitted by these officials to the clerk of this body: Name SS# (Last Four Digits) Registration Number Standard Work Day (hrs/day) Term Begins/Ends Participates in Emp. Time Keeping System Y/N Days/ Months (based on Record of Activities Appointed Officials District Lewena Youmans /01/17-06/30/18 Y Clerk/Sec. to the Supt. Treasurer Michelle Dunbar /01/17-06/30/18 Y 44. ESTABLISHMENT OF STANDARD WORKDAY FOR INDIVIDUAL POSITIONS Resolved to establish the following as a standard workday for the positions listed for the purpose of determining days worked reportable to the NYS and Local Employees Retirement System: Standard Workday Standard Workday Position Title for ERS Purposes Position Title for ERS Purposes Bus Driver 6 Typist 7.5 Chauffeur 6 Sr. Account Clerk Typist 7.5 Cleaner 8 Sr. Acct Clerk Typist (Dist Office) 8 Cook 6 Sr. Typist 8 Custodian 8 Supervisorr Bldgs., Grounds, Trans. 8 Food Service Helper 6 Food Service Manager 8 Board Appointed Positions Head Custodian 8 Claims Auditor 6 Maintenance 8 District Clerk/Sec to the Supt 8 Mechanic 8 Tax Collector 6 Monitor 6 Treasurer 8 Teacher Aide/Library Aide 6.08

9 REORGANIZATIONAL MEETING - 07/11/17 Page MOTION TO APPROVE INDEPENDENT AUDITOR RESOLVED that Buffamante Whipple Buttafaro, PC be appointed as the school district s Independent Auditor. 46. MOTION OF APPROVAL TO ESTABLISH, ADJUST OR REPLENSIH RESERVES Resolved that management is approved to establish, adjust, or replenish reserves as of year-end. The establishment, adjustment, or replenishment amount will not be determined until the books have been officially closed. Upon finalizing the end of year balance, the board will authorize specific amounts for each reserve. 47. MOTION OF APPROVAL OF DIGNITY ACT COORDINATOR Resolved that Dean Giopulos is appointed as the Dignity Act Coordinator for the school year. 48. MOTION TO APPOINT ADMINISTRATIVE LIAISON FOR ATHLETICS Resolved that Dennis Miles is appointed as the Administrative Liaison for Athletics at a stipend of $11, moved and seconded the motion to adjourn the Re-Organizational Meeting of the Board of Education. Yes No Motion Carried The Re-Organizational Meeting was adjourned at p.m. Dawn Youmans, District Clerk