CONSENT AGENDA. 1. Approval and/or ratification of:

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1 Laredo I.S.D. Board of Trustees Regular Board Meeting Thursday, September 15, - 5:30 PM Amber Yeary Board Room Houston St. Laredo, TX A. Call to Order B. Roll Call C. Pledge of Allegiance and Song D. Special Observance E. Recognitions F. Public Forum G. Board Communications H. Committee Meeting Reports CONSENT AGENDA Items listed in this part of the LISD Board Meeting Agenda have been presented and discussed at previous Board Meetings, Board Committee Meetings, or are considered to be routine items or matters. 1. Approval and/or ratification of: a. Monthly Disbursements b. Unaudited Financial Statements c. Donations Report d. Tax Collection Report Ms. Flor Ayala, CPA, Chief Financial Officer 2. Approval of Minutes: Regular Board Meeting ~ August 18, Special Call Meeting ~ August 25, President of the Board of Trustees 1

2 3. Discussion and possible action on the following budget amendments Date Description Department Fund Amount 3A. September 15, BA # Discussion and possible action Financial Management to approve the General Operating Fund (199) Department budget amendment in the amount of $29,100 as a result of transfers between functional expenditure categories from the Board of Trustees discretionary funds. Fund General Operating Fund $29,100 Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with sections GAAP & Legal Compliance and Legal Requirements. 3B. September 8, BA # Discussion and presentation to approve the 2005 Series EDA (695) budget amendment in the amount of $ 9,704 to purchase portable storage containers for the Final Phase of Mirabeau B. Lamar Middle School. Financial Management Department/Construction Department. Fund EDA Bond Series $9,704 Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with sections GAAP & Legal Compliance and Legal Requirements. 4. Discussion and possible action to approve and award the following bids, proposals, quotations and contracts. Date Description Recommendation TimePeriod Avail Amt 4A. September 20, 2014 TASB Buyboard Co-recommendop Vendor #416- contract to Unifirst for an estimated renewal of the 12: amount of $55,000, which Dust and Wet represents the best value to the Mops Rentals District. Purchase orders will be Plant Facilities and Support Services one year (third) beginning November 13, and ending November 12, This will be the third (final) year of the contract. Purpose: To comply with procurement requirements to purchase dust and wet mop rental services. $55,257. Estimated $55,000 Funding is available in the expenditure account code Child Nutrition Program Fund and 199 General Operating Fund. 4B. September 5, 2014 Proposal (RFP) #14-025: Monitoring of Alarms Plant Facilities and Support Services recommends renewal of the contract to Superior Alarms for an estimated amount of $31,008, which represents the best value to the District. Purchase orders will be one year (third) beginning November 18, and ending November 17, This will the third (final) year of the contract. $31,008. Estimated $31,008. Purpose: To comply with procurement requirements to purchase monitoring services for 75 security and 66 fire alarm panels. Funding is available in the expenditure account code General Operating Fund. 2

3 Date Description Recommendation TimePeriod Avail Amt 4C. August 6, 2014 Interlocal Agreement: Unemployment Compensation Insurance Plant Facilities and Support Services recommends renewal of the contract to TASB Risk Management Fund for an estimated amount of $56,579, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. one year (third) beginning October 1, and ending September 30, This will be the third (final) year of the contract. $59,120. Estimated $56,579. Purpose: To comply with procurement requirements to purchase unemployment compensation insurance. Funding is available in the expenditure account code General Operating Fund. 4D. October 22, 2014 recommends renewal of the Qualifications contracts to: (RFQ) # : Dr. Jose Miranda, Psychological Dr. Guillermo Gonzalez, Services and Dr. Clarissa Kuhns for an estimated amount of $100,000, which represents the best value to the District. Purchase orders will be one year (third) beginning November 18, and ending November 17, This will be the third (final) year of the contract. Purpose: To comply with procurement requirements to purchase psychological services. $87,566. Estimated $100,000. Funding is available in the expenditure account code Special Education Fund. 4E. September 29, 2015 Region One BuyBoard : Educational Materials & Supplies recommends awarding contracts to: ABDO Publishing Company, Bearport Publishing, Blick Art Materials L.L.C., Capstone Classroom, Demco Inc., ECS Learning Systems, Escue and Associates, ETA Cuisenaire/ETA Hand2Mind, Follet School Solutions Inc., Frey Scientific, Gareth Stevens Publishing L.L.L.P., KAMICO al Media Inc., Lakeshore Learning Materials, Learning Zone, National Educational Systems Inc., Really Good Stuff, Renaissance Learning Inc., Scholastic Inc., School Specialty, Triumph Learning, VWR International a.k.a. Sargent Welch & Ward's Science for an estimated amount of $900,000, which represents the best value to the District. Purchase orders will be processed on an as needed basis. one year (second) 16, and ending September 15, 2017, with an option to renew for a third (final) year. $850,000. Estimated $900,000. Purpose: To comply with procurement requirements to purchase educational materials and supplies for District -wide use. Items to be purchased include microscopes, art supplies, alphabet strips and animal pictures, etc. Funding is available in the expenditure account code 199 General Operating Fund. 3

4 Date Description Recommendation TimePeriod Avail Amt 4F. July 13, 2015 Proposal (RFP) #15-018: Managed Print Services and Consumables Technology recommends renewal of the contract to Dahill for an estimated amount of $1,657,150, which represents the best value to the District. Purchase orders will be processed on an as needed basis. three years beginning November 13, and ending November 12, $732,779. Estimated three years are $1,657,150. Purpose: To comply with procurement requirements to purchase printers. The proposed cost includes new equipment, toner/supplies and on-site support. The District purchased 1,064 printers during the first year of the contract. Additional units will be purchased as funding becomes available. Funding is available in the expenditure account code General Operating Fund and 211 Title 1 Fund. 4G. September 24, 2015 Proposal (RFP)# : Special Education Software recommends awarding a contract to SuccessED for an estimated amount of $49,903, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. one year (second) beginning October 16, and ending October 15, 2017, with the option to renew for a third (final)year. $49,903. Estimated $49,903. Purpose: To comply with procurement requirements to purchase software licenses, materials and support that keep student's vital data in compliance with HIPPA. Funding is available in the expenditure account code Special Education Fund. 4H. August 09, Proposals (RFP) #16-019: Standardized Testing Materials recommends awarding contracts to: Curriculum & Associates, ECS Learning Systems Inc., Education Plus, GF Educator's Inc., Jarrett Publishing Company, Mastery Education, Mentoring Minds L.P., Pearson Education Inc., Phoenix Tree Publishing Inc., and Tri-Lin Integrated Services Inc. for an estimated amount of $150,000, which represents the best value to the District. Purchase orders will be processed on an as needed basis. 16, and ending September 15, 2017, with an option to renew for a second and third (final) year. $272,606. Estimated $150,000. Purpose: To comply with procurement requirements to purchase standardized testing materials for District-wide use. Funding is available in the expenditure account code 199 General Operating Fund. 4

5 Date Description Recommendation TimePeriod Avail Amt 4I. August The Interlocal Purchasing System (TIPS) Co-op Vendor # : Portable Storage Containers Plant Facilities and Support Services recommends awarding a contract to Mobile Mini, Inc. for an estimated amount of $30,000, which represents the best value to the District. Purchase orders will be beginning on September 16, and ending September 15, 2017, with an option to renew for a second and third (final) year. $5,376. Estimated $30,000. Purpose: To comply with procurement requirements to purchase five portable storage containers for Construction, Child Nutrition, and Fixed Assets departments. Funding is pending approval of BA J. June 28, Proposal (RFP) #16-026: Charter Bus Services Student Services recommends awarding contracts to the following five (5) vendors: Cougar Bus Line, Star Shuttle, Tornado Tours, Inc., Imperial Bus Company, and Ok Tours as primary vendors for an estimated amount of $120,000, which represents the best value to the District. Purchase orders will be 16, and ending September 15, 2017 with an option to renew for a second and third (final) year. $116,061. Estimated $120,000. Purpose: To comply with procurement requirements to purchase charter bus services. Buses are used by various departments to transport students to sporting and academic events. Funding is available in the expenditure account code General Operating and 211 Title 1 Funds. 4K. August 15, Interlocal Agreement: ESC Region 19, Allied States Cooperative. Finance Administration recommends that the In effect for a period District join the Region 19 Co-op to take advantage of their awarded 15,. Membership contracts and discounts. will automatically renew on the anniversary date. Purpose: To comply with procurement requirements to purchase goods and services. 4L. August 18, ESC 19, Allied States Cooperative # : Lexia Reading Licenses recommends awarding a contract to Lexia Learning Systems LLC for an estimated amount of $100,000, which represents the best value to the District. Purchase orders will be 16, and ending August 31, 2017, with an option to renew for a second and third (final) year. There is no fee for joining the Cooperative. $47,980. Estimated $100,000. Purpose: To comply with procurement requirements to purchase instructional materials that will increase students skills in Reading, and Language Arts. Students from elementary to high school will utilize these products. Purchase is contingent on approval of district joining ESC 19 Purchasing Cooperative. 5

6 Date Description Recommendation TimePeriod Avail Amt 4M. August 22, U.S. General Services Administration (GAS) Co-op Vendor #GS-02F- 0441D: Virtual Portable Law Enforcement Training Simulator recommends awarding a contract to Meggitt Training Systems, Inc. for an estimated amount of $100,000, which represents the best value to the District. Purchase orders will be processed on an as needed basis. 16, and ending September 15, 2017, with the option to renew for a second and third (final) year. expenditures are not available since this is a new initiative. Estimated $100,000. Purpose: To comply with procurement requirements to purchase a Virtual Portable Law Enforcement Training simulator for the District s criminal justice program. The simulator is a portable device that can be used by all high schools. The initial cost of the simulator is $50,355, additional accessorial units may be purchased throughout FY Funding is available in the expenditure account code 244 Fund Carl Perkins Grant 5. Tax Refund(s) Acct# Tax Year Tax Payer Description Amount 5A Apolonio Hinojosa Staff recommends to approve the tax refund $ B and Rosalinda Cuellar Staff recommends to approve the tax refund $ C Ruben Flores, Jr. and Thelma Staff recommends to approve the tax refund $ Patricia Flores 5D Salvador and Sylvia Rodriguez Staff recommends to approve the tax refund $ E Rogelio and Maria Cecilia Staff recommends to approve the tax refund $ Trevino 5F Gonzalez Inversionistas, LTD Staff recommends to approve the tax refund $

7 Other Consent Items 6. Discussion and possible action to approve a Certification of Unopposed Candidates in Single Member Trustee Districts 1 and 4 for an election scheduled for November 08,. 7. Discussion and possible action to approve an Order of Cancellation in Single Member Trustee Districts 1 and 4 for an election scheduled for November 08,. 8. Discussion and possible action to approve the proposed revisions to policy CKE (Local) regarding body cameras for district law enforcement staff. 9. Discussion and possible action to approve the TASB Policy Update 105 affecting the following LOCAL policies: BJCF (LOCAL) Superintendent Nonrenewal BQ (LOCAL) Planning and Decision-Making process CLB (LOCAL) Buildings, Grounds, and Equipment Management Maintenance CLE (LOCAL) Buildings, Grounds, and Equipment Management Flag Displays CPC (LOCAL) Office Management Records Management DBA (LOCAL) Employment Requirements and Restrictions Credentials and Records DBB (LOCAL) Employment Requirements and Restrictions Medical Examinations and Communicable Diseases DFBB (LOCAL) Term Contracts Nonrenewal DFFA (LOCAL) Reduction in Force Financial Exigency DFFB (LOCAL) Reduction in Force Program Change EHBD (LOCAL) Special Programs Federal Title 1 FDC (LOCAL) Admission Homeless Students 10. Discussion and possible action to approve the Memorandum of Understanding between the Laredo Independent School District Pregnancy, Education & Parenting (P.E.P.) Program and Serving Children and Adults in Need (SCAN), Inc. for the purpose of coordinating drug intervention activities/services for pregnant and post-partum females during the school year at no cost to the district. 11. Discussion and possible action to approve the Memorandum of Understanding between United I.S.D., Laredo I.S.D., Webb Consolidated I.S.D. and Webb County Juvenile Department for the purpose of providing an educational program for students who reside in the Webb County Youth Village, a county facility for juvenile offenders operated by the juvenile department at no cost to the district. 7

8 12. Discussion and possible action to approve the Memorandum of Understanding between Laredo ISD and JJAEP with an estimated cost of $200, Discussion and possible action to approve the elevator inspection late fees being charged by the Texas Department of Licensing and Regulations (TDLR) at an estimated cost of $ Other Agenda Items REGULAR AGENDA 14. Discussion and possible action to approve the TASB Policy Update 106 affecting the following policy: EHBAF (LOCAL) Special Education Video/Audio Monitoring 15. Discussion and possible action to delegate to the Superintendent or designee the authority to competitively procure an energy provider, including obtaining and evaluating information on energy prices at desired levels and closing a contract with a selected energy provider. 16. Discussion and possible action to approve the issuing of a Qualifications (RFQ) to procure professional architectural services for roofing and building envelope projects district-wide. 17. Discussion and possible action regarding the Level 3 hearing of the grievance of Laura Sanchez, including discussion with legal counsel regarding related legal issues. Possible Closed Session Pursuant to Texas Government Code Section (1) and (2); ; and (a)(2). 18. Discussion and possible action on evaluation of the internal auditor. Possible Closed Session Pursuant to Texas Government Code, Section Discussion and possible action regarding the pending litigation Roberts v. LISD and contemplated litigation involving the McKinney-Vento Homeless Assistance Act. Possible Closed Session Pursuant to Texas Government Code Section (1). 20. Discussion and possible action to approve the recommendation to hire the following Professional Positions. Possible Closed Session Pursuant to Texas Government Code, Section Chief of Police Cost Analyst Substance Abuse Coordinator 8

9 21. Discussion and possible action regarding the potential acquisition of real property, including 1900 Springfield and 2301 & 2305 San Bernardo Ave. Possible Closed Session Pursuant to Texas Government Code Section Communications 23. Adjournment If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapter D and E. It is the policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Josie Z. Rodriguez at (956) at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the Amber Yeary Board Room, 900 Main. 9