A. Call to Order B. Roll Call C. Pledge of Allegiance and Song D. Special Observance E. Recognitions F. Public Forum G. Board Communications

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1 Laredo I.S.D. Board of Trustees Laredo I.S.D. Public Facility Corporation Board of Directors Regular Board Meeting Thursday, July 24, - 5:30 PM Amber Yeary Board Room Houston St. Laredo, TX A. Call to Order B. Roll Call C. Pledge of Allegiance and Song D. Special Observance E. Recognitions F. Public Forum G. Board Communications CONSENT AGENDA Items listed in this part of the LISD Board Meeting Agenda have been presented and discussed at previous Board Meetings, Board Committee Meetings, or are considered to be routine items or matters. 1. Approval of Minutes: Regular Board Meeting ~ June 12, Special Call Meeting ~ June 24, President of the Board of Trustees 2. Approval and/or ratification of: A. Monthly Disbursements B. Un-audited Financial Statements C. Donations Report D. Tax Collection Report Ms. Flor Ayala, CPA, Chief Financial Officer 1

2 3. Discussion and possible action on the following budget amendments Date Description Department Fund Amount 3A. July 22, BA # Discussion and possible Financial Management action to approve the General Department Operating Fund (199) budget amendment in the amount of $118,427 as a result of transfers between functional expenditure categories. Fund General Operating Fund $118,427 Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with sections GAAP & Legal Compliance and Legal Requirements. 3B. July 22, BA # Discussion and possible Financial Management action to approve the General Department/District Operating Fund (199) budget Wide amendment in the amount of $500,000 to appropriate Other Financing Sources (Uses). The appropriation will be set up as a transfer out to the Civic Center Fund (490) for possible expenditures within the special revenue fund during the fiscal year. Fund General Operating Fund $500,000 Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with sections GAAP & Legal Compliance and Legal Requirements. 3C. July 22, BA # Discussion and possible Financial Management action to approve the Debt Service Department Fund (511) budget amendment in the amount of $164,231,476 to increase Other Financing Sources, Expenditures and Other Financing Uses as a result of the Bond Series and increase in Fund 511 due to closing of PFC Fund. Fund Debt Service Fund $164,231,476 Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 14, formal budget amendments are required in order to be in compliance with sections GAAP & Legal Compliance and Legal Requirements. 2

3 4. Discussion and possible action to approve and award the following bids, proposals, quotations and contracts. 4A. May 21, 2013 The Cooperative Purchasing Network (TCPN) #R4954 and US Communities Coop #11019 Vendors: Building and Maintenance Supplies renewal of the contract to Lowe's Home Improvement and The Home Depot for an estimated amount of $75,000, which represents the best value to the District. Purchase orders will be processed on an "as needed" of one year (second) and ending July 24, 2015, with the third $67,983. $75,000. Purpose: To comply with procurement requirements to purchase building and maintenance supplies for districtwide use. Items include nails, lumber, caulking, etc. Funding is available in the expenditure account code XXX-XX-63XX-00-XXX-4-XX B. May 16, 2013 (RFP) #13-019: Repair of Appliances and Kitchen Equipment renewal of the contract to VMW Maintenance for an estimated amount of $30,000, which represents the best will be processed on an "as needed" of one year (second) and ending July $10, , 2015, with an third $30,000. Purpose: To comply with procurement requirements to purchase services for repair of appliances and purchase kitchen equipment. Funding is available in the expenditure account code XXX. 4C. May 16, 2013 (RFP) #13-010: Library Magazine and Periodical Subscriptions Division of Curriculum and Instruction renewal of the contract to WT Cox Subscriptions as primary vendor and Ebsco as secondary vendor for an estimated amount of $25,000, which represents the best value to the District. Purchase orders will be processed on an "as needed" of one year (second) and ending July 24, 2015, with an third $21,600. $25,000. Purpose: To comply with procurement requirements to purchase library magazine and periodical subscriptions. Funding is available in the expenditure account code XXX-XX XXX-4-XX-XXX. 3

4 4D. May 16, 2013 (RFP) #13-017: Library Books and Media Materials Division of Curriculum and Instruction renewal of the contract to the following sixteen (16) vendors: Follett Library Resources, Bound to Stay Bound, ABDO Publishing, Davidson Titles, Inc., Escue & Associates, Gumdrop Books, Lectorum Publications, Inc., Mackin Educational Resources, Perma Bound, Saddleback, Scholastic, Lakeshore Learning, Demco, Rainbow Book Company, Overlooked Books, and World Book, for an estimated amount of $375,000, which represents the best value to the District. Purchase order(s) will be processed on an "as needed" of one year (second) and ending July 24, 2015, with an third $344,600. $375,000. Purpose: To comply with procurement requirements to purchase library books and media materials for all school libraries. Funding is available in the expenditure account code XXX-XX XXX-4-XX-XXX. 4E. September 28, 2012 Sole Source Vendor: Texas Primary Reading Inventory (TPRI)/Tejas LEE Monitoring Software Program/CIRCLE CPALLS Division of Curriculum and Instruction renewal of the contract to Amplify Education, Inc. (formerly Wireless Generation) for an estimated amount of $63,689, which represents the best will be processed on an as needed of one year (third), beginning on September 1, and ending August 31, This is the final year of the contract. $60,439. $63,689. Purpose: To comply with procurement requirements to purchase a literacy progress monitoring tool that tracks students reading skills and provides teachers with training and instructional strategies. Funding is pending NOGA. Upon approval, the expenditure account code(s) will be

5 4F. August 22, 2012 (RFP) #12-036: Painting Materials and Supplies renewal of the contract to Sherwin Williams for an estimated amount of $40,000, which represents the best will be processed on an as needed of one year (third) beginning on September 16, and ending September 15, This is the final year of the contract. $19,926. $40,000. Purpose: To comply with procurement requirements to purchase painting materials and supplies for District-wide use. Items to be purchased include paint, rollers, brushes, trays, tape, and other items. Funding is available in the expenditure account code(s) XX G. June 12, 2013 Region One South Texas Co-op Vendor # : Bread Products renewal of the contract to Flowers Baking Company for an estimated amount of $105,000, which represents the best value to the District. Purchase orders will be processed on an as needed of one year (second) and ending July $116, , 2015 with the third $105,000. Purpose: To comply with procurement requirements to purchase bread products such as sliced wheat bread, wheat hamburger buns, and wheat hot dog buns. Funding is available in the expenditure account code(s) H. June 18, 2013 Region One South Texas Co-op Vendor : Facility, Linen & Uniform Services awarding a contract to PortionPac Chemical Corporation dba SFSPac for an estimated amount of $90,000, which represents the best value to the District. Purchase orders will be processed on an "as needed" of one year (second) beginning on July 25, and ending on July 24, 2015, with the option to renew for a third (final) year. Purpose: To comply with procurement requirements to purchase chemicals, linen, & uniform services. Funding is available in the expenditure account code I. June 11, Region One CNP- STC # Vendors: USDA Processing awarding a contract to Don Lee Farms, Jennie-O Turkey Store, MCI Foods, Michael Foods, National Food Group, Inc., Rodriguez Foods, and Tyson Prepared Foods, Inc. for an estimated amount of $763,358, which represents the best value to the District. Purchase orders will be processed on an "as needed" of eleven (11) months and ending June 30, 2015, with an $82,440. $90,000. $1,178,523. $763,358. Purpose: To comply with procurement requirements to purchase USDA processed foods such as hamburger patties, chicken nuggets, pizza, tamales, egg patties, and sliced turkey. Funding is available in the expenditure account code 101-XX-6341-XX XX

6 4J. April 1, (RFP) #14-012: Removal of Grease from Traps and Barrels awarding a contract to South Texas Waste Water, Inc. for an estimated amount of $69,950, which represents the best value to the District. Purchase orders will be processed on an "as needed" Purpose: To comply with procurement requirements to purchase grease removal services. Funding is available in the expenditure account code XXX. 4K. June 18, Region One CNP- STC # Vendor: Food Service Full Line Items awarding a contract to Labatt Food Service for an estimated amount of $3,800,000, which represents the best will be processed on an "as needed" of one year (first) and ending July $64, , 2015 with the $69,950. of eleven (11) months and ending June 30, 2015, with the $3,500,000. $3,800,000. Purpose: To comply with procurement requirements to purchase food service items such as croissants, burritos, canned/frozen vegetables, fruits, condiments, etc. Funding is available in the expenditure account code XX XX-XXX. 4L. June 18, Region One CNP- STC # Vendor: Paper and Plastic Products awarding a contract to Devin Distributing & Packaging, Labatt Food Service, Sysco Central Texas, Gulf Coast Paper Co., M & Q Packaging, Oliver Packaging & Equipment Co., and Ekon-O-Pac, Inc. for an estimated amount of $588,700, which represents the best value to the District. Purchase orders will be processed on an "as needed" of eleven (11) months and ending June 30, 2015 with an $577,729. $588,700. Purpose: To comply with procurement requirements to purchase paper and plastic products such as sporks, foam trays, trash liners, and food film. Funding is available in the expenditure account code(s) 101-XX-6342-XX XX M. June 18, Buy Board Co-op Vendor #415-12: Building Maintenance Supplies and Equipment awarding a contract to Grainger for an estimated amount of $100,000, which represent the best value to the District. Purchase orders will be processed on an "as needed" of one year (first) beginning on July 25, and ending July 24, 2015, with the $100,000. $100,000. Purpose: To comply with procurement requirements to purchase building maintenance supplies and equipment such as small tools and hard hardware for the District. Funding is available in the expenditure account codes and

7 4N. June 18, Region One South Texas Co-op Vendor # : Frozen Dessert Products awarding a contract to Blue Bell Creameries for an estimated amount of $40,000, which represents the best will be processed on an as needed of one year (first) beginning August 1, and ending July $41, , 2015 with the $40,000. Purpose: To comply with procurement requirements to purchase frozen dessert products such as ice cream and frozen yogurt cups. Funding is available in the expenditure account code(s) O. June 18, Region One South Texas Coop Vendor # : Dairy and Juice Products awarding a contract to Hygeia/Oak Farms Diary for an estimated amount of $3,000,000, which represents the best will be processed on an as needed of one year (first) beginning August 1, and ending July 31, 2015 with an Purpose: To comply with procurement requirements to purchase dairy and juice products. Funding is available in the expenditure account code(s) XXX. 4P. June 19, Buy Board Co-op Vendor: 2 Way Radios awarding a contract to RZ Communications for an estimated amount of $74,600, which represents the best value to the District. Purchase orders will be processed on an "as needed" Purpose: To comply with the procurement requirements to purchase 2 Way Radios. Funding is pending budget amendment Q. June 12, Request for Qualifications (RFQ) #-008: Special Education Legal Services Division of Curriculum and Instruction approving a Pool of three (3) law firms consisting of: Richard Lindsay & Martin, LLP, J Cruz & Associates Walsh, Anderson Gallegos, Green & Trevino, P.C for an estimated amount of $15,000, which represents the best value to the District. Purchase orders will be processed on an "as needed" $2,510,968. Estimate $3,000,000. of one year (first) and ending July $41, , 2015, with the $74,600. of one year (first) and ending July 24, 2015 with an Purpose: To comply with procurement requirements to acquire special education legal services. Funding is available in the expenditure account code XXX-XX XXX-4-XX-XXX. $14,000. $15,000. 7

8 4R. June 18, Buy Board Co-op: Vendor #407-12: Calculators Division of Curriculum and Instruction awarding a contract to D & H Distributing for an estimated amount of $100,000, which represents the best will be processed on an "as needed" of one year (first) and ending July 24, 2015, with the $29,268. $100,000. Purpose: To comply with the procurement requirements to purchase calculators for middle school students. Funding is available in the expenditure account code S. June 18, (RFP) #14-023: Accredited Curriculum Software Division of Curriculum and Instruction awarding a contract to Odysseyware for an estimated amount of $80,000, which represents the best value to the District. Purchase orders will be processed on an "as needed" of one year (first) and ending July 24, 2015 with an $136,253. $80,000. Purpose: To comply with procurement requirements to purchase accredited curriculum software for district-wide use. Funding is available in the expenditure account code XXX XXX-4-30-XXX. 4T. June 19, Buy Board Co-op Vendor: Milk Boxes awarding a contract to ISI Commercial Refrigeration Inc. for an estimated amount of $116,675, which represents the best value to the District. Purchase orders will be processed on an "as needed" Purpose: To comply with the procurement requirements to purchase milk boxes. Funding is available in the expenditure account code U. June 21, Department of Information Resources (DIR) Coop Vendor #DIR- SDD-1666: Printers Department of Technology awarding a contract to Lexmark International, Inc. for an estimated amount of $3,388,836 ($677,767 per year), which represents the best value to the District. Purchase orders will be processed on an "as needed" of one year (first) expenditures are beginning on July 25, not available as and ending July this is a new 24, 2015, with the purchase for the District. $116,675. of five years and ending July 24, Purpose: To comply with procurement requirements for the leasing of printers and purchase of toners. Funding is available in the expenditure account code XXX-XX XXX-4-XX-XXX. $680,056. five years are $3,388,836. 8

9 4V. June 25, Request for Qualifications (RFQ) #-011: Financial Audit Services Division of Finance awarding a three (3) year contract to Pattillo, Brown, & Hill, L.L.P. for an estimated amount of $123,000, which represents the best value to the District. The total cost of the purchase will be spread out over three years as follows: Year 1 - $41,000, Year 2 - $41,000, Year 3 - $41,000. of three years, beginning on July 25, and ending July 24, 2017 with the fourth and fifth $42,000. the three (3) year contract are $123,000. Purchase orders will be processed on an as needed Purpose: To comply with procurement requirements to purchase external financial audit services. The three year contract will include a provision to cancel (by the District) after each year's evaluation. Funding is available in the expenditure account code(s) W. June 18, RFP : Copying Equipment District Wide Use awarding a contract to Toshiba Business Solutions for an estimated amount of $1,519,200 ($506,400 per year), which represents the best value to the District. Purchase orders will be processed on an "as needed" of three years beginning September 1, and ending August 31, 2017, with an option to renew for a fourth and fifth 490,511. three years are $1,519,200. Purpose: To comply with procurement requirements to approve the leasing of the copying equipment. The District averages 46.5 million copies per year will lease 185 copiers. The average cost per copy over two years was.0105 per copy. The proposed contract will have an estimated cost per copy of It should be noted that 50 copiers will serve as fax machines as part of the District s print management program. Funding is available in the expenditure account code XXX-XX XXX-4-XX-XXX. 5. Change Orders, Allowance Funds, and Other Project Proposal Contractor Description Amount 5A. RFCSP # Early College High School To accept deductive change order #001 for unused allowances included in the original contract amount. Leyendecker Construction, Inc. To accept deductive change order #001 from Leyendecker Construction, Inc. - RFCSP # Early College High School in the amount of $115, for unused allowances included in the original contract amount. Purpose: To accept a credit in the amount of $115, for unused allowances $115,

10 6. Tax Refund(s) Acct# Tax Year Tax Payer Description Amount 6A , 2013 Ramiro Perez Staff recommends to approve the $ tax refund due to overpayment. Purpose: To comply with the Texas Tax Code Section All tax refunds equal to or greater than $500 require Board of Trustees approval. 6B , 2013 Cristobal and Irma M. Staff recommends to approve the $ Benavides tax refund due to overpayment. Purpose: To comply with the Texas Tax Code Section All tax refunds equal to or greater than $500 require Board of Trustees approval. 6C , 2013 Brenda Vasquez Staff recommends to approve the $ tax refund due to overpayment. Purpose: To comply with the Texas Tax Code Section All tax refunds equal to or greater than $500 require Board of Trustees approval. 6D , 2013 Mara E. Resendez Staff recommends to approve the $ tax refund due to overpayment. Purpose: To comply with the Texas Tax Code Section All tax refunds equal to or greater than $500 require Board of Trustees approval. 6E , 2013 Olga E. Gonzalez Staff recommends to approve the tax refund due to overpayment. $ Purpose: To comply with the Texas Tax Code Section All tax refunds equal to or greater than $500 require Board of Trustees approval. F , 2013 Leticia Marquez Staff recommends to approve the $ tax refund due to overpayment. Purpose: To comply with the Texas Tax Code Section All tax refunds equal to or greater than $500 require Board of Trustees approval. Other Consent Items 7. Discussion and possible action to accept the close out and the final release of retainage in the amount of $46, to Leyendecker Construction, Inc. regarding RFCSP# Early College High School. Mr. Angel E. Velazquez, Executive Director for Plant 8. Discussion and possible action of the Optional Flexible School Day Program (OFSDP) for the academic year. Mrs. Roberta R. Ramirez, Executive Director for Curriculum and Instruction 9. Discussion and possible action of Data Management for Assessment and Curriculum (DMAC) License Agreement between Region VII Education Service Center and Laredo ISD effective September 1, through August 31, 2015 for an estimated cost of $90,490. Mrs. Roberta R. Ramirez, Executive Director of Curriculum and Instruction 10

11 10. Discussion and possible action to approve the Texas Curriculum Management Program Cooperative and National Education Resources (NER) subscription fee between Region I Education Service Center and Laredo ISD effective July 18, through June 30, 2015 at an estimated cost of $164,657. Mrs. Roberta R. Ramirez, Executive Director of Curriculum and Instruction 11. Discussion and possible action to approve Region One Education Service Center Library Services and Media Cooperative contract for at an estimated cost of $ 76, Mrs. Roberta R. Ramirez, Executive Director of Curriculum and Instruction 12. Discussion and possible action to approve the recommendation to remove from the tax rolls the base tax, penalties and interest accrued on property tax account # , taxpayer, Miracle Candle Company, in the total amount of $380, (June, amount) for tax years 2006, 2007, and 2008, in accordance with the Final Report of the Bankruptcy Court, Case No L2-7. Possible Closed Session Pursuant to Texas Government Code Section Ms. Flor Ayala, CPA, Chief Financial Officer 13. Discussion and possible action to approve the Investment Report for the third quarter ended May 31,, as required by the Public Funds Investment Act. Ms. Flor Ayala, CPA, Chief Financial Officer 14. Discussion and possible action to select a Delegate and an Alternate for the TASA/TASB Convention in Dallas, Texas on September 26-28,. President of the Board of Trustees REGULAR AGENDA 15. Discussion and possible action to approve a resolution supporting the creation of classes to Certify persons who wish to become Licensed Chemical Dependency Counselors (LSDCs) in Laredo and Webb County. Classes for certification by the state are not available in Webb County. This is a public statement that LISD is concerned about the provision of Certification of LCDCs for which there is a demand by public and private entities such as school districts, City of Laredo, Webb County, and Non-profit agencies, and private providers-but for which there is no opportunity to obtain such certification locally. LCDCs are professional counselors. School Districts pay LCDCs the going rate for Counselors. Mr. Jose A. Valdez 16. Update on the pending proposed discharge of a teacher under a continuing contract. Possible Closed Session Pursuant to Texas Government Code Sections and Dr. A. Marcus Nelson, Superintendent of Schools 17. Discussion and presentation on personnel matters relating to the Lorraine Ramirez grievance. Possible Closed Session Pursuant to Texas Government Code Sections and Dr. A. Marcus Nelson, Superintendent of Schools 11

12 Other Agenda Items 18. Discussion and possible action to approve the Partnership Support Agreement for the school year with Communities in Schools. Ms. Maggie Martinez, Executive Director of Student Services 19. Discussion and update on the duties of the Internal Auditor, including on-going audits. Possible Closed Session Pursuant to Texas Government Code, Section (a)(1). Ms. Elizabeth G. Henry, Internal Auditor 20. Discussion and possible action on the duties and responsibilities of the Internal Auditor as assigned by the Board of Trustees, including the potential assignment of auditing duties. Possible Closed Session Pursuant to Texas Government Code Section (a)(1). Ms. Elizabeth G. Henry, Internal Auditor 21. Discussion and possible action to approve the recommendation to hire the following Professional Positions. Possible Closed Session Pursuant to Texas Government Code, Section Assistant Principal- Elementary School Assistant Principal- High School At-Risk Counselor (Middle & High School) At-Risk Intervention Coordinator Counselor (Middle School) Instructional Facilitator Performing Arts Center Supervisor Speech Pathologist Dr. A. Marcus Nelson, Superintendent of Schools 12

13 PFC AGENDA RECESS AS THE LAREDO I.S.D. BOARD OF TRUSTEES AND CONVENE AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS: 22. Call to Order Laredo I.S.D. Public Facility Corporation Regular Meeting 23. Roll Call 24. Approval of Minutes: Regular Board Meeting ~ June 12, Special Call Meeting ~ June 24, President of the Board of Trustees 25. Discussion and possible action to approve monthly reports for the Laredo I.S.D. Public Facilities Corporation: A. Un-audited Financial Statements Ms. Flor Ayala, CPA, Chief Financial Officer ADJOURN AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS AND RECONVENE AS THE LAREDO I.S.D. BOARD OF TRUSTEES. 26. Communications 27. Adjournment If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapter D and E. It is the policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Josie Z. Rodriguez at (956) at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the Amber Yeary Board Room, 900 Main. 13