Laredo I.S.D. Board of Trustees Regular Board Meeting Thursday, July 21, :30 PM Amber Yeary Board Room Houston St.

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1 Laredo I.S.D. Board of Trustees Regular Board Meeting Thursday, July 21, - 5:30 PM Amber Yeary Board Room Houston St. Laredo, TX A. Call to Order B. Roll Call C. Pledge of Allegiance and Song D. Special Observance E. Recognitions F. Public Forum G. Board Communications H. Committee Meeting Reports CONSENT AGENDA Items listed in this part of the LISD Board Meeting Agenda have been presented and discussed at previous Board Meetings, Board Committee Meetings, or are considered to be routine items or matters. 1. Approval and/or ratification of: a. Monthly Disbursements b. Unaudited Financial Statement c. Donations Report d. Tax Collection Report Ms. Flor Ayala, CPA, Chief Financial Officer 2. Approval of Minutes: Regular Board Meeting ~ June 13, President of the Board of Trustees 1

2 3. Discussion and possible action on the following budget amendments Date Description Department Fund Amount 3A. July 14, BA # Discussion and possible action to approve General Operating Fund (199) budget amendment in the amount of $72,209 as a result of transfers between functional expenditure categories. Financial Management Department Fund General Operating Fund $72,209 Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with sections GAAP & Legal Compliance and Legal Requirements. 3B. July 14, BA # Discussion and possible action to approve: the Capital Projects increase by $37,826; the $ 60 Million 2005 Bond Issue increase by $6,854; the $ 57 Million 2006 Bond Issue increase by $2,570; the $ 77.9 Million 2014 Bond Issue increase by $108,461; for a budget amendment net increase in the amount of $155,711, to adjust fiscal year end projected interest budget revenues. Financial Management Department/Construction Department Fund 616 Capital Projects Fund Fund Series EDA Fund Series IFA Fund Series $155,711 Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with sections GAAP & Legal Compliance and Legal Requirements. 3C. July 21, BA # Discussion and Financial Management possible action to approve the Department General Operating Fund (199) budget amendment in the amount of $14,782 as a result of transfers between functional expenditure categories from the Board of Trustees discretionary funds. Fund $14,782 General Operating Fund Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with sections GAAP & Legal Compliance and Legal Requirements. 2

3 4. Discussion and possible action to approve and award the following bids, proposals, quotations and contracts. Date Description Recommendation TimePeriod Avail Amt 4A. May 13, 2013 Request for Proposal # to Blue Cross and Blue Shield of Self-Funded Medical Texas for an estimated amount of and Prescription $20,404,474, which represents the Drug Benefits best value to the District. Purchase Division of Finance orders will be processed on an as needed basis. If continued participation in the plan is approved, the contract will be in effect for a period of beginning January 1, 2017 and ending December 31, This will be the third (final) year of the contract. Expenditures for $19,291,324. $20,404,474. Purpose: To comply with procurement requirements to purchase a self-funded medical and prescription drug benefit plan. Funding is available in the expenditure account code 199 General Operating Fund 4B. July 14, 2014 Buy Board Co-op Vendor #406-12: Accelerated Reader, STAR Reading and Web Hosting Licenses Division of Curriculum and Instruction to Renaissance Learning, Inc. for an estimated amount of $119,844, which represents the best value to the processed on an as needed basis. beginning November 25, and ending November 24, This will be the third (final) year. $102,726. $119,844. Purpose: To comply with procurement requirements to purchase a reading testing/assessment program. The program contains 140,000 quizzes in both English and Spanish that are based on actual material from a variety of different textbook publishers. Funding is available in the expenditure account code Title I Fund. 4C. July 21, 2014 Region One Purchasing Co-op Vendor # : Staff Development and Instructional Materials Division of Curriculum and Instruction to Teacher Created Materials for an estimated amount of $100,000, which represents the best value to the processed on an "as needed" basis. beginning August 15, and ending August 14, This will be third (final) year of the contract. $211,600. $100,000. Purpose: To comply with procurement requirements to purchase staff development services and instructional materials for district-wide use. The vendor will provide training to an estimated 1,000 teachers on effective reading strategies, authentic literacy training, and early childhood effective read. Funding is available in the expenditure account code Title I. 3

4 Date Description Recommendation TimePeriod Avail Amt 4D. August 16, 2015 U. S. General Services Administration (GSA) Co-op #GS-07F- 127BA: Visitor Management System & Monitoring Service Upgrades to Raptor Technologies, Inc. for an estimated amount of $40,000, which represents the best value to the processed on an "as needed" basis. one year (second) beginning September 18, and ending September 17, 2017, with an option to renew for a third (final) year $17,980. $40,000 Purpose: To comply with procurement requirements to purchase software renewals, equipment upgrades, and supplies for the visitor management system. Funding is available in the expenditure account code 211 Title I Fund and 199 General Fund. 4E. June 18, 2014 Region One Child Nutrition Program South Texas Co-op (CNP-STC) Vendor # : Bread Products to Flowers Baking Company for an estimated amount of $124,248, which represents the best value to the processed on an as needed basis. and ending July 21, This will be the third (final) year of contract. $85,386. $124,248. Purpose: To comply with procurement requirements to purchase bread products such as sliced wheat bread, wheat hamburger buns, and wheat hot dog buns. Funding is available in the expenditure account code 101 Child Nutrition Program Fund 4F. June 18, 2014 Region One Child Nutrition Program - South Texas Co-op (CNP-STC) # Vendor: Janitorial Supplies, Paper and Plastic Products s to: Devin Distributing & Packaging, Labatt Food Service, Sysco Central Texas, Gulf Coast Paper Co., M & Q Packaging, Oliver Packaging & Equipment Co., and Ekon-O-Pac, Inc. for an estimated amount of $850,000, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. and ending July 21, This will be the third (final) year of contract. $806,456. $850,000. Purpose: To comply with procurement requirements to purchase paper and plastic products such as sporks, foam trays, trash liners, and food film. Funding is available in the expenditure account code Child Nutrition Program Fund 4

5 Date Description Recommendation TimePeriod Avail Amt 4G. May 14, 2015 Region One Child Nutrition Program - South Texas Co-op (CNP-STC) Vendors # : United States Department of Agriculture Processed Foods to: AdvancePierre Foods, Alpha Foods Co., Jennie-O Turkey Store, JTM Provision CO., MCI Foods, Nardone Bros Baking Co., National Food Group, Inc. and Tyson Prepared Foods, Inc. for an estimated amount of $1,148,569, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. one year (second) and ending June 30, 2017, with an option to renew for third (final) year. $1,110,470. $1,148,569. Purpose: To comply with procurement requirements to purchase USDA processed foods such as hamburger patties, chicken nuggets, pizza, tamales, burritos, and sliced turkey. Funding is available in the expenditure account code Child Nutrition Program Fund. 4H. June 13, Request For Proposal (RFP) #15-021: Painting Materials & Supplies to Sherwin Williams for an estimated amount of $70,000, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. one year (second) beginning September 16, and ending September 15, 2017 with an option to renew for a third (final) year. $50,000. $70,000. Purpose: To comply with procurement requirements to purchase painting materials and supplies for Districtwide use. Items purchased include various colored paints, spatulas, painter's tape, caulking, floor protection draping, etc... 4I. June 20, Request for Proposal (RFP) #16-017: Repair of Appliances and Kitchen Equipment recommends contract to VMW Maintenance for an estimated amount of $30,000, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. one year (first) and ending July 21, 2017, with an option to renew for a second and third (final) $13,368. year. $30,000. Purpose: To comply with procurement requirements to purchase services to repair of appliances and purchase kitchen equipment. Funding is available in the expenditure account code Child Nutrition Program Fund. 4J. June 18, 2014 Region One South Texas Coop Vendor # : Dairy and Juice Products recommends awarding a contract to Hygeia/Oak Farms Diary for an estimated amount of $3,000,000, which represents the best value to the processed on an as needed basis. beginning August 1, and ending July 31, This will be the third (final) year. Purpose: To comply with procurement requirements to purchase dairy and juice products. Funding is available in the expenditure account code Child Nutrition Program Fund. $2,249,448. Estimate $3,000,000. 5

6 Date Description Recommendation TimePeriod Avail Amt 4K. June 20, Request For Competitive Sealed Proposal (RFCSP)#16-012: LISD Veteran's Field Parking Lot Reconstruction recommends awarding a contract to Azar Services for an estimated amount of $471,775, which represents the best value to the processed on an "as needed" basis. No historical one year beginning July expenditures are 22, and ending available at this is July 21, a new project. $471,775. Purpose: To comply with procurement requirements to purchase LISD Veteran's Field Parking Lot improvements. Funding is available in the expenditure account code General Operating Fund. 4L. June 21, Texas Multiple Award Schedule (TXMAS) Co-op Vendor # : Marquees recommends awarding a contract to Signs Plus for an estimated amount of $100,000, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. one year (first) and ending July 21, 2017 with an option to renew for a second and third (final) The District last purchased a marquee in March 2015 at a cost of $23,044. expenditure for one year are $100,000. year. Purpose: To comply with procurement requirements to purchase LED marquees for A. Pierce and K. Tarver Elementary Schools at a cost of $44,640. Other District schools may purchase additional marquees in the upcoming fiscal year. Funding is available in the expenditure account code General Operating Fund. 4M. June 23, Request for Proposal (RFP) #16-024: Energy Consultant Services recommends awarding a contract to Marco A. Arredondo, Inc., for an estimated amount of $3,000, which represents the best value to the processed on an "as needed" basis. one year (first) July 22, and ending July 21, 2017, with an option to renew for a second and third (final) year. Purpose: To comply with procurement requirements to purchase energy consultant services. Funding is available in the expenditure account code General Operating Fund. expenditures are not available as this is a new initiative. $3,000. 4N. June Request for Proposal 20, (RFP) #16-021: recommends awarding contracts to one year (first) Library Magazine WT Cox Subscriptions, PTP Magazines and Periodical Subscriptions Division of and Avanti Enterprises for an estimated amount of $25,000 which represents the best value to the and ending July 21, 2017, with an option to renew for a $7,239. Curriculum and second and third (final) $25,000. Instruction processed on an "as needed" basis. year. Purpose: To comply with procurement requirements to purchase library magazine and periodical subscriptions. Funding is available in the expenditure account code General Operating Fund and 211 Title I Fund. 6

7 Date Description Recommendation TimePeriod Avail Amt 4O. June 3, Texas Association of School Boards (TASB) Buy Board Coop Vendor # and # Library Books and Media Materials (#406-12) and Instructional Material (#487-15) Good Buy Purchasing Co-op #16-176F000 Division of Curriculum and Instruction recommends awarding contracts to the following eleven (11) vendors TASB Buy Board Co-op Vendors #406-12: Follett School Solutions, Bound to Stay Bound, Davidson Titles, Inc., Escue & Associates, Gumdrop Books, Lectorum Publications, Inc., Mackin Educational Resources, Saddleback, Scholastic, Rainbow Book Company, and Overlooked Books. recommends awarding contracts to the following thirteen (12) vendors in the Good Buy Co-op: Junior Library Guild, The Penworthy Company, Capstone, The Child s World, Inc., Avanti Enterprises, Inc., Disney Educational Productions, Southwest Academic Solutions, Lookout Books, The Library Store, Cengage Learning, Inc., Lakeshore Learning, Perma Bound, and TASB Buy Board Co-op Vendors # for The Reading Warehouse for an estimated amount of $300,000, which represents the best value to the District. Purchase order(s) will be processed on an "as needed" basis. one year (first) and ending July 21, 2017, with an option to renew for a second and third (final) year. $210,893. $300,000. Purpose: To comply with procurement requirements to purchase library books media materials and instructional materials for all District libraries. Having a large pool of vendors will allow librarians to easily purchase books in various subject matters. Funding is available in the expenditure account codes General Operating Fund and 211 Title I Fund. 7

8 Date Description Recommendation TimePeriod Avail Amt 4P. June 27, Request for Qualifications (RFQ) #-001: Financial Auditing Services Finance recommends awarding a contract to Weaver and Tidwell L.L.P. for an estimated amount of $168,000, which represents the best value to the processed on an "as needed" basis. three years beginning July 22, and ending July 21, 2019, with an option to renew for a fourth and fifth (final) year. Purpose: To comply with procurement requirements to purchase external auditing services. Funding is available in the expenditure account code General Operating Fund. 5. Tax Refund(s) Acct# Tax Year Tax Payer Description Amount 5A Oscar J. Pena Staff recommends to approve $41,000. expenditures over three years will be $168,000. Year 1 - $54,000 Year 2 - $56,000 Year 3 - $58,000 $1, B Maria Cruz Staff recommends to approve $ C and 2012 Adrian Solis, Inc. Staff recommends to approve $1, D Nina Pena Staff recommends to approve $1, E PNC Mortgage Staff recommends to approve $1, F Rodolfo Camarena Staff recommends to approve $

9 5G Juan R. and Alicia Z. Vaquera Staff recommends to approve $ H Juanita G. Ortiz Staff recommends to approve $ I Juan and Yolanda Ramos Staff recommends to approve $ J Luis Ramon Martinez Staff recommends to approve $ Other Consent Items 6. Discussion and possible action to approve the District and Campus Improvement Plans. 7. Discussion and possible action to approve the Police Body Worn Camera Policy. 8. Discussion and possible action to approve the final completion and release of retainage in the amount of $3, to Davila-Zertuche JV, LLC for RFCSP # District Canopy Work Phase II. 9. Discussion and possible action to approve a deductive change order #001 from Davila-Zertuche JV, LLC - RFCSP # CIP District Canopy Work Phase II in the amount of $1, for unused contingency allowances included in the original contract amount. 10. Discussion and possible action to approve sale of portable building located at Cigarroa Middle School to the Blessed Sacrament School at fair market value. 11. Discussion and possible action to approve the District Employee Handbook for the school year as presented. 9

10 12. Discussion and possible action to approve the following innovative courses: Dosage Calculations, Mathematics for Medical Professions, Emergency Medical Technician, DC Circuits, and Path College/Career Prep I-IV to be implemented in Discussion and possible action to approve the Region One Education Service Center Library Services and Media Cooperative contract for at an estimated cost of $76, Discussion and possible action to approve the Memorandum of Understanding between Laredo Independent School District and Texas A & M International University CPR Training Center the school year at an estimated cost of $1,600 to the district. 15. Discussion and possible action to approve the Investment Report for the third quarter ended May 31,, as required by the Public Funds Investment Act. REGULAR AGENDA 16. Discussion and update on Superintendent Goals and July Formative Evaluation of the Superintendent. 17. Discussion and possible action to instruct the Superintendent to prepare a budget and policies to fund Cheerleader Program at middle and high schools. Mr. Jose A. Valdez 18. Discussion and possible action regarding contemplated litigation involving the McKinney-Vento Homeless Assistance Act and the pending litigation Roberts v. LISD, et al. Possible Closed Session Pursuant to Texas Government Code Section (1). 19. Discussion and possible action regarding the potential acquisition of real property, including 1900 Springfield, 1500 Logan, and 2301 & 2305 San Bernardo Ave. Possible Closed Session Pursuant to Texas Government Code Section Discussion and possible action regarding personnel matters, including the proposed termination of a teacher on a continuing contract, and including discussion with legal counsel regarding related legal issues. Possible Closed Session pursuant to Texas Government Code Sections (a) and (1) and (2). 10

11 Other Agenda Items 21. Discussion and possible action on the duties and responsibilities of the Internal Auditor as assigned by the Board of Trustees, including the potential assignment of auditing duties. Possible Closed Session Pursuant to Texas Government Code Section (a)(1). Ms. Elizabeth G. Henry, Internal Auditor 22. Discussion and possible action to approve the recommendation to hire the following Professional Positions. Possible Closed Session Pursuant to Texas Government Code, Section Assistant Principal, Elementary Assistant Principal, Middle and High Coordinator, Advanced Academics & GT Education Coordinator, Health Services Elementary School Principal Middle School Principal 23. Discussion and possible action to endorse Ricardo X. Ramirez to represent Region 1 Education Service Center, Position B on the TASB Board of Directors. 24. Communications 25. Adjournment If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapter D and E. It is the policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Josie Z. Rodriguez at (956) at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the Amber Yeary Board Room, 900 Main. 11