Regular Board. Meeting

Transcription

1 Regular Board On March 6, 2018 p.m. the Alvin Independent School District Board of Trustees met for a Regular Meeting at the Alvin ISD Administration Building, 301 E. House Street in Alvin, Texas, with the following members present: Nicole Tonini, Cheryl Harris, Regan Metoyer, Tiffany Wennerstrom, Julie Pickren, and Earl Humbird. Trustee Scheibel was unable to attend the meeting. Meeting March 6, 2018 The following students performed at the TMEA Convention in San Antonio Matthew Batty, Ezra Bautista, Drew Bingham, Bianca Cervantez, Stephanie Cruz, Arianna Cuellar, Lesly Doroteo, Elizabeth Frank, Bianca Gonzales, Federico Gonzalez, Vincente Hernandez, April Ibarra, Camila Leon, Caleb Martinez, Gavin Peters, Diane Peterson, Malarie Ramos, Aryana Rodriguez, Annalise Salazar, Brendon Tate & Bane Watson Superintendent Gilcrease and other administrative staff were also present. ITEM #1- CALL TO ORDER President Tonini called the meeting to order stating that a quorum of Board members were present, notice was duly posted, and the meeting was called to order in accordance with the Texas Open Meetings Act, Texas Government Code Section ITEM #2 INVOCATION & PLEDGE Trustee Harris gave the invocation and led the Pledge of Allegiance. ITEM #3 INTRODUCTION OF GREETERS The greeters for the evening were students from various campuses in honor of National Youth Art Month. Trustees were presented a calendar with artwork from each of the Alvin ISD campus. ITEM #4 COMMENDATIONS STUDENT COMMENDATIONS: All State Choir Noah Bartley AHS Sr. Glydel Obate SCHS Sr. Leon Fleming SCHS Freshman Emilio Vasquez SCHS Sophomore Passmore Percussion Alvin High School State Academic Decathlon Erica Gonzalez Team Captain 11 th Grade Payton Neubauer 10 th Grade Annabelle Blankley 10 th Grade Joseph Garza 11 th Grade Jonathan Kingsley 10 th Grade Amanda Fillips 11 th Grade Jacob Garza 11 th Grade Atticus Simmons 10 th Grade Alvin ISD Spelling Bee Winner Pranav Chamudupaty NRJH STAFF COMMENDATIONS Alvin ISD Child Nutrition Certificate from the Texas Dept. of Agriculture for their efforts to ensure a healthier future by serving more Texas products. ITEM #5 PRESENTATION Members of the Alvin Area Retired School Personnel organization presented plaques to help honor the namesake of each Alvin ISD campus. ITEM #6 OPEN FORUM Mr. Bryan Foulk addressed the Board of Trustees regarding the Kickstart Program. ITEM #7 REQUEST TO CONSENT AGENDA ITEMS A H approve Consent Agenda Items A

2 Page 2 H. Trustee Pickren seconded the motion. Motion carried ITEM A REQUEST TO CONSIDER AWARD OF CONTRACTED SERVICES RFP Twenty proposals were received for service commodity codes as classified under the Contractor Consultant Proposals (CCP) for a one year non-exclusive award with the option to renew for an additional two years. ITEM B REQUEST TO CONSIDER 1803 GENERAL OPERATING EXPENSES (GOE) REQUEST FOR PROPOSAL for awarding based on an approved competitive bidding method. The RFP for General Operating Expenses (1803 GOE RFP) meets these requirements and is a non-exclusive proposal. Thirty-two qualified proposals were received. This proposal is requested for award under a new year contract with a two year renewal extension as long as both parties agree to the terms of contract for use on an as needed basis and funds are available for these commodities. Renewal of this contract is not anticipated until March 2021 ITEM C REQUEST TO CONSIDER APPROVAL OF CORE INSTRUCTIONAL RFP for awarding based on an approved competitive bidding method. The RFP for instructional, athletic, core instruction, CTE and library meets these requirements and is a nonexclusive proposal. There were 45 qualified proposal responses. This proposal is required for award under a one year contract with a two year renewal extension as long as both parties agree to the terms of contract for use on an as needed basis and funds are available for these commodities. Renewal of this contract is not anticipated until March ITEM D REQUEST TO CONSIDER APPROVAL OF FENCING RFP for award based on an approved competitive proposal method. The RFP for Fencing Supplies & Installation (1803 Fencing Supplies & Installation Catalog Discount Proposal) meets the above requirements for the competitive proposal method. Four qualified proposals were received. This nonexclusive proposal is requested for one year contract, with an option to renew for two years. ITEM E REQUEST TO CONSIDER APPROVAL FOR THE DEDICATION OF ELECTRICAL SERVICE EASEMENT TO TEXAS NEW MEXICO POWER FOR THE PERFORMING ARTS CENTER AT ALVIN HIGH SCHOOL Texas New Mexico Power will be providing electrical service for the new Performing Arts Center at Alvin High School. To obtain electrical services, Alvin ISD must dedicate easements for the placement of underground/overhead service and a pad mounted transformer. This authorizes AISD Administration to execute the final easement agreement once the area survey is finalized and the legal description is drafted. ITEM F REQUST TO CONSIDER APPROVAL OF AUDIT SERVICES FOR THE FISCAL EYAR ENDING 2018 Pursuant of CH (Local) whereby expenditures over $75,000 per line item must be awarded by the Board, it was requested for approval of external auditor services for the annual audit and funding for their work. Funds for these services are budgeted annually within the Finance Departments budget.

3 Page 3 ITEM G REQUEST TO CONSIDER APPROVAL OF TASB POLICY UPDATE 109 TASB has updated the legal policies for review. The first reading of TASB Policy Update 109 was approved at the February 13, 2018 Board Meeting. ITEM H REQUEST TO CONSIDE APPROVAL OF BOARD MINUTES The following Board Meeting minutes were presented for approval: February 13, 2018 March 1, 2018 ITEM #8 REQUEST TO EQUIPMENT PURCHASE FOR ASSETS KITCHEN RENOVATIONS AT CTE ANNEX USING BUY BOARD The kitchen equipment purchase is necessary for completion of the CTE Annex renovation to accommodate the ASSETS Program. The recommended best value to the District is through direct purchasing utilizing the State approved Buy Board resource with an award not to exceed $115, Trustee Metoyer made a motion that the Board approve the purchse of the kitchen equipment for the CTE Annex renovation to accommodate the serving of meals for the ASSETS Program under the Guidelines of CH (legal). Trustee Wennerstrom carried unamimously (6-0). ITEM #9 REQUEST TO BOARD AUTHORIZING ALVIN ISD TO PARTICIPATE IN THE TEXAS PUBLIC ENERGY ALLIANCE (TPEA) The Texas Public Energy Alliance provides assistance for school districts with the purpose of shopping, bidding, and presenting the best value for electric utilities. Trustee Wennerstrom made a motion to approve Alvin ISD to participate with the Texas Public Energy alliance and authorize the Superintendent or his designee to contract for electricity rates. Trustee Harris seconded the motion. Motion carried ITEM # 10 REQUEST TO COMPETITIVE SEALED PROPOSAL CONTRACT DELIVERY METHOD AS THE METHOD OF CHOICE FOR NEW CONSTRUCTION AND MAJOR RENOVATION PROJECTS State law requires Board approval of the Contract Delivery Method that brings the best value to the District whenever it deviates from the Competitive Bid Method. approve the Competitive Sealed Proposal contract delivery method as the method of choice for construction projects unless otherwise requested for a specific project. Trustee Wennerstrom carried ITEM #11 REQUEST TO THE PREVAILING WAGE RATES State law requires Board approval of the Prevailing Wage Rates Sheet that is necessary for each Request for Proposal that Building programs places. The present one would cover proposals awarded 2018 thru Trustee Metoyer made a motion to approve the submitted Prevailing Wage Rate Sheet for contract inclusion on construction projects awarded 2018 thru Trustee Wennerstrom seconded the motion. Motion carried ITEM #12 REQUEST TO EMPLOYMENTS As presented approve all employments as presented. Trustee Pickren

4 Page 4 carried ITEM #13 REQUEST TO CONSIDER APPORVAL OF CLASSROOM TEACHING UNITS FOR SCHOOL YEAR Due to anticipated student growth for the school, 60 classroom teaching unites were requested. approve the request for classroom teaching units so that campuses may begin posting positions and interviewing possible candidates. Trustee Metoyer seconded the motion. Motion carried ITEM #14 REQUEST TO RENEWAL/EXTENSION OF ADMINISTRATOR/PRINCIPAL AND ASSISTANT PRINCIPAL CONTRACTS To comply with the Texas Education Code the Board was asked to consider approval of administrator, principal and assistant principal contracts. approve all administrator, principal and assistant principal contracts as presented. Trustee Harris seconded the motion. Motion carried with five votes. Trustee Humbird abstained from voting. ITEM #15 REQUEST TO ADMINISTRATIVE APPOINTMENTS Alvin High School Assistant Athletic Director / Head Football Coach Mr. Buddy Hardin was recommended to serve in the position of Alvin High School Assistant Athletic Director and Head Football coach. Trustee Metoyer made a motion to approve Mr. Hardin as recommended. Trustee Pickren carried with 5 votes. Mr. Humbird abstained from voting. Manvel High School Assistant Athletic Director / Head Football Coach Mr. Kevin Hall was recommended to serve in the position of Manvel High School Assistant Director / Head Football coach. approve Mr. Hall as presented. Trustee Harris seconded the motion. Motion carried Manvel High School Associate Principal Mr. Richard Rick Scott was recommended to serve in the position of Manvel High School Associate Principal. Trustee Wennerstrom made a motion to approve Mr. Scott as presented. Trustee Metoyer carried ITEM #16 SUPERINTENDENT S REPORT Dr. Gilcrease highlighted recent District activities. ITEM #17 FUTURE AGENDA ITEMS No future agenda items were requested. ITEM #18 CLOSED EXECUTIVE SESSION A Closed Session was not held ITEM #19 - ADJOURNMENT Trustee Humbird made a motion to adjourn the meeting. Trustee Wennerstrom seconded the motion. Motion carried (6-0). The Meeting was adjourned at 7:56 p.m. Attest:

5 Page 5 Nicole Tonini, President Vivian Scheibel, Secretary