Hawthorne Residents Co..operative Association, Inc.

Transcription

1 Hawthorne Residents Co..operative Association, nc. OFFCAL "MURPH" RAUPPLE, President JOl, jblar, 1st Vice President CHA'R1ES JACOBSON, 2nd Vice President PUBLCATON TO KEEP CLEORA WDLCKA, Secretary "BUDDY" CROTHERS, Treasurer RON COLLER, Director YOU NFORMED DCK JOHNSON, Director DORS REAVES, Director ART ROSTRON, Director VOL. 8 NO. 10 October 5, 1990 HGHLGHTS OF BOARD MEETNGS MN BOARD MEETNG SEPTEMBER 6, 1990 Pres. Murph Raupple presided and approximately 45 residents were in attendance. Board members present were: John Blair, Ron Collier, Charles Jacobson, Dick Johnson, Doris Reaves, Art Rostron and Cleora Widlicka. Buddy Crothers was absent due to health reasons. General Manager Dan Gorden, Controller Trud ie Logel, Administra tive Assistant Linda Schmid and Program Coordinator Sandy Alexander were also in attendance. (\ Minutes of the Board Meeting of July ~ 1990 were approved as submitted. BY-LAWS COMMTTEE A motion to name members to a By-Laws Committee at the July 19th meeting could not be acted upon, at that time, due to the lack of a quorum of Board members. This matter surfaced again at this meeting and after some dlscu sslon, Board member Art Rostron made a motion to accept a By-Laws Committee as follows: Chairman John Houston, Gerry Heil, Clare Johnson, John Creighton and Wendell Wheeler. The motion was seconded by C 1e 0 raw id i ck a A vote taken. Art Rostron, Cleora Widlicka and Murph Raupple voted in favor; John Blair, Ron Collier, Charlie Jacobson, Dick Johnson and Doris Reaves were opposed. The motion was defeated. There will be bo By-Laws Committee. BUDGET AND FNANCAL COMMTTEE Pres. Raupple stated that due to John Chase's resignation as Chairman of the Budget and Financial Committee, Charles J( ')bson had been appointed as the new C~irman. The original committee consisted of Chairman John Chase, John Houston, Bob Blossom, Sid Krassner, Jean Hardy and Pau Wilson. Chairman Jacobson stated he had nothing against John Chase's committee but he would like to work with his own people. Dick Johnson made a motion to rescind the current Budget & Financial Commi ttee members; John Blair seconded the motion. A vote taken; all Board members present were in favor except Art Rostron. Motion was passed..chairman Jacobson named Loyal Wilkens, Walter Smoyer, Roger Olds, Mildred Bovee and Wil Zeschin to his committee; Ron' Collier made a motion that this new committee be accepted.by the Board. Doris Reaves seconded the motion. The vote was unanimous in favor. REPORT-GENERAL MANAGER GORDEN 1. Gen. Mgr. Gorden reported on replacement of palm trees on the west side of the Clubhouse. Three of the six had died due to the freeze last w inter. To replace those 3 with the same type and height would be very expensive; to replace all 6 with more hardy, 25 foot sabal palms would cost $1,605. The three existing palms could be removed by Hawthorne personnel. The new palms would be guaranteed for one year., Gen. Mgr. Gorden recommended replacing all 6 palms. Ron Collier made a motion to proceed with replacement of 6 palm trees; Dick Johnson seconded the motion; the vote was unanimous in favor. 2. Gen. Mgr. Gorden reported that the Memorial Fund has agreed to pay for the cost of equipping two stalls in the restrooms across from the Library with high toilets and automatic door openers for the handicapped. The toilets have already been installed and the door openers w ill be installed shortly. The second door to each of the restrooms has been removed for easy access by wheelchairs and walkers. Gen. Mgr. Gorden thanked the Memorial Fund for funding this project.

2 3. The Board had requested Gen. Mgr. Gorden to investigate options for upgrading the appearance of the wood cypress fence along the main entrance to Hawthorne. Gen. Mgr. Gorden reported that to stain the fence would be very expensive--$1,140, $640 for the stain alone. To replace the fence with the same type would be approximately $2,800. Hector MacLeod has made a sketch of plantings which Gen. Mgr. Gorden passed to the Board members. One, two or three kinds of vines could be grown on the fence, and a variety of plants could be placed along the face of the fence. Approximate cost of the plants would be $860. Vines would be a problem if the fence needed to be replaced in the future. Gen. Mgr. Gorden submitted one other option--a permanent concrete or stucco fence. Hawthorne has the personnel capable of building this type of wall. Gen. Mgr. Gorden had no costs at this time but would get one if the Board so desired. The Board asked Gen. Mgr. Gorden to obtain a cost. 4. Gen. Mgr. Gorden reported that the Dept. of Environmental Regulation and also the American Water Works Association recommend water supply facilities which use chlorine to have a chlorine emergency repair kit on the premises in case of a leak in a cylinder. Hawthorne has four 150 lb. chlorine cylinders (2 in use and 2 in reserve) and if a substantial leak occurred, there is no way at present to repair it. The cost of an emergency kit is $1,650 which contains all tools and repair materials necessary for the job. Dick Johnson made a motion to go ahead and purchase the repair kit; Art Rostron seconded the motion. The vote was unanimous in favor. 5. At the July 19th Board meeting, Gen. Mgr. Gorden reported that the daughter of Gladys White had inherited her home at 442 Palo Verde. The daughter and her husband, Mr. and Mrs. Hasler, are 53 and 52 years of age respectively, will not be moving permanently into the home for another 2 or 3 years when they plan to retire, but will be visiting periodically. Gen. Mgr. Gorden received a ruling from Atty. Steve Sewell and Controller Logel wrote to the Haslers advising them of Atty. Sewell's interpretation of the By-Laws and Rules & Regulations. 6. John Blair questioned Gen. Mgr. Gorden as to the status of the drain work. Gen. Mgr. Gorden stated that the drain on Dogwood is being completed and the next one to be worked on by Hawthorne employees is on Aspen Circle. Residents who have interest in drainage problems are referred to a report by Chairman Hector MacLeod's Drajnage Committee, Green Sheet Vol. 8 No. 9, ~ly 27,1990. NEW BUSNESS. AND ANNOUNCEMENTS Pres. Raupple reported there was no unfinished business. Under new business, Pres. Raupple stated she would like to change the "mini" board meeting to an agenda and discussion meeting. Charles Jacobson stated he did not feel two regular meetings were necessary. Ron Collier and John Blair expressed their approval of an agenda and discussion meeting. Pres. Raupple stated that this would be the last "mini" board meeting. Program Chairman of the Hawthorne Organ Club, Gwen Black, sent a letter to the Board requesting permission to invite local f~.s outside of Hawthorne to attend a LaW Ferrari concert to be held December 30, 1990 in the Clubhouse. John Blair made a motion to grant her perm iss ion; Ron Col i e ' seconded the motion. The vote was unanimous in favor. Pres. Raupple announced that Treas. Buddy Crothers has recently had a skin graft on his foot and the prognosis is very favorable. He says he is hanging in there and hopes to get to a Board meeting soon. His disposition is good and appreciates hearing from friends at Hawthorne. Golf Study Chairman Lambright stated he would like to meet with his committee and survey the shareholders. Many residents are still out of the park and he would like to wait until November to take a formal survey. Pres. Raupple stated the swimming pool committee will be meeting again on September 11th and their proposed changes in pool rules will come before the Board at the '.~ meeting. ~ The meeting was adjourned at 2:45 p.m. A brief question and answer session followed.

3 REGULAR MEETNG SEPTEMBER 20,1990 Pres. Murph Raupple called the meeting to order at 1:35 p.m. Approxi~ately 340 ~dents were in attendance. Board Members present were: John Blair, Ron Collier, Charles Jacobson, Dick Johnson, Doris Reaves, Art Eostron and Cleora Widlicka. Buddy Crothers was absent. General Manager Dan Gorden, Controller Trudie Logel and, Administrative Assistant Linda Schmid were also in attendance. Pres. Raupple asked for approval of the minutes of the Mini Board Meeting of September 6, There were no additions or corrections and the minutes were approved as submitted. n the absence of Treas. Buddy Crothers, Charles Jacobson gave the Treasurer's Report for the months of July and August, together with the Sales Reports. FNANCAL REPORT - JULy J990 Net Operating Revenue Net Cash Operating Expenses Cash Operating Surplus (Loss) Depreciation & Amort. (Non-cash item) Cash Balance U.S. Treasury Notes Repurchase Account Money Market-Barnett Cash on Hand Assets from Balance Sheet July, 1990 One Month $212, , $ 20, $ 42, $1,~35f ,100, , ,12' , $9.,224, Year-to-Date.SeyenMonths $1,465, ,411, $ 53, $306, c ' * * * * * * * * * SALES REPORt Homes Closed - Month of July January 1, July 31, 1990 January 1, July 31, 1989 Homes Sold - Month of July January 1, July 31, 1990 January 1, July 31, '$ie68, $2,034, $1.,114; $ 344, '$3, 125 f $1,0'13,000. Sales Contract outstanding to be closed - July 31, $1,,:607,95'0. July 31, $ 282.,50'0. Average Sales Price - July 31, 1990 July 31, 1989 $ 41,679. $ 40,520.

4 FNANCAL REPORT - AUGUST 1990 Net Operating Revenue Net Cash Operating Expenses Cash Operating Surplus (Loss) Depreciation & Amort. (Non-cash item) August 1990 One Month $258, $ 74, $ 43, Year-to-Date Eight Months $1,723, $ 128, $349, Cash Balance U.S. Treasury Notes Repurchase Account Money Market-Sun U.S. Treasury Note-Restr. Money Market-Barnett Cash on Hand $1,441, , , , Reserve 200, , , Assets from Balance Sheet $9,347, * * * * * * * * * SALES REPORT Homes Closed - Month of August 18 - $ 782,250. Jan. 1, August 31, $2,816,550. Jan. 1, August 31, $1,187,500. Homes Sold - Month of August 6 - $ 277,500. Jan. 1, August 31, $3,353,450. Jan. 1, August 31, $1,132,500. Sales Contract outstanding to be closed - August 31, $1,053,200. August 31, $ 328,500 Homes For Sale - Total Spec Homes (3) & Buybacks (1) Resale Listings * Average Sales Price - August 31, 1990 August 31, $2,343, $ 209, $2,133,700 $ $ asas 52 - $2,256, $ 65, $2,191,000 41, ,446. * NOTE: The excellent'progress being made by Art Lambright, Marketing Manager and our sales staff in keeping resale listings of homes at the same level as last year, in spite of the large influx of homes available due to Lake Port Square.

5 BUDGET AND FNANCAL COMMTTEE Pres. Raupple called upon Charles Jacobson, Chairman, to give a Committee report. Mr. Jacobson indicated that Murph han earlier written a letter of direction to tl~committee, since she had previously separated the usual Finance Committee into two parts--(1) nvestment, and (2) Budget and Financial--with each group operating independently. The objective was that the nvestment group would concentrate on the investment of any available funds; whereas, the Budget group would form as early as possible, to concentrate on budget preparation and review and other financial matters. The Committee consists of experienced, key residents of Hawthorne--past presidents and former Board members who have done much to make Hawthorne what it is today. They are: Walter Smoyer, Loyal Wilkens, Mildred Bovee, Roger Olds and Wil Zeschin. Those present were introduced by Pres. Murph. Mr. Jacobson indicated that the Committee met for a two-hour period on Sept. 19th for organizational purposes and had started a line-by-line review of the present budget. Another meeting was scheduled on Sept. 21st for a tour of the park facilities to view and familiarize themselves with various departmental personnel and see first hand r(lds and operations. Mr. Jacobson stated t..~t a review is planned of all aspects of the budget, such as employee relations, personnel matters, pensions, insurance, salaries, health plans for employees, drainage costs, maintenance and building and grounds needs, et~. The Committee will start on a review of each section of the budget as soon as tentative plans for spending are prepared by the Park Manager. t is expected that the Committee will make an assessment of the budget in final form when presented and help guide the Board in its deliberation until a new budget is approved in December. Mr. Jacobson encouraged input from any resident or residents in Hawthorne concerning budget matters. REPORT-GENERAL MANAGER GORDEN 1. Bathroom :facilities :for tennis and garden groups. Gen. Mgr. Gorden stated he had been asked by the President to investigate a request from the tennis court and g~rden groups for bathroom facilities to be ~lt in that area. Locating the bathrooms behind and adjacent to the guardhouse would be the most practical location since they could be connected to an existing septic tank serving the guardhouse bathroom. One "unisex" bathroom would be constructed with two stalls, one of which would be a handicap commode. The facili ties would be buil t as inexpensively as possible--no air conditioning or heat. Another location for the bathrooms could be adjacent to the gazebo but would be costlier due to the added cost of a septic tank. Gen. Mgr. Gorden stated he would obtain costs and drawings if the Board wanted to go ahead. The one drawback of locating the facilities at the guardhouse is that residents would have to cross the road which carries traffic out of the park. By knowing the cost of construction, would provide the Board with enough information to decide if this could be buil t this year or if it would have to wait until next year's budget. 2. Replacement o:f A.B. Dick "ditto" machine. Gen. Mgr. Gorden reported that the A.B. Dick "ditto" machine in the Clubhouse Program Office is ou tda ted, gives poor quality copies and making masters to run off copies is difficult. More activities are coming to the Operations Office to run copies on the copy machine and in the past year, 20,000 copies have been run off for various activities. Gen. Mgr. Gorden stated he is considering replacing the ditto machine with a copy machine in the future and will bring this before the Board at a later time. 3. Use o:f Hawthorne ":fax" machine. Gen. Mgr. Gorden stated the "fax" machine purchased this year and located in the Operations Office, could be made available at a cost for use by residents to send or receive correspondence. Costs charged by local businesses for faxing has been researched and Gen. Mgr. Gorden felt a charge of $1.00 per page to fax locally and $2.00 per page for out-of-county faxing would cover costs. Telephone charges for faxing makes up the major portion of the cost. John Blair suggested to go ahead; Charles Jacobson concurred. Pres. Raupple agreed to try it, to see how much it is used and if necessary, the cost could be adjusted if fees charged were not enough. 4. Water Restrictions now mandatory. Gen. Mgr. Gorden reviewed the mandatory water use restrictions for the St. Johns Water Management District which went into effect on Wednesday, September 19. Sheets listing the water use restrictions will be delivered to each resident on Friday, September 21 with the bulletins. The sheets should be retained and referred to. Security, when patrolling the park, will contact residents in violation, to make sure they are aware of the restrictions.

6 5. Additional personal emergencysignal device. Gen. Mgr. Gorden reported he has had contact with F.A.S.T. (the company from whomhawthorne purchased the emergency alarm system) r-egar-d i.ng a remote device which can connect to the existing Hawthorne emergency alarm system. The remote consists of an electronic box which would connect the the "red button" and a small remote unit which can be worn on a chain or clip. This Silent Signal unit is very reliable and would work within 250 feet of the electronic box in the home. This would be beneficial for persons living alone in case of an emergency when tha t person is unable to use a phone. The cost of each unit would be $350, based on the purchase of 100 units. There would also be a small iristalla tion charge to a t tach the unit to the emergency alarm in the home. A unit rental program run by Hawthorne is another possible optibn to purchasing. Gen. Mgr. Gorden stated he would pursue this if there was enough interest; a tear-off questionaire in this Green Sheet will help determine the number of residents who might be interested. Place in slot in door at HRCA office or bring to Program office. 6. Clubhouse personnel Congratulations! Gen. Mgr. Gorden complimented Clubhouse personnel, Gary Strawser, Alvin Evans, Drake Riesen and Danny Owens for their efforts, work and results which they have accomplished in making the Clubhouse look fresh and clean. SWMMNG POOL RULE CHANGES Pres. Raupple asked Program Activities Cabinet Officer George Braun to report on the pool rule change recommendations from the swimming pool group. The group met on L occasions to revise some of the old rules and change a couple of minor rules. The recommended changes have been given to the Board and Pres. Raupple stated that they will be discussed at the agenda meeting the first Thursday in October. RESDENT COMMUNCATONS Under resident communications, one letter was received from Virginia Cometta stating her objection to the proposed development 6f a golf course. ART LAMBRGHT REPORT ON GOLF STUDY GROUP Pres. Raupple called on Chr. Art Lambright to report on the Golf Study GrQup. Chr. Lambright stated' he was aware of~lle anxiety, concern and hostility regarding"-i'he development of a golf course and assures everyone that nothing will be done without full disclosure of all the facts and a vote by our community for or against it. No Hawthorne money has been spend on this project; the Board has spent some money on obtaining a legal opinion. The group is compiling a prospectus to get information to residents to make their own decision. The 8-page prospectus will cover all questions about the golf course and willbe ready by September 26. Later Chr. Lambright will appear on TV4 and a booth will be set up in the Clubhouse. Ch'. Lambright asked the residents to be patient and to give the group time to present this to them. MURPH RAQPPLE OBSERVATONS Pres. Raupple praised the Board for doing a good job, for working hard, and for naming good members to various committees. The President stated a group of r-es i c ent.s, however, have been tearing down the Board, commft t.ee members and the general manager. She is tired of hearing this and has asked for it to cease. The general manager only spends money allocated by the budget and gets approval from the Board when needed. Pres. Raupple recognized past Board officer and member Stan Reaves who passed away on August 22, A list of committees served and accomplishments were read by the President followed by a minute of silence. The meeting was adjourned at 2:55 p.m, John Blair manned the mike for a brief question and answer session.

7 N MEMORUM ROBERT STANLEY REAVES Former Hawthorne Board Member ~ comes. a. ttme;fo-alt ifu& UJtuv coe- /JlMb ~ ymd-~ [ijuf/lud and ~ and ~ and bufb ~~~~fd;ht; ~ aeoer, never- tj:e" $ ttab a- caase. trr~,9!7lze:~~~ ~~jxmb ~~lo(?~.and ~ Uv J7od& et'ema care. -- Jo-~tk~~ -li ~~ ~tk~~ ttab ffo t&.mlj~fo-

8 THE NOVEMBER RESDENT PROBLEM SOLVNG SESSON WTH PRES. MURPH RAUPPLE, GENERAL MANAGER DAN GORDEN AND A DRECTOR-WLL BE HELD N THE MARNA OFFCE MONDAY, NOVEMBER 5TH, :30 A.M. TO 11:00 A.M. d THE NEXT BOARD MEETNG WLL BE HELD N THE CLUBHOUSE THURSDAY, OCTOBER 18TH, 1990, AT 1:30 P.M. (Greensheet Written by 2nd Vice Pres. Charles Jacobson) ~-... ~ SURVEYQUESTONNARE SLENT SGNAL WRELESSALABM f you are interested in purchasing a wireless alarm device which is connected to Hawthorne's emergency alarm system, please fill in the information requested below. the device will cost $ (based on 100 units) plus sales tax and a small installatie>;q charge. (There will be no recurring monthly charges.) Return the questionnaire tottle Program office or drop in the slot in door at HRCAoffice. Name: ~,', Address: Telephone: _ Questionnaires should be returned no later than October 19, 1990., ~