The Minutes of the Regular Meeting of the Parkersburg Utility Board. August 24, 2016 CALL TO ORDER

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1 5070 The Minutes of the Regular Meeting of the Parkersburg Utility Board August 24, 2016 CALL TO ORDER Pursuant to the call of its Chairman, Jimmy Colombo, the Parkersburg Utility Board met in the Parkersburg Utility Board Administration Building, at th Street on the 24 th day of August, Chairman Colombo called the meeting to order at 9:00 a.m. ROLL CALL Present: Jimmy Colombo, Chairman John Lutz, Vice Chairman Edward Glasser, Board Member Gregory Herrick, Board Member Paul Hoblitzell, Board Member George Zivkovich, Counsel Christopher Pauley, Assistant Comptroller Eric Bumgardner, Assistant Manager Eric Bennett, Manager Absent: Erin Hall, Comptroller Others Present: Evan Bevins, Parkersburg News & Sentinel CONSIDERATION OF MINUTES Chairman Colombo requested the Board consider the minutes of the August 10, 2016 regular board meeting for acceptance into the record. Edward Glasser noted the total for the approval motion on the over $750 list was incorrect. Paul Hoblitzell moved to amend the minutes of the August 10, 2016 meeting to correct the total for the over $750 list and approve the minutes as amended. Gregory Herrick seconded the CONSIDERATION OF COST PROPOSAL FOR CONCRETE REPAIR ON RANNEY WELL STRUCTURES

2 5071 Eric Bennett stated he had provided information and photos of the structures in question. Orders Construction Company has provided a proposal in the amount of $20,514 to perform the concrete repairs. Paul Hoblitzell requested the thickness of the wall of the structure. Bumgardner responded the walls are approximately 14 inches thick. Bennett added the work is aesthetic rather than structural at this point. Hoblitzell noted it would be best to keep moisture out to avoid further damage. Hoblitzell asked if any rebar was showing at this point. Bennett responded he was not aware of any rebar exposed. Glasser noted the method indicated is to chip the damaged areas away by hand and not use any blasting methods. Bennett confirmed the method was hand work only. Hoblitzell asked if water blasting could be used for a final cleaning before the patching is applied. Bennett stated PUB could require water or air blasting for cleaning. Hoblitzell asked if PUB has any experience with the patching material. Bennett confirmed it has been used on the plant site. Paul Hoblitzell moved to approve the cost proposal from Orders Construction for Ranney Well concrete repairs in the amount of $20,514 as submitted to the Board. John Lutz seconded the DISCUSSION REGARDING BILLING WITH LUBECK PUBLIC SERVICE DISTRICT Eric Bennett recommended the meeting enter into executive session to discuss this issue relating to contract negotiations. Paul Hoblitzell moved the meeting enter into executive session pursuant to State Code 6-9A- 4(b)(12). Gregory Herrick seconded the motion and it was approved by a unanimous vote of the Board members present. The meeting entered into executive session at 9:05 am. The meeting returned to open session at 9:17 am. CONSIDERATION OF INVOICES IN EXCESS OF $ The following invoices totaling $114, were considered for approval: Atlas Towing tons # 57 & tons 1 1/2" limestone - water maint. 1, Atlas Towing 9.99 tons # 57 & tons 1 1/2" limestone - water maint Beltone Hearing Aid Ctr. Refund- sewer - customer request - over payment - billing C.I. Thornburg Co., Inc x 10" tapping saddle - water maint

3 5072 C.I. Thornburg Co., Inc. 1-10" tapping valve - water maint. 1, C.I. Thornburg Co., Inc single port transceivers - meter shop 20, Camden Materials tons - blacktop - water maint Corrpro 6 - inspection services - cathodic protection for reservoirs 3, Earth Works Greencare, Inc. Landscaping installation Garfield Ave. 4, EJ USA, Inc. 6-30" revolution frame & cover - sewer maint. 4, FedEx Shipping for samples - WWTP & WTP 1, Ferguson 80' - 6" sewer pipe, 1-6" wye, & 2-6" tee wyes - sewer maint. 1, Ferguson 4-6" 2 bolt couplings - water maint Ferguson 12-3/4" x 5" brass nipples, 6-1" female x 3/4" ubranch, & 12-3/4" main line stops - wm Ferguson 6-1" x 12" meter setters - water maint. 1, Frontier Phone services - July Harrington Industrial Plastics 2 - level transducers - caustic day tank - WTP 1, Mahone Tire Service 2 - tires - back hoe # water maint. 1, Martin Marietta tons # 57 & tons 1 1/2" limestone - water maint. 1, Martin Marietta tons # 57 & tons 1 1/2" limestone - water maint. 1, MonPower Kanawha St. Pump Station - August MonPower Agnes St. Pump Station - August Peerless Block 108-8x8x16 blocks, 144-4x8x16 blocks, & 324-2x8x16 blocks - water maint. 1, Pipeline, Inc. Mega lug kits, valves, reducers, bends, 90's, tees, & cutting sleeves - water maint. 8, Pipeline, Inc x 12" repair clamp - water maint. 1, REIC 3rd quarter analysis - WWTP 1, Smith Concrete yds of 9 bag 2% Hi-Early concrete - water maint. 1, Smith Concrete 6.5 yds of 9 bag 2% Hi-Early concrete - water maint Smith Concrete 8 yds of 9 bag 2% Hi-Early concrete - sewer maint. 1, State Electric 1 - cooling fan - well pump #4 - WTP The Bilco Company 3 - sluice gate doors - 1st Ave & Walnut St. 3, United Bankcard Tablet w/ case & memory card - technical dept. 1, United Bankcard 2" high pressure pump - shared equipment United Refrigeration HVAC unit - control building - WTP 2, Univar USA Inc gals of sodium hypochlorite - WWTP 3, Valtronics Sales, Inc. 1 - level transducer - effluent pump station - WWTP 1, Walker Rental of mini excavator - WTP aerator & claifier conduit job 1, WVPERS Pension expense - August , TOTAL APPROVED 114, Total amount of checks paid from sewer operating fund August 5, August 19, , Check #

4 5073 Gregory Herrick inquired about the invoice from Earthworks Greencare for landscaping. Bennett responded the landscaping was installed around the customer service center. Herrick asked if the cost was included in the budget. Bennett responded it was part of the upgrade of the location. Herrick asked if PUB staff will maintain the landscaping. Bennett replied the plants were selected for low maintenance needs. Hoblitzell requested clarification on the single port transceivers. Bennett responded the units are radio communicators for the radio read water meters. Herrick asked how often the inspections for the cathodic protection equipment at the reservoirs are performed. Bennett responded the inspections are annual on the steel tanks. John Lutz moved the list of invoices over $750, dated August 24, 2016 in the amount of $114, be approved for payment as submitted to the Board. Edward Glasser seconded the OTHER BUSINESS FAIRVIEW AVENUE WORK Glasser asked if the work on Fairview Avenue will require more than one day. Bumgardner responded the work is to repair a leak in an old service line and should be completed today. SAFETY MEMO TO EMPLOYEES Gregory Herrick inquired if the memo on employee safety is an escalating issue or a single event. Bennett responded the issue has been continuing for some time with the same issues being noted by the safety consultant. Herrick asked if the issues were with the same people. Bennett responded the issue is with the same people most of the time. Paul Hoblitzell commented he was willing to ride along with the consultant if it would be of any help to promote compliance with the program. WEST VIRGINIA RURAL WATER ASSOCIATION VOTING Eric Bennett requested the Chairman s authorization on the West Virginia Rural Water 2016 Voting Credential Form for the upcoming Annual Technical Conference. Bennett explained he is requesting he be listed as the designated delegate and Bumgardner as the alternate delegate. Paul Hoblitzell moved to authorize the Chairman to designate Eric Bennett the voting delegate and Eric Bumgardner the alternate delegate for Parkersburg Utility Board for the West Virginia Rural Water Association.

5 5074 JAMES PROVINCE Chairman Colombo announced a former Board member had passed away last week. James Province died from a form of cancer. Board members shared condolences for his family and friends. NEXT MEETING DATE Chris Pauley stated the next regular meeting is scheduled for September 7, Board members agreed to meet in regular session, at the Parkersburg Utility Board Administration Building in the conference room, at 9:00 a.m. on September 7, ADJOURNMENT Edward Glasser moved the meeting be adjourned. Paul Hoblitzell seconded the motion and it was approved by a unanimous vote of the Board members present. The meeting adjourned at 9:26 a.m. Respectfully Submitted: Eric Bumgardner, Assistant Manager