The Minutes of the Regular Meeting of the Parkersburg Utility Board. December 14, 2016 CALL TO ORDER

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1 5113 The Minutes of the Regular Meeting of the Parkersburg Utility Board December 14, 2016 CALL TO ORDER Pursuant to the call of its Chairman, Jimmy Colombo, the Parkersburg Utility Board met in the Parkersburg Utility Board Administration Building, at th Street on the 14 th day of December, Chairman Colombo called the meeting to order at 9:00 a.m. ROLL CALL Present: Jimmy Colombo, Chairman John Lutz, Vice Chairman Edward Glasser, Board Member Gregory Herrick, Board Member Paul Hoblitzell, Board Member George Zivkovich, Counsel Christopher Pauley, Assistant Comptroller Erin Hall, Comptroller Eric Bumgardner, Assistant Manager Eric Bennett, Manager CONSIDERATION OF MINUTES Chairman Colombo requested the Board consider the minutes of the November 30, 2016 regular board meeting for acceptance into the record. Edward Glasser moved to approve the minutes of the November 30, 2016 meeting as submitted to the Board. John Lutz seconded the motion and it was approved by a unanimous vote of the Board members. CONSIDERATION OF SEPTAGE/GREASE WASTE HAULERS DISCHARGE POLICY Eric Bennett explained a draft of the policy was provided for the Board s consideration. Glasser asked if this is the same issue considered previously. Bennett explained the original policy was adopted back in 2010, but this issue is a revision to the policy to allow septage and grease hauled from Washington County, Ohio and to update the fees to cover current costs. Bennett noted the printing in red is the changes to the original.

2 5114 John Lutz requested examples of special loads that may be accepted, as indicated in the cover letter. Bennett responded PUB accepts some loads from out of the area when the hauler is contracted, such as the McDonald s in Roane County. Also a small treatment plant that has an issue with treatment and needs to haul the waste that PUB can treat could apply for a special permit. Herrick asked why PUB would be receiving so much hauled waste from Washington County. Bennett replied the waste is not new, only the request from haulers since Washington County is within their typical work area. Bennett noted there is talk the Ohio EPA is looking to amend their policy on land application and the Marietta Wastewater Plant charges more than PUB to discharge. George Zivkovich asked about the number of inquiries requesting PUB accept Washington County Septage. Bennett stated the two major waste haulers had requested PUB consider accepting some Ohio hauled wastes. Hoblitzell asked how the waste is tracked. Bennett explained the haulers fill out a manifest that states where the waste originated. Paul Hoblitzell moved to approve the policy as revised for Hauled Septage and Grease. John Lutz seconded the motion and it was approved by a unanimous vote of the Board members. CONSIDERATION OF PERSONNEL MATTER Eric Bennett recommended the meeting enter into executive session. John Lutz moved the meeting enter into executive session pursuant to WV State Code 6-9A-4(b) 2(A) & (5). Gregory Herrick seconded the motion and it was approved by a unanimous vote of the Board members. The meeting entered into executive session at 9:08 am. The meeting returned to open session at 9:15 am. Paul Hoblitzell moved to accept the proposal from Erin Hall to adopt a flexible work schedule, with at least two office days per week and a remote connection at home per proposal specifications on a trial basis for three months beginning with the 1 st of John Lutz seconded the motion and it was approved with a unanimous vote of the Board members. Hall noted she will be available by phone and at all times.

3 5115 CONSIDERATION OF INVOICES IN EXCESS OF $ The following invoices totaling $211, were considered for approval: BFS Petroleum 1000 gallons unleaded, 1273 gallons diesel - all depts. 5, Dearborn National Life Ins. Co. Employee life insurance - December Dominion Hope WWTP / Administrative Building - November , Dreier & Maller Inc. Parts & labor to repair lateral launcher & camera - sewer maint. 4, DuBois Chemicals Chemical for boiler loop - WWTP 1, DuBois Chemicals Chemical for boiler loop - WWTP Ferguson Various size PVC bends, adapters, sewer pipe, & eccentric increasers - sewer maint. 1, Fisher Scientific 3 - membrane filters - lab - WWTP 1, Fleet Pride Exhaust parts for freight liner - water & sewer maint. 1, Frontier Phone services - November HACH Various lab supplies for testing - WWTP 1, HD Supply 2 - air releases - vactor truck station 1, Interstate Chemical Co lbs. of sodium hydroxide - WTP 5, Martin Marietta tons # 57- water maint Maryland Biochemical Co. 120 gals of Waste De-Grader - sewer maint 1, MonPower 1st. Ave. Pump Station - November , MonPower Water Treatment Plant - November , MonPower 6th St. Pump Station - November , MonPower Waste Water Treatment Plant - November , Parkersburg Utility Board Sewer bill - WTP - November 30, , Parkersburg Utility Board Water bill - WWTP - November 30, Pipeline Inc. 10-6" x 12" repair clamps - water maint Pipeline Inc meter pits & 31 - meter pit lids - water maint. 3, Pipeline Inc meter setters - water maint. 12, R.E. Michel Company, LLC Inducer fans for roof top Trane units - WWTP 1, Reagle & Padden, Inc. Quarterly Insurance Premium - 10/1/16 49, Seckman Pest Control Quarterly pest control - all depts Service Pump & Supply Cutters for Locust Street pump # Smith Concrete 5.75 yds. 9 bag 2% Hi-Early cold weather concrete - water maint Smith Concrete 7 yds. 9 bag 2% Hi-Early cold weather concrete - water maint. 1, Smith Concrete 6 yds. 9 bag 2% Hi-Early cold weather concrete - water maint State Electric Rack for SCC #2 - WTP 1, State Electric Input & output cards for SCC #1 & 2 - WTP 3, Stonegate Construction, Inc. 8 hrs. of service to dig out for water leak on 12" line - Fort Boreman Hill - Sept. 24, , United Refrigeration HVAC unit - WTP 2,375.69

4 5116 Univar USA Inc. 4,507 gals of sodium hypochlorite - WWTP 3, Univar USA Inc. 4,508 gals of sodium hypochlorite - WTP 3, US Postmaster Postage for billing - November 30, , US Postmaster Postage for 14W's - December , WVPERS Pension expense - November , TOTAL APPROVED 211, Total amount of checks paid from sewer operating fund November 23, December 9, , Check # Edward Glasser asked if lines might be added to the table to ease the alignment of the columns. Bennett and Hall stated lines could be added without much difficulty. Gregory Herrick moved the list of invoices over $750, dated December 14, 2016 in the amount of $211, be approved for payment as submitted to the Board. Paul Hoblitzell seconded the motion and it was approved by a unanimous vote of the Board members. OTHER BUSINESS BOILER REPAIRS Eric Bennett informed the Board the boiler repairs at the wastewater plant have been invoiced at $12,000 plus for tube replacement and $11,000 for the Manufacturer s site visit, so the total is about $24,000. He noted the original quote was for $32,000 and the price was decreased. Hoblitzell asked if funds were available in the budget. Bennett confirmed the money is available. He noted the old boiler will need work as well, but he needs to get some pricing together. NEXT MEETING DATE Erin Hall stated the next regular meeting is scheduled for December 28, Eric Bennett noted there will be many documents to authorize the new Chairman as signature authority once he takes office. Bennett suggested a meeting soon after the first of the year. Board members discussed the need for a meeting on the 28 th of December and another the first week of January. Bennett suggested scheduling the next meeting for January 4 th. Board members agreed to meet in regular session, at the Parkersburg Utility Board Administration Building in the conference room, at 9:00 a.m. on January 4, 2017.

5 5117 CHAIRMAN S FAREWELL Chairman Colombo thanked everyone for making his return to the Chairman s position easy and complimented everyone for the job they do. He stated how well the Board and Staff has functioned in running the utilities like a business. Colombo declared their performance is well above the standard curve. ADJOURNMENT Edward Glasser moved the meeting be adjourned. Gregory Herrick seconded the motion and it was approved by a unanimous vote of the Board members present. The meeting adjourned at 9:32 a.m. Respectfully Submitted: Eric Bumgardner, Assistant Manager