LAKEHAVEN WATER AND SEWER DISTRICT King County, Washington. REGULAR BUSINESS MEETING September 13, 2018

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1 LAKEHAVEN WATER AND SEWER DISTRICT King County, Washington REGULAR BUSINESS MEETING A regular meeting of the Board of Commissioners of the Lakehaven Water and Sewer District, King County, Washington, was held on at Lakehaven Center, First Avenue South, Federal Way, Washington President McClain called the meeting to order at 6:00 p.m. and asked Commissioner Englund to lead the flag salute. Members/officials present were as follows: Timothy McClain Donald Miller Peter Sanchez Ron Nowicki Leonard Englund John Bowman Steve Pritchett Ken Miller President Vice President Secretary Commissioner Commissioner General Manager General Counsel Engineering Manager APPROVAL OF MINUTES Upon motion of Commissioner Nowicki, which was duly seconded by Commissioner Englund, the Board unanimously approved the Board minutes of August 9, 2018 and August 28, APPROVAL OF AGENDA Upon motion of Commissioner Miller, which was duly seconded by Commissioner Sanchez, the Board unanimously approved the agenda as presented. CONSENT ITEMS Upon motion of Commissioner Nowicki, which was duly seconded by Commissioner Sanchez, the Board unanimously approved the Consent Items as presented below. 1. Payment of the accounts payable, ACH transaction fees and payroll transactions as listed in the consent item in the total amount of $1,482, ACTION ITEMS #1, Dechlorination Tablet Purchase: Tom Zawacki reported that staff presented the purchase of dechlorination tablets at the August 9, 2018 board meeting. Bids were advertised for a one-year contract from , with the option to extend the contract for up

2 Page 2 to four additional years. Two bids were received with one bidder, Univar USA, Inc., providing a cover letter stating that they were unable to provide a bid at this time. The second bidder, Joseph G. Pollard Co., Inc., provided a responsive bid in the amount of $35,343.00, including sales tax. After reviewing the bids, staff has determined that Joseph G. Pollard Co., Inc., met the District's product specifications at a fair and reasonable cost. Staff is recommending that Joseph G. Pollard Co Inc be awarded the Dechlorination Tablet Purchase contract. Upon motion of Commissioner Miller, which was duly seconded by Commissioner Sanchez, the Board unanimously approved the General Manager to execute the Dechlorination Tablets Purchase contract with Joseph G. Pollard Co., Inc., in the amount of $35,343.00, including tax, to include contract extensions for up to four additional years with a five-year total contract value not to exceed $191,429.09, using a 4% maximum annual increase. #2, Sodium Hydroxide Purchase: Tom Zawacki reported that staff presented this item to the Board at the August 9, 2018 Board meeting. Staff advertised for bids on this purchase which included an option to extend the contract for up to three additional years. Two responsive bids were received from Northstar Chemical at $1,281,767.78, including tax, and Univar USA, Inc., at $1,803,139.49, including tax. Staff is recommending that Northstar Chemical be awarded the Sodium Hydroxide Purchase contract. Upon motion of Commissioner Sanchez, which was duly seconded by Commissioner Englund, the Board unanimously approved the General Manager to execute the Sodium Hydroxide Purchase contract with Northstar Chemical in the amount of $1,281,767.78, including tax, to include contract extensions for up to three additional years with a contract value of approximately $2,670,000.00, using a 4% maximum annual increase for a total of six years. #3, Lakota Neuros Upgrade MCC Purchase: Howard Moreland reported that last year the Board approved the design for the Lakota Aeration System. The Lakota Neuros Upgrade MCC Purchase went out to bid and staff is recommending that we move forward with the purchase of the necessary parts and equipment to be ready for installation taking place the first part of the year. Upon motion of Commissioner Nowicki, which was duly seconded by Commissioner Sanchez, the Board unanimously approved the General Manager to execute a contract with Graybar Electric Company, Inc. for parts and equipment for the Neuros Upgrade Project in an amount not to exceed $29, #4, Engineering Services - Change Order #4: Howard Moreland reported that at the August 9, 2018 board meeting, the Board authorized two new task orders with the District's Electrical Engineering Services consultant, Parametrix Engineering. With these two authorizations, staff had intended to request a change order to the service contract with Parametrix, which expires at the end of the year. Staff is requesting a time extension on the existing contract for three additional months with an increase of $100, to complete the

3 Page 3 scope of work for the ATS-282 and. MCC-100 projects and for any additional work that may be authorized before the end of the new term. Upon motion of Commissioner Englund, which was duly seconded by Commissioner Miller, the Board unanimously approved the General Manager to execute a contract change order to increase the On-Call Electrical Engineering Services contract with Parametrix by $100, and extend the term of the agreement by three (3) months. EXECUTIVE SESSION At approximately 6:16 p.m., the regular meeting was recessed in order to conduct an executive session pursuant to RCW (1)(i) for the purpose of discussing potential litigation. It was stated that the executive session would last approximately five (5) minutes and that action is contemplated. At approximately 6:21 p.m., the executive session was adjourned and the regular meeting was reconvened. ACTION ITEMS (Cont.) #5, Sodium Hypochlorite Purchase: Randy Martinez reported that bids were received on this project from Cascade Columbia and Northstar Chemical. After review of the bids, it was determined that the apparent low bidder could not provide appropriate storage tanks or bulk deliveries scaled to match the District's needs as specified in the bid documents. From staffs review, Northstar is the lowest responsive and responsible bidder and their bid price is considered reasonable based on current contract pricing. Upon motion of Commissioner McClain, which was duly seconded by Commissioner Miller, the Board unanimously approved the General Manager to execute the Sodium Hypochlorite Purchase contract with Northstar Chemical with a contract value not to exceed $338,976.00, including tax. INFORMATION ITEMS #1, 2018 Facility Security Monitoring Service: Stan French reported that it has been a little over a year since staff has discussed security monitoring services to monitor District properties throughout the service area. Mr. French provided the Board with the various options of purchasing, installing, maintaining and monitoring security cameras for District sites and the benefits of contracting with a business that provides a security camera monitoring service. Mr. French reported that staff feels the most cost effective way of securing the District's sites, is to advertise for bids to have a monitoring company install and monitor cameras at the various sites. Discussion was held on leasing the cameras versus renting them. John Bowman suggested coming back before the Board with the consultant to answer questions of the Board.

4 Page 4 #2, 2018 Well 7 Pump/Motor Replacement: Stan French handed out photographs that he took of the pump and motor assembly as it was removed from the well. Mr. French reported that the entire gear down in the well needs to be replaced and that the well needs to be cleaned. Mr. French informed the Board that after the well is rehabilitated and tested, staff plans to advertise for bids to acquire a new pump and motor assembly and then will bring this item back before the Board in November as an Action Item. #3, 2018 Tanks 1 & 4 Exterior Recoating Project: Stan French reported that Tanks 1 and 4 exteriors have been painted multiple times and that large areas of the exterior top coat on Tank 4 have severely delaminated. He added that the underlying coat on Tank 4 is still intact and providing corrosion protection on the steel tank. When staff investigated the failure of the coating, laboratory test on paint chips collected from the underlying primer base coat on both tanks showed the presence of lead. Staff checked on the cost of stripping and recoating both tanks and learned that the cost to encapsulate each tank to protect the environment from the materials being stripped from the exterior coating would be very high. Staff then contacted one of the paint manufacturers, and learned of an option that will not require stripping off the entire tank exterior coating and encapsulating the tanks. The product is called TNEMEC 118 Uni-Bond Mastic and is a special over-coating product that has a service life of 20+ years. Staff believes that this choice would provide cost savings for the District. Staff plans to advertise for bids during September, and assuming the District receives acceptable bids, staff expects to bring this item back before the Board in October as an Action Item. #4, 2018 Well 23A Pump/Motor Replacement: Stan French reported that Well 23A failed in July of this year and that competitive quotes to remove the pump and motor assembly were obtained in August. On September 5, Pump Tech of Bellevue removed the down-hole assembly and after examination, it was determined that the only re-usable component was the PVC sounder tubing. Staff will be performing a camera inspection of the well interior and will advertise for bids for a new pump and motor assembly. It is estimated that the cost to purchase and install a Byron Jackson (or equal) pump and motor assembly will be approximately $127,000.00, including sales tax. Staff will be bringing this matter back before the Board in November as an Action Item once bids are received and reviewed. COMMITTEE REPORTS/COMMISSIONER COMMENTS Commissioner Nowicki reported that he attended the EMAC meeting this morning and that WASWD named Clark Halvorson as their new Director. He also reported on the Chamber Quarterly Update meeting he attended on Wednesday morning and that on September 26, 2018, he will be taking the Chamber Ambassadors on a tour of the Lakota WWTP around 1:00 p.m. He mentioned the Special Board meeting on October 17, 2018 for the Federal Way School students to tour the Lakota WWTP and learn of careers in the water and wastewater industry. He informed the Board that Commissioner Miller and he will be attending the Pacific Northwest Clean Water Conference on October 21 through 24th, and they will miss the October 25th meeting.

5 Page 5 Commissioner McClain set a special meeting on September 26, 2018 at 1:00 p.m. for a tour of the Lakota WWTP with Chamber Ambassadors. Commissioner Nowicki provided the Board with information from the Federal Way Mayors Report given at the Chamber quarterly meeting. Commissioner Nowicki mentioned the need for the District to receive information on building permits and use of building changes permits that are presented to the City of Federal Way for tracking purposes. Discussion was held on the need for the District to know about these permit statuses. Commissioner Englund reported on the Chamber Luncheon, Monthly Projects meeting with John Bowman, and viewing of the Redondo retaining wall. Commissioner Miller reported on the Safety and EMAC meetings and Chamber Luncheon he attended. He also mentioned that while attending the Puyallup Fair, he visited the Bates Vocational booth and discussed having a representative visit the District about future jobs in the water and wastewater field. Commissioner Sanchez reported on the Chamber Luncheon and Architectural Committee meeting he attended. He mentioned that he would like the District to consider the cost to put in a basement in the new Administration building. Commissioner McClain reported he will be at the WASWD Conference next week in Spokane and reported on the Chamber Luncheon that he attended. STAFF REPORTS General Counsel: Mr. Pritchett reported that depositions will be held next week on Monday and Tuesday in the Federal Way tax litigation. He reported that at next the Board meeting there will be resolutions of commendation for two employees who will be retiring. Lastly, there will be a Step IV grievance to hear at the next Board meeting. Engineering Manager: Mr. Miller reported that the PNWCA Conference will have two presentations on District projects. He thanked Commissioners Sanchez and Nowicki for attending the architectural meeting and reported that there will be a presentation at the next Board meeting from Helix on the status of the new facilities.

6 Page 6 General Manager: Mr. Bowman reported that a tour of the Headworks at Green River is scheduled for October 26, Commissioners Sanchez and Englund reported that they would like to attend the tour. Mr. Bowman reported that the Greater Federal Way Emergency Management team would like to set a date for an active shooter exercise with threat of water contamination. The point of this exercise is to have all of the agencies responding to this in front of cameras. He provided proposed dates and times to the Board. Mr. Bowman provided an update to the Board on the Redondo odor concerns and that he did declare an emergency when it was determined that an air duct between the blowers and stack delaminated and there was a restriction in the pipe. As a result, the sludge is being hauled away at this time. Mr. Bowman informed the Board that the Accident Review Committee meeting is moved to the Water Shop Conference room on September 18th. Mr. Bowman provided the Board President with congratulatory letters to Ihuoma Eronini for her Wastewater Operator Group II certification and Patrick Lilley for his Cross Connection Control Specialist certification for his signature. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at approximately 8:12 p.m. President McClain Yea Nay Abstain ATTEST: Vice President Miller Yea Nay Abstain Secretary SancheY Yea Nay Abstain

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