BOARD OF TRUSTEES DECEMBER 19, 2017

Transcription

1 BOARD OF TRUSTEES DECEMBER 19, 2017 A meeting of the Board of Trustees of the Village of Garden City in the County of Nassau, New York, was held at the Village Hall, 351 Stewart Avenue in said Village on December 19, 2017 at 8:00 p.m. Present: Mayor Brian C. Daughney, Trustees John A. DeMaro, Theresa A. Trouvé, Robert A. Bolebruch, Stephen S. Makrinos, John M. Delany, Louis M. Minuto and Mark A. Hyer. Also Present: Ralph V. Suozzi, Village Administrator Karen M. Altman, Village Clerk Kenneth O. Jackson, Chairman, Board of Police Commissioners Kevin E. Ocker, Chairman, Board of Commissioners of Cultural and Recreational Affairs Irene Woo, Village Treasurer Ausberto Huertas, Jr., Superintendent, Building Department Joseph DiFrancisco, Superintendent of Public Works Brian G. Gallo, Chief Fire Department Kenneth Gray, Bee Ready Fishbein Hatter & Donovan, LLP Attendance: Approximately 27 The Clerk reported that due notice of this meeting had been served on each member of the Board. Mayor Daughney called the meeting to order and stated that the first item on the agenda was the request from Chief Brian G. Gallo of the Garden City Fire Department for the approval of a Garden City Volunteer Firefighter, Haralambos "Bobby" C. Papadopoulos, 154 Kildare Road. The Volunteer Fire Department formally accepted him into the Department at their December 2017 monthly meeting. On motion of Trustee Bolebruch and unanimously carried, Haralambos "Bobby" C. Papadopoulos was approved by the Village Board of Trustees to be a Volunteer Firefighter for the Garden City Fire Department. Mayor Daughney stated that the next item on the agenda was the ratification of the election of two Fire Department Line Officers. Trustee Bolebruch administered the Oaths st nd of Office to 1 Lieutenant Engine, Jonathan Parrella and 2 Lieutenant Engine, Thomas C. Fasano and offered congratulations. On motion of Trustee Bolebruch the following resolution was offered: RESOLUTION NO RESOLVED, that due to Engine Lieutenant Russell Fincher stepping down due to a 9/11 medical illness, a special election took place on December 4, 2017, by the members of the Garden City Fire Department and the following Officers were elected to serve during the ensuing year, be and the same hereby is ratified and approved. st 1 Lieutenant Engine, Jonathan Parrella nd 2 Lieutenant Engine, Thomas C. Fasano Motion carried.

2 Mayor Daughney called the meeting to order and called upon Irene Woo who reported on Item #4 with regard to the Sundry Accounts Receivable Write Off. Mrs. Woo also presented the Treasurer s Report for November 30, Joseph DiFrancisco reported on the roofing bids and the bid for the generator. Mayor Daughney called for citizens comments on Agenda items. Mayor Daughney stated that the next item on the agenda was approval of the minutes of the last meeting of the Board of Trustees. The minutes of the regular meeting held on December 7, 2017 were reviewed, and on motion of Trustee Makrinos were approved as presented. Mayor Daughney requested that Item #11 (Award Bid - Water Tank) be removed from the Consent Calendar so that this can be discussed after the Consent Calendar is approved. NEW BUSINESS CONSENT CALENDAR FINANCE 1. Budget Calendar for Fiscal Year Submitted a Budget Calendar setting forth a proposed schedule of meeting dates for fiscal year Annual Grievance Day Hearing. Stated that the Grievance Day Hearing will be held on Tuesday, February 27, 2018, on the Tentative 2018 Assessment Roll of the Village and recommended that the Board fix the hours from 5:30 p.m. to 9:30 p.m. for this hearing. RESOLUTION NO RESOLVED, that pursuant to Section 1408 of the Real Property Tax Law, a meeting of the Board of Review be held in the Village Hall, 351 Stewart Avenue, Garden City, New York on Tuesday, February 27, 2018, from 5:30 p.m. to 9:30 p.m. for the purpose of completing the Village Assessment Roll for the year 2018 and of hearing and determining complaints in relation thereto; and FURTHER RESOLVED, that the Clerk be and he hereby is directed to give due notice of such hearing in accordance with the requirements of Section 1406 of the Real Property Tax Law. 3. Annual Independent Auditor s Report. The Audit Report, which was prepared by Albrecht, Viggiano, Zureck & Company, for the period of June 1, 2016 through May 31, 2017, was received and has been reviewed by the Audit Committee. On motion of Trustee Trouvé and unanimously carried, the Independent Auditor s Report was accepted.

3 4. Sundry Account Receivable Write-Off. Requested authorization to settle various sundry accounts which are deemed uncollectible. RESOLUTION NO RESOLVED, the Village "accounts receivable" currently include a number of items now deemed uncollectible. that these sundry items total $75,325.40, and constitute almost 100 individual items ranging from such things as $20 "bounced check" fees for pool memberships that were never granted, to a few items in the thousands of dollars for damage to Village vehicles in accidents with persons who cannot be located. In each case, prior efforts at collection were unsuccessful, and the Village Attorney now advises that the limitations periods allowed by law to pursue litigation have been exceeded (even if the proper defendants could be found and the costs of litigation justified the suits); and FURTHER RESOLVED, that the Village Treasurer is authorized to write off certain "sundry" items heretofore listed on the books and records of the Village as accounts receivable and now deemed uncollectible. SICK LEAVE POLICE 1. Sick Leave - Two Employees. Requested authorization to pay Angelo Barone, Detective and Jana Wiggins, Police Officer through January 11, 2018 or such earlier date as they may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Police Benevolent Association, which became effective June 1, PUBLIC WORKS 2. Sick Leave - Four Employees. Requested authorization to pay Barry Parkhill, Motor Equipment Operator, Street Department, John Valentine, Motor Equipment Operator, Street Department, John Anselmo, Labor Supervisor, Street Department and Steven Batz, Senior Auto Mechanic, Village Shop through January 11, 2018 or such earlier date as they may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Civil Service Employees' Association, which became effective June 1, CLERK S OFFICE Memorandum of Agreement - Nassau County Board of Elections. Requested authorization to enter into an agreement with the Nassau County Board of Elections for their assistance in the Village s March 20, 2018 election. Trustee Trouvé offered the following resolution and moved its adoption:

4 RESOLUTION NO WHEREAS, the Village will be conducting and administrating an election on March 20, 2018, and is seeking the assistance of the Board of Elections, in providing election services consisting of the provision and usage of voting machines, all equipment and supplies necessary to conduct voting operations (hereafter collectively referred to as voting systems ); as well as training and assistance concerning voting machine operations; WHEREAS, pursuant to Section of the New York State Election Law, the Board of Elections may permit Villages within the County to use its voting machines and other equipment, for the conduct of elections, upon such terms and conditions as shall be fixed by the Board of Elections and agreed to by both the Board of Elections and the Village; and NOW THEREFORE, the parties named above hereby enter into an Agreement applicable to the Village election being held March 20, 2018, and any subsequent run-off election(s) related thereto. VILLAGE COUNSEL Ratification of a retired Fire Department Member to be granted benefits pursuant to Section 207-a(2) of the General Municipal Law. Requested ratification for a retired Fire Department Member to be granted benefits pursuant to Section 207a-(2) of the General Municipal Law. Trustee Trouvé offered the following resolution and moved its adoption: RESOLUTION NO WHEREAS, Edward Galazka ("Mr. Galazka") was employed by the Village of Garden City as a firefighter from March 2, 2000 to December 27, 2014; and WHEREAS, on or about August 6, 2013, Mr. Galazka applied to the New York State and Local Police and Fire Retirement System ("Retirement System") for a performance of duty disability retirement; and WHEREAS, the Retirement System granted Mr. Galazka's application for performance of duty disability retirement on November 16, 2015; and WHEREAS, Mr. Galazka sent a letter to the Village requesting benefits pursuant to Section 207-a(2) of the New York State General Municipal Law; WHEREAS, the Village has determined to grant Mr. Galazka's request for benefits pursuant to Section 207-a(2) of the New York State General Municipal Law. NOW, THEREFORE BE IT RESOLVED, that Mr. Galazka's request for benefits pursuant to Section 207-a(2) of the New York State General Municipal Law is hereby granted retroactive to December 28, 2014, the date following his last date on the payroll.

5 BUILDING Travel Request - Review Building Software by Tyler Technologies - Virginia/Maryland area. Requested authorization for the Superintendent of Building travel to the Virginia/Maryland area for site visits at two municipalities to review Building Software by Tyler Technologies. The estimated cost is $2,000. Funds are available in the Operating Budget. AWARD BIDS 1. Remove and Replace Roofing System at Municipal Yard Mechanic s Garage. Reported that a tabulation of bids had been circulated to each Member of the Board to Remove and Replace Roofing System at Municipal Yard Mechanic s Garage and recommended that the bid be awarded to Tailored Roofing, 18 Cleveland Avenue, Bayshore, New York, low bidder for an amount not to exceed $129,720. This project is recommended to be a Type II and would then be exempt from further SEQRA Review. He added that specification pickups reached a total of six companies and three bids were received. A Notice to Bidders was sent to L. Martone & Sons, Inc., Long Island Home/Property Maintenance & Roofing, McGraw Hill Information Systems and CMD Group. RESOLUTION NO RESOLVED, that the proposal of Tailored Roofing, 18 Cleveland Avenue, Bayshore, New York, at a cost of $129,720 be and the same hereby is accepted, this being the lowest and best bid received. hereby are authorized on behalf of the Village to execute a contract with Tailored Roofing for this work, pursuant to the terms and conditions set forth in the request for bid and in the proposal submitted by said Company, the form of contract to be approved by Village Counsel; and 2. Remove and Replace Roofing System at Fire Department Headquarters. Reported that a tabulation of bids had been circulated to each Member of the Board to Remove and Replace Roofing System at Fire Department Headquarters and recommended that the bid be awarded to Long Island Roofing & Repairs Service Corp., 1503 Bellmore Avenue, North Bellmore, New York, low bidder for an amount not to exceed $57,800. This project is recommended to be a Type II and would then be exempt from further SEQRA Review. He added that specification pickups reached a total of six companies and three bids were received. A Notice to Bidders was sent to L. Martone & Sons, Inc., Long Island Home/Property Maintenance & Roofing, McGraw Hill Information Systems and CMD Group.

6 RESOLUTION NO RESOLVED, that the proposal of Long Island Roofing & Repairs Service Corp., 1503 Bellmore Avenue, North Bellmore, New York, at a cost of $57,800 be and the same hereby is accepted, this being the lowest and best bid received. hereby are authorized on behalf of the Village to execute a contract with Long Island Roofing & Repairs Service Corp., for this work, pursuant to the terms and conditions set forth in the request for bid and in the proposal submitted by said Company, the form of contract to be approved by Village Counsel; and 3. Furnish, Deliver and Install One (1) New 80KM Emergency Standby Generator and One (1) New 400 AMP Auto Transfer Switch at Municipal Yard. Reported that a tabulation of bids had been circulated to each Member of the Board to Furnish, Deliver and Install One (1) New 80KM Emergency Standby Generator and One (1) New 400 AMP Auto Transfer Switch at Municipal Yard and recommended that the bid be awarded to Polaris Electrical Construction, 124 South Long Beach Road, Rockville Centre, New York, low bidder for base bid item Nos. 1 and 2 for a total cost of $83,610. This project is recommended to be a Type II and would then be exempt from further SEQRA Review. He added that specification pickups reached a total of ten companies and eight bids were received. RESOLUTION NO RESOLVED, that the proposal of Polaris Electrical Construction, 124 South Long Beach Road, Rockville Centre, New York, at a cost of $83,610 be and the same hereby is accepted, this being the lowest and best bid received. hereby are authorized on behalf of the Village to execute a contract with Polaris Electrical Construction, for this work, pursuant to the terms and conditions set forth in the request for bid and in the proposal submitted by said Company, the form of contract to be approved by Village Counsel; and 4. Water Tank Replacement. (a) Reject the only bid for the Composite/Glass Infused Steel Water Tank as the vendor did not meet the specifications. On motion of Trustee Delany and unanimously carried, the aforesaid authorization

7 (b) Award bid for the Water Tank Replacement to Caldwell Tanks, Inc., 4000 Tower Road, Louisville, Kentucky, only bidder for a total cost of $6,738,000 (All Steel Water Tank - enhanced paint). A total of thirteen invitations to bid were sent and four bids were received. A Notice to Bidders was sent to CMD Group and McGraw Hill Information Systems. A SEQR has previously been completed and approved for this project by the Board of Trustees at the June 15, 2017 Board Meeting. Funds are available in Account 0A On motion of Trustee Delany the following resolution was offered: RESOLUTION NO RESOLVED, that the proposal of Caldwell Tanks, Inc., 4000 Tower Road, Louisville, Kentucky, at a cost of $6,738,000 be and the same hereby is accepted, this being the lowest and best bid received. hereby are authorized on behalf of the Village to execute a contract with Caldwell Tanks, Inc., for this work, pursuant to the terms and conditions set forth in the request for bid and in the proposal submitted by said Company, the form of contract to be approved by Village Counsel; and Mayor Daughney recognized the following: Liam Russertt, CSEA Labor Relations Spec., 3 Garret Place, Commack, New York p.m. There being no further business, on motion duly made, the meeting adjourned at 8:50