BOARD OF TRUSTEES OCTOBER 5, 2017

Transcription

1 BOARD OF TRUSTEES OCTOBER 5, 2017 A meeting of the Board of Trustees of the Village of Garden City in the County of Nassau, New York, was held at the Village Hall, 351 Stewart Avenue in said Village on October 5, 2017 at 8:10 p.m. Present: Mayor Brian C. Daughney, Trustees John A. DeMaro, Theresa A. Trouvé, Robert A. Bolebruch, Stephen S. Makrinos, John M. Delany, Louis M. Minuto and Mark A. Hyer. Also Present: Ralph V. Suozzi, Village Administrator Karen M. Altman, Village Clerk Kenneth O. Jackson, Chairman, Board of Police Commissioners Kevin E. Ocker, Chairman, Board of Commissioners of Cultural and Recreational Affairs Irene Woo, Village Treasurer Ausberto Huertas, Jr., Superintendent, Building Department Joseph DiFrancisco, Superintendent of Public Works Thomas Strysko, First Assistant Chief Fire Department Peter A. Bee, Bee Ready Fishbein Hatter & Donovan, LLP Attendance: Approximately 28 The Clerk reported that due notice of this meeting had been served on each member of the Board. Mayor Daughney called the meeting to order and called on Police Officer John Russell and recognized him for his outstanding service by a Police Officer. The Town of Hempstead presented him with the "Top Cop" Award at a ceremony on September 27, Mayor Daughney then called on high school students Thomas Grlic, 143 Wickham Road, Garden City, New York and Aidan Pfaff, 195 Meadbrook Road, Garden City, New York who he appointed as high school representative members of the Environmental Advisory Board. Mayor Daughney then called upon Irene Woo, who gave the Treasurer's Report, Ralph Suozzi and Joseph DiFrancisco who spoke about emergency repair projects. Mr. DiFrancisco also reported on the paving program, the Cedar Valley Pumping Station, the paving at the Stewart Manor Parking Field, the Water Tank Project and the improvements within the Wye Parking Field. Kevin Ocker reported on the 2017 pool membership numbers, Chief Strysko spoke about the Fire Department renovations, Building Superintendent Ausberto Huertas, Jr., reported on the digital scanning project and advised that the Zoning Change Review Committee will conduct a public work session on November 1, 2017 at 8:00 p.m. and Commissioner Jackson reported that at the AAA Annual Community Traffic Award Luncheon, the Garden City Police Department received the Platinum Award which is the highest award that a Police Department can receive. Mayor Daughney called for citizens comments on Agenda items. Mayor Daughney stated that the next item on the agenda was a public hearing with regard to Proposed Local Law to Amend Chapter 68 of the Village Code (Building Construction Administration) to Add Uniform Permit Expiration Dates, Codify Permit and Inspection Fees; and to Address On-Site Storage of Construction Materials and Debris. Mayor Daughney called for a motion to open the public hearing. Trustee DeMaro made a motion to open the public hearing which was unanimously approved. (A tape recording of this hearing has been typed under separate cover and constitutes a part of these minutes.)

2 There being no further public comment, on motion of Mayor Daughney and unanimously carried, the public hearing pursuant to the proposed local law was closed and since there were changes made to the law it was requested that another public hearing date be set. On motion of Mayor Daughney the following resolution was offered: RESOLUTION NO WHEREAS, the Board of Trustees of the Village of Garden City is considering a local law to amend Chapter 68 of the Village Code (Building Construction Administration) to Add Uniform Permit Expiration Dates, Codify Permit and Inspection Fees; and to Address On-Site Storage of Construction Materials and Debris; and WHEREAS, the proposed action is a Type II Action pursuant to the State Environmental Quality Review Act (SEQRA), and accordingly, no environmental review shall be conducted; and NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees shall hold a public hearing on said proposed local law on October 19, 2017, at 8:00 p.m. at Village Hall, 351 Stewart Avenue, Garden City, New York, at which time all persons interested in speaking on the proposed local law shall be given such opportunity; and BE IT FURTHER RESOLVED, that the Village Clerk is hereby directed to provide such public notice of hearing as is required by law. The resolution was declared adopted. Mayor Daughney stated that the next item on the agenda was approval of the minutes of the last meeting of the Board of Trustees. The minutes of the regular meeting held on September 21, 2017 were reviewed, and on motion of Trustee DeMaro were approved as presented. NEW BUSINESS FORMAL AGENDA Deferred Items 1. Gregory Cutrone is hereby appointed Clerk to the Village Justice, effective October 6, 2017, (or upon Civil Service Approval), for the balance of the official year, expiring on April 2, 2018, at a salary of $70,000. On motion of Trustee DeMaro the following resolution was offered: RESOLUTION NO RESOLVED, that the appointment of Gregory Cutrone as Clerk to the Village Justice of the Incorporated Village of Garden City, effective October 6, 2017 (or upon Civil Service approval), to serve for the balance of the official year, expiring April 12, 2018 (or the date of the Village s annual meeting), at a salary of $70,000, be and the same hereby is approved. A copy of the Terms and Conditions are on file in the Village Clerk s Office.

3 Carried. NEW BUSINESS APPOINTMENT BY THE MAYOR 1. Christian Siragusa, 204 Wellington Road, Garden City, New York is hereby appointed as a Member of the Board of Commissioners of Cultural and Recreational Affairs, for a term ending on April 1, Mr. Siragusa fills the unexpired term of Patrick Manley. On motion of Trustee DeMaro the following resolution was offered: RESOLUTION NO RESOLVED, that the appointment of Christian Siragusa, 204 Wellington Road, Garden City, New York, as a Member of the Board of Commissioners of Cultural and Recreational Affairs, for a term ending on April 1, 2019, be and the same hereby is approved. Carried. CONSENT CALENDAR Deferred Item CLERK S OFFICE Set Board Meeting Dates for the balance of the official year. Recommended that the Board fix the dates for regular meetings for the following months: November, December 2017, January, February, March and April On motion of Trustee Minuto the following resolution was offered: RESOLUTION NO RESOLVED, that the regular Board of Trustees Meetings be set as follows: November 16, December 14, 2017, January 11, February 27, March 15 and April 12, 2018 (annual meeting). FINANCE Carried. 1 Transfer of Funds. Requested authorization to transfer funds as follows: (a) $20,000 from Account 0A Contingent, to Account 0A , Personnel - Consultant Fees, to fund medical examinations for employees out on extended sick leave.

4 (b) $1,000 from Account 0A Health Insurance, to Account 0A Unemployment Insurance, to fund unemployment insurance of Department of Labor. SICK LEAVE POLICE 1. Sick Leave - Police Officer Wiggins. Requested authorization to pay Jana Wiggins, Police Officer through October 19, 2017 or such earlier date as he may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Police Benevolent Association, which became effective June 1, authorization PUBLIC WORKS 2. Sick Leave - Two Employees. Requested authorization to pay Barry Parkhill, Motor Equipment Operator, Street Department and John Valentine, Motor Equipment Operator, Street Department through October 19, 2017 or such earlier date as they may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Civil Service Employees' Association, which became effective June 1, authorization VILLAGE ADMINISTRATOR St. Paul s - Architectural and Construction - Concept - Recreation Based Facility - Transfer of Funds. Requested authorization to transfer funds as follows: (a) $40,000 from Account 0A , Contingent, to Account 0A Capital Projects, 0H St. Paul s Recreation Facility, to fund the engagement of firms for professional architectural design and construction with regard to St. Paul s. This is for additional funds required in order to engage the firms Beyer, Blinder, Belle, 120 Broadway, New York, New York; Thornton Tomasetti, 51 Madison Avenue, New York, New York; Eight, Inc., 853 Broadway, New York, New York to provide preliminary drawings, proof of concept, construction plan outlines and related material with respect to developing the former St. Paul's building, cottages and surrounding area into a recreation based facility including indoor fields and other amenities. PUBLIC WORKS Garden City Fire Department - Fire Station No. 3 - Repairs to Bunk Rooms and Hallways. (a) Transfer Funds: $4,000 from Account 0A Contingent to Account 0A Fire Department - Maintenance of Plant, to supplement replacement vendor hired to repair Fire Department bunkrooms in Station No. 3.

5 (b) Request authorization to increase the project amount to $27,450. At the July 20, 2017 Board of Trustees Meeting, $23,450 was approved to be transferred from Contingent for this project (the total cost is now estimated to be $27,450). The Village had a proposal from Cardet Construction Co., but they have withdrawn from the job. The new contractor, Iona Management and Maintenance Corp., 480 Forest Avenue, Locust Valley, New York will be awarded the contract for this work. Funds are available in Account 0A authorization RECREATION 1. Additional Contract Work - Multi-Sport Field - The Landtek Group, Inc. Requested authorization to approve additional contract work with The Landtek Group, Inc., 235 County Line Road, Amityville, New York in the amount of $3, Although the permanent field light poles are well outside the field of play, the Recreation and Parks Department has taken precautionary steps to have custom padding fabricated for three of the poles that are within the footprint of the field fence line. Funds are available in Account 0H authorization AWARD OF BIDS Requisition No. 17-5, Dated October 5, 2017, Purchase of Materials for the Recreation and Parks Department. 1. St. Paul s Fieldhouse Complete Floor Covering System. Award bid for the purchase of complete floor covering, or Village approved equal, for the St. Paul s Fieldhouse, which will be utilized to protect the new gymnasium, from Humphry s Cover Sports, 5000 Paschall Avenue, Philadelphia, Pennsylvania, low bidder for a total cost of $16, A total of eight invitations to bid were sent and three bids were received. A Notice to Bidders was sent to Bid Reporter. Funds are available in Account 0H On motion of Trustee Minuto the following resolution was offered: RESOLUTION NO RESOLVED, that Requisition No. 17-5, dated October 5, 2017, filed under separate cover, be made a part of these minutes and that materials be purchased for the Recreation and Parks Department in accordance with the recommendations hereinabove set forth, as per specifications and requirements in said requisition, at prices not exceeding those indicated. FURTHER RESOLVED, that all other bids be rejected. The resolution was declared adopted. 2. Old Country Road Water Tower Project. Request authorization to reject all bids and to rebid the Old Country Road Water Tower Project.

6 authorization EXTERNAL COMMUNICATIONS PERMITS: Tree Lightings: 1. Mr. Dennis Donnelly, Executive Director, Garden City Chamber of Commerce, 230 Seventh Street, Garden City, New York requesting permission to hold its Annual Village Tree Lighting Ceremony, scheduled for Sunday, December 3, 2017 beginning at 3:30 p.m. Further requested to close Stewart Avenue, between Franklin and Hilton Avenues from 3:30 p.m. to 4:45 p.m. authorization 2. Mrs. RoseAnn Vernice, Director, Western Property Owners Association, P. O. Box 7976, requesting permission for the Western Section of the Village to host a traditional tree lighting ceremony on Friday, December 8, 2017, from 6:00 p.m. to 7:00 p.m., at the south end of New Hyde Park Road. authorization Holiday Spectacular: 3. Mr. Dennis Donnelly, Executive Director, Garden City Chamber of Commerce, 230 Seventh Street, Garden City, New York, requesting to hold the Holiday Spectacular on Seventh Street on Friday, December 15, Further requested to close Seventh Street between Franklin and Hilton Avenues to vehicular traffic from 6:00 p.m. to 10:00 p.m. In addition, the Chamber is going to conduct an Adopt a Light Pole Program on Seventh Street for the month of December. This program will be of no cost to the Village and would raise needed funds for charities. A family would adopt a pole for $125 and they would decorate the pole over the three day weekend the beginning of December. The Chamber of Commerce will be responsible for the cleanup and removal of all decorations. authorization Solicitations: 4. American Legion Auxiliary, William Bradford Turner Post, Unit 265, requested authorization to distribute poppies in the area surrounding the Veterans Memorial at the Library on Seventh Street on Veterans Day, Saturday, November 11, 2017 and also to distribute poppies throughout Garden City for the month of November. authorization 5. Garden City Fire Department, requesting to solicit throughout the Village for their annual house-to-house fund drive, beginning November 1 through December 15, 2017 Mondays through Fridays from 4:00 p.m. to 8:00 p.m. and on Saturdays from 11:00 a.m. to 5:00 p.m. authorization was approved, subject to compliance with Chapter 155 of the Village Code.

7 On-Street Parking: 6. a) Virginia G. Cook, 26 Franklin Court (1) b) Christian Westermann and Eva Chalas Westermann, 27 Franklin Court (2) c) Sean McCoyd, 37 Franklin Court (1) d) Margaret Murphy, 47 Franklin Court (1) e) Marion Mullahey, 50 Franklin Court (1) f) James Kemp and Bronwyn Hannon, 15 Franklin Court East (2) g) Donald Clavin and Nancy Ann Akeson-Clavin, 21 Franklin Court East (2) h) Michael Knechtges, 18 Franklin Court West (2) i) Daphne Spirakis, 20 Franklin Court West (1) j) Karen and John Munkenbeck, 22 Franklin Court West (2) k) Patricia A. McGinnis, 15 Meadow Street (1) l) Dehong Hu, 21 Meadow Street (1) m) Chris Valerakis, 27 Meadow Street (1) n) Jane Butler, 25 Franklin Court (1) o) Jane Maguire, 40 Franklin Court East (1) authorization Mayor Daughney reported on communications received since the last meeting of the Board. Resignation of Patrick Manley, Member Board of Commissioners of Cultural and Recreational Affairs as of September 12, Mayor Daughney recognized the following: Patricia Donnelly, 121 Fifteenth Street, Apt. F Margie Rydzewski, 7 Linden Street Steven Ilardi, 139 Meadow Street Thomas Michon, 65 Fairmount Boulevard p.m. There being no further business, on motion duly made, the meeting adjourned at 9:50