COMMISSION MEETING AGENDA PUBLIC UTILITY DISTRICT NO. 1 OF DOUGLAS COUNTY EAST WENATCHEE, WASHINGTON JULY 28, :30 P.M.

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1 COMMISSION MEETING AGENDA PUBLIC UTILITY DISTRICT NO. 1 OF DOUGLAS COUNTY EAST WENATCHEE, WASHINGTON JULY 28, :30 P.M. 1. Flag Salute 2. Minutes 3. Vouchers 4. Public Comment 5. Service Award - 25 Years - Chris Curtis 6. Introduce Newly Promoted Employees Tim Beck and Randy Riggs 7. Introduce New Employee Casey Stump - Apprentice Wireman 8. Resolution Affirming Change Order No. 1 to Contract D, East Wenatchee Warehouse Roof Membrane Replacement 9. Resolution Authorizing the Retirement and Disposal of Computer and Printing Equipment 10. Resolution Authorizing a Signal Transport Agreement with Turner Network Sales 11. Resolution Authorizing Award of Contract W to Extreme Coatings, Inc. for Rehabilitation of Intake Trashracks at the Wells Hydroelectric Project 12. Resolution Affirming Change Order No. 1 to Contract W, Furnish and Install Uninterruptable Power Supply 13. Resolution Authorizing Professional Service Agreement with Open Access Technology International, Inc. (OATI) under Contract Number W 14. Sign Contracts W - Furnish and Install East Wenatchee Headquarters Standby Diesel Generator 15. Work Order Inventories No ($60,319); No $29,112; No $27, Write-off to the Reserve for Uncollectible Accounts - $6, Preliminary Disturbance Reports 18. Other 19. Trips 20. Minutes 21. Executive Session: Property Negotiations (RCW (l)(b))

2 RESOLUTION NO. A RESOLUTION AFFIRMING CHANGE ORDER NO. 1 TO CONTRACT D, EAST WENATCHEE WAREHOUSE ROOF MEMBRANE REPLACEMENT 1) By Resolution No dated March 31, 2014, the District awarded Contract D, East Wenatchee Warehouse Roof Membrane Replacement to M. Vail Company. 2) Change Order No. 1 was prepared to correct a problem with a part of the existing understructure that was discovered during the course of the project. 3) District staff recommends approval of Change Order No. 1 in the amount of $ which brings the total amount of the contract to $235, ) It is in the best interests of the District to execute Change Order No. 1 to Contract D. NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District No. 1 of Douglas County, Washington, that Change Order No. 1 to Contract D, East Wenatchee Warehouse Roof Membrane Replacement, is affirmed by the Commission.

3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE RETIREMENT AND DISPOSAL OF COMPUTER AND PRINTING EQUIPMENT 1) The District has computer and printing equipment that are not in working order or are obsolete and unsuitable for use. 2) Due to environmental concerns, electronic equipment must be recycled through designated recycling facilities or through manufacturer recycling programs. 3) It is in the best interests of the District to recycle the listed computer and printing equipment. NOW, THEREFORE BE IT RESOLVED by the Commission of Public Utility District No. 1 of Douglas County, Washington, that the District is hereby authorized to retire from District records and properly dispose of the computer and printing equipment listed. _

4 RESOLUTION NO. A RESOLUTION AUTHORIZING A SIGNAL TRANSPORT AGREEMENT WITH TURNER NETWORK SALES, INC. (1) The District operates a video headend that provides video service to retail service providers on the Douglas County Community Network (DCCN). (2) The District previously entered into a Signal Transport Agreement with Turner Network Sales, Inc., (Turner), for the purpose of receiving Turner content and transporting it to retail service providers. This Agreement expires on September 1, A new Signal Transport Agreement is required to continue transporting Turner content. (3) Staff recommends that the District's General Manager be authorized to sign the attached Signal Transport Agreement and subsequent affiliate agreements with Turner. (4) It is in the best interest of the District to enter into the attached Signal Transport Agreement to provide video service. NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District No. 1 of Douglas County, Washington, that the District s General Manager is authorized to sign a Signal Transport Agreement with Turner and to subsequently sign affiliate agreements related to said agreement, as necessary.

5 RESOLUTION NO. A RESOLUTION AUTHORIZING AWARD OF CONTRACT W TO EXTREME COATINGS, INC. FOR REHABILITATION OF INTAKE TRASHRACKS AT THE WELLS HYDROELECTRIC PROJECT 1) By Resolution No dated June 9, 2014, the District called for bids under Bid Document W, Rehabilitation of Intake Trashracks at the Wells Hydroelectric Project. 2) On July 14, 2014, the District opened five bids as follows: Bidder Total for Bid Comparison Option A Option B Total+A+B Long Painting Company Kent, WA $693, $35, $36, $764, Paint Smith Industrial Yakima, WA $376, $44, $38, $459, Wesslen Construction Co. Spokane, WA $333, $20, $81, $434, Extreme Coatings, Inc. DBA ECI Services Pasco, WA $258, $15, $25, $298, Purcell Painting & Coating Tukwila, WA $312, $12, $0.00 $325, Engineer s Estimate $453, $67, $165, $685, ) District staff has reviewed the bids and found that the bid from Extreme Coatings, Inc. meets all terms and conditions of Bid Document W. A review of the bidder s experience, qualifications, financial and work references verified that this company fulfills all necessary requirements and recommends award of Contract W to Extreme Coatings, Inc.. 4) It is in the best interest of the District to award Contract W to Extreme Coatings, Inc., the lowest responsive bidder, with Option A and Option B for an authorized expenditure of $298, NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District No. 1 of Douglas County, Washington, that Contract W is

6 awarded to Extreme Coatings, Inc. The President, Vice President and Secretary of the Commission are authorized to enter into a Contract with Extreme Coatings, Inc. subject to the filing of the Contract and a Performance and Payment Bond in accordance with the District s specifications and which contract and bond are to be in a form that is satisfactory to the District. _

7 RESOLUTION NO. A RESOLUTION AFFIRMING CHANGE ORDER NO. 1 TO CONTRACT W, FURNISH AND INSTALL UNINTERRUPTABLE POWER SUPPLY 1) By Resolution No dated March 17, 2014, the District awarded Contract W, Furnish and Install Uninterruptable Power Supply to Neppel Electrical & Controls, LLC. 2) Change Order No. 1 was prepared for changes necessary for the proper installation of the work. 3) District staff recommends approval of Change Order No. 1 in the amount of $11,587.92, which brings the total amount of the Contract to $210, ) It is in the best interests of the District to approve Change Order No. 1 to Contract W. NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District No. 1 of Douglas County, Washington, that Change Order No. 1 to Contract W, Furnish and Install Uninterruptable Power Supply is affirmed by the Commission.

8 RESOLUTION NO. A RESOLUTION AUTHORIZING PROFESSIONAL SERVICE AGREEMENT WITH OPEN ACCESS TECHNOLOGY INTERNATIONAL, INC. (OATI) UNDER CONTRACT NUMBER W 1) Resolution authorized the District to issue a Request for Proposals for the purpose of obtaining energy scheduling and accounting software. 2) Resolution authorized negotiation of a Contract with Open Access Technology International, Inc. (OATI). 3) District staff states that (OATI) and the District have agreed to the terms and conditions of the Contract. Staff recommends execution of a Professional Service Agreement with (OATI). 4) The cost of this Agreement includes a Service Initiation Fee of $114, and a Monthly Recurring Fee of $9, ) It is in the best interests of the District to enter into a Professional Service Agreement with (OATI) for energy scheduling and accounting software. NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District No. 1 of Douglas County, Washington, that the Professional Service Agreement with Open Access Technology International, Inc. (OATI) with regard to energy scheduling and accounting software is hereby approved, and the District s General Manager is hereby authorized and directed to issue said Agreement on behalf of the District with an initial term of 60 months with the option to renew.