LAKEHAVEN WATER AND SEWER DISTRICT King County, Washington. REGULAR BUSINESS MEETING April 13, 2017

Transcription

1 LAKEHAVEN WATER AND SEWER DISTRICT King County, Washington REGULAR BUSINESS MEETING A regular meeting of the Board of Commissioners of the Lakehaven Water and Sewer District, King County, Washington, was held on, 2017 at Lakehaven Center, First Avenue South, Federal Way, Washington President Englund called the meeting to order at 6:00 p.m. and asked Commissioner Miller to lead the flag salute. Members/officials present were as follows: Leonard Englund Donald Miller Peter Sanchez Ron Nowicki John Bowman Steve Pritchett Morgan Dennis Ken Miller President Secretary Commissioner Commissioner General Manager General Counsel Director of Finance/Information Services Engineering Manager Miller, the Board unanimously excused Commissioner McClain from the meeting. APPROVAL OF AGENDA Commissioner Englund requested that Action Item #4, I/I Pilot Project, be added to the agenda. Sanchez, the Board unanimously approved the agenda as amended. CONSENT ITEMS Upon motion of Commissioner Miller, which was duly seconded by Commissioner Sanchez, the Board unanimously approved the Consent Items as presented below. 1. Payment of accounts payable, ACH transaction fees, and payroll transactions in the total amount of $1,786, ACTION ITEMS #1, 2017 Lakota WWTP Headworks Screens/Compactor Installation and Upgrade Bid Award: Ken Miller reported that on February 25, 2016 the Board approved the Lakota WWTP Headwork's Multi Rake Screens and Washer/Compactor Replacement and Upgrade

2 Page 2 purchase. Then on May 12, 2016, the Board approved and awarded the design and construction management contract to BHC for the installation of the equipment. Bids for this project opened on March 29, Eight (8) bids were received, with Gary Harper Construction, Inc. coming in as the low bidder. Gary Harper Construction, Inc. has completed several wastewater and water projects for the District successfully. Staff is recommending award of the bid to Gary Harper Construction, Inc. in the amount of $1,071, Sanchez, the Board unanimously approved award of the bid to Gary Harper Construction, Inc. in the amount of $1,071, and authorized the General Manager to execute the contract. #2, 2015 Wastewater Comprehensive System Plan: Tim Osborne reported that the 2015 Wastewater Comprehensive System Plan is now ready to be formally approved by the Board. A resolution formally adopting the Plan has been drafted for Board approval. This is a necessary step in the process of having the plan approved by King County Utilities Technical Review Committee and the King County Council. The last approval would be from the Department of Ecology, following King County's approval. Discussion followed on population projections within the City and surrounding areas. Upon motion of Commissioner Miller, which was duly seconded by Commissioner Sanchez, the Board unanimously adopted Resolution No adopting the final draft of the 2015 Wastewater Comprehensive System Plan and directed staff to distribute the Plan to relevant agencies for their review and approval. #4, I/I Pilot Project: Len Englund reported that at the Special Board meeting held on April 11, 2017, the Board asked the General Counsel to prepare a resolution for this meeting authorizing the I/I Pilot Project. Mr. Pritchett commented that one of the purposes for the resolution is to identify a benefit to the pilot project. Mr. Pritchett informed the Board that he drafted the Resolution in a couple of versions, as he was not sure how the Board wanted to describe its spending authorization for the pilot project. Mr. Pritchett read the resolution to the Board. Upon motion of Commissioner Sanchez, which was duly seconded by Commissioner Miller, the Board unanimously adopted Resolution No authorizing the I/I Pilot Project in an amount not to exceed $1.2 million dollars. #3, Establish Streetlight; Lake Geneva Lakeshore Est. Addl. Light; Public Hearing at 6:30 p.m.; Resolution No : Commissioner Englund recessed the regular meeting and opened the public hearing for the purpose of hearing testimony from the public regarding the street lighting proposal for Lake Geneva Lakeshore Est. Addl. Light. Steve Pritchett suggested installing the same type of lights as others in the same area for appearance and lighting purposes. Mr. Pritchett informed the Board

3 Page 3 that the District is under-collecting for some of the street lights and that staff will be coming back before the Board in the near future to request an increase to the street lighting rates. The Board agreed that the same lighting should be installed for appearance and lighting purposes. Hearing no testimony, Commissioner Englund adjourned the public hearing and reconvened the regular meeting. Sanchez, the Board unanimously adopted Resolution No establishing a street light for the area within the District described as Lake Geneva Lakeshore Est. Addl. Light and setting an effective day for the provision of street lighting services. INFORMATION ITEMS #1, SCADA Upgrade Project: Howard Moreland provided a brief update on this project to the Board. Mr. Moreland introduced Thomas Johnston of Systems Interface, who provided a Power Point presentation to the Board on the SCADA Server Upgrade Project. Mr. Johnston reviewed the cost estimates outlined in Exhibit A with the Board and informed them that he was conservative in these estimates. Howard Moreland provided a handout on Software, Licensing and Hardware costs to the Board and staff. John Bowman reported that if the Board was comfortable with the information provided, staff will bring this back before the Board as an action item at the next meeting. The Board thanked Mr. Johnston and Mr. Moreland for the useful information on this project. #2, Lakota and Redondo Anaerobic Digester Cleaning and Inspection: Randy Martinez was happy to report that the Lakota WWTP is flowing through the new UV system with lamps on this evening. He commented that the project is not fully completed, but it is operational. Ken Miller explained the process for shut downs of the Lakota and Redondo WWTPs during certain time periods for testing purposes. Mr. Miller reported that once the specifications are complete, staff is planning to solicit bids to clean the digesters this summer Staff currently estimates the cleaning cost at approximately $400, COMMITTEE REPORTS/COMMISSIONER COMMENTS Commissioner Sanchez reported on the Water Festival event that Commissioner Miller and he attended a couple weeks ago. Commissioner Nowicki reported on the Board Operations, EOC and EMAC meetings he attended. He also shared a handout on emergency supplies that he received at the EMAC meeting.

4 Page 4 STAFF REPORTS General Counsel: Mr. Pritchett reported that the Property Insurance renewal runs from a July-to-July time period and that staff anticipates coming to the Board at the first meeting in June with a presentation on the Property Insurance for the next coverage cycle. Mr. Pritchett informed that Board that the District has received approximately 200 posters from local schools for the Water Conservation Poster Contest this year. He also informed the Board that he would be meeting again with Puget Sound Clean Air authority next week. Mr. Pritchett reported on an received from a customer thanking the District for their services. He discussed having an article in the upcoming newsletter with a message from our Customer Service Department about working with our customers. Engineering Manager: Mr. Miller reported on the status of the I/I outreach and informed the Board that he is currently looking at places to hold a community meeting. He would like to have the meeting held within the next 2 to 3 weeks. In the meantime, letters will be sent out to customers and personal visits will be made to those customers who have not responded. General Manager: Mr. Bowman reported on the Coalition of Clean Water meeting held at Lakehaven Center earlier today. He commented that he asked for contact information for Consulting Treatment Plant Engineers and Electricians from other meeting attendees. He was informed that King County is using many of these positions for treatment plant repairs and upgrades. Discussion was held on various means of advertising for open positions that the District is currently using. Mr. Bowman reminded the Board of the Federal Way Salmon Release event coming up on May 11, 12, 13 and 18th for anyone interested in attending. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at approximately 8:12 p.m. (0. President Englund

5 Page 5 ATTEST: ABSENT Vice President McClain Secretary Miller Commissioner Tirchez Commissioner Nowicki