This Regular Meeting of Council was called to order on Monday, January 9, 2017 at 6:30 p.m. by Steve Michniak, Council President.

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1 This Regular Meeting of Council was called to order on Monday, January 9, 2017 at 6:30 p.m. by Steve Michniak, Council President. PRESENT: ABSENT: Bridget Pavlick, Jessica Timmons, Tim Claypoole, Steve Michniak, Julie Field, John Ruediger Jeff Allen ALSO PRESENT: Glenn Broska, Mayor Paul Janis, Law Director Robert Reinholz, Fire Chief Darin Powers, Police Chief Jenny Esarey, Finance Director Bill Miller, Service Director John Cieszkowski, Planning Director Rob Peters, Economic Development Director Missy Hatch, Parks and Recreation Director Shawna Lockhart-Reese, HR Manager [joined at 6:45 p.m.] Caroline Kremer, Clerk of Council MOTION: TO EXCUSE MR. ALLEN. Moved by Mrs. Pavlick, seconded by Mr. Claypoole. Upon voice vote, motion carried. Disposition of Minutes MOTION: TO ACCEPT THE REGULAR COUNCIL MEETING MINUTES OF DECEMBER 12, 2016 AND DECEMBER 19, 2016 AS WRITTEN. Moved by Mrs. Field, seconded by Mrs. Pavlick. Upon voice vote, motion carried. Citizens Comments Introduction of Legislation Containing Statement of Emergency T-6266 AN ORDINANCE AUTHORIZING THE MAYOR COMPETITIVE BIDDING WITH INSURANCE SPECIALISTS GROUP, INC. dba LOVE INSURANCE AGENCY FOR THE PROFESSIONAL SERVICES NECESSARY TO MANAGE THE CITY S RISK MANAGEMENT AND INSURANCE PROGRAM AND FOR THE PURCHASE OF PUBLIC ENTITY INSURANCE COVERAGE FOR A PERIOD OF ONE YEAR COMMENCING JANUARY 1, 2017; AND DECLARING AN EMERGENCY IN ORDER TO MAINTAIN CONTINUITY OF COVERAGE. 1

2 MOTION: TO ADOPT ORDINANCE NO T-6267 AN ORDINANCE AUTHORIZING THE MAYOR COMPETITIVE BIDDING WITH CREATIVE MICROSYSTEMS, INC. dba CMI FOR THE PURCHASE OF COMPUTER SERVER HARDWARE AND SOFTWARE MAINTENANCE SERVICES FOR THE FINANCE DEPARTMENT DURING 2017, AND DECLARING AN MOTION: TO ADOPT ORDINANCE NO Moved by Mrs. Pavlick, seconded by Mr. Ruediger. Upon roll call, motion carried 6-0. T-6268 AN ORDINANCE AUTHORIZING THE MAYOR COMPETITIVE BIDDING WITH SIGNAL SERVICE CO., INC. FOR MAINTENANCE AND REPAIRS TO THE CITY S TRAFFIC SIGNAL SYSTEM DURING 2017; AND DECLARING AN Moved by Mrs. Pavlick, seconded by Mrs. Field. Upon roll call, motion carried 6-0. MOTION: TO ADOPT ORDINANCE NO Moved by Mrs. Pavlick, seconded by Mr. Ruediger. Upon roll call, motion carried 6-0. T-6269 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH VERIZON WIRELESS SERVICES LLC FOR CELLULAR TELEPHONE AND WIRELESS DATA COMMUNICATIONS SERVICES FOR THE VARIOUS DEPARTMENTS OF THE CITY DURING 2017; AND DECLARING AN 2

3 Moved by Mrs. Pavlick, seconded by Mrs. Field. Upon roll call, motion carried 6-0. MOTION: TO ADOPT ORDINANCE NO T-6270 AN ORDINANCE APPROVING THE EDITING AND INCLUSION OF CERTAIN ORDINANCES AS PARTS OF THE VARIOUS COMPONENT CODES OF THE CODIFIED ORDINANCES OF THE CITY OF STREETSBORO, AND DECLARING AN EMERGENCY SO THAT THE AMENDMENTS ARE IN EFFECT IMMEDIATELY. Moved by Mr. Ruediger, seconded by Mrs. Field. Upon roll call, motion carried 6-0. MOTION: TO ADOPT ORDINANCE NO Moved by Mr. Ruediger, seconded by Mrs. Field. Upon roll call, motion carried 6-0. First Reading T-6271 AN ORDINANCE ENACTING NEW SECTION OF TITLE FIVE, PART ONE OF THE CODIFIED ORDINANCES, RELATING TO DISPOSAL OF ELECTRONIC WASTE. Second Reading Third Reading Executive Session MOTION: TO RECESS INTO EXECUTIVE SESSION TO CONSIDER PERSONNEL MATTERS: HIRING/FIRING. Moved by Mr. Ruediger, seconded by Mrs. Pavlick. Upon roll call vote, motion carried 6-0 and the meeting recessed at 6:38 p.m. [Mrs. Lockhart-Reese joined the Executive Session at 6:45 p.m.] MOTION: TO RECONVENE FROM EXECUTIVE SESSION. Moved by Mr. Ruediger, seconded by Mrs. Pavlick. Upon voice vote, motion carried and the meeting reconvened at 7:06 p.m. 3

4 MOTION: THAT THE DRAFT AGREEMENT PRESENTED BY THE LAW DIRECTOR IN EXECUTIVE SESSION BE APPROVED. Moved by Mrs. Pavlick, seconded by Mr. Ruediger. Upon voice vote, motion carried. Mayor s Report Mayor Broska said six of the seven candidates for the 2017 Charter Review Commission were present tonight for Council to asked questions of, if they liked. Karyn Hall couldn t attend tonight. Mayor Broska asked that all of them be appointed and after that was done, they would be sworn in and then set up their first meeting. [see attached list] Mr. Michniak thanked them all for agreeing to serve. He said they had a lot of reading and discussion ahead of them. Mayor Broska noted that he had sent them all a copy of the Charter in electronic and/or hardcopy versions. Mr. Michniak said he had served on the last few Charter Review Commissions (along with John Albaneze) and it was an eyeopening experience on how the City government operates. He encouraged the candidates to listen to their fellow Commission members to consider various ideas and to thoughtfully consider all points of view before reaching a decision on any issue. He said it may seem like a small area of the law but it was actually big decisions they would be making, and then it would be up to the voters to make the final approvals of their suggestions. It was a long arduous process and he wished them luck. Mayor Broska clarified that Missy Procop, the Mayor s Administrative Assistant, would be the Clerk to the Charter Review Commission and Mr. Janis would attend the meetings also. The candidates did not have any questions for Council tonight. The Commission would start as soon as possible and would need to submit their recommendations to City Council by July 1, 2017 according to the Charter, so they could go to the Board of Elections for the November 2017 ballot. MOTION: TO CONFIRM THE APPOINTMENT OF ALL 7 CHARTER REVIEW COMMISSION MEMBERS. Moved by Mrs. Pavlick, seconded by Mrs. Field. Upon voice vote, motion carried. Mayor Broska swore in the six members of the Charter Review Commission that were present tonight. Ms. Hall would be sworn in at their first meeting. Mayor Broska reported that the SR 14 bridge replacement project by ODOT was moving along well. He left the room with the Charter Review Commission Members to arrange a date for their first meeting. President of Council s Comments Mr. Michniak wished good luck to the Charter Review Commission and thanked them for their service. Council Members Comments Mrs. Field mentioned that she had been contacted by a resident regarding the Streetsboro Community Map that was published annually and distributed in City Hall by the Streetsboro Area Chamber of Commerce and the VCB because the map labeled a couple areas of Streetsboro in a negative aspect: Camelot Village Trailer Park and Lakeside Terrace Mobile Home Park. She and Mrs. Kremer had contacted the publisher about changing these two labels for those neighborhoods the next time the map was printed in fall Mrs. Field didn t think these labels were an accurate depiction of those neighborhoods and she wanted to make Council aware of this issue. Mr. Michniak and Mr. Ruediger commented that trailer park was not necessarily a bad connotation. Mrs. 4

5 Pavlick thought the label should be the actual official name of the community. The publisher would contact the City again prior to the next printing of this map. Mrs. Pavlick asked everyone to be safe during the upcoming snow/freezing rain storm. Mr. Ruediger thanked the few department heads (Chief Reinholz, Mr. Janis, and Mrs. Lockhart-Reese) that had stayed till the end of the meeting this evening. Reports/Communications from Depts./Boards/Commissions Announcements City Hall will be CLOSED on Monday, January 16, 2017 for Martin Luther King Jr. Day. There will be a Finance Committee and a Regular Council Meeting on Monday, January 23, 2017 starting at 7:00 p.m. in Council Chambers There being no further business to come before this Council, and upon motion by Mr. Ruediger, seconded by Mrs. Pavlick, this meeting adjourned at 7:22 p.m. ATTEST: Caroline L. Kremer, Clerk of Council Stephen A. Michniak, President of Council ck 5